Cambridge InsideOut - April 5, 2022

Possible Topics:Robert and Judy

0) There will be Baseball (starting this Thursday)

1) Covid Updates

2) April Fools

3) Featured items on the April 4, 2022 Cambridge City Council agenda

4) Out Like a Lion – March 28, 2022 Cambridge City Council Agenda

5) Springing into Inaction – March 21, 2022 Cambridge City Council Agenda

6) The Searchers - City Manager, City Clerk, City Auditor

7) Nominations Sought for 2022 Outstanding City of Cambridge Employee Awards

8) A Central Square Incident

9) Spreading the ARPA momentary wealth

10) Civic Calendar


Plague Report (Apr 5)

There were 122 new COVID positive tests today (the largest daily jump in over two months), and the 7-day daily average increased slightly to 71.1. The all-time high was 380.6 on Jan 9 (giving a current 81.3% reduction from peak). The daily high water mark was 620 cases with an onset date of Jan 4. The total number of residents who have tested positive is now 21,848. The Omicron variant has been the primary cause of the recent surge with a relatively small but very frustrating recent bump attributable to the BA.2 subvariant which has been detected in wastewater samples locally and now makes up most of the new cases in New England. The Cambridge total increased by 122 today in addition to 44 yesterday and 76, 46, 63, 100, 88, 93, 47, 28, 43, 41, 94, and 46 in recent days. The large Omicron wave crested weeks ago, but the BA.2 variant is continuing to thwart further decreases in reported infections as wastewater data and other evidence indicate. Time will tell how long this latest bump in the road will continue. The percentage of positive tests (measured over the last two weeks) increased to 1.94% (previous rates 1.63%, 1.71%, 1.56%, 1.09%, 0.87%) - still quite low. Most importantly, the effects of the virus appear to be much milder than previous variants.

The mask requirement for indoor public places was lifted beginning Mon, Mar 14, and masks are no longer required in municipal buildings as of Mon, Mar 28. Masks became optional for all students and staff in the Cambridge Public Schools beginning Mon, Mar 14. (more information)

Covid19 cases - Apr 5, 2022
Click on graph above for latest Cambridge data.

Apr 5, 2022 Breakdown of Cases:
21848 tested positive (total)
- an increase of 122 from the previous day
161 confirmed deaths - 83 in long-term care facilities, 78 in general community

7 Day Average - New Cases
Thanks to vaccinations, even though the 7-day averages were dreadful
the impacts were not as bad as they could have been.

City of Cambridge Covid Information     Harvard University COVID-19 data     MIT COVID-19 data

7-day averages
The surge in new positive tests was due to a combination of the Delta variant and the Omicron variant.
High vaccination rates have helped to blunt what might have been a larger surge and far more deaths.

Covid Cases by Age Group
Covid Cases by Age Group - through Apr 2, 2022

Wastewater - Apr 4, 2022
MWRA Biobot wastewater data - Apr 4, 2022
Wastewater, North System - Apr 4, 2022
MWRA Biobot recent wastewater data - North System - Apr 4, 2022
Note the recent modest rise due to the BA.2 variant - still increasing.
Further note that the 7-day average once reached as high as 8644 and has now risen only to 313, but it's rising.

Featured items on the April 4, 2022 Cambridge City Council agenda

Short agendas are as welcome as the flowers in springtime. There are Net Zero policy orders this week, though I’m sure they’ll be a few agenda-come-latelies before the night is through. Here are the things I found interesting:City Hall

Manager's Agenda #1. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of $50,000 from Free Cash to the General Fund Inspectional Services Department Other Ordinary Maintenance Account to provide funds to implement a pilot of SMART Box and SMART Pipe rodent control technology in the City. This appropriation also is in response to Awaiting Report Item Number 22-12.
pulled by Mallon; Order Adopted 8-0-1 (Toner ABSENT)

Zap those rats!

Manager's Agenda #2. A communication transmitted from Louis A. DePasquale, City Manager, relative to Awaiting Report Item Number 21-69, regarding a report on creating a uniform process for aiding the resettlement of refugees in Cambridge. [Uniform Resettlement Process response] [New Resident Overview]
pulled by Siddiqui; Placed on File 8-0-1 (Toner ABSENT)

Manager's Agenda #5. A communication transmitted from Louis A. DePasquale, City Manager, relative to Awaiting Report Item Number 21-63, regarding food insecurity. [Food Insecurity response] [ARPA Funds Food Insecurity opinion]
pulled by Siddiqui; Placed on File 9-0

The referenced Order #9 from Sept 13, 2021 provides a lot of reference points such as the fact that “approximately 45% of Cambridge Public Schools students register for the free or reduced lunch programs each year”. It also elevates Boston initiatives such as the “Raised Beds Program” (since re-branded as “Food Justice” which includes “Food Forests” and “Urban Farming”). [It's funny how many things are being re-branded as “Justice” these days.] These are all wonderful initiatives that provide great outdoor experiences for residents. My concern has more to do with proportionality, i.e. the fact that the cumulative effect of all of these initiatives in terms of actually providing food is so minimal. Indeed, if you use Google Maps to view all of the referenced garden sites in Boston, it seems that in total they cover less ground than The Fenway Victory Gardens that began as actual “victory gardens” during World War II. I also think about the deranged local political climate in Cambridge where the notion that a house lot being used as a garden might be seen as a lost opportunity for high-density residential development. Indeed, it was not so long ago that a relatively large community garden at the intersection of Broadway and Boardman Street was dramatically reduced in size in order to provide a token parklet and parking for the affordable housing re-use of the old Squirrel Brand factory.

The joint communication from CDD, DPW, and the Public Health Department also seems to include a recommendation that in the 14 community gardens in Cambridge, the City should be “more strongly enforcing a 5-year term limit for garden plots.” Ever since that policy was first proposed perhaps 20 years ago I have thought it to be both short-sighted and contrary to the idea of “community” in community gardens. A better policy would be to simply require that a percentage of garden plots turn over each year rather than enforce an eviction of all longer-term gardeners whose well-being may actually depend on their gardens. The City’s approach is both bureaucratic and insensitive. In truth, because people are always moving in and out of Cambridge, there’s already a natural turnover of a percentage of garden plots, so all that’s really necessary is to ensure that there is sufficient turnover. By the way, the City used to play essentially no role in the city’s community gardens. That changed when gardeners requested water supply, and that apparently meant that the City gained some jurisdiction.

Since the referenced Sept 13, 2021 policy order was primarily about using the ARPA windfall for addressing food insecurity, it is perhaps worth emphasizing that access to affordable food won’t significantly be impacted by raised planter beds so much but rather by access to discounted food provided through stores and other food markets that have the means to efficiently deliver those goods in quantity year-round. Expanding the number of garden beds is a welcome gesture, but it can only go so far.


Manager's Agenda #8. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of $915,000 from Free Cash to the Public Investment Fund Public Works Extraordinary Expenditures account to fund the procurement of five pieces of equipment for use in snow and ice operations.
pulled by Nolan; questions why John Deere hybrid vehicles not chosen; DPW Dep’y Comm. John Nardone explains; Nolan questions purchase because fossil fuel vehicles will soon not be permitted, suggests leasing instead; Zondervan suggests using bio-diesel fuel; Nardone says they already do; Order Adopted 9-0

On the Table #9. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the Emergency Management Performance Grant from the Massachusetts Emergency Management Agency in the amount of $39,600 to the Grant Fund Fire Extraordinary Expenditures account which will be used to support the purchase of a new vehicle for the Emergency Preparedness and Coordination office. [Charter Right – Nolan, Mar 7, 2022; Tabled – Mar 21, 2022]

Councillor Nolan continues her audition for Purchasing Agent. I’ll be shocked if there’s not yet another inquisition about why we’re not recommending the purchase of all-electric (or horse-drawn) snow plows, tractors, and salters.


Manager's Agenda #9. A communication transmitted from Louis A. DePasquale, City Manager, relative to Awaiting Report Item Number 21-45, regarding the feasibility of waiving dog license fees. [Dog License Fees] [Dog Fees Order] [Dog License Fees Municipal Code Amendment]

Apparently, the dog-lovin’ State Legislature passed enabling legislation 20 years ago (~140 dog years) to exempt anyone over the age of 70 from paying a dog license fee, so this is just a matter of voting to accept that provision. The City Council also wanted to have the fee waived for low-income residents even if that entails more complicated and time-consuming bureaucracy. There’s also this chilling reminder: “No part of the fee shall be refunded because of the subsequent death, loss, spaying, castration, removal from the Commonwealth or other disposal of the dog. Nor shall any part of the fee paid by mistake be refunded.” Woof, woof.
pulled by McGovern; Order Adopted 9-0 (to accept provisions of the state enabling legislation); Ordinance amendment passed to 2nd Reading 9-0; McGovern says they'll bring up a low-income fee waiver later

On the Table #2-3. Appointments and Reappointments to City Boards & Commissions on hold while City Council pipes in Muzak to appointees.

The City Council has apparently scheduled a Government Operations meeting on Tues, Apr 12 at 10:00am to discuss new guidelines for Boards and Commissions appointments. That should prove interesting, especially the wealth of intention floating between the lines of all that is said and not said. Perhaps they’ll settle on something similar to the rather chilling call of the meeting for this week’s two scheduled meetings of the City Council’s Ad-Hoc Committee to appoint the Preliminary Screening Committee for the hiring of the City Manager to discuss the reputation and character of applicants for the City Manager Preliminary Screening Committee. [I considered applying, but now I’m glad I didn’t.]

Resolution #6. Congratulations George R. Greenidge, Jr, American Sociological Association’s Community & Urban Publicly Engaged Scholar Award Recipient 2022.   Councillor McGovern

I first met Chip Greenidge as a student in a summer program over 30 years ago. He’s a good guy (my highest compliment, by the way). Perhaps I’ll try to dig out the tattered T-shirt we got that summer with our names on it.

Charter Right #1. The Ordinance Committee met on Feb 9, 2022 to conduct a public hearing on proposed amendments to the Building Energy Use Disclosure Ordinance (2021-26). [Charter Right – Zondervan, Mar 28, 2022] [Committee Report]
Tabled - Zondervan (voice vote)

Communications & Reports #3. A communication was received from Mayor Siddiqui and Councillor Nolan, transmitting a report from the Climate Crisis Working Group.
Pulled by Nolan; Referred to Health & Environment Committee (voice vote)

For starters, the word “reccomendations” is actually spelled “recommendations”. Sorry about the petty correction, but when it appears at the top of the title page it’s rather off-putting. Regarding the content, there are a lot of interesting suggestions, but the overriding words are “ban” and “mandatory” rather than “encourage” or “incentivize”. Apparently, at least for those who drafted this report, the age of “choice” must give way to the new age of “require” in every which way. - Robert Winters

Comments?

Out Like a Lion – March 28, 2022 Cambridge City Council Agenda

Lion and the LambSpring is springing and the turf wars continue. This week features a citizens petition to modify the Bicycle Safety Ordinance and with it a golden opportunity for city councillors to double-talk their way to stardom. Here are some of the agenda items that I found interesting this week:

Manager's Agenda #1. A communication transmitted from Louis A. DePasquale, City Manager, relative to an update on COVID-19.
Placed on File

Manager's Agenda #3. A communication transmitted from Louis A. DePasquale, City Manager, relative to Awaiting Report Item Number 22-11, regarding Riverbend Park opening and potential expansion.
pulled by Nolan; likely will leave Mem. Drive closed continuously through weekend starting either Friday evening or Saturday morning; Placed on File

Charter Right #2. An application was received from Mathew Marshall, requesting permission for a curb cut at the premises numbered 221 Columbia Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. “ [Charter Right – Simmons, Mar 21, 2022]
Interesting that the loss of one or two parking spaces at this location due to a curb cut gets so much pushback when elsewhere hundreds of parking spaces are being permanently removed for “quick build” bike lanes that impact businesses, health care providers, day care facilities, churches, and more.
Petition Denied (voice vote, but unanimous)

On the Table #3-9. Appointments and Reappointments to City Boards & Commissions on hold while City Council pipes in Muzak to appointees.

On the Table #10. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the Emergency Management Performance Grant from the Massachusetts Emergency Management Agency in the amount of $39,600 to the Grant Fund Fire Extraordinary Expenditures account which will be used to support the purchase of a new vehicle for the Emergency Preparedness and Coordination office. [Charter Right – Nolan, Mar 7, 2022; Tabled – Mar 21, 2022]

Councillor Nolan continues her audition for Purchasing Agent.

Communications #3. A communication was received from Annette Osgood and Jeanne Oster, regarding a petition signed by over 1,050 names requesting changes to the Cycling Safety Ordinance.
pulled by Nolan; Placed on File (voice vote); Azeem notes that he would consider taking it up in Transportation Committee but makes clear now that nothing will come of it.

The actual number of petioners appears to be approximately 878 when duplicates are purged. There's also the unhinged cyclist who wrote: “Fuck you disgusting pieces of shit Up yours cagers. I hope you and your cars burn.”

Order #1. That the City Manager is requested to direct the City Solicitor to draft language to enable the Cambridge Police Department and Department of Public Works to donate abandoned bicycles to charitable organizations as outlined under MGL 30B Section 15(g).  Vice Mayor Mallon, Mayor Siddiqui, Councillor Carlone, Councillor McGovern, Councillor Nolan, Councillor Simmons, Councillor Toner, Councillor Zondervan, Mayor Siddiqui
Adopted as Amended

Order #2. City Council support of the MIT Graduate Student Union.   Councillor Azeem, Councillor Zondervan, Vice Mayor Mallon, Councillor McGovern
Order Adopted

Order #3. That City Council remind the residents of Cambridge that regular street cleaning begins again on April 1, 2022 and that all residents can sign up for automatic alerts and reminders from the City of Cambridge for the remainder of the year.   Councillor Toner
Order Adopted

Order #4. City Council support urging the Massachusetts Legislature and the residents of Cambridge to oppose House Bill 1234 and the proposed 2022 state ballot initiative and ensuring that the rights of workers remain solid and strong for generations to come.   Councillor McGovern, Councillor Simmons, Councillor Zondervan, Councillor Azeem, Councillor Carlone, Councillor Nolan, Councillor Toner, Councillor Zondervan, Mayor Siddiqui
Order Adopted as Amended

My favorite phrase in this Order: “The Commonwealth of Massachusetts enjoys a long and distinguished history in the fight for workers’ rights and protections from exploitation from capitalists and corporate interests…”. Alas, life in The Peoples Republik.

Also, there are these Budget Hearings now scheduled in the Merry Month of May:

Tues, May 10

9:00am   The City Council's Finance Committee will meet to conduct hearing on FY 2023 City Budget.  (Sullivan Chamber and Zoom)

Budget Overview
Mayor’s Office
Executive - Leadership
Executive - Housing Liaison    
Executive - Diversity
Executive - DGVPI
Executive - Equity and Inclusion    
Public Information Office
Tourism
Housing Liasson    
City Council
City Clerk
Law
Finance Admin.
Budget
Personnel
Purchasing
Auditing
Assessing
Treasury/Revenue
Information Technology    
General Services
Employee Benefits
Election Commission
Public Celebrations
Reserve
Animal Commission
Community Safety (new)
Fire Department
Police Department
Traffic, Parking & Transportation
Inspectional Services
License Commission
Electrical
Emergency Communications

Wed, May 11

6:00pm   The City Council's Finance Committee will meet to conduct hearing on FY 2023 School Budget.  (Sullivan Chamber and Zoom)

Tues, May 17

10:00am   The City Council's Finance Committee will meet to conduct hearing on FY 2023 City Budget.  (Sullivan Chamber and Zoom)

Cambridge Health Alliance    
Public Works
Water
Community Development
Historical Commission
Peace Commission / PRAB    
Cable TV
Debt Service
Library
Human Services
Women’s Commission
Human Rights Commission    
Veterans’ Services
MWRA
Cherry Sheet
City Overview Section
Financial Summaries Section
Revenue Section
Public Investment Section

Thurs, May 19

9:00am   The City Council's Finance Committee will meet to conduct hearing on FY 2023 City Budget (if needed).  (Sullivan Chamber and Zoom)

Comments?

Springing into Inaction – March 21, 2022 Cambridge City Council Agenda

It looks like a pretty light agenda this week. Here are a few notable items:First Sign of Spring

Manager's Agenda #7. A communication transmitted from Louis A. DePasquale, City Manager, relative to recommendations for the block rates for water consumption and sewer use for the period beginning Apr 1, 2022 and ending Mar 31, 2023. [Order]
pulled by Nolan; Zondervan wants to quit our own water supply and switch to MWRA; City Manager disagrees w/Zondervan claim we have PFAS "contaminated water"; City Engineer Kathy Watkins and DPW Commissioner Owen O'Riordan provide expert information re: sewer system improvements; Carlone asks about advantages of AAA bond ratings; Azeem asks about relationship between rates and consumption, long-term projections on capacity vs. population growth; Order Adopted 9-0

Charter Right #10. That the City Manager is requested to amend all existing Community Host Agreements previously issued by the City by reducing the Impact Fee to 0.05% of Gross Revenue and to refrain from placing this burden upon any future HCAs that may yet be issued. [Charter Right – Zondervan, Feb 28, 2022; Tabled Mar 7, 2022]
Removed from Table 8-0-1 (Carlone ABSENT); Simmons explains her amendments, Zondervan amendments; Amendments Adopted on voice vote; Order Adopted on voice vote; Reconsideration Fails 0-9

Resolution #2. Happy 100th Birthday to Marion A. Sullivan.   Councillor Simmons

Resolution #14. Resolution on the death of Lawrence Hudson.   Mayor Siddiqui, Vice Mayor Mallon, Councillor Simmons, Councillor Toner

Order #1. That the City Manager is requested to work with the Police Department to look into specific pedestrian safety interventions that can be placed at the intersection of Broadway and Highland Avenue.   Vice Mayor Mallon
pulled by Mallon; notes recent motor vehicle accident and claims many near-accidents (but this is really just hazardous for pedestrians); Adopted as Amended (voice vote)

Order #2. That the City Manager is requested to direct the Community Development Department to immediately convene an Alewife Overlay District Zoning Proposal Working Group.   Councillor Toner, Councillor Nolan, Councillor Simmons, Vice Mayor Mallon
pulled by Toner; Carlone explains that an urban design plan should precede any approval of zoning changes, bemoans fact that City Council continues to leave this out; Zondervan wants at least 50% housing in this area; Adopted as Amended (voice vote)

Communications & Reports #2. A communication was received from Vice Mayor Mallon, transmitting a memorandum regarding updates on the City Manager search. [memo] [timeline] [outreach] [leadership profile] [application for Initial Screening Committee]
Placed on File as amended (voice vote)

Late Order #5. That the City Council supports H.3457/S.2307 in Mass. General Court re: regulation of e-bikes.   Councillor Azeem, Vice Mayor Mallon, Councillor Zondervan, Councillor McGovern
Order Adopted (voice vote)

Note: This was the first meeting in two years where all 9 councillors were physically present.

Comments?

Nominations Sought for 2022 Outstanding City of Cambridge Employee Awards
Submission deadline is Monday, April 11. In-person ceremony scheduled for Friday, May 13.

Mar 15, 2022 – Cambridge City Manager Louis A. DePasquale is seeking nominations for the 2022 Outstanding City Employee Awards program which recognizes employees for exemplary performance and contributions that go above and beyond job requirements.

Cambridge city government is made up of dedicated employees who strive to provide a high level of quality services to all our residents. The annual awards ceremony provides a special opportunity to give extra recognition to a number of exemplary individuals who will be honored. This event will be held on Friday, May 13, at 10:00am, at Cambridge City Hall, 795 Massachusetts Avenue.City Seal

Criteria for determining outstanding performance include:

All City employees are eligible for nomination. Anyone who lives or works in Cambridge may nominate one or more City employees for recognition. Please submit a separate nomination form or letter for each employee. An employee may not nominate themself or their own supervisor or department head for recognition.

Nominations are due by Monday, April 11, 2022 and can be submitted online through the related news story at www.cambridgema.gov. Alternatively, a signed nomination letter may be submitted via email to Maryellen Carvello in the City Manager’s Office, mcarvello@cambridgema.gov, to the Personnel Department via fax to 617-349-4312, or in-person or via email to the to the Personnel Department, Cambridge City Hall, 795 Massachusetts Avenue, 3rd floor.

For more information, contact Maryellen Carvello at mcarvello@cambridgema.gov or 617-349-4300.

Mar 8, 2022 – Government Operations Committee - City Manager search (updated Mar 23)

This meeting of the City Council's Government Operations, Rules & Claims Committee focused on revisions to the proposed calendar for the City Manager search process, some discussion of how the Screening Committee that would select the priority candidates and finalists will be formed, and finalizing the job listing (Leadership Profile).

Cambridge City Manager Search

2022 Cambridge City Manager Leadership Profile (final revision of job posting)

Revised City Manager Search Timeline
(approx. 3-week delay from original timeline)

  Steps Activity Description Dates Status
Phase 1: 1/17/22 - 3/9/22 Position Assessment, Community Engagement, and leadership profile development Step 1 Create dedicated email and City webpage for City Manager search process Randi Frank Consulting, LLC will create and monitor a dedicated email for recruitment and to solicit stakeholder feedback. A dedicated webpage on the City's website will be posted with information regarding the search. 1/17-1/30/22 Complete
Step 2 Conduct staff & City Council interviews Randi Frank Consulting, LLC, assisted by the City’s appointed search liaison, will conduct interviews with the Mayor, City Council members, Personnel Director, City's Senior Staff, employee groups, employee unions, distribute an employee survey, etc. to collect information to develop a comprehensive leadership profile. 1/19-2/4/22 Complete
Step 3 Conduct focus groups and other community engagement as related to developing a leadership profile and community vision for the next City Manager Randi Frank, LLC will conduct town hall style meetings where residents will be invited to participate in a discussion of what they would like to see in the next City Manager. coUrbanize will develop an extensive online community engagement feedback mechanism. Cortico will conduct 20 targeted focus groups (up to 90 minutes each), all with the purpose of collecting information to develop a leadership profile. 2/7-2/25/22 Complete
Step 4 Employee Town Hall w/Randi Frank, LLC Meeting for the purpose of gathering feedback from employees on what they would like to see in the next City Manager, this meeting will not be public. 2/15/22 5- 7pm Complete
Step 5 Government Operations Meeting: Resident Town Hall Public meeting for the purpose of gathering feedback from residents on what they would like to see in the next City Manager 2/16/22 6- 8pm Complete
Step 6 Leadership profile completed Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a Leadership Profile to help inform applicant recruitment and screening processes. 3/9/22 Complete
Step 7 Stakeholder engagement report Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a stakeholder engagement report for use by the City Council and incoming City Manager. 2/27/22 In progress
Phase 2: 3/10 - 4/10/22 Position announcement, Advertising, Candidate Recruitment and Outreach Step 1 Position announced/posted Randi Frank, LLC shall place the position in the appropriate online publications, including International City and County Management Assoc., National Forum for Black Administrators, the International Hispanic Network, and other websites where potential candidates might look for career opportunities. In addition to public sector publications and websites, outreach should include LinkedIn and other private sector resources.
Step 2 Applicant recruitment period In addition to the job being posted on the above mentioned publications, Randi Frank, LLC shall recruit from their database of contacts, and conduct outreach to potential contacts.
Step 3 Screening committee identified The Government Operations Committee will identify and announce an applicant screening committee to review applicants resumes, and do the initial candidate screening.
Phase 3: 4/10/2022 - 4/22/22 Candidate Evaluation and Screening
by Executive Search Firm
Step 1 Candidate credential review Randi Frank shall review and evaluate candidates' credentials, considering the criteria outlined in the leadership profile.
Step 2 Candidate interview & reference collection -Randi Frank, LLC shall interview the most highly qualified candidates virtually to fully grasp their qualifications and experience, as well as their interpersonal skills. This is an hour long interview, asking specific questions about their experience and skill set.
-Randi Frank, LLC shall gather formal and informal references (two per candidate of those deemed "highly qualified") and an internet search of each candidate will be conducted.
Phase 4: 4/22/22 - 5/3/22 Presentation of Recommended Candidates Step 1 Recruitment report Randi Frank, LLC will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. A binder which contains the candidate's cover letter and resume shall be prepared, along with a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way.
NOTE: the screening committee will be provided with a log of ALL candidates who applied, and all resumes can be reviewed if desired.
Step 2 Screening Committee initial meeting (amended) Randi Frank, LLC will meet with the screening committee to review the recruitment report and expand upon the information provided. The report will be provided to committee members 2-3 days in advance of this meeting, giving the screening committee the opportunity to fully review it. In addition to the written report, Randi Frank, LLC will spend 2-3 hours bringing the candidates to life by reviewing the virtual interviews and providing excerpts from 2 references.
NOTE: at this meeting, the interviewing process will be finalized, including the discussion of any specific components of the Screening Committee deems appropriate
Potential dates: May 3rd May 4th (Randi in Cambridge on May 2nd) Previous dates: Week of 4/24
Phase 5: 5/4/22 - 5/31/22 Interview Process
Screening Committee
Step 1 Develop interview questions Randi Frank, LLC will provide the Screening Committee with interview books that consist of the recruitment report, the credentials each candidate submits, a set of questions with room for interviewers to make notes, and an evaluation sheet to assist interviewers in assessing each candidate's skills and abilities.
Step 2 Conduct interviews The Screening Committee will conduct an interview of the 8-10 selected priority candidates, from which they shall select 3-4 finalists for presentation to the City Council Potential dates: 5/12 and 5/13 Previous dates: 5/2 & 5/3
Step 3 Reference checks etc. Once candidates are selected, references will be contacted, employment & education credentials verified, review search results on Google, and social media activity.
Phase 6: 6/1/22 - 6/10/22 Interview Process
Community & City Council
Step 1 Community interviews Randi Frank, LLC will offer community interviews with finalists as a means for the community to interact with and get to know the finalists in an informal setting. At this interview, finalists would give a brief overview of themselves and answer questions from the audience. Consultant will also work with the Personnel Department to coordinate a tour of Cambridge facilities and interviews with department heads and a final interview with City Councillors. Randi Frank, LLC will be present for all of the interviews, serving as a resource and facilitator. Potential dates: June 1st and 2nd Previous dates: 5/22 & 5/24
Step 2 City Council interviews A public interview of all finalists will be held in a special meeting of the City Council. Potential dates: June 1st and 2nd Previous dates: 5/22 & 5/24
Step 3 Site visits (if desired) If site visits are desired, this step can be utilized
Step 4 Selection of finalist The City Council will vote for a selected candidate in a public meeting.
Phase 7: 6/11/22 - 6/20/22 Appointment of Candidate Step 1 Salary & benefit negotiations  
Step 2 Notification of final appointment  

Outreach Efforts for Cambridge City Manager Search

Description Advertisement Contact Methods
Harvard Kennedy School of Executive Mgmt   Email and call as needed, ask them to send to their alumni
UVA Senior Executive Institute   Email and call as needed, ask them to send to their alumni
Harvard Business School   Email and call as needed, ask them to send to their alumni
MIT Sloan Center   Email and call as needed, ask them to send to their alumni
Yale School of Management   Email and call as needed, ask them to send to their alumni
Bloomberg Harvard City Leadership Initiative   Email and call as needed, ask them to send to their alumni
Historically Black Colleges & Universities
· Spelman College   Email and call as needed, ask them to send to their alumni
· Howard University   Email and call as needed, ask them to send to their alumni
· Xavier University of Louisiana   Email and call as needed, ask them to send to their alumni
· Hampton University   Email and call as needed, ask them to send to their alumni
· Morehouse College   Email and call as needed, ask them to send to their alumni
· Tuskegee University   Email and call as needed, ask them to send to their alumni
· Florida A&M University   Email and call as needed, ask them to send to their alumni
National Association of Chief Executive Officers   Email leadership
American Society of Association Executives   Email leadership
National Association of Nonprofit Orgnizations & Executives   Email leadership
American Association of University Administrators   Email leadership
Association of School Business Officials   Email leadership - plus chapter if available
American College of Healthcare Executives Free advertisement Email leadership
National Association of Health Services Executives - for Black Executives   Email leadership
National Association of Housing & Redevelopment Officials   Email leadership
GARE- Govt Alliance on Race & Equity   Sheila-HR Director is a member and will send to email list of members

Screening Committee composition (from Jan 26 meeting):

(4) City Council members

(3) Resident representatives (who have demonstrated advocacy in support of community needs)*

(2) Business related representatives (with demonstrated partnership experience, ideally from a large and a small business)

(1) Representative from the Cambridge School Committee or a senior School Department administrative representative

(1) Public Safety representative (Police/Fire departments)

(1) Person with demonstrated knowledge of municipal finance

(1) Health and Human Services/Public Health representative

(1) Representative with knowledge of City Planning and Development (experience in urban design and transportation issues preferred)

(1) Higher education/institutional partner

(1) Public art and/or recreational representative

(1) Affordable housing advocate

(1) Non-profit community representative

(1) Representative who advocates for the quality of our community’s civic and social wellbeing


Mar 21 communication from Chair Mallon of Gov't Operation Committee:
Dear City Council colleagues,

I am pleased to share the following updates on the City Manager search. We have since moved on from the community engagement portion of the search timeline, which culminated in the creation of the leadership profile, or job description. (As discussed at last week’s Government Operations meeting, we have made a slight adjustment to the timeline, but are still on track to complete our search by mid-June.) During the month of February we received community and employee feedback through:

• Employee Town Hall

• Employee Survey

• Department Head Meetings with Randi Frank

• 15 minute Employee drop-in sessions with Randi Frank

Resident Town Hall

20 focus groups through Cortico

• Over 4,000 unique pieces of feedback from 700+ residents and stakeholders on the coUrbanize site

A first draft of the leadership profile was presented to the (gov ops committee members?) and public at the Mar 2nd Government Operations, Rules, and Claims committee meeting, where committee members suggested feedback and edits. To allow enough time for these edits to be made, a follow-up committee meeting was scheduled for Mar 9th and the final leadership profile was presented and approved. This editing process ultimately moved the timeline back by one week, but we are currently in the process of recruiting applicants with the profile. To capture a wide variety of applicants, both with traditional and non-traditional experience, Randi Frank LLC is distributing the leadership profile to a wide array of organizations around the country and world. For a complete list, click here.

While Randi Frank and her team receive applications, we need to identify an Initial Screening Committee to review candidates during the first round of interviews. The (Initial) Screening Committee will be made up of 15-19 individuals who are interested in playing yet another vital role in the City Manager search process, and ultimately help decide who moves on as a finalist. For those who need it, financial assistance, language translation (ESOL/ASL), and a brief interview skills workshop will all be available through our search partner, Randi Frank LLC. Those who are interested will need to be available from 9am – 5pm on the following dates:

Wednesday, May 4
Thursday, May 12
Friday, May 13

Applications will be accepted until 5:00pm on Thursday, Mar 31st.

Please access the application form here.

I encourage you all to share the self-nomination form with your networks and community as we want to capture a diverse array of Cambridge voices to be part of this next step in the process.

I will continue to keep you informed and updated on the progress of the search. As always, you can check the City’s dedicated webpage and subscribe to the coUrbanize site for updates sent right to your inbox.

Thank you, Alanna Mallon, Vice Mayor

Featured this week (and more) in the Calendar:

Tues, Apr 5

12:00pm   The City Council's Transportation and Public Utilities Committee will meet to conduct a public hearing on Ordinance #2022-8, an ordinance amending Parking minimums and maximums.  (Sullivan Chamber and Zoom)

6:00pm   School Committee Meeting  (Attles Meeting Room, CRLS)
The School Committee will also vote on the adoption of the FY 2023 Proposed School Department Budget.

6:30pm   Planning Board Meeting  (Remote via Zoom)

General Business

1. Update from the Community Development Department

Public Hearings

6:30pm   PB-388
425 Massachusetts Avenue– Special Permit application by ATE Superfoods 2 LLC. DBA Vitality Bowls to establish a Formula Business occupying approximately 923 square feet in the first floor of the existing building pursuant to Section 20.304.5.4 Formula Business. (Materials)

General Business

2. Advisory Design Review   AHO-4
49 Sixth Street – Affordable housing project proposal by Preservation of Affordable Housing (POAH) to Renovate existing buildings with 59,400 square feet of Gross Floor Area to create 46 affordable apartments with 2 off-street parking spaces and 48 long-term bicycle parking spaces pursuant to section 11.207 Affordable Housing Overlay. (Materials - click Planning Board Materials tab)

3. PB-361
727 Massachusetts Avenue – Design Update (Materials)

Wed, Apr 6

9:00am   The City Council’s Ad-Hoc Committee meeting  (Ackermann Room, City Hall)
The City Council’s Ad-Hoc Committee to appoint the Preliminary Screening Committee for the hiring of the City Manager will meet to convene in open session and then the committee will go into an executive session to discuss the reputation and character of applicants for the City Manager Preliminary Screening Committee.

5:30pm   The City Council's Ordinance Committee will meet to conduct a public hearing on a petition to amend the zoning ordinance entitled “Article 22 Sustainable Design and Development” (Ordinance #2022-7).  (Sullivan Chamber and Zoom)

Thurs, Apr 7

9:00am   The City Council’s Ad-Hoc Committee meeting  (Ackermann Room, City Hall)
The City Council’s Ad-Hoc Committee to appoint the Preliminary Screening Committee for the hiring of the City Manager will meet to convene in open session and then the committee will go into an executive session to discuss the reputation and character of applicants for the City Manager Preliminary Screening Committee.

5:30pm   The City Council's Ordinance Committee will meet to continue a public hear on a petition to amend Article 20.90- Alewife Overlay Districts 1-6 of the Cambridge Zoning Ordinance by inserting a new section entitled Section 20.94.3- Temporarily prohibited uses. (ORDINANCE #2022-1).  (Sullivan Chamber and Zoom)

5:30-7:00pm   Transit Advisory Committee meeting  (Zoom)

6:00pm   Cambridge Historical Commission Meeting  (Zoom)

6:00-8:00pm   Human Rights Commission Meeting  (Zoom)

Mon, Apr 11

5:30pm   City Council meeting  (Sullivan Chamber and Zoom)

Tues, Apr 12

10:00am   The City Council's Government Operations, Rules and Claims Committee will meet to discuss new guidelines for Boards and Commissions appointments.  (Sullivan Chamber and Zoom)

6:30pm   School Committee's Special Education and Student Supports Sub-Committee meeting  (Zoom)
There will be a Virtual Meeting of the Special Education and Student Supports Sub-Committee on Tues, Apr 12 at 6:30pm for the purpose of discussing summer program opportunities within CPS and DHSP (Department of Human Service Programs). This meeting will also review the policy around after-school programs for students with disabilities. This meeting is expected to end by or before 8:00pm.

6:30pm   Planning Board Meeting  (Remote via Zoom)

General Business

1. Update from the Community Development Department

2. Design Review – PB-315, 135 Broadway (Materials)

Wed, Apr 13

8:00-9:30am   Recycling Advisory Committee meeting  (Zoom)

11:00am   The City Council's Ordinance Committee will meet to conduct a public hearing on Ordinance #2022-2 charter change municipal code amendments.  (Sullivan Chamber and Zoom)

3:00pm   The City Council's Economic Development and University Relations Committee will hold a public hearing with the universities and business associations to have a dialogue about reopening post pandemic, current needs, updates, and how the City can be supportive to these organizations.  (Sullivan Chamber and Zoom)

5:30-7:30pm   Bicycle Committee Meeting  (Zoom)

Thurs, Apr 14

5:30pm   The City Council's Civic Unity Committee will hold a public hearing to discuss the Diversity, Equity and Inclusion Report by Working IDEAL.  (Sullivan Chamber and Zoom)

Tues, Apr 19

6:30pm   Planning Board Meeting  (Remote via Zoom)

General Business

1. Update from the Community Development Department

2. Design Review – PB-315, 250 Binney Street & 290 Binney Street (Materials)

Wed, Apr 20

5:30pm   The City Council's Ordinance Committee will meet to continue a public hearing on proposed amendments to the Building Energy Use Disclosure Ordinance (Ordinance #2021-26).  (Sullivan Chamber and Zoom)

Mon, Apr 25

5:30pm   City Council meeting  (Sullivan Chamber and Zoom)

Tues, Apr 26

11:00am   The City Council's Health and Environment Committee will meet to conduct a public hearing on a proposal to amend Section 2.66 of the Municipal Code to add a new section titled “Article III Green Jobs".  (Sullivan Chamber and Zoom)

Wed, Apr 27

5:30pm   Joint meeting of the Bicycle, Pedestrian, and Transit Committees  (Zoom)

Thurs, Apr 28

6:00pm   LGBTQ+ Commission Meeting  (Zoom)

6:00-8:00pm   Pedestrian Committee Meeting  (Zoom)

The Chronicle Companion: Week of April 4 -10, 2022