Cambridge City Council meeting - March 21, 2022

Cambridge City Council meeting - March 21, 2022 - AGENDA
[all 9 councillors present - first time in nearly 2 years]

CITY MANAGER’S AGENDA
1. A communication transmitted from Louis A. DePasquale, City Manager, relative to a request to designate First Assistant City Solicitor Megan Bayer as the City of Cambridge liaison to the State Ethics Commission effective Apr 1, 2022. (CM22#53)
Placed on File 9-0

2. A communication transmitted from Louis A. DePasquale, City Manager, relative to the reappointment of Edward Otero as a Constable Without Power to serve civil process for a term of three years, effective the first day of January, 2022. (CM22#54)
Placed on File 9-0

3. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the Shannon Grant for $40,228.40 received from the Metropolitan Mayors Coalition’s Community Safety Initiative through the Executive Office of Public Safety and Security to the Grant Fund Police Department Salary and Wages account ($32,518.40) and the Grant Fund Police Department Other Ordinary Maintenance account ($7,710) which will be dedicated to hot spot patrols, youth violence reduction strategies, and the Focused Deterrence program, and will support a Teen Public Art Program at the Community Art Center. (CM22#55)
Order Adopted 9-0

4. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the FY22 Violence Against Women Act (VAWA) STOP Grant for $15,945 received from the Executive Office of Public Safety and Security (EOPSS) to the Grant Fund Police Department Other Ordinary Maintenance account which will be used to help support a regional “Trauma Informed Approach to Law Enforcement” training in collaboration with the Cambridge Domestic and Gender-Based Violence Prevention Initiative. (CM22#56)
Order Adopted 9-0

5. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the FY2022 Cultural Investment Portfolio Program Grant from the Massachusetts Cultural Council in the amount of $13,800 to the Grant Fund Historical Commission Salaries and Wages account ($12,500) and the Grant Fund Historical Commission Other Ordinary Maintenance account ($1,300) which will be used to support part-time archives assistants, as well as for the purchase of archival storage supplies. (CM22#57)
Order Adopted 9-0

6. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the appropriation of a Recycling Dividends Program Grant received from the Massachusetts Department of Environmental Protection (DEP) in the amount of $97,500 to the Grant Fund Public Works Other Ordinary Maintenance account which will be used for various City’s recycling programs including carts for business and residential recycling. (CM22#58)
Order Adopted 9-0

7. A communication transmitted from Louis A. DePasquale, City Manager, relative to recommendations for the block rates for water consumption and sewer use for the period beginning Apr 1, 2022 and ending Mar 31, 2023. [Order] (CM22#59)
pulled by Nolan; Zondervan wants to quit our own water supply and switch to MWRA; City Manager disagrees w/Zondervan claim we have PFAS "contaminated water"; City Engineer Kathy Watkins and DPW Commissioner Owen O'Riordan provide expert information re: sewer system improvements; Carlone asks about advantages of AAA bond ratings; Azeem asks about relationship between rates and consumption, long-term projections on capacity vs. population growth; Order Adopted 9-0

“The City administration and City Council continue to recognize the importance of minimizing increases in water and sewer rates. I recommend that the City Council approve a 1.96% increase in the water consumption block rate and an 8.0% increase in the sewer use block rate, resulting in a 6.7% increase in the combined rate for the period beginning April 1, 2022, and ending March 31, 2023. The water rate increase has been consistent for over a decade in which the water rate has increased by a very small percentage or not at all. In last year’s recommendation, the projected FY23 rate increases for water, sewer, and combined were 1.98%, 8.0%, and 6.7%, respectively, based on March 2021 consumption rates and projected budgets, which is essentially identical to this year’s actual recommended increase.”

Agenda Item Number 7 Mar 21, 2022

ORDERED: That the following block rate for water consumption and sewer use in the City of Cambridge be in effect for the period beginning April 1, 2022 and ending March 31, 2023:

Annual
Consumption* FY22
Water Rate FY23 Proposed
Water Rate FY22
Sewer Rate FY23 Proposed
Sewer Rate

Block 1 0 – 40 CcF $3.05 $3.11 $13.51 $14.59

Block 2 41 – 400 CcF $3.27 $3.33 $14.28 $15.42

Block 3 401 – 2,000 CcF $3.47 $3.54 $15.34 $16.57

Block 4 2,001 – 10,000 CcF $3.69 $3.76 $16.52 $17.84

Block 5 Over 10,000 CcF $4.00 $4.08 $17.56 $18.96

*All rates are per CcF. CcF is an abbreviation of 100 cubic feet. One CcF is approximately 750 gallons;

and be it further

ORDERED: That the Senior Citizens Discount Program gives either a 15 percent or 30 percent discount on water/sewer bills, depending upon certain qualifications. Any resident who owns and occupies his/her own home and who is 65 or older on July 1 qualifies for the 15 percent discount. This discount may not exceed $90 for the fiscal year.

To qualify for the 30 percent discount, a homeowner must be 65 years of age or older and must have been granted the Clause 41C Elderly Real Estate Exemption, which is based on the demonstrated financial need. This discount may not exceed $180 for the fiscal year.

CHARTER RIGHT
1. Transmitting Communication from Louis A. DePasquale, City Manager, relative to the appropriation of the Emergency Management Performance Grant from the Massachusetts Emergency Management Agency in the amount of $39,600 to the Grant Fund Fire Extraordinary Expenditures account which will be used to support the purchase of a new vehicle for the Emergency Preparedness and Coordination office. [Charter Right – Nolan, Mar 7, 2022] (CM22#38)
Nolan continues to intervene on purchasing matters insisting on electric-only vehicles regardless of any other factors; Acting Fire Chief Gerry Mahoney continues to explain that this purchase has been approved by City’s “Green Committee” and is a big improvement on existing vehicle; Azeem asks if grant will expire but seems to doubt urgency; Zondervan maintains “Chicken Little” perspective, also doubts urgency of appropriation; McGovern supports goals but sees no point in delaying this now; Nolan continues her control obsession; Zondervan continues to say what purchases City should make; Tabled (motion of Zondervan) 6-3 (McGovern, Simmons, Toner - NO)

2. A communication transmitted from Louis A. DePasquale, City Manager, relative to a request from the Massachusetts Department of Conservation (DCR) to reactivate the parking meters installed last year on segments of Memorial Drive near the Massachusetts Institute of Technology and along Cambridge Parkway. [Charter Right – Azeem, Mar 7, 2022] (CM22#45)
Azeem addresses possibility of future revenue-sharing w/DCR; Order Adopted 9-0

ON THE TABLE
3. A communication transmitted from Louis A. DePasquale, City Manager, relative to approval requested for new appointments and reappointment to Open Data Review Board for a term of two year. [Charter Right – Mallon, Feb 28, 2022; Tabled Mar 7, 2022] (CM22#24)

4. A communication transmitted from Louis A. DePasquale, City Manager, relative to approval requested for reappointment and new appointment to the Water Board. [Charter Right – Mallon, Feb 28, 2022; Tabled Mar 7, 2022] (CM22#26)

5. A communication transmitted from Louis A. DePasquale, City Manager, relative to approval requested for reappointments to the Fresh Pond Master Plan Advisory Board. [Charter Right – Mallon, Feb 28, 2022; Tabled Mar 7, 2022] (CM22#27)

10. That the City Manager is requested to amend all existing Community Host Agreements previously issued by the City by reducing the Impact Fee to 0.05% of Gross Revenue and to refrain from placing this burden upon any future HCAs that may yet be issued. [Charter Right – Zondervan, Feb 28, 2022; Tabled Mar 7, 2022] (PO22#27)
Removed from Table 8-0-1 (Carlone ABSENT); Simmons explains her amendments, Zondervan amendments; Amendments Adopted on voice vote; Order Adopted on voice vote; Reconsideration Fails 0-9

APPLICATIONS AND PETITIONS
1. An application was received from Joseph Bednar requesting permission for a curb cut at the premises numbered 266 Rindge Avenue; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. (AP22#11)
Charter Right - Nolan

2. An application was received from Mathew Marshall, requesting permission for a curb cut at the premises numbered 221 Columbia Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. (AP22#12)
pulled by Simmons, explains possible loss of one or two parking spaces (which is actually incredible considering wholesale loss of parking elsewhere in the city; Charter Right - Simmons

3. An application was received from David Randa representing Life Alive Organic Cafe, requesting permission for two (2) canopies and one (1) projecting sign at the premises numbered 415 Main Street approval has been received from Inspectional Services, Department of Public Works, Community Development Department and proof of abutter mailing and return receipt. (AP22#13)
Order Adopted 9-0

COMMUNICATIONS
1. A communication was received from Tania Maxwell, regarding Mass. Ave. Redesign for Bike, Bus Lanes Porter Square.

2. A communication was received from Peter Lowber, regarding Proposed Safety Plan.

3. A communication was received from Merry White, regarding changes in traffic parking bus and bike movement.

4. A communication was received from Louise Ciampi, regarding Bike Lane Implementation.

5. A communication was received from Ken Smith, regarding I Support Porter Sq. Bike Lakes.

6. A communication was received from Kavish Ghandi, regarding Housing Committee 316.

7. A communication has been received from Hope Turner, regarding ARPA funding for Cambridge HEART.

8. A communication was received from Henry Lieberman, regarding Support for Mass Ave bike lanes Harvard Sq to Fresh Pond.

10. A communication was received from Fatima P. Aziz, regarding Mass. Ave. bike lane construction.

11. A communication was received from F. William Green, regarding the importance and effectiveness of the code under consideration is being short changed.

12. A communication was received from Don Thompson, regarding Endorse the BluePrint for Peace.

13. A communication was received from Diana Yousef, regarding Please revise the Bike Safety Ordinance.

15. A communication was received from Aušra Kubilius, regarding HALT AND STUDY.

16. A communication was received from Arks Smith, regarding Proposed changes to Mass Ave from Roseland St to Beech St in Porter Square.

18. A communication was received from Tremont Street Neighborhood Association, regarding opposition to proposed curb cut at 221 Columbia Street (Appl. & Pet. #2).

19. A communication was received from Tom, Carrie, Christina, Tommy and Quentin Pasquarello, regarding Opposition to proposed Mass. Ave Upland Road Traffic Changes.

20. A communication was received from Steve Adeff, regarding Porter Square Redesign Resident Concern.

21. A communication was received from Shellburne Thurber, regarding changes to Mass Ave.

22. A communication was received from Sharmil Modi, regarding FOR THE RECORD re the Appropriateness of Laboratories in Neighborhood Retail Districts (+ 271 Cambridge Street Rebuttal).

24. A communication was received from Michelle Lahey, regarding Porter Square redesign concerned citizen.

25. A communication was received from Michael Massagli, regarding Please stop and reverse the Quick Build of separate bike lanes on Mass Ave (and other commercial corridors).

26. A communication was received from Mark DerKazarian, regarding Porter Square Quick Build Bike Lanes.

27. A communication was received from Marcelo Marchetti, regarding On Porter Square Redesigned and the Biker Lobby.

28. A communication was received from Jacquelyn Smith, regarding Appl. & Pet. #2.

29. A communication was received from Gerald Bergman, regarding Appl. & Pet. #2. In opposition to the curb cut on Market St.

30. A communication was received from Gail Charpentier, regarding Appl. & Pet. #2.

31. A communication was received from Debra Wood, regarding RSVP not a form letter.

32. A communication was received from Anne Holtzworth, regarding NO TO PROPOSED CHANGES TO UPPER MASS AVE!!

33. A communication was received from Ana Reyes and Christopher Giles, regarding Appl. & Pet. #2.

RESOLUTIONS
1. Congratulations on the retirement of Superintendent Leonard DiPietro from the Cambridge Police Department. Councillor Toner

4. Resolution on the death of Kenneth Singleton. Councillor Simmons, Councillor Toner
Adopted as Amended

11. Resolution on the death of Charles T. Hinds, Sr. Councillor Carlone, Councillor Zondervan

12. Congratulations to Connor EpsteinKraus and Liz Epstein on the birth of their son, Benjamin Jacob Epstein. Councillor Zondervan, Councillor Simmons

13. Congratulations on the retirement of John Gallagher from the Cambridge Fire Department. Councillor Toner

15. Resolution on the death of Charles F. “Chuck” Mountain. Councillor Toner

16. Congratulations on the Retirement of Lieutenant Daniel Reagan from the Cambridge Police Department. Councillor Toner

17. Resolution on the death of Joyce Marie McClure. Councillor Toner, Councillor Simmons

ORDERS
1. That the City Manager is requested to work with the Police Department to look into specific pedestrian safety interventions that can be placed at the intersection of Broadway and Highland Avenue. Vice Mayor Mallon, Councillor Zondervan (PO22#42)
pulled by Mallon; notes recent motor vehicle accident and claims many near-accidents (but this is really just hazardous for pedestrians); Adopted as Amended (voice vote)

2. That the City Manager is requested to direct the Community Development Department to immediately convene an Alewife Overlay District Zoning Proposal Working Group. Councillor Toner, Councillor Nolan, Councillor Simmons, Vice Mayor Mallon (PO22#43)
pulled by Toner; Carlone explains that an urban design plan should precede any approval of zoning changes, bemoans fact that City Council continues to leave this out; Zondervan wants at least 50% housing in this area; Adopted as Amended (voice vote)

3. That the City Manager is requested to work with the appropriate City departments and the American Red Cross to establish a workforce development program for lifeguarding in Cambridge. Councillor Zondervan, Vice Mayor Mallon, Councillor Toner, Councillor Carlone (PO22#44)
Order Adopted 9-0

4. That the City Manager is requested to work with the appropriate City departments and staff of the BB&N school to provide a solution to the idling issues at the start and end of the school day. Councillor Nolan (PO22#45)
Order Adopted 9-0

5. That the City Council supports H.3457/S.2309 in Mass. General Court re: regulation of e-bikes. Councillor Azeem, Vice Mayor Mallon, Councillor Zondervan, Councillor McGovern (PO22#46)
Order Adopted (voice vote)

COMMUNICATIONS & REPORTS FROM CITY OFFICERS
1. A communication was received from Anthony Wilson, City Clerk, transmitting an update regarding legislative activity. (COF22#33)
Placed on File (voice vote)

2. A communication was received from Vice Mayor Mallon, transmitting a memorandum regarding updates on the City Manager search. [memo] [timeline] [outreach] [leadership profile] [application for Initial Screening Committee] (COF22#30)
Placed on File as amended (voice vote)

Dear City Council colleagues,

I am pleased to share the following updates on the City Manager search. We have since moved on from the community engagement portion of the search timeline, which culminated in the creation of the leadership profile, or job description. (As discussed at last week’s Government Operations meeting, we have made a slight adjustment to the timeline, but are still on track to complete our search by mid-June.) During the month of February we received community and employee feedback through:

• Employee Town Hall

• Employee Survey

• Department Head Meetings with Randi Frank

• 15 minute Employee drop-in sessions with Randi Frank

• Resident Town Hall

• 20 focus groups through Cortico

• Over 4,000 unique pieces of feedback from 700+ residents and stakeholders on the coUrbanize site

A first draft of the leadership profile was presented to the (gov ops committee members?) and public at the Mar 2nd Government Operations, Rules, and Claims committee meeting, where committee members suggested feedback and edits. To allow enough time for these edits to be made, a follow-up committee meeting was scheduled for Mar 9th and the final leadership profile was presented and approved. This editing process ultimately moved the timeline back by one week, but we are currently in the process of recruiting applicants with the profile. To capture a wide variety of applicants, both with traditional and non-traditional experience, Randi Frank LLC is distributing the leadership profile to a wide array of organizations around the country and world. For a complete list, click here.

While Randi Frank and her team receive applications, we need to identify an Initial Screening Committee to review candidates during the first round of interviews. The (Initial) Screening Committee will be made up of 15-19 individuals who are interested in playing yet another vital role in the City Manager search process, and ultimately help decide who moves on as a finalist. For those who need it, financial assistance, language translation (ESOL/ASL), and a brief interview skills workshop will all be available through our search partner, Randi Frank LLC. Those who are interested will need to be available from 9am – 5pm on the following dates:

~~Tuesday, May 3~~ Wednesday, May 4 (amended)

Thursday, May 12

Friday, May 13

Applications will be accepted until 5PM on Thursday, Mar 31st.

Please access the application form here.

I encourage you all to share the self-nomination form with your networks and community as we want to capture a diverse array of Cambridge voices to be part of this next step in the process.

I will continue to keep you informed and updated on the progress of the search. As always, you can check the City’s dedicated webpage and subscribe to the coUrbanize site for updates sent right to your inbox.

Thank you,
Alanna Mallon
Vice Mayor

Revised City Manager Search Timeline
(approx. 3-week delay from original timeline)

Steps Activity Description Dates Status

Phase 1: 1/17/22 - 3/9/22 Position Assessment, Community Engagement, and leadership profile development Step 1 Create dedicated email and City webpage for City Manager search process Randi Frank Consulting, LLC will create and monitor a dedicated email for recruitment and to solicit stakeholder feedback. A dedicated webpage on the City's website will be posted with information regarding the search. 1/17-1/30/22 Complete

Step 2 Conduct staff & City Council interviews Randi Frank Consulting, LLC, assisted by the City’s appointed search liaison, will conduct interviews with the Mayor, City Council members, Personnel Director, City's Senior Staff, employee groups, employee unions, distribute an employee survey, etc. to collect information to develop a comprehensive leadership profile. 1/19-2/4/22 Complete

Step 3 Conduct focus groups and other community engagement as related to developing a leadership profile and community vision for the next City Manager Randi Frank, LLC will conduct town hall style meetings where residents will be invited to participate in a discussion of what they would like to see in the next City Manager. coUrbanize will develop an extensive online community engagement feedback mechanism. Cortico will conduct 20 targeted focus groups (up to 90 minutes each), all with the purpose of collecting information to develop a leadership profile. 2/7-2/25/22 Complete

Step 4 Employee Town Hall w/Randi Frank, LLC Meeting for the purpose of gathering feedback from employees on what they would like to see in the next City Manager, this meeting will not be public. 2/15/22 5- 7pm Complete

Step 5 Government Operations Meeting: Resident Town Hall Public meeting for the purpose of gathering feedback from residents on what they would like to see in the next City Manager 2/16/22 6- 8pm Complete

Step 6 Leadership profile completed Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a Leadership Profile to help inform applicant recruitment and screening processes. 3/9/22 Complete

Step 7 Stakeholder engagement report Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a stakeholder engagement report for use by the City Council and incoming City Manager. 2/27/22 In progress

Phase 2: 3/10 - 4/10/22 Position announcement, Advertising, Candidate Recruitment and Outreach Step 1 Position announced/posted Randi Frank, LLC shall place the position in the appropriate online publications, including International City and County Management Assoc., National Forum for Black Administrators, the International Hispanic Network, and other websites where potential candidates might look for career opportunities. In addition to public sector publications and websites, outreach should include LinkedIn and other private sector resources.

Step 2 Applicant recruitment period In addition to the job being posted on the above mentioned publications, Randi Frank, LLC shall recruit from their database of contacts, and conduct outreach to potential contacts.

Step 3 Screening committee identified The Government Operations Committee will identify and announce an applicant screening committee to review applicants resumes, and do the initial candidate screening.

Phase 3: 4/10/2022 - 4/22/22 Candidate Evaluation and Screening
by Executive Search Firm Step 1 Candidate credential review Randi Frank shall review and evaluate candidates' credentials, considering the criteria outlined in the leadership profile.

Step 2 Candidate interview & reference collection -Randi Frank, LLC shall interview the most highly qualified candidates virtually to fully grasp their qualifications and experience, as well as their interpersonal skills. This is an hour long interview, asking specific questions about their experience and skill set.
-Randi Frank, LLC shall gather formal and informal references (two per candidate of those deemed "highly qualified") and an internet search of each candidate will be conducted.

Phase 4: 4/22/22 - 5/3/22 Presentation of Recommended Candidates Step 1 Recruitment report Randi Frank, LLC will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. A binder which contains the candidate's cover letter and resume shall be prepared, along with a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way.
NOTE: the screening committee will be provided with a log of ALL candidates who applied, and all resumes can be reviewed if desired.

Step 2 Screening Committee initial meeting (amended) Randi Frank, LLC will meet with the screening committee to review the recruitment report and expand upon the information provided. The report will be provided to committee members 2-3 days in advance of this meeting, giving the screening committee the opportunity to fully review it. In addition to the written report, Randi Frank, LLC will spend 2-3 hours bringing the candidates to life by reviewing the virtual interviews and providing excerpts from 2 references.
NOTE: at this meeting, the interviewing process will be finalized, including the discussion of any specific components of the Screening Committee deems appropriate Potential dates: ~~May 3rd~~ May 4th (Randi in Cambridge on May 2nd) Previous dates: Week of 4/24

Phase 5: 5/4/22 - 5/31/22 Interview Process
Screening Committee Step 1 Develop interview questions Randi Frank, LLC will provide the Screening Committee with interview books that consist of the recruitment report, the credentials each candidate submits, a set of questions with room for interviewers to make notes, and an evaluation sheet to assist interviewers in assessing each candidate's skills and abilities.

Step 2 Conduct interviews The Screening Committee will conduct an interview of the 8-10 selected priority candidates, from which they shall select 3-4 finalists for presentation to the City Council Potential dates: 5/12 and 5/13 Previous dates: 5/2 & 5/3

Step 3 Reference checks etc. Once candidates are selected, references will be contacted, employment & education credentials verified, review search results on Google, and social media activity.

Phase 6: 6/1/22 - 6/10/22 Interview Process
Community & City Council Step 1 Community interviews Randi Frank, LLC will offer community interviews with finalists as a means for the community to interact with and get to know the finalists in an informal setting. At this interview, finalists would give a brief overview of themselves and answer questions from the audience. Consultant will also work with the Personnel Department to coordinate a tour of Cambridge facilities and interviews with department heads and a final interview with City Councillors. Randi Frank, LLC will be present for all of the interviews, serving as a resource and facilitator. Potential dates: June 1st and 2nd Previous dates: 5/22 & 5/24

Step 2 City Council interviews A public interview of all finalists will be held in a special meeting of the City Council. Potential dates: June 1st and 2nd Previous dates: 5/22 & 5/24

Step 3 Site visits (if desired) If site visits are desired, this step can be utilized

Step 4 Selection of finalist The City Council will vote for a selected candidate in a public meeting.

Phase 7: 6/11/22 - 6/20/22 Appointment of Candidate Step 1 Salary & benefit negotiations

Step 2 Notification of final appointment

Outreach Efforts for Cambridge City Manager Search

Description Advertisement Contact Methods

Harvard Kennedy School of Executive Mgmt Email and call as needed, ask them to send to their alumni

UVA Senior Executive Institute Email and call as needed, ask them to send to their alumni

Harvard Business School Email and call as needed, ask them to send to their alumni

MIT Sloan Center Email and call as needed, ask them to send to their alumni

Yale School of Management Email and call as needed, ask them to send to their alumni

Bloomberg Harvard City Leadership Initiative Email and call as needed, ask them to send to their alumni

Historically Black Colleges & Universities

· Spelman College Email and call as needed, ask them to send to their alumni

· Howard University Email and call as needed, ask them to send to their alumni

· Xavier University of Louisiana Email and call as needed, ask them to send to their alumni

· Hampton University Email and call as needed, ask them to send to their alumni

· Morehouse College Email and call as needed, ask them to send to their alumni

· Tuskegee University Email and call as needed, ask them to send to their alumni

· Florida A&M University Email and call as needed, ask them to send to their alumni

National Association of Chief Executive Officers Email leadership

American Society of Association Executives Email leadership

National Association of Nonprofit Orgnizations & Executives Email leadership

American Association of University Administrators Email leadership

Association of School Business Officials Email leadership - plus chapter if available

American College of Healthcare Executives Free advertisement Email leadership

National Association of Health Services Executives - for Black Executives Email leadership

National Association of Housing & Redevelopment Officials Email leadership

GARE- Govt Alliance on Race & Equity Sheila-HR Director is a member and will send to email list of members

Screening Committee composition (from Jan 26 meeting):

(4) City Council members

(3) Resident representatives (who have demonstrated advocacy in support of community needs)*

(2) Business related representatives (with demonstrated partnership experience, ideally from a large and a small business)

(1) Representative from the Cambridge School Committee or a senior School Department administrative representative

(1) Public Safety representative (Police/Fire departments)

(1) Person with demonstrated knowledge of municipal finance

(1) Health and Human Services/Public Health representative

(1) Representative with knowledge of City Planning and Development (experience in urban design and transportation issues preferred)

(1) Higher education/institutional partner

(1) Public art and/or recreational representative

(1) Affordable housing advocate

(1) Non-profit community representative

(1) Representative who advocates for the quality of our community’s civic and social wellbeing

3. A communication was received from Mayor Siddiqui, transmitting information from the School Committee. (COF22#31)
Placed on File (voice vote)

HEARING SCHEDULE
Thurs, Mar 17
5:30pm The Neighborhood & Long-Term Planning, Public Facilities, Arts & Celebration Committee will conduct a public hearing to discuss the appropriateness of laboratories in neighborhood retail districts. (Sullivan Chamber & Zoom)

Wed, Mar 23
5:00pm The Human Services and Veterans Committee will hold a public hearing to discuss the final report from the Ad Hoc Working Group on Homelessness released on Jan 31, 2022. (Sullivan Chamber & Zoom)
10:00am The Health and Environment Committee will meet to continue discussion on the Net Zero Action Plan. (Sullivan Chamber & Zoom)

Tues, Mar 29
11:00am The Health and Environment Committee will meet to receive a report from the Climate Resilience Zoning Task Force. (Sullivan Chamber & Zoom)

Wed, Mar 30
5:30pm The Ordinance Committee will meet to conduct a public hearing on Ordinance #2022-3, the Wage Theft Ordinance. (Sullivan Chamber & Zoom)

Tues, Apr 5
12:00pm The Transportation and Public Utilities Committee will meet to conduct a public hearing on Ordinance #2022-8, an ordinance amending Parking minimums and maximums. (Sullivan Chamber & Zoom)

Wed, Apr 6
5:30pm The Ordinance Committee will meet to conduct a public hearing on a petition to amend the zoning ordinance entitled “Article 22 Sustainable Design and Development” (Ordinance #2022-7). (Sullivan Chamber & Zoom)

Wed, Apr 13
3:00pm The Economic Development and University Relations Committee will hold a public hearing with the universities and business associations to have a dialogue about reopening post pandemic, current needs, updates, and how the City can be supportive to these organizations. (Sullivan Chamber & Zoom)

Wed, Apr 20
2:00pm The Health and Environment Committee will meet to conduct a public hearing on green jobs. (Sullivan Chamber & Zoom)
5:30pm The Ordinance Committee will meet to continue a public hearing on proposed amendments to the Building Energy Use Disclosure Ordinance (Ordinance #2021-26) (Sullivan Chamber & Zoom)

Wed, May 4
5:30pm The Ordinance Committee will meet to conduct a public hearing on Ordinance #2022-2 charter change municipal code amendments. (Sullivan Chamber & Zoom)

AWAITING REPORT LIST
16-111. Report on the potential of building below market rental housing on City-owned parking lots along Bishop Allen Drive. On a communication from Councillor McGovern requesting that this matter be forwarded to the 2018-2019 Legislative Session.
Vice Mayor McGovern, Mayor Simmons (O-4) from 12/12/2016

18-38. Report on inventory of all City-owned vacant buildings and lots and the City’s plans for them, if any.
Vice Mayor Mallon, Councillor Simmons, Vice Mayor Devereux, Mayor Siddiqui (O-2) from 3/26/2018

19-66. Report on whether it is possible to reduce or eliminate Building Permit Fees for 100% affordable housing development projects, through an exemption or other means and investigate what types of real estate tax abatements are possible for 100% affordable housing moving forward.
Vice Mayor Devereux, Mayor Siddiqui, Councillor Carlone, Councillor McGovern (O-3) from 6/3/2019

19-145. Report on reviewing all the City’s policies and procedures related to the procurement, installation and disposal of artificial turf.
Vice Mayor Devereux, Councillor Carlone, Councillor Kelley, Councillor Zondervan (O-7) from 10/21/2019

19-147. Report on installing hearing loop technology inside the Sullivan Chamber as part of the upcoming renovations to City Hall, and in other critical City meeting venues wherever possible and other accessibility improvements.
Councillor Zondervan (O-4) from 10/28/2019

20-6. Report on the acquisition and implementation of interpretation services for City Council meetings and other public City meetings.
Councillor Sobrinho-Wheeler, Councillor McGovern (O-8) from 1/27/2020

20-27. Report on the advantages and disadvantages of continuing with Civil Service, and the process by which Cambridge could exit Civil Service.
Councillor Nolan (O-5) from 6/22/2020

20-60. Report on analyzing eviction data from 2018 through 2021 and come back with a plan on how to use this data to inform our next action steps.
Mayor Siddiqui, Vice Mayor Mallon, Councillor Simmons, Councillor Sobrinho-Wheeler (O-8) from 11/2/2020

20-61. Report on an update on City-Owned Vacant Properties Inventory.
Vice Mayor Mallon, Mayor Siddiqui, Councillor Simmons, Councillor Nolan, Councillor Carlone, Councillor Sobrinho-Wheeler, Councillor McGovern, Councillor Zondervan, Councillor Toomey (O-2) from 11/16/2020

20-72. Report on the condition of 105 Windsor Street and cost estimates of any repairs needed and provide recommendations on how to develop any other underused properties based on an inclusive public process centered in the Port neighborhood.
Councillor Zondervan, Mayor Siddiqui, Councillor Carlone, Councillor Simmons (Calendar Item #1) from 12/14/2020

21-8. Report on removing hostile architecture whenever public spaces are designed or redesigned and to create design guidelines that ensure our public spaces are truly welcoming to the entire community and determine how existing bench fixtures can be addressed to support all residents who use them.
Councillor Zondervan, Councillor Sobrinho-Wheeler, Councillor McGovern, Mayor Siddiqui (Calendar Item #3) from 2/8/2021

21-9. Report on providing an overview of various programs and services that are designed to assist the City’s chronically unhoused population and those in danger of becoming unhoused, along with the metrics by which the City determines the effectiveness of these programs.
Councillor Simmons, Councillor McGovern, Councillor Toomey, Vice Mayor Mallon (O-1) from 2/22/2021

21-10. Report on whether or not the City can require written notice be sent to all abutters, both property owners as well as tenants, regarding the scheduling of a hearing regarding the extension of a building permit request to the Planning Board.
(O-5) from 2/22/2021

21-14. Report on presenting options to the Council to ensure that the staff at Albany Street are properly compensated for their work, and that guests are treated with the respect and dignity they deserve.
Councillor Zondervan, Councillor McGovern, Councillor Sobrinho-Wheeler (Calendar Item #3) from 3/8/2021

21-29. Report on updating the Parental Leave Policy for employees.
Mayor Siddiqui, Councillor Carlone, Councillor Nolan, Councillor Simmons (O-7) from 4/26/2021

21-30. Report on increasing the affordable homeownership stock over the next 10 years by financing the construction of affordable homeownership units through a bond issue of no less than $500 million.
Councillor Zondervan, Councillor Simmons (Calendar Item #1) from 5/3/2021

21-35. Report on providing options to update the HomeBridge and Affordable Home Ownership Programs to better align with the City’s values, and promote racial equity and socioeconomic justice.
Vice Mayor Mallon, Mayor Siddiqui (O-6) from 5/3/2021

21-36. Report on developing a holistic plan for managing the traffic and congestion in the Alewife area.
Councillor Nolan, Vice Mayor Mallon (O-2) from 5/17/2021

21-43. Report on referring the Cambridge HEART proposal for funding consideration and to engage in a public community process to discuss this proposal and its implementation.
Councillor Nolan, Councillor Sobrinho-Wheeler, Councillor Carlone, Councillor Zondervan (Calendar Item #1) from 6/7/2021

21-45. Report on taking all necessary steps to waive the dog license fee for all senior citizens and examine options for reducing the fees for low-income residents.
Councillor McGovern (Calendar Item #1) from 6/14/2021

21-46. Report on the feasibility of purchasing properties for sale in the Alewife area to address City goals.
Vice Mayor Mallon, Mayor Siddiqui, Councillor Nolan, Councillor Carlone (O1) from 6/14/2021

21-49. Report on making immediate improvements at the intersection of Cardinal Medeiros Avenue, Binney and Bristol Streets and to all intersections in the city that are similarly malfunctioning, and to implement longer term changes.
Councillor Zondervan, Councillor Carlone, Councillor Sobrinho-Wheeler, Councillor Nolan (O-8) from 6/14/2021

21-50. Report on providing an update on the cost of each license and permit required by businesses, which business license and permit fees are set under state law, which are set by ordinances, and which are determined administratively, as well as which licenses and permits the City has the discretion to waive entirely.
Councillor Sobrinho-Wheeler, Vice Mayor Mallon, Councillor Nolan, Councillor Zondervan (O-9) from 6/14/2021

21-52. Report on examining stipend models for the City’s multi-member bodies.
Councillor Sobrinho-Wheeler, Vice Mayor Mallon, Mayor Siddiqui, Councillor Zondervan (O-8) from 6/28/2021

21-60. Report on reviewing the residential parking permit program to determine whether the criteria for this program can be modified to limit the issuance of residential permits to vehicles that are primarily utilized for personal, non-commercial use.
Councillor Simmons (O-3) from 9/13/2021

21-63. Report on using only locally sourced produce, farmers, and resident gardeners to study the feasibility of spending Coronavirus Local Fiscal Recovery Funds to address food insecurity by installing raised garden beds throughout Cambridge and providing free, fresh, locally-grown food for residents in need.
Mayor Siddiqui, Vice Mayor Mallon, Councillor Zondervan, Councillor Carlone (O-9) from 9/13/2021

21-67. Report on working with the staff at the Cambridge Historical Commission, the DCR Commissioner, and members of Cambridge’s state delegation to approve, fund and execute the design and installation of a suitable historic marker by April 2022 to recognize the vision of Frederick Law Olmsted and others in transforming the Cambridge riverfront landscape.
Councillor Carlone, Councillor Nolan, Councillor Sobrinho-Wheeler, Councillor Zondervan (O-6) from 9/27/2021

21-69. Report on determining the feasibility of creating a uniform process for aiding the resettlement of refugees in Cambridge.
Mayor Siddiqui, Vice Mayor Mallon, Councillor Carlone, Councillor Sobrinho-Wheeler (O-3) from 10/18/2021

21-70. Report on determining the feasibility of purchasing property from Lesley University to address City goals.
Mayor Siddiqui, Councillor Nolan, Councillor Zondervan, Councillor Simmons (O-4) from 10/18/2021

21-71. Report on placing a cricket field in one of the Cambridge parks.
Mayor Siddiqui, Councillor Carlone, Councillor McGovern, Councillor Sobrinho-Wheeler (O-5) from 10/18/2021

21-74. Report on supporting the Uplift the Solar Energy Industry in Massachusetts coalition.
Councillor Nolan, Councillor Zondervan (O-12) from 10/18/2021

21-90. Report on working with partners including the Cambridge Redevelopment Authority (CRA) and the Central Square Business Improvement District on identifying spaces in Central Square that would support the creation and protection of cultural and human service spaces that align with the City’s goals.
Vice Mayor Mallon, Councillor McGovern, Councillor Simmons, Councillor Carlone, Councillor Sobrinho-Wheeler, Councillor Nolan, Councillor Zondervan, Mayor Siddiqui, Councillor Toomey (O-3) from 11/22/2021

21-94. Report on proposing possible zoning language that would achieve the goals of incentivizing all construction to be fossil fuel free through a possible special permit process.
Councillor Nolan, Mayor Siddiqui, Councillor Zondervan, Councillor Sobrinho-Wheeler (O-1) from 12/13/2021

21-96. Report on reconvening the COVID19 Expert Advisory Panel with a specific focus on combating variants.
Mayor Siddiqui, Vice Mayor Mallon, Councillor Nolan, Councillor Sobrinho-Wheeler (O-3) from 12/13/2021

21-98. Report on Reaffirming Commitment to the Goal of 100% Renewable by 2035.
Councillor Zondervan, Councillor Carlone, Councillor Nolan (O-5) from 12/13/2021

21-99. Report on spending plan and possible reallocation for the anticipated GLX refunds, and to report to the City Council on the use of GLX Project Participation Agreement funding in a timely manner.
Councillor Sobrinho-Wheeler, Vice Mayor Mallon, Mayor Siddiqui, Councillor Zondervan, Councillor Carlone, Councillor Simmons, Councillor McGovern, Councillor Nolan, Councillor Toomey (O-6) from 12/13/2021

22-2. Report on meeting with the impacted residents and businesses on northern Massachusetts Avenue to discuss their ideas and suggestions for addressing their concerns.
Councillor Simmons, Councillor Toomey (Calendar Item #2) from 1/10/2022

22-3. Report on creating a “priority line” and/or establish “senior hours” at the City’s Covid-19 testing locations.
Councillor Simmons, Councillor Toner (O-1) from 1/10/2022

22-4. Report on developing a robust plan to increase access to testing, with the goal of reducing wait times for residents, including, but not limited to, expanding testing sites, hiring staff to operate additional sites, offering “testing tents” set up in City squares, developing a “grab n go” model as used at local universities Harvard and MIT.
Councillor McGovern, Vice Mayor Mallon, Mayor Siddiqui, Councillor Azeem (O-6) from 1/10/2022

22-6. Report on the feasibility of expediting the Demolition and Rebuilding permitting process in the event of a natural disaster.
Vice Mayor Mallon, Councillor Azeem, Councillor Zondervan, Councillor McGovern (O-4) from 1/24/2022

22-7. Report on providing a legal analysis of what uses are currently permitted on the golf course land, information on the history, residency and other demographic information on membership data of golf course users, and any environmental constraints.
Councillor Nolan, Councillor Carlone, Councillor Zondervan, Councillor Azeem (Calendar Item #1) from 1/31/2022

22-8. Report on determining the feasibility of establishing additional compensation for the City’s essential employees in accordance with the considered State legislation framework.
Councillor Simmons, Councillor McGovern, Councillor Azeem, Councillor Toner (O-1) from 2/7/2022

22-9. Report on options for spending ARPA money on direct support for households and individuals facing eviction, housing instability, and/or homelessness.
Councillor Zondervan, Councillor McGovern, Vice Mayor Mallon, Councillor Carlone (O-5) from 2/7/2022

22-10. Report on conducting a study to collect relevant economic data relating to business impacts from bike lane installations, positive or negative, which will help inform future installations of bike lanes along commercial corridors.
Councillor McGovern, Vice Mayor Mallon, Councillor Simmons, Councillor Toner, Councillor Carlone (O-5) from 2/28/2022

22-11. Report on working with DCR to pilot an expansion of Memorial Drive closures along any segments east of Western Avenue that could be used as parkland.
Councillor Zondervan, Mayor Siddiqui, Councillor Azeem, Councillor Nolan (Calendar Item #15) from 3/7/2022

22-12. Report on introducing the SMART Box rodent control system.
Vice Mayor Mallon, Councillor McGovern, Councillor Zondervan, Mayor Siddiqui (O-2) from 3/7/2022

22-13. Report on determining how to better integrate more parent response into their decision-making process as they make changes that can have undue impacts upon the families they serve.
Councillor Simmons, Councillor McGovern (O-3) from 3/7/2022

22-14. Report on the findings of the “Future of Telework” Committee, and to explain the city’s current policy regarding a remote work policy.
Vice Mayor Mallon (O-5) from 3/7/2022

	Annual Consumption*	FY22 Water Rate	FY23 Proposed Water Rate	FY22 Sewer Rate	FY23 Proposed Sewer Rate
Block 1	0 – 40 CcF	$3.05	$3.11	$13.51	$14.59
Block 2	41 – 400 CcF	$3.27	$3.33	$14.28	$15.42
Block 3	401 – 2,000 CcF	$3.47	$3.54	$15.34	$16.57
Block 4	2,001 – 10,000 CcF	$3.69	$3.76	$16.52	$17.84
Block 5	Over 10,000 CcF	$4.00	$4.08	$17.56	$18.96

	Steps	Activity	Description	Dates	Status
Phase 1: 1/17/22 - 3/9/22 Position Assessment, Community Engagement, and leadership profile development	Step 1	Create dedicated email and City webpage for City Manager search process	Randi Frank Consulting, LLC will create and monitor a dedicated email for recruitment and to solicit stakeholder feedback. A dedicated webpage on the City's website will be posted with information regarding the search.	1/17-1/30/22	Complete
	Step 2	Conduct staff & City Council interviews	Randi Frank Consulting, LLC, assisted by the City’s appointed search liaison, will conduct interviews with the Mayor, City Council members, Personnel Director, City's Senior Staff, employee groups, employee unions, distribute an employee survey, etc. to collect information to develop a comprehensive leadership profile.	1/19-2/4/22	Complete
	Step 3	Conduct focus groups and other community engagement as related to developing a leadership profile and community vision for the next City Manager	Randi Frank, LLC will conduct town hall style meetings where residents will be invited to participate in a discussion of what they would like to see in the next City Manager. coUrbanize will develop an extensive online community engagement feedback mechanism. Cortico will conduct 20 targeted focus groups (up to 90 minutes each), all with the purpose of collecting information to develop a leadership profile.	2/7-2/25/22	Complete
	Step 4	Employee Town Hall w/Randi Frank, LLC	Meeting for the purpose of gathering feedback from employees on what they would like to see in the next City Manager, this meeting will not be public.	2/15/22 5- 7pm	Complete
	Step 5	Government Operations Meeting: Resident Town Hall	Public meeting for the purpose of gathering feedback from residents on what they would like to see in the next City Manager	2/16/22 6- 8pm	Complete
	Step 6	Leadership profile completed	Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a Leadership Profile to help inform applicant recruitment and screening processes.	3/9/22	Complete
	Step 7	Stakeholder engagement report	Using feedback obtained in steps 2-5, Randi Frank, LLC using engagement data from coUrbanize and Cortico will develop a stakeholder engagement report for use by the City Council and incoming City Manager.	2/27/22	In progress
Phase 2: 3/10 - 4/10/22 Position announcement, Advertising, Candidate Recruitment and Outreach	Step 1	Position announced/posted	Randi Frank, LLC shall place the position in the appropriate online publications, including International City and County Management Assoc., National Forum for Black Administrators, the International Hispanic Network, and other websites where potential candidates might look for career opportunities. In addition to public sector publications and websites, outreach should include LinkedIn and other private sector resources.
	Step 2	Applicant recruitment period	In addition to the job being posted on the above mentioned publications, Randi Frank, LLC shall recruit from their database of contacts, and conduct outreach to potential contacts.
	Step 3	Screening committee identified	The Government Operations Committee will identify and announce an applicant screening committee to review applicants resumes, and do the initial candidate screening.
Phase 3: 4/10/2022 - 4/22/22 Candidate Evaluation and Screening by Executive Search Firm	Step 1	Candidate credential review	Randi Frank shall review and evaluate candidates' credentials, considering the criteria outlined in the leadership profile.
	Step 2	Candidate interview & reference collection	-Randi Frank, LLC shall interview the most highly qualified candidates virtually to fully grasp their qualifications and experience, as well as their interpersonal skills. This is an hour long interview, asking specific questions about their experience and skill set. -Randi Frank, LLC shall gather formal and informal references (two per candidate of those deemed "highly qualified") and an internet search of each candidate will be conducted.
Phase 4: 4/22/22 - 5/3/22 Presentation of Recommended Candidates	Step 1	Recruitment report	Randi Frank, LLC will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. A binder which contains the candidate's cover letter and resume shall be prepared, along with a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way. NOTE: the screening committee will be provided with a log of ALL candidates who applied, and all resumes can be reviewed if desired.
	Step 2	Screening Committee initial meeting (amended)	Randi Frank, LLC will meet with the screening committee to review the recruitment report and expand upon the information provided. The report will be provided to committee members 2-3 days in advance of this meeting, giving the screening committee the opportunity to fully review it. In addition to the written report, Randi Frank, LLC will spend 2-3 hours bringing the candidates to life by reviewing the virtual interviews and providing excerpts from 2 references. NOTE: at this meeting, the interviewing process will be finalized, including the discussion of any specific components of the Screening Committee deems appropriate	Potential dates: ~~May 3rd~~ May 4th (Randi in Cambridge on May 2nd)	Previous dates: Week of 4/24
Phase 5: 5/4/22 - 5/31/22 Interview Process Screening Committee	Step 1	Develop interview questions	Randi Frank, LLC will provide the Screening Committee with interview books that consist of the recruitment report, the credentials each candidate submits, a set of questions with room for interviewers to make notes, and an evaluation sheet to assist interviewers in assessing each candidate's skills and abilities.
	Step 2	Conduct interviews	The Screening Committee will conduct an interview of the 8-10 selected priority candidates, from which they shall select 3-4 finalists for presentation to the City Council	Potential dates: 5/12 and 5/13	Previous dates: 5/2 & 5/3
	Step 3	Reference checks etc.	Once candidates are selected, references will be contacted, employment & education credentials verified, review search results on Google, and social media activity.
Phase 6: 6/1/22 - 6/10/22 Interview Process Community & City Council	Step 1	Community interviews	Randi Frank, LLC will offer community interviews with finalists as a means for the community to interact with and get to know the finalists in an informal setting. At this interview, finalists would give a brief overview of themselves and answer questions from the audience. Consultant will also work with the Personnel Department to coordinate a tour of Cambridge facilities and interviews with department heads and a final interview with City Councillors. Randi Frank, LLC will be present for all of the interviews, serving as a resource and facilitator.	Potential dates: June 1st and 2nd	Previous dates: 5/22 & 5/24
	Step 2	City Council interviews	A public interview of all finalists will be held in a special meeting of the City Council.	Potential dates: June 1st and 2nd	Previous dates: 5/22 & 5/24
	Step 3	Site visits (if desired)	If site visits are desired, this step can be utilized
	Step 4	Selection of finalist	The City Council will vote for a selected candidate in a public meeting.
Phase 7: 6/11/22 - 6/20/22 Appointment of Candidate	Step 1	Salary & benefit negotiations
Phase 7: 6/11/22 - 6/20/22 Appointment of Candidate	Step 2	Notification of final appointment

Description	Advertisement	Contact Methods
Harvard Kennedy School of Executive Mgmt		Email and call as needed, ask them to send to their alumni
UVA Senior Executive Institute		Email and call as needed, ask them to send to their alumni
Harvard Business School		Email and call as needed, ask them to send to their alumni
MIT Sloan Center		Email and call as needed, ask them to send to their alumni
Yale School of Management		Email and call as needed, ask them to send to their alumni
Bloomberg Harvard City Leadership Initiative		Email and call as needed, ask them to send to their alumni
Historically Black Colleges & Universities
· Spelman College		Email and call as needed, ask them to send to their alumni
· Howard University		Email and call as needed, ask them to send to their alumni
· Xavier University of Louisiana		Email and call as needed, ask them to send to their alumni
· Hampton University		Email and call as needed, ask them to send to their alumni
· Morehouse College		Email and call as needed, ask them to send to their alumni
· Tuskegee University		Email and call as needed, ask them to send to their alumni
· Florida A&M University		Email and call as needed, ask them to send to their alumni
National Association of Chief Executive Officers		Email leadership
American Society of Association Executives		Email leadership
National Association of Nonprofit Orgnizations & Executives		Email leadership
American Association of University Administrators		Email leadership
Association of School Business Officials		Email leadership - plus chapter if available
American College of Healthcare Executives	Free advertisement	Email leadership
National Association of Health Services Executives - for Black Executives		Email leadership
National Association of Housing & Redevelopment Officials		Email leadership
GARE- Govt Alliance on Race & Equity		Sheila-HR Director is a member and will send to email list of members