Cambridge City Council meeting - December 19, 2011 - AGENDA

RECONSIDERATIONS
1. Councillor Kelley notified the City Clerk of his intention to move reconsideration on the vote taken on Dec 12, 2011 to ordain as amended the re-filed petition to amend the zoning ordinance filed by Chestnut Hill Realty. The petition would allow creation by special permit of rental apartment units in basement units of existing multifamily residential buildings in Residence C Districts which meet the special permit criteria. The question comes on passing to be ordained on or after Nov 28, 2011. Planning Board hearing held 9/6/11. Petition expires Dec 13, 2011.
Reconsideration Failed 2-7 (Davis, Kelley voted YES)

CITY MANAGER’S AGENDA
1. Transmitting communication from Robert W. Healy, City Manager, relative to a recommending that in accordance with the requirements of the Massachusetts School Building Authority, the Cambridge City Council adopt the following Order for a Statement of Interest Form dated Jan 11, 2012 to be submitted to the Massachusetts School Building Authority for the King Open building.

Dec 19, 2011
To the Honorable, the City Council:

I am hereby recommending that in accordance with the requirements of the Massachusetts School Building Authority, the Cambridge City Council adopt the following Order for a Statement of Interest Form dated Jan 11, 2012 to be submitted to the Massachusetts School Building Authority for the King Open building.

The Superintendent will be forwarding his recommendation for authorization of this same Order to the School Committee at its meeting of Dec 20, 2011.

Very truly yours, Robert W. Healy, City Manager

Agenda Item No. 1A Dec 19, 2011
ORDERED: Having convened in an open meeting on Dec 19, 2011, the Cambridge City Council of Cambridge, Massachusetts, in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated Jan 11, 2012 for the King Open building located at 850 Cambridge Street, Cambridge, Massachusetts 02141 which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the future: The King Open building was last renovated in 1986. Currently the building systems do not meet educational needs. In addition, the King Open will become part of an upper school under the Innovation Agenda and requires significant renovation in order to meet educational programs adequately. Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility and replacement of or addition to obsolete buildings in order to provide a full range of programs consistent with state and approved local requirements; and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the City of Cambridge to filing an application for funding with the Massachusetts School Building Authority.

2. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 11-156, regarding outside legal expenses incurred by the City for the Monteiro case and related cases.
Meeting adjourned to Executive Session. Vote to move to Executive Session was 5-4 (Cheung, Davis, Decker, Reeves, Maher voted YES; Kelley, Seidel, Simmons, Toomey voted NO)

Dec 19, 2011
To the Honorable, the City Council:

Please find attached a response to Awaiting Report Item Number 11-156, regarding outside legal expenses incurred by the City for the Monteiro case and related cases.

I recommend that the City Council move to Executive Session for further discussion on Item Number 3 of the City Solicitor's attached letter.

Very truly yours, Robert W. Healy, City Manager

December 19, 2011
Robert W. Healy
City Manager
City Hall
Cambridge, MA 02139

Re: Awaiting Report No. 11-156 re: Report Back on Council Order No. 6, dated 10/24/2011

Dear Mr. Healy:

In response to the above referenced Council Order, please be advised of our responses as follows to the Council's specific requests:

1. The outside legal expenses incurred by the City for the Monteiro case and related cases and issues.

Total: $2,633,194.67 to date. This total includes:

(a) $611,563.63 - for discovery and other pre-trial matters from 1999 to 2003 for all five of the original cases (Hampton, LaChance, Stamper, Wong and Monteiro), including summary judgment motions, fairly split among the five cases. The summary judgment motion resulted in judgment for the City in two of the five cases, and judgment for the City on the most substantive allegations of a third case.

(b) $674,446.30 - Monteiro pre-trial and trial expenses related to the first jury trial (2005) and post-trial matters. The jury found in favor of the City by determining that there had been no discrimination against Ms. Monteiro prior to her filing of a complaint with the MCAD. The jury was hung on the allegations of retaliation after the filing of the MCAD complaint, which necessitated a second trial.

(c) $858,776.21 - expenses related to the second Monteiro jury trial (2008) and post-trial matters. Following the conclusion of the second trial through the date of entry of the final judgment, which spanned almost two years, much of the time expended was overwhelmingly related to post-trial motions and other matters pertaining to the trial court action.

(d) $488,409.53-expenses for the appeal.

2. The cost of the appeal of the Monteiro case over the original judgment, to include interest and legal fees for both the defendant and the plaintiff.

(a) $913,673.90 - interest on damages awards after the entry of final judgment.

(b) $298,349.33 - plaintiff's attorneys fees and costs award for the appeal.

3. The amount of money related cases were settled for.

This will be discussed with the City Council in Executive Session.

4. The overall amount of money paid to Ms. Monteiro.

The City has paid Ms. Monteiro and her law firm a total of $8,067,461.78, which includes all damage awards, interest, costs and legal fees. The amount that Ms. Monteiro received and the amount that her law firm received from that total is not known to the City.

Very truly yours,
Donald A. Drisdell

ON THE TABLE
1. That the City Manager is requested to restore funding for School Department clerical positions until a proper and negotiated process can be achieved with the Cambridge School Department and Unions representing the employees, and to report back to the City Council on the progress. [Order Number Fourteen of Apr 26, 2010 Placed on Table. Councillor Kelley made motions to take from table on May 10, 2010 failed 2-7-0, Sept 13, 2010 failed 4-4-1, Sept 27, 2010 failed 3-5-1, Dec 13, 2010 failed 3-6-0. Remains on Table.]
Placed on file due to end of legislative term. No action taken.

2. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 10-32, regarding a report on issues with the development of the former St. John's property site. [Charter Right exercised on City Manager Agenda Item Number Eighteen of May 24, 2010. Placed on Table June 7, 2010.]
Placed on file due to end of legislative term. No action taken.

3. An application was received from Tony LaVita, requesting permission for a curb cut at the premises numbered 68 Middlesex Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical and Public Works. No response has been received from the neighborhood association. [Applications and Petitions Number Ten of June 7, 2010 Placed on Table.]
Placed on file due to end of legislative term. No action taken.

4. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 10-189, regarding a report on the legitimacy of the tax exempt claim of Education First. [Charter Right exercised on City Manager Agenda Item Number Nineteen of Jan 24, 2011. Placed on Table Jan 31, 2011.]
Placed on file due to end of legislative term. No action taken.

5. That the City Manager is requested to have the Community Development Department convene a meeting with neighbors in the vicinity of Grove Street and Blanchard Road, the Fresh Pond Master Plan Committee and other relevant parties to review the zoning along the golf course and the Fresh Pond Reservation in that area. [Charter Right exercised on Order Number Five of Jan 24, 2011. Placed on Table Jan 31, 2011.]
Placed on file due to end of legislative term. No action taken.

6. That the City Manager is requested to report back to the City Council with a complete and comprehensive list of all concessions made to the City and broader Cambridge community by developers and the universities in exchange for zoning relief, special permits, or Council approval. [Charter Right exercised by Councillor Reeves on Order Number Eleven of Apr 25, 2011. Tabled on Motion of Councillor Cheung on May 2, 2011.]
Placed on file due to end of legislative term. No action taken.

7. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 11-94, regarding a report on fireworks at Corcoran Park on July 4th. [City Manager Agenda Item Number Nineteen of Sept 12, 2011 Placed on Table on motion of Councillor Kelley.]
Placed on file due to end of legislative term. No action taken.

8. An application was received from Eric Griffith, requesting permission for a curb cut at the premises numbered 9 Wyman Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation and Public Works. No neighborhood association for that area. [Charter Right exercised by Councillor Kelley on Applications and Petitions Number Three of Oct 24, 2011. Placed on Table Oct 31, 2011 by Councillor Cheung on roll call vote 6-3-0.]
Placed on file due to end of legislative term. No action taken.

APPLICATIONS AND PETITIONS
1. An application was received from Barbara A. Kenny, requesting permission for a curb cut at the premises numbered 55 South Normandy Avenue; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. Approval has been received from the neighborhood association.

COMMUNICATIONS
1. A communication was received from Penelope Kleespies and the members of the Oral History Project Committee of the Longfellow Neighborhood Council and Community School, transmitting thanks for the beautiful resolution recognizing their effort.

2. A communication was received from Dolores Boogdanian, Assistant General Counsel, Department of Conservation and Recreation, informing the City that the Commonwealth of Massachusetts, acting through the DCR, is considering acquiring an additional section of the former railroad corridor located in Cambridge, an area containing approximately ten acres.

3. A communication was received from Sharon Hamer, 175 Richdale Avenue, regarding the Chestnut Hill basement apartments.

4. A communication was received from Dexter Eames, 6 Avon Place, regarding the Chestnut Hill basement apartments.

5. A communication was received from Julia Bishop, regarding the Chestnut Hill basement apartments.

LATE COMMUNICATIONS
6. A communication was received from Heather Hoffman, transmitting ownership information for 1-2 Langdon Street, 19-21 Wendell Street and 18-26 Chauncy Street.

RESOLUTIONS
1. Resolution on the death of Mary A. (Ferolito) Pizzuto.   Mayor Maher

2. Resolution on the death of Patrick P. Pizzuto.   Mayor Maher

3. Resolution on the death of Robert J. "Bob" Pizzuto.   Mayor Maher

4. Resolution on the death of Ralph J. Canina, Sr.   Mayor Maher

5. Resolution on the death of Alice Morris (Ployer) Egan.   Mayor Maher, Councillor Decker, Councillor Toomey

6. Thanks to Rachel Offerdahl for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

7. Thanks to Anna Muessig for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

8. Thanks to Brent Ryan for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

9. Thanks to Yeon Wha Hong for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

10. Thanks to Lorena Bello Gomez for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

11. Thanks to Pardis Saffari for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

12. Thanks to Estella Johnson for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

13. Thanks to Rhonda Holmes for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

14. Thanks to Christopher Basler for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

15. Resolution on the death of Virginia M. (Ferola) Long.   Mayor Maher

16. Retirement of Thelma Thorn from the Cambridge Hospital.   Mayor Maher

17. Resolution on the death of Richard G. Huber.   Councillor Toomey

18. Happy Birthday to Ethel Ampey.   Councillor Simmons

19. Congratulations to Deborah Bercovitch on receiving the Martha Coakley Child Protection Award.   Councillor Simmons

20. Congratulations to Representative William N. Brownsberger on his recent primary win to fill the second Suffolk and Middlesex Senate seat.   Councillor Simmons, Councillor Decker

21. Condolences to the family of Worcester Firefighter Jon Davies, Sr.   Councillor Simmons

22. Speedy recovery wishes to Worcester Firefighter Brian Carroll.   Councillor Simmons

23. Resolution on the death of Mary Louise (Cruise) Kennedy.   Councillor Toomey

24. Declare Jan 12, 2012 to be a Day of Remembrance and Dedication to Haiti.   Mayor Maher

25. Encourage Cambridge residents to participate in the 2012 Dr. Martin Luther King Jr. Day of Service on Jan 16, 2012.   Mayor Maher

26. Congratulations to Alvaro Amaral on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

27. Congratulations to Clare Garman on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

28. Congratulations to Jennifer Fries on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

29. Congratulations to Barbara Weaver on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

30. Congratulations to Conrad Hauk on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

31. Congratulations to Jodi Mace on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

32. Congratulations to Cambridge NanoTech on being selected as one of its Top 100 Women-Led Businesses by the Boston Business Journal.   Councillor Cheung

33. Congratulations to Dan Weathersby on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

34. Congratulations to Larry Rubin on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

35. Congratulations to Chandra Banks on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

36. Congratulations to Elizabeth Menges on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

37. Congratulations to Monica Murray on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

38. Congratulations to Cambridge Biomedical on being selected as one of its Top 100 women-led Businesses from the Boston Business Journal.   Councillor Cheung

39. Congratulations to Shantu Salvi on being awarded a Friends of Cambridge Rindge and Latin "FOCRLS" Faculty Grant.   Councillor Cheung

40. Thanks to City Councillor Sam Seidel for his distinguished service to the City of Cambridge.   Mayor Maher


41. Thanks to Catherine Carr Kelly for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

42. Thanks to George Metzger for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

43. Thanks to Robert Haas for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

44. Thanks to Chris Pappas for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

45. Thanks to Gus Rancatore for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

46. Thanks to Robyn Culbertson for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

47. Thanks to Daniel Goldstein for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

48. Thanks to Michael Simon for his contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

49. Thanks to Rozann Kraus for her contributions to the Red Ribbon Commission on the Delights and Concerns of Central Square.   Councillor Reeves

50. Retirement of John Sheehan from the Cambridge Police Department.   Mayor Maher

51. Retirement of Charlotte Morris from the Cambridge Police Department.   Mayor Maher

52. Resolution on the death of John Lincoln Wright.   Councillor Reeves

53. Resolution on the death of Randolph James Williams III.   Councillor Toomey

54. Congratulations to Bill Doncaster on his play "Friends of Eddie Coyle," an adaptation from a book by George V. Higgins, now playing at the Oberon Theater.   Councillor Decker


ORDERS
1. That the City Manager is requested to confer with the Director of Traffic, Parking and Transportation to address the issues of pedestrian safety, traffic congestion and limited access to Huron Avenue from Aberdeen Avenue engendered by the change in the pattern of traffic lights at the corner of Huron Avenue and Aberdeen Avenue and report back to the City Council.   Councillor Simmons and Councillor Toomey

2. That the City Manager is requested to assure that no residential units are afflicted by emissions caused by buses idling due to the shut down of the Red Line from Harvard Square to Alewife Station.   Vice Mayor Davis

3. That the City Manager is requested to install or if necessary, update signage in all locations where biking is not permitted on sidewalks.   Vice Mayor Davis

4. That the City Manager is requested to confer with relevant City staff, MBTA staff, the City of Somerville and any other entities that may have responsibility for the section of Linear Park stretching from the MBTA's Alewife Station to its Davis Square Station to determine what flooding, drainage, sightline, maintenance and traffic flow issues exist, who is responsible for addressing them and how they will be fixed.   Councillor Kelley

5. That the City Manager is requested to provide to the City Council in Excel format information about vehicular and bicycle enforcement to include the number, type, location, day and time of all citations and warnings given by the Cambridge Police Department for the calendar year 2011.   Councillor Kelley

6. That the City Manager is requested to confer with the Cambridge Fire Department, Cambridge Police Department, and Inspectional Services to do a thorough investigation of the building at 411 Cambridge Street and take appropriate actions against any violations they may find, and report back to the City Council on this matter.   Councillor Toomey

7. That the Cambridge City Council encourages candidates and officeholders in all Massachusetts municipalities to oppose, in active and visible ways, attacks on voting rights.   Vice Mayor Davis and Councillor Cheung

8. That the City Council hereby endorses the goals of the Serve America Act and encourages other cities across the Commonwealth and across the nation to join this effort.   Mayor Maher


9. That the attached Draft Goals be adopted as the Goals for Doing Business in Cambridge.   Councillor Cheung and Councillor Simmons

10. That the attached policy and application process for Street Sign and Bench dedication be and hereby is adopted.   Councillor Toomey


COMMITTEE REPORTS
1. A communication was received from Donna P. Lopez, Deputy City Clerk, transmitting a report from Vice Mayor Henrietta Davis, Chair of the Environment Committee for a public meeting held on Nov 22, 2011 to discuss goal setting for the Cambridge Environment for the coming year.

2. A communication was received from Donna P. Lopez, Deputy City Clerk, transmitting a report from Councillor Leland Cheung, Chair of the Economic Development, Training and Employment Committee for a public meeting held on Dec 13, 2011 to discuss finalizing the economic development goals and to discuss the city and community involvement in BIO2012.

3. A communication was received from D. Margaret Drury, City Clerk, transmitting a report from Councillor Timothy J. Toomey, Co-Chair of the Government Operations and Rules Committee for a public meeting held on Dec 12, 2011 to finalize a recommendation to the full City Council with regard to a policy for street corner and bench dedications.

COMMUNICATIONS AND REPORTS FROM CITY OFFICERS
1. A communication was received from Councillor Craig A. Kelley, transmitting a communication regarding the roundtable on CPS-related issues, regarding the Innovation Agenda.

HEARING SCHEDULE
Mon, Dec 19
4:00pm   Special Meeting to conduct a roundtable discussion with the City Council and the School Committee to discuss various aspects of the Innovation Agenda, including capital needs. No public comment. No votes will be taken. Meeting will not be televised.  (Sullivan Chamber)
5:30pm   City Council Meeting  (Sullivan Chamber)

Tues, Dec 20
5:00pm   The Claims Committee will conduct a public meeting to consider claims filed against the city.  (Ackermann Room)

Wed, Dec 28
4:00pm   The Ordinance Committee will conduct a public hearing to discuss a proposed amendment to the Zoning Ordinance on the petition filed by Julia Bishop, et al. and refiled by the City Council to amend Section 17.20 of the Zoning Ordinance - Regulations for Special District 2 located in North Cambridge along Linear Park. This hearing to be televised.  (Sullivan Chamber)

Mon, Jan 2
10:00am   CITY COUNCIL INAUGURAL MEETING  (Sullivan Chamber)

Mon, Jan 9
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Jan 23
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Jan 30
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 6
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 13
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 27
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 5
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 12
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 19
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 26
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 2
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 9
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 23
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 30
5:30pm   City Council Meeting  (Sullivan Chamber)

TEXT OF ORDERS
O-1     Dec 19, 2011
COUNCILLOR SIMMONS
COUNCILLOR TOOMEY
WHEREAS: It has come to the attention of the City Council that the pattern of the traffic lights at the intersection of Huron Avenue and Aberdeen Avenue have been changed; and
WHEREAS: The new traffic light patterns have greatly increased the chances of someone getting hit by speeding cars on Huron Avenue, limited access to Huron Avenue from Aberdeen Avenue, and has resulted in traffic congestion, especially during rush hour; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Director of Traffic, Parking and Transportation to address the issues of pedestrian safety, traffic congestion and limited access to Huron Avenue from Aberdeen Avenue engendered by the change in the pattern of traffic lights at the corner of Huron Avenue and Aberdeen Avenue and report back to the City Council.

O-2     Dec 19, 2011
VICE MAYOR DAVIS
WHEREAS: For the foreseeable future, the Red Line has been shut down for repairs on weekends from Harvard Square to Alewife Station; and
WHEREAS: Buses have been substituted for the Red Line service; now therefore be it
ORDERED: That the City Manager be and hereby is requested to assure that no residential units are afflicted by emissions caused by buses idling.

O-3     Dec 19, 2011
VICE MAYOR DAVIS
WHEREAS: The Hubway bike program will launch in Cambridge in the spring; now therefore be it
ORDERED: That the City Manager be and hereby is requested to install or if necessary, update signage in all locations where biking is not permitted on sidewalks; and be it further
ORDERED: That the City Manager be and hereby is requested to notify the City Council of the timeline for the work.

O-4     Dec 19, 2011
COUNCILLOR KELLEY
WHEREAS: Sections of Linear Park from the Alewife MBTA Station to the Davis Square T Station have problematic drainage issues; and
WHEREAS: Where the path drains poorly, dangerous ice can form in colder weather, inconvenient puddles can form in warmer weather and a narrowing of the usable path can occur to the point where safe passage for pedestrians, runners and cyclist is very difficult; and
WHEREAS: The sections of Linear Park that have these problems may be under the various jurisdictions of the MBTA, Cambridge and Somerville; and
WHEREAS: All of these sections are used by Cambridge residents and visitors on a regular basis; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with relevant City staff, MBTA staff, the City of Somerville and any other entities that may have responsibility for the section of Linear Park stretching from the MBTA's Alewife Station to its Davis Square Station to determine what flooding, drainage, sightline, maintenance and traffic flow issues exist, who is responsible for addressing them and how they will be fixed and; be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on the results of these conferences; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council with a plan, to include relevant funding in the upcoming budget if necessary, to address the issues along Linear Park for which Cambridge is responsible.

O-5     Dec 19, 2011
COUNCILLOR KELLEY
ORDERED: That the City Manager be and hereby is requested to provide to the City Council in Excel format information about vehicular and bicycle enforcement to include the number, type, location, day and time of all citations and warnings given by the Cambridge Police Department for the calendar year 2011.

O-6     Dec 19, 2011
COUNCILLOR TOOMEY
WHEREAS: It has come to the attention of the City Council that the property at 411 Cambridge Street owned and operated by CASCAP has had numerous emergency responses; and
WHEREAS: The Cambridge Fire Department has responded to two fires in the past month at this location; and
WHEREAS: Residents and abutters are concerned about the amount of activity at this location that requires emergency response and are in doubt of the proper management of this building; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Cambridge Fire Department, Cambridge Police Department, and Inspectional Services to do a thorough investigation of the building and take appropriate actions against any violations they may find and report back to the City Council on this matter.

O-7     Dec 19, 2011
VICE MAYOR DAVIS
COUNCILLOR CHEUNG
WHEREAS: Voting is a fundamental right; and
WHEREAS: We are witnessing a concerted campaign to prevent millions of Americans from casting ballots; and
WHEREAS: Voter fraud is virtually non-existent; and
WHEREAS: A true democracy encourages maximum participation by its citizenry; and
WHEREAS: By now these should be undisputed rights; and
WHEREAS: Since 2010, bills making voting more difficult have been introduced in 38 state legislatures; and
WHEREAS: Seven states have enacted new photo ID rules for voters, with more states rushing to pass similar laws; and
WHEREAS: These rules unfairly target the poor, young people, and minorities: while 11% of the general population lack photo IDs, that figure jumps to 15% of eligible low-income voters, 18% of young voters, and 25% of African-American voters. Moreover, even if one has a photo ID, but falls into one of those categories, it's more likely to be disallowed under the new laws:

WHEREAS: These requirements ensure that, for people with fewer resources, assembling necessary documentation will be daunting - so much so that many will simply stay away from the polls. Which is precisely what the legislation intends; and
WHEREAS: Many of these laws strip voting rights from ex-felons, even non-violent offenders. Iowa and Florida have both taken this action, which in Florida alone means that over 1 million people - predominantly African-American men - have been permanently disenfranchised; and
WHEREAS: Municipal officials are committed to fighting for, and taking action on behalf of the rights of our citizens to participate in electoral politics and share in fair representation; now therefore be it
RESOLVED: That the Cambridge City Council encourages candidates and officeholders in all Massachusetts municipalities to oppose, in active and visible ways, these attacks on voting rights; and be it further
RESOLVED: That the City Clerk be and hereby is requested to forward a copy of this resolution to Governor Deval Patrick, Senator Barry Finegold and Representative Michael Moran, Chairs of the Joint Committee on Election Laws, William F. Galvin, Secretary of the Commonwealth (Elections Division), and the Massachusetts legislative delegation on behalf of the City Council.

O-8     Dec 19, 2011
MAYOR MAHER
WHEREAS: The United States of America has a proud tradition of service and volunteerism that tradition continues in cities like Cambridge; and
WHEREAS: The bipartisan Edward M. Kennedy Service America Act, signed into law on Apr 21, 2009, builds on this tradition, encouraging all Americans to serve their communities in new ways; and
WHEREAS: Cities, home to many of the nation's persistent challenges, are positioned to bring new leadership, facilitation and innovation to the service movement; and
WHEREAS: The current need for community service and volunteerism is higher than ever due to the global financial and housing crisis; and
WHEREAS: Service enriches the lives of Americans of all ages and backgrounds and each new generation of young Americans must be engaged to tackle emerging challenges; now therefore be it
ORDERED: That the City Council hereby endorses the goals of the Serve America Act and encourages other cities across the Commonwealth and across the nation to join this effort.


O-9     Dec 19, 2011
COUNCILLOR CHEUNG
COUNCILLOR SIMMONS
ORDERED: That the attached Draft Goals be adopted as the Goals for Doing Business in Cambridge.

Draft Goals - Doing Business in Cambridge

Presented below are the Economic Development goals previously discussed and voted on in this committee. They are based on the past year's worth of Economic Development Committee hearings on goals that will plug in to the financial planning process for the city. Please note these goals are for the city, not for the Council's next Economic Development Committee.

These goals fall under the City Council objective:

Promote Doing Business in Cambridge and work to strengthen our mutuaUy beneficial partnerships with businesses and universities.

  1. That the City departments involved with inspectional services and permitting streamline and clarify the processes for small business uses.
  2. That the Community Development Department develop a refresh of the table of uses in a way that includes a hierarchy of uses.
  3. That the Community Development Department research strategies for increasing curb appeal in Cambridge's squares including, but not limited to, limiting bank frontage, working with property owners, beautifying windows, and etc.
  4. That the Economic Development Department develop more programming to support and foster Cambridge's entrepreneurial community.
  5. That the Community Development Department and the Purchasing Department work with the local business community to establish an interest in doing business with the City and within the city, and work to increase the number of local pre-qualified businesses.
  6. That the Economic Development Department and the Office of Tourism develop and implement a strategy for a branding and promotional campaign for Cambridge with increased information of Cambridge, signage, and use of technology

O-10     Dec 19, 2011
COUNCILLOR TOOMEY
ORDERED: That the attached policy and application process for Street Sign and Bench dedication be and hereby is adopted.


TEXT OF COMMITTEE REPORTS
Committee Report #1
The Environment Committee held a public meeting on Tues, Nov 22, 2011at 5:33pm in the Sullivan Chamber.

The purpose of the meeting was to discuss goal setting for the Cambridge Environment for the coming year.

Present at the meeting were Vice Mayor Henrietta Davis, Chair of the Committee; Richard Rossi, Deputy City Manager; Susanne Rasmussen, Director, Environment and Transportation Planning, Community Development Department (CDD); John Bolduc, Environmental Project Planner, CDD; Rosalie Anders, Project Administrator, Environmental and Transportation, CDD; Lisa Peterson, Commissioner of Public Works; Ellen Katz, Fiscal Director, Public Works; Alexandra Corwin, Energy Analyst, Public Works; Sam Corda, Managing Director, Water Department; Lieutenant Jack Albert, Police Department; Michael Black, Construction Project Manager for Cambridge; Kristen von Hoffman, Sustainability Manager, School Department; Emma Payne, President, CRLS Environment Action Club; Councillor-elect Minka vanBeuzekom; Penny Peters; and Donna P. Lopez, Deputy City Clerk.

Also present were Bill Zamparelli, Community Relations, NSTAR; Eric Grunebaum, 98 Montgomery Street; Josh Craft, NEEP (Northeast Energy Efficiency Partnerships), 91 Elm Street, Somerville; Gerald Bergman, 82 Elm Street; Andrew Reovan, 35 Lee Street; Eliza Klein, 20 Sterns Street; Risa Patey Zimble, 199 Lakeview Avenue; Robin Finegan, 31 Hubbard Avenue; Susan Redlich, 19 Sacramento Street; Keren Schlomy and Quinton Zondervan, Green Cambridge; Marilyn Wellons, 651 Green Street; Ellen Mass, 104A Inman Street; Melissa Ludtke, Roots & Shoots, 30 Buena Vista Park; and Joaime Nickles, 24 Concord Avenue, Cambridge, MA.

Vice Mayor Davis convened the meeting and explained the purpose. This meeting is being held to set environmental goals for the FY 2013 budget. A presentation will be given by Ms. Rasmussen, then public comment will be received and finally questions answered.

Deputy City Manager Rossi informed the committee that Susanne Rasmussen, Commissioner Peterson and the staff from the Community Development and Public Works Departments meet on a regular basis and discuss construction projects and energy related goals with the School, Police and Water Departments. Cambridge received $226,000 in NSTAR rebates and the City Manager split the money between the schools and city for energy related projects. The Martin Luther King Jr. School renovation, the first net zero project, will be discussed by Michael Black. Mr. Corda, Managing Director of the Water Department, will explain Water Department projects.

At this time Ms. Rasmussen gave a presentation entitled FY2013 Cambridge Environmental Goals and Related Activities ATTACHMENT A.

Vice Mayor Davis stated that the reason for this meeting is to set goals for the budget process for the coming year. Mr. Rossi further explained that each department assembles their budget. The City Manager's budgetary meeting with the departments has been scheduled for Dec 7, 2011. In January and February departmental budget meetings are held with the City Manager. At the same time capital projects are on-going. He spoke about integrating the business community into this process. The Western and Concord Avenue bike tracks need to be studied to make an evaluation on their success. The City has a better working relationship with NSTAR. The Water Department strives for reduction in water consumption. For the last twenty-five years the City has had a decrease in water use. There are seven LEED buildings in the City. The new MLK School and the former Police Station will be LEED buildings. Vice Mayor Davis spoke about the need for community gardens and partnering with the schools.

At 6:10pm Vice Mayor Davis opened the meeting to public comment.

Eric Grunebaum, 98 Montgomery Street, challenged the city to ban Styrofoam products and plastic bags, do an inventory of where new trees could be planted, to encourage organic waste collection and insulation of 2-3 family houses. All municipal buildings should be solar sites and encourage private owners to use solar. He urged ramping up commitment.

Ms. Rasmussen noted that Cambridge is cooperating with the state and Boston to do a pilot program on building energy rating.

Josh Craft, NEEP, stated that Cambridge is an environmentally innovative community.

Gerry Bergman, 82 Elm Street, made a comment about transportation. He asked if there a change of environmental impact on new people living in city and the changing population and the location where they work. He asked why the city does not have a city-wide weatherization program. He urged that the free cash that is returned to MIT and the thirteen largest landowners be used to address the climate emergency and return money to property owners by means of weatherization grants. This would cause equity. He submitted his comments ATTACHMENT B.

Andrew Reovan, 35 Lee Street, encouraged the city to look into benchmarking systems. He encouraged the business community and residents to participate in initiatives. He questioned how the city encourages residents to do more directly.

Emma Payne, President, CRLS Environment Action Club, informed the committee that the focus at CRLS was to get the water out of vending machines. The new fill-up stations are being monitored. Other initiatives are walk/ride days on Fridays, composting, fund raising, spreading awareness and encouraging the use of biodegradable trays and products in the schools.

Kristin von Hoffman, Sustainability Manager for the School Department, stated that the use of styrofoam and other such issues are being addressed in the schools.

Eliza Klein, 20 Sterns Street, commented that the most important environmental issue should be the schools and meeting reduction goals. Today's students will be the ones who must reduce the greenhouse gases by 80% by 2050. She has urged the School Committee to get composting in the schools for years.

Vice Mayor Davis stated that work with the School Department is needed to make sure that schools are performing as green schools and are as sustainable as possible.

Susan Redlich, 19 Sacramento Street, stated that more specificity on the goals is needed. Green house gas increased six percent. Efforts should be stepped up with specifics, measuring and establishing ambitious goals. She spoke about repairs needed in buildings before insulation is installed. She suggested education audits be done by the youth energy partners program. A supervisor could be added to the Summer Youth program. She also spoke about roof top gardens installed by developers. Mr. Rossi stated that there are no roof top rebates. There is a green roof at the new police station. Mr. Bolduc added that the Zoning Ordinance contains a FAR incentive for commercial buildings for green roofs.

Quinton Zondervan, CPAC Chair, President, Green Cambridge, stated that he was pleased with the work in the city on environment. He stated his disappointment that the city does not enforce the mandatory recycling program. He was also disappointed with the empty tree wells. More trees planted impacts climate change. He supported spending more money on environment. He questioned why solar panels were not installed on the Novartis building and why all taxi cabs are not hybrid. He suggested making it more expensive to own a car in Cambridge.

Vice Mayor Davis asked about the enforcement efforts on commercial recycling. Commissioner Peterson responded that the resources focus on residential. The commercial sector uses haulers and works with the License Commission. The City tries to do the most it can. Mr. Rossi added that the City handles only one-third of the trash. Private business handles one-third and haulers handle one-third of the trash. Mr. Zondervan suggested that a volunteer could go to businesses and encourage recycling.

Marilyn Wellons, 651 Green Street, stated that solar panels on the Powderhouse building at Magazine Beach could be installed to provide electricity by the Minuteman Tech students. She emphasized that planting new trees isn't enough; the city must maintain the trees it has. The Planning Board special permit can wave set back requirements for wind energy.

Ellen Mass, Friends of Alewife, 104A Inman Street, stated that it is unfortunate that urban forestry only includes areas where there are a lot of people. Where there is a forest trees are excluded from the definition. Definitions need to be reviewed. Storm water discussions did not include "wetland." She was disappointed with this. Natural resources are being left out. The permitting process needs to be reviewed for environmental protection and setbacks. The Alewife watershed needs a health and safety net. Chapter 44B of the MGL should not be changed. If Cambridge is an adaptation center natural resources must include Little River and the watershed.

Minka van Beuzekom, stated that the use of free cash for other purposes is a good idea. She felt there should be more and bigger recycling containers in parks and on streets. Water bills are a missed opportunity to compare usage and consumption. The leak detection program is unknown. She suggested a carbon budget be established and consumption be monitored quarterly. She suggested a municipal utility company. This would create Cambridge jobs and control energy to the Cambridge grid. She wanted the anti-idling law enforced and conversion to hybrid for taxi cabs, shuttle and school buses. She encouraged the City to buy recycling products. Mr. Rossi commented that the City is well into purchasing recycled products. Trees are planted, tree wells prepared and a watering program instituted. However, people do not understand the "gator bag." The farmers market has expanded. She would like to see more kids involved in summer environmental programs as well as solar panels on street lights.

Commissioner Peterson stated that Public Works has information on empty tree wells, but the wells need to be examined and maintained by a resident. Three hundred trees were recently planted and will increase to four hundred. Work is being done on an optimal tree planting scheme. Cambridge, she said, received an Outstanding Recycling Award.

Vice Mayor Davis questioned the outreach done by the City on environmental programs. Ms. Rasmussen spoke about the strategies used for community outreach. Outreach has been done at farmers' markets, Danehy Park, Energy Alliances, by means of social media, and canvassing door-to-door and business-to-business. A consultant is being engaged to do work on adaptation planning. There will be an engagement program in the spring to lead people to take action.

Vice Mayor Davis suggested that a presentation be give on the adaptation plan. Ms. Rasmussen commented that the adaptation plan is made to engage the public.

At this time Sam Corda, Managing Director of the Water Department gave an overview of actions taken at the Water Department. An energy efficiency study was done at the Water Department. Variable speed pumps are saving 8% electricity and the Department is looking at installing solar panels at the Water Treatment Plant. Mr. Rossi stated that the improvements will be funded from the Water Fund.

Vice Mayor Davis asked if the new MLK School renovation would be built to net zero or net positive standard.

Michael Black stated that of the architects interviewed there are three finalists, all experienced in the net zero concept of design. All schools will have tap water available in the cafeteria. The FDA requires that water be offered for school lunches so this is pushing tap water use. Vice Mayor Davis encouraged making schools PV ready in the initial design stage. ATTACHMENT C.

Vice Mayor Davis stated that there are more bikes and poor bike riders on the road. How is this reviewed by the Police Department in the future?

Lieutenant Jack Albert responded that in 2006 bike enforcement was taken on by the Police Department with limited effect. Benchmark goals changed in 2010-2011. There have been 900 bike enforcement citations issued this year as compared with 30 last year. Bike trips through the City and accidents have increased. In 2009 the Governor signed into law a new bike law to protect bicyclists. The missing piece was enforcement which was to go into effect in 2011 and would involve issuing a motor vehicle violation state wide for a bike offence. However, a disconnect exists between the new law and the Registry of Motor Vehicles. He stated that since July 2011, 900 non-criminal citations have been issued. Vice Mayor Davis requested enforcement at the intersection of Massachusetts Avenue and Inman Street. Ms. Wellons asked if TROMP has been folded into this. The Police Department work with TROMP stated Lieutenant Albert. Mr. Bergman asked about the impact of a citation. Lieutenant Albert responded that there is a $20.00 fine issued with the citation. This ticket can be appealed to the Clerk Magistrate. The police would prefer a municipal hearing officer to hear appeals.

Vice Mayor Davis thanked all those present for their attendance.

The meeting adjourned at 7:40pm.

For the Committee,
Vice Mayor Henrietta Davis, Chair

Summary of recommendations and comments from the meeting:


Committee Report #2
The Economic Development, Training and Employment Committee conducted a public meeting on Tues, Dec 13, 2011 at 12:05pm in the Sullivan Chamber.

The purpose of the meeting was to discuss finalizing the economic development goals and to discuss the city and community involvement in BIO2012.

Present at the meeting were Councillor Cheung, Chair of the committee; Councillor Simmons; Richard Rossi, Deputy City Manager; Nancy Schlacter, Assistant to the City Manager; Brian Murphy, Assistant City Manager for Community Development (CDD); Stuart Dash, Director of Community Planning, CDD; Estella Johnson, Economic Development Director, (CDD); Chris Basler, Project Planner, Economic Division, CDD; Pardis Saffari, Associate Planner, Economic Division, CDD; Megan Montgomery; and Deputy City Clerk Donna P. Lopez.

Also present were Travis McCready, Kendall Square Associates (KSA); Terrence Smith, Cambridge Chamber of Commerce; Margaret Levin, Galenea, 300 Tech Square; and Charlie Marquardt, 10 Rogers Street.

Councillor Cheung opened the meeting and stated the purpose. The Draft goals for doing business in Cambridge were submitted (ATTACHMENT A). These draft goals have been compiled from Economic Development meetings held over the last two years. He asked for comments and corrections. Below are the comments, corrections and/or additions.

Goal # 1 focuses on Inspectional Services Department functions. Mr. Smith commented on the customer service experience when working with Inspectional Services Department. He suggested establishing a clear path and clarity with process. There could be a more customer service-based approach - we are here to help our customers. He cited the variance process as an example. There is a checklist for customers going through this process. Every customer should have the same experience with all the various functions when dealing with Inspectional Services. Mr. Rossi responded that this can be reworked. Mr. Smith added that every city department should be "out of the park" better than any other municipality.

Brian Murphy commented that Goal # 2 and # 3 relate to community planning and Goals #4 - # 7 are better suited for the economic development. Mr. Dash handles community planning where Ms. Johnson handles economic development.

In Goal #3 Stuart Dash suggested striking out the word "develop" and inserting "research"

Councillor Simmons stated that the impediment to this goal is that property owners want tenants who can pay the rent. She stated that there are six banks in Central Square. She wanted to see more ground floor retail other than banks. She suggested having conversation with MIT, Harvard and large developers to have more affordable businesses.

Estella Johnson asked for clarification on Goal # 4.

Rich Rossi suggested adding the Purchasing Department to Goal # 5

In relation to Goal # 6 Mr. Rossi informed the committee that the City does a bi-annual survey which may clash with the on-line survey. Councillor Cheung moved that Goal # 6 be stricken.

Charlie Marquardt, 10 Rogers Street, spoke about the effect to the city on retail establishments being sold and intergenerational moves. Brattle Florist is for sale and this is a big change for the city. Mr. Rossi commented on the rental cost now and the future of the Brattle Florist site.

Councillor Simmons spoke about encouraging ground floor retail establishments having open windows to make the site more welcoming. Mr. McCready responded that property owners have worked with small businesses on this and the establishments look great. He suggested having a "best practices" sheet to achieve the desired results. Ms. Johnson stated that the Community Development Department conducts three-hour workshops on best practices. Mr. McCready stated that he was suggesting the best practices for the property owners. Property owners do help CCD to understand the best for the city stated Mr. Dash. The city requested CVS and Walgreens to have glass storefronts; it is important for the streetscape and businesses. It is difficult at times dealing with businesses that are franchises.

Councillor Simmons asked if there is an incentive or fine to get businesses to have a welcoming store front. Mr. Rossi responded that in the research piece in Goal #3 we can see if there is an appropriate regulation to prevent this from happening. Mr. Dash added that CDD requires clear glass for store fronts; this change took place 7-8 years ago. This needed to be a city regulatory process stated Ms. Johnson. Mr. Smith cautioned before adding new regulations a better understanding is needed from the property-owners view.

Ms. Johnson asked in Goal # 7 is there something CDD is not doing relating to "branding". She passed out a brochure made by CCD entitled "CAMBRIDGE: Just the Facts". Councillor Cheung suggested being more aggressive about branding the city. Councillor Simmons stated that in the gift shops in Cambridge hotels there are no "Cambridge" souvenirs. Ms. Johnson stated that the CDD can work with the Office of Tourism for Cambridge memorabilia. She also suggested having maps of Cambridge in the hotels. Mr. Rossi suggested kiosks located in the city squares. The city would rather own the kiosks as a city amenity. This is a good goal to develop signage and information of Cambridge and link to the web. This and the Office of Tourism was added to Goal # 7. Mr. McCready suggested that your audience be clearly identified. Mr. Rossi suggested discussing this with Robyn Culbertson from the Office of Tourism.

After all comments, additions and suggestion the Draft Goals - Doing Business in Cambridge is as follows:

Draft Goals - Doing Business in Cambridge

Presented below are the Economic Development goals previously discussed and voted on in this committee. They are based on the past year's worth of Economic Development Committee hearings on goals that will plug in to the financial planning process for the city. Please note these goals are for the city, not for the Council's next Economic Development Committee.

These goals fall under the City Council objective:

Promote Doing Business in Cambridge and work to strengthen our mutually beneficial partnerships with businesses and universities.

  1. That the city departments involved with inspectional services and permitting streamline and clarify the processes for small business uses.
  2. That the Community Development Department develop a refresh of the table of uses in a way that includes a hierarchy of uses.
  3. That the Community Development Department research strategies for increasing curb appeal in Cambridge's squares including, but not limited to, limiting bank frontage, working with property owners, beautifying windows, and etc.
  4. That the Economic Development Department develop more programming to support and foster Cambridge's entrepreneurial community.
  5. That the Community Development Department and the Purchasing Department work with the local business community to establish an interest in doing business with the city and within the city, and work to increase the number of local pre-qualified businesses.
  6. That the Economic Development Department and the Office of Tourism develop and implement a strategy for a branding and promotional campaign for Cambridge with increased information of Cambridge, signage, and use of technology.

Councillors Cheung and Simmons submitted the following motion:
ORDERED: That the above Draft Goals be adopted as the Goals for Doing Business in Cambridge.

The motion carried on a voice vote.

The committee now discussed the BIO2012.

Councillor Cheung asked what KSA is planning for the BIO2012.

Mr. McCready stated that BIO 2012 will be held on Monday through Thurs, June 17-21, 2012 on the Waterfront in Boston. New this year is the hall floor will be opened in the morning. Travelers will arrive in Boston on Sunday. KSA is planning to get people to Kendall Square by having a trolley ride party. There are four large property owners participating: Alexandria, Biomed, TIMCO and Boston Properties or Beal Property. No outside activities can be planned for Tuesday evening because there are activities planned for the convention center. Individual Cambridge-based companies have bought space on the convention floor. This has to do specifically with products and research and nothing about Cambridge. He is working on planning an event in Cambridge for Sunday.

Ms. Johnson stated that Mass Pavilion this year is different. It is more upscale and thematic. The cost of a booth is $1.4 million. Three companies will contribute $100,000 each for the booth. The closing event will occur on Wednesday. The schedule is packed with events. Mass Pavilion will have a large screen with a scrolling message board with interviews. Cambridge may make a five-minute film to promote Cambridge. The challenge is to get people to come from the convention center to Cambridge.

Mr. Rossi stated that the city manager was asked to arrange an event where Harvard and MIT attend and top Cambridge companies are invited. The event would be by ticketed invitation only. The draw is to keep the event intimate. The Broad may be the site for this event. Councillor Cheung suggested inviting scientists.

Mr. McCready stated that he understood the need/opportunity for an intimate/exclusive event with 50 top companies' CEOs, but something should be done for small bio, entrepreneurs and businesses. The message regarding the value of Kendall Square/Cambridge must be communicated before the event. Cambridge should be differentiated from itself in the booth. People are drawn to events for free food and this is expensive.

Ms. Johnson informed the committee that a tour was done for the last BIO, but it did not attract the wanted people. International companies need to be targeted. She noted that Cambridge hotels are not listed on the (BIO) web. Is the draw the "Taste of Cambridge" asked Councillor Simmons? The cost of the investment needs to be considered commented Ms. Johnson. Mr. Marquardt stated that a walking tour would be taken if there is an attraction that draws people in. He suggested do a tour of Cambridge on Sunday and give a ride on the duck tour. Mr. McCready stated that Duck Tours are on board. He informed the committee that Cambridge is not "room blocked". Cambridge will not be included until all Boston hotels are booked. This is maybe a Cambridge hotel drive stated Mr. Rossi. He will check this out with Ms. Culbertson.

Margaret Levin stated that Cambridge is attractive because of the universities and Biotech. She suggested highlighting the collaboration with the universities and the sciences.

Mr. Marquardt suggested saving the slogan "Cambridge BIO 2012" before it is taken by someone else.

Ms. Johnson stated that the Cambridge web site from the last BIO needed to be updated.

Mr. Rossi concluded that in January it should be clearer as to what direction the city is going. He is confident that the city manager will report to the City Council on BIO 2012 and at that point a roundtable discussion could be held.

Councillor Cheung stated that he wanted to make sure that Cambridge competed with Boston. Cambridge does little outward bound marketing. Mr. Murphy stated that if the goal is to target decision makers to move to Cambridge the mass event would not accomplish this goal. There is more likelihood to achieve this goal at the CEO event. The development community can actively pressure businesses to invite them to move to Cambridge.

Everyone knows Cambridge said Ms. Johnson. She has developed a list of high tech, biotech, and life sciences with a map and passes it out wherever she goes. People are impressed with this list. This needs to be marketed better.

Councillor Cheung thanked all attendees. The meeting adjourned at 1:28pm.

For the Committee,
Councillor Leland Cheung, Chair


Committee Report #3
The Government Operations and Rules Committee held a public meeting on Dec 12, 2011 in the Ackermann Room, City Hall, beginning at 4:30pm, to finalize a recommendation to the full City Council with regard to a policy for street corner and bench dedications. Copies of the recommended policy (Attachment A) and application (Attachment B) are attached.

Present at the meeting were Councillor Timothy J. Toomey, Jr., Co-Chair of the Committee; Mayor David P. Maher; Vice Mayor Henrietta Davis; and Councillor Leland Cheung. City staff in attendance were Richard Rossi, Deputy City Manager; Margaret Drury, City Clerk; Donna Lopez, Deputy City Clerk; and Sandra Albano, Executive Secretary to the City Council. Also present were the following members of the public: Kevin Crane, 58 Norris Street; and Robert Winters, 366 Broadway.

Councillor Toomey called the meeting to order. He called the committee's attention to the proposed draft. The following issues were raised and discussed:

Dedications for Cambridge residents killed in action during military service and for residents whose record of public service includes military service. It was agreed that dedications for residents killed in action during military service, as well as dedications for city employees killed in the line of duty as a city employee should be automatically allowed, at the request of their families. Where the subject of the proposed dedication was killed in action during military service, the application would be referred to the Veterans' Service Agent for further action. Where the dedication application is for a person who served in the military and did not die in action, the Dedication Committee would request verification of the service record from the Veterans' Service Agent.

Application process. The application must be sponsored by a City Councillor. Individuals may obtain application forms from the City Council Office and may complete the application and request that a City Councillor sign the application as a sponsor. A City Councillor agreeing to sponsor the application will transmit the completed application to the full City Council. If the City Council decides that the application should go forward, the Council will refer the application to the Dedication Committee for review and recommendation. The Dedication Committee shall be comprised of the City Clerk, the Executive Assistant to the City Council and the Deputy City Manager. When the basis of the application is historical significance, the Committee will also consult with the Executive Director of the Historical Commission. The Committee will limit recommendations to two per year for each sponsoring City Councillor and will make its recommendations to the Government Operations and Rules Committee for final recommendation to the full City Council. The Dedication Committee will arrange for permanent public availability of all materials collected in connection with approved dedications.

Mr. Winters asked what would happen if one City Councillor had three wonderful potential honorees and another had only one. Could the City Councillor with three applicants use one slot not used by another City Councillor? The committee agreed that two should be the limit for each councillor regardless of how many councillors did not sponsor their full quota.

Mr. Crane expressed his approval of the development and use of defined criteria. Sticking to the criteria helps keep the dedication the important honor that it is supposed to be.

A motion to recommend the procedures and application with the changes discussed in this meeting passed on a voice without objection. (Attachments A and B to this report include the changes approved at this meeting.)

Councillor Toomey thanked all those present at the meeting for their participation. The meeting was adjourned at 5:07pm.

For the Committee,
Councillor Timothy J. Toomey, Jr., Co-Chair

Proposed Outline of Procedures for Street Sign and Bench Dedications

  • 1. Any request for a street sign (corner) or bench dedication must be sponsored by a City Councillor, submitted to the City Council, and referred by the City Council to the Dedication Committee.
  • 2. The Dedication Committee solely deals with dedications. The committee shall consist of:
  • a. City Clerk
  • b. Executive Assistant to the City Council
  • c. Representative of the City appointed by the City Manager
  • 3. The Committee will meet 2 times per calendar year:
  • a. End of February for spring dedications to take place in May and June
  • b. End of June for Fall Dedications to take place in September and October
  • c. The City Council will act within two weeks of receiving the committee's recommendations to afford sufficient preparation time for approved dedications.
  • 4. At the bi-annual meetings the Committee shall review all applications referred to it by the City Council to determine whether they meet the dedication criteria set forth by the City Council.
  • a. Up to18 dedications per year (9 at each of the two meetings)can be recommended for approval
  • b. No sponsor of a dedication request may be awarded more than 2 dedications per calendar year.
  • c. The ultimate placement of the dedication shall be determined by the Department of Public Works and the Executive Assistant to the City Council after reviewing safety related information related to the desired location (Dig Safe data, ADA requirements, etc.)
  • 5. The Committee after reviewing all applications shall make recommendations for approval to the full City Council that are consistent with the dedication guidelines
  • 6. The full City Council votes to approve or reject the recommendation of the Dedication Committee
  • 7. All requests for dedications other than street sign and benches will be reviewed by the Dedication Committee. These dedications will be subject to a higher level of review and a stricter set of guidelines. The Committee will review the application, make a recommendation and refer the application to the Government Operations Committee and the City Manager for further action.
  • 8. For any approved dedication all material collected during the Committee deliberation shall be kept and made available for public inspection and edification.
  • The Dedication Committee will use the criteria listed below. The Committee can expand this list and report back to the Council on any changes.

    Application for Street/Bench Dedications

    Sponsoring Councillor:
    New      Resubmission
    Petitioner's Name:
    Address: State: Zip:
    Phone: Email:
    Dedication Requested for: Deceased?
    Requested Dedication Location*:
    Please provided a brief biography of the person (s) that this dedication is for and the reason for dedication:



     

    *this is solely for the purpose of identifying a desired geographic location for the dedication. The ultimate placement of dedication sign may be different

    Please select the specific criteria that apply to this dedication:

    Killed in action during military service or city employee who died in the course of duty:

    Applications on behalf of persons who meet this criterion are automatically approved upon request of family. Where the application is based on KIA during military service the application is automatically approved and referred to the Veterans' Services Agent for action.

    Significant contributions to the community. Check all that apply:

    Performed a heroic or distinguished act completely without regard for personal safety and welfare for the common good:

    Public service:

    Historical Significance:

    For Committee Use:

    Order Number:______________ Date Submitted:____________ Application complete:
    Y      N
    Hearing Date: February _________ June __________
    Approved:
    Date:____________
     
       
    Hold application
    Date:____________
     
       
    Not recommended for approval Date:____________  
         
           

    AWAITING REPORT LIST - All items expired due to end of legislative term.
    10-50. Report from the City Manager:
    RE: report on options for amending the ordinance to allow for permitting of civic organizations to use public space after hours.
    Councillor Cheung 03/22/10 (O-18)

    10-89. Report from the City Manager:
    RE: report on a delineation of the boundaries of Joan Lorentz Park.
    Councillor Seidel, Vice Mayor Davis, Councillor Decker, Councillor Kelley, Mayor Maher, Councillor Reeves, Councillor Simmons & Councillor Toomey 05/24/10 (O-11)

    10-133. Report from the City Manager:
    RE: report on railroad crossing safety policies and procedures, including equipment maintenance and repair in the City of Cambridge.
    Councillor Seidel 09/13/10 (O-16)

    10-177. Report from the City Manager:
    RE: report on meetings with presidents of Cambridge colleges/universities to work out a proposal that they will pay the tuition and fees for students graduating from Cambridge public high schools.
    Councillor Reeves and Full Membership 11/22/10 (O-7)

    10-178. Report from the City Manager:
    RE: report on developing an RFP for experimental music venues and space in Central Square.
    Councillor Reeves and Full Membership 11/22/10 (O-8)

    10-185. Report from the City Manager:
    RE: report on establishing a "pilot program" for Clean Tech Start-Ups in the first floor of vacant First Street garage.
    Mayor Maher and Full Membership 12/13/10 (O-4)

    10-186. Report from the City Manager:
    RE: report on possible options for providing more support for the homeless youth in Cambridge.
    Councillor Decker and Full Membership 12/13/10 (O-5)

    11-06. Report from the City Manager:
    RE: report on whether the Responsible Employer Ordinance was complied with in regard to the recent bid on water-proofing project in Lafayette Square.
    Councillor Cheung, Councillor Decker, Vice Mayor Davis, Councillor Kelley, Mayor Maher, Councillor Reeves, Councillor Seidel, Councillor Simmons & Councillor Toomey 01/10/11 (O-9)

    11-15. Report from the City Manager:
    RE: report on what incentives were given to Vertex as part of their relocation deal and evaluate how Cambridge could offer those same incentives to companies it is attempting to lure from out of state to the City.
    Councillor Cheung, Vice Mayor Davis, Councillor Kelley, Mayor Maher, Councillor Reeves, Councillor Seidel & Councillor Simmons 01/31/11 (O-15)

    11-27. Report from the City Manager:
    RE: report on recent trip of Public Safety officials to Israel and on the City's policies regarding the provision of professional development of City officials by private entities. View final order.
    Councillor Decker, Councillor Cheung, Councillor Kelley, Mayor Maher, Councillor Reeves, Councillor Seidel & Councillor Simmons 02/28/11 (O-20)

    11-53. Report from the City Manager:
    RE: report on how to make the Follen Street/Little Concord Avenue intersection safer for pedestrians, bicyclists and motorists. Referred back by Councillor Cheung on 5/23/2011 for further information.
    Councillor Cheung and Full Membership 05/16/11 (O-3)

    11-58. Report from the City Manager:
    RE: report on the feasibility of installing a projector presentation screen in the Sullivan Chamber.
    Councillor Cheung and Full Membership 05/16/11 (O-12)

    11-61. Report from the City Manager:
    RE: report on the percentage of tree canopy coverage.
    Councillor Seidel and Full Membership 05/16/11 (O-22)

    11-79. Report from the City Manager:
    RE: report on installing benches in front of the Main Library.
    Councillor Cheung and Full Membership 06/27/11 (O-3)

    11-81. Report from the City Manager:
    RE: report on producing information for residents and taxpayers regarding readily available financial information online for citizens to view and easily understand.
    Councillor Decker and Full Membership 06/27/11 (O-6)

    11-91. Report from the City Manager:
    RE: report on what information campaign will go along with the bike-share program.
    Vice Mayor Davis and Full Membership 08/01/11 (O-13)

    11-101. Report from the City Manager:
    RE: report on examining the relationship between job creation in the City and available housing stock.
    Councillor Seidel and Full Membership 08/01/11 (O-27)

    11-104. Report from the City Manager:
    RE: report on the progress of Cambridge Office of College Success Initiative Working Group Draft.
    Councillor Reeves and Full Membership 08/01/11 (O-31)

    11-107. Report from the City Manager:
    RE: report on how the delay of the Green Line Extension project could impact the development at Northpoint.
    Councillor Toomey 08/01/11 (O-34)

    11-116. Report from the City Manager:
    RE: report on what changes need to be made to playgrounds and playing fields associated with the public schools in order to best support the Innovation Agenda.
    Councillor Kelley and Full Membership 09/12/11 (O-23)

    11-127. Report from the City Manager:
    RE: report on the public process that will take place to help determine the design of the new park in East Cambridge as it relates to the Biogen Idec build out mitigation agreement and whether a committee should be assembled as part of the process.
    Councillor Toomey 09/12/11 (O-48)

    11-130. Report from the City Manager:
    RE: report on locating a dog park in East Cambridge similar to the one on Washington Street in Somerville.
    Councillor Toomey 09/19/11 (O-11)

    11-133. Report from the City Manager:
    RE: report on the possibility of beautifying Lechmere Station.
    Councillor Toomey, Councillor Cheung, Vice Mayor Davis, Councillor Decker, Mayor Maher, Councillor Reeves, Councillor Seidel & Councillor Simmons 09/19/11 (O-4)

    11-139. Report from the City Manager:
    RE: report on instituting a ban on disposable plastic bags from retailers.
    Councillor Decker, Councillor Cheung, Councillor Kelley, Mayor Maher, Councillor Reeves, Councillor Seidel, Councillor Simmons & Councillor Toomey 10/03/11 (O-3)

    11-143. Report from the City Manager:
    RE: report on installing cement posts on the median in the area of 61 Aberdeen Avenue.
    Councillor Reeves and Full Membership 10/17/11 (O-2)

    11-149. Report from the City Manager:
    RE: report on the possibility of traffic calming at Mt. Auburn Street and Putnam Avenue.
    Councillor Simmons and Full Membership 10/17/11 (O-19)

    11-150. Report from the City Manager:
    RE: report on the MBTA's proposed bus changes.
    Councillor Decker and Full Membership 10/17/11 (O-24)

    11-151. Report from the City Manager:
    RE: report on the Boston Parking Program specifically how buildings have been approved without residents being able to get on-street parking stickers in the Ellis Street neighborhood.
    Councillor Kelley 10/17/11 (O-27)

    11-153. Report from the City Manager:
    RE: report on the impact of changing Section 14.2(b) of the Traffic Regulations relating to the issue of signage.
    Councillor Kelley 10/17/11 (O-29)

    11-155. Report from the City Manager:
    RE: report on the possibility of installing recycling receptacles along Cambridge Street between Lechmere Square and Inman Square.
    Councillor Toomey and Full Membership 10/24/11 (O-1)

    11-156. Report from the City Manager:  See Mgr #2
    RE: report back on Council Order No. 6, dated 10/24/2011.
    Councillor Kelley and Full Membership 10/24/11 (O-6)

    11-158. Report from the City Manager:
    RE: report on comprehensive assessment and review of traffic and parking needs in the No. Mass Ave neighborhood.
    Mayor Maher 10/24/11 (O-8)

    11-159. Report from the City Manager:
    RE: report on the recent string of street robberies.
    Councillor Toomey and Full Membership 10/31/11 (O-2)

    11-161. Report from the City Manager:
    RE: report on the feasibility of amending Section 11.200 of the Zoning Ordinance to require linkage from institutions, how inclusionary zoning could be extended to include institutions and the impact of MIT students on the Cambridge housing costs.
    Councillor Cheung 10/31/11 (O-13)

    11-163. Report from the City Manager:
    RE: report on the possible uses and associated language for building conversions of the Sullivan Courthouse.
    Councillor Kelley and Full Membership 11/21/11 (O-2)

    11-164. Report from the City Manager:
    RE: report on safety concerns at the pedestrian crossing along the stretch of roadway from Mt. Auburn Street at Coolidge Hill to Fresh Pond Parkway at Huron Avenue.
    Mayor Maher and Full Membership 11/21/11 (O-7)

    11-165. Report from the City Manager:
    RE: report on ensuring that bus traffic created by the closure of the Red Line does not pose a risk to the safety of the community or personal property of residents along the Alewife Brook Parkway.
    Mayor Maher and Full Membership 11/21/11 (O-8)

    11-166. Report from the City Manager:
    RE: report on developing traffic mitigation solutions including but not limited to installing a sign alerting motorists of frequent senior crossings in the vicinity of Cadbury Commons, and installing a speed bump and/or raised sidewalks on Sherman Street in the vicinity of Cadbury Commons
    Councillor Simmons and Full Membership 11/21/11 (O-9)

    11-167. Report from the City Manager:
    RE: report on acquiring and determining possible uses of the St. Francis property and the Foundry Building.
    Councillor Toomey 11/21/11 (O-11)

    11-168. Report from the City Manager:
    RE: report on commencing a landmark study on the St. Francis Church property.
    Councillor Toomey and Full Membership 11/21/11 (O-12)

    11-169. Report from the City Manager:
    RE: report on any actions taken to address and rectify the failure of public trust committed by alleged offenders who falsified emergency medical training re-certification and whether proper re-certification has since been fulfilled and what measures are being taken to avoid future incidents.
    Councillor Toomey 11/21/11 (O-13)

    11-171. Report from the City Manager:
    RE: report on the status of the maintenance of the elevators at Manning Apartments.
    Vice Mayor Davis and Full Membership 12/05/11 (O-2)

    11-172. Report from the City Manager:
    RE: report on the number of foreclosures in Cambridge, particularly the impact on elderly homeowners.
    Vice Mayor Davis and Full Membership 12/05/11 (O-3)

    11-173. Report from the City Manager:
    RE: report on information requested regarding the Andrews Petition.
    Councillor Cheung, Councillor Decker, Councillor Kelley, Mayor Maher, Councillor Reeves & Councillor Simmons 12/05/11 (O-6)

    11-174. Report from the City Manager:
    RE: report on mandating a time restriction on long-term construction projects.
    Councillor Cheung and Full Membership 12/05/11 (O-8)

    11-175. Report from the City Manager:
    RE: report on the disability makeup of the City's workforce by level and department.
    Councillor Cheung and Full Membership 12/05/11 (O-9)