TEXT OF ORDERS
O-1     Dec 17, 2018
COUNCILLOR MALLON
COUNCILLOR SIMMONS
COUNCILLOR SIDDIQUI
WHEREAS: The Economic Development Department Division of the Community Development Department, in conjunction with other City Departments, is undertaking an update of the Zoning Code’s Table of Uses; and
WHEREAS: The intention is to reduce the burden on small business owners seeking to operate in the City of Cambridge by clarifying definitions of certain uses, expanding allowed uses where applicable, and reducing the burden of zoning variances in instances where meeting the necessary requirements are not possible to begin with; and
WHEREAS: Reducing the cost of starting and operating a small business in Cambridge can help create more opportunities for local entrepreneurs and may help address the vacancy issues identified in the recent Retail Strategic Plan Update; and
WHEREAS: In a challenging retail market, more non-traditional and experience-based business models have the potential to succeed, but are often encumbered by outdated zoning restrictions that do not keep pace with our rapidly changing business climate; and
WHEREAS: The City produced a Table of Use study with recommendations in 2015 and projections for new recommendations have been stated as one year from now; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments to advance the recommendation timetable for updating the Table of Uses, and as part of the recommendations, determine a frequency in which the table can be regularly reviewed and updated to stay relevant with the changing business climate; and be it further
ORDERED: That the City Manager report back to the City Council on this matter.

O-2     Dec 17, 2018
COUNCILLOR KELLEY
VICE MAYOR DEVEREUX
COUNCILLOR CARLONE
COUNCILLOR ZONDERVAN
WHEREAS: Many Cambridge residents already have electric cars or will purchase electric cars in the future; and
WHEREAS: For people without a driveway, charging an electric car is challenging, making access to such a car less likely than for those people with driveways; and
WHEREAS: Electric car ownership is expected to rise dramatically in the immediate future, as EV sales are expected to see an increase of more than 2,600% by 2030 and an anticipated 34% of all light vehicles in the US will be EV’s; and
WHEREAS: Home charging is a near necessity of EV ownership and a lack of direct access affects most of Cambridge’s residents and disproportionately impacts renter, low-income, and racial/ethnic minority communities; and
WHEREAS: People currently, if illegally and dangerously, run extension cords from a power source associated with their home to charge their electric car, but this is often the only solution when charging stations are scarce; and
WHEREAS: There may be a variety of products that would allow an extension cord or other power source to safely cross a sidewalk or reach the curb without creating a tripping or other hazard; and
WHEREAS: The City has responsibility for granting access to the public way, managing sidewalk obstructions and similar governance around sidewalk use and curb access; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with City staff, including the City Electrician and the Director of the Commission for Persons with Disabilities, to determine if there is a safe and effective way for people to bring power to the curb and cross City sidewalks, to include running power cords under the sidewalk, to charge electric vehicles and, if so, how the City might best go about appropriately permitting and monitoring such activity; and be it further
ORDERED: That the City Manager be and herby is requested to report back to the City Council on this issue.

O-4     Dec 17, 2018  Amended
COUNCILLOR SIDDIQUI
MAYOR MCGOVERN
COUNCILLOR CARLONE
COUNCILLOR ZONDERVAN
WHEREAS: Commercial and residential real estate in Cambridge is extremely valuable and therefore highly sought after by developers and business entities; and
WHEREAS: An entity purchasing real estate is not currently required to disclose the identity of any beneficial owner(s) of that purchased real estate; and
WHEREAS: A beneficial owner is an individual or entity who ultimately owns or controls more than 25% of a company’s shares or voting rights, or otherwise exercises control over the company or its management; and
WHEREAS: The public—the City of Cambridge and its residents—has an interest in understanding the identity of a property’s beneficial owner(s); and
WHEREAS: A business entity that holds title to real estate, if required to publicly disclose its beneficial owner(s), would therefore be doing so in the public’s best interest; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Assessor's Office on the topic of requiring that a business entity’s beneficial ownership and residential real estate beneficial ownership transactions be disclosed in all Cambridge real estate transactions; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter by February of 2019.

TEXT OF COMMITTEE REPORTS
Committee Report #1
The Transportation & Public Utilities Committee held a public hearing on Nov 27, 2018, at 4:05pm in the Sullivan Chamber.

The purpose of the hearing was to discuss next steps in creating a protected bike network and to receive an update on future Vision Zero infrastructure improvements.

Present at the hearing were Vice Mayor Devereux, Chair of the Committee; Councillor Carlone; Councillor Kelley; Councillor Mallon; Councillor Zondervan; Councillor Siddiqui; Deputy City Manager Lisa Peterson; Iram Farooq, Assistant City Manager for Community Development Department; Susanne Rasmussen, Environmental and Transportation Planning Director, CDD; Cara Seiderman, Transportation Planner, CDD; Owen O’Riordan, Commissioner of Public Works; John Nardone, Assistant Public Works Commissioner; Kathy Watkins, City Engineer; Jerry Friedman, Supervising Engineer, Public Works Department; Joe Barr, Traffic, Parking and Transportation Director; Brooke McKenna, Assistant Director of Streets, Traffic, Parking and Transportation Department; Patrick Baxter, Managing Engineer, Traffic, Parking and Transportation; Police Lieutenant Rick Riley; and City Clerk Donna P. Lopez.

Also present were Sam Ribnick, 23 Sixth Street; Ruth Allen, 48 Fenno Street; Dustin Weigl, Louisa Gag, Livable Streets Alliance, 100 Sidney Street; Becca Wolfson, Boston Cyclists Union; Nate Fillmore and Ruthann Rudel, Cambridge Bicycle Safety.

Vice Mayor Devereux convened the hearing and explained the purpose. An agenda was distributed (ATTACHMENT A). She announced that the hearing was being privately audio recorded. She stated that it has been a while since there has been a hearing on bike safety. She noted that Cambridge is making good progress improving the network. The focus was on safety and how success is measured. This is a public health as well as a transportation issue. She acknowledged the most recent bicycle deaths, and that most have involved trucks. This is the time to start planning for the next budget and construction season. She spoke about the discussion for Inman Square, and stated that interim improvements have been made to Porter Square. She stated that the River Street design process will have an advisory group and opportunities for community input. She spoke about the urgency for completing the bike network. She stated that work still needs to be done, because fatalities have not been reduced for pedestrians and cyclists. She stated that in the Participatory Budgeting process for 2 years flashing crosswalk beacons have been selected by residents, indicating a high level of concern for safety. In this year’s Participatory Budgeting process, digital speed display and repaving bike lanes are being proposed.

Ms. Rasmussen stated that this is a collaborative effort among the Community Development, Public Works, Traffic, Parking and Transportation and Police Departments to make all traffic modes safe. There is a presentation with the updates on Bluebikes and the Safe Routes to School program, and there will be changes to the bike network as it relates to protected bike paths and Net Zero.

Ms. Seiderman gave a presentation (ATTACHMENT B). Bluebikes have had a successful year. There are currently 260 stations. She spoke about the income eligible program and the student program. She spoke about the expansion of the Bluebike stations. Next year they are working on targeted station siting. The Safe Routes to School Program was expanded to all schools. There is information for parents regarding the safest bike routes. She showed a map that outlined the miles of bike facilities in the City. There have been 20 miles of bike facilities added over the last 5 years. There is limited room, unfortunately, for multi-use bike paths. Ms. Seiderman displayed a map that showed the more significant bike projects in the City. There is a website that shows these projects (https://www.cambridgema.gov/CDD/Transportation/bikesincambridge/newbicycleprojects). She highlighted the new Kittie Knox Bike Path (between Broadway and Binney) that will provide a link to connect East Cambridge with the Charles River. She spoke about additional small bike facility projects.

Ms. Seiderman spoke about the upcoming 2019 projects. On Monsignor O’Brien Highway separated bike lanes will be installed. The Binney Street redesign will include separated bikeways. She highlighted existing separated bike facilities and those that will be in construction soon.

Vision Zero is central to everything that the City does relating to safety and education of riders of all ages. She stated that at the intersections, in addition to physical separation, the signal timing can separate motorists and cyclists. Some intersections can be designed so that in right turns cyclists and motor vehicles are kept completely separate, which is an important safety protection to prevent “right hook” crashes. She spoke about truck safety and how trucks relate to bikes on the road. There will be an update to the Bike Plan in 2019. The plan has programmatic aspects to it. She stated that there have been two guiding policies that have been adopted since the original plan (Complete Streets and Vision Zero). She stated that crash analysis data will be updated. She stated that the network vision will be also updated, and the vision goals will be reviewed. She noted that the update to the plan would include implementation strategies.

Lieutenant Riley provided data on bike and motor vehicle citations (ATTACHMENT C). He stated that 631 tickets were issued in 2015 for blocked bike lanes. He stated that these parking tickets have doubled. He stated that per state law, drivers are prohibited from standing or parking in a bike lane. The City’s Traffic Regulations are stricter and prohibit drivers from stopping, standing and parking in a bike lane. A directed patrol assignment was created for bike lanes, and 1218 assignments were done in 2017. Every new officer is given education on Vision Zero. He stated that in 2015 10% of citations went to cyclists and have gone down to 5 % in 2018. Vice Mayor Devereux spoke about the state law and whether violations can be issued for stopping and standing. Lieutenant Riley commented that Cambridge wants a high standard and does not want drivers parking in bike lanes and has issued tickets for violations.

Vice Mayor Devereux distributed questions submitted by Cambridge Bicycle Safety (ATTACHMENT D).

Mr. Fillmore thanked staff for making Cambridge safer for people on bikes. He stated that he wanted to understand the City’s plan for the next construction season and what projects will be done this coming year.

Ms. Seiderman outlined the projects in process, which are captured in Attachment B under 2019 Projects. She stated that certain projects will be prioritized, and Chapter 90 street and sidewalk reconstruction projects will be designed with traffic calming features. The prioritized projects are on the City’s 5-Year Capital Projects list.

Mr. Barr stated that Porter Square will be reviewed for separated bike lanes and the City is looking to do a pilot on the Longfellow Bridge. Ms. Seiderman added that additional State projects would provide improvements to the bike path at the BU rotary and improvements at the Monsignor O’Brien Highway inbound to Boston and the intersection with Museum Way. In response to a question from Mr. Fillmore, Ms. Seiderman stated that work has started between Land Boulevard and Binney Street. Mr. Barr noted that the Beacon Street work may be completed soon.

Mr. Fillmore asked what the City’s plan is for Gore Street and Webster Avenue to connect the bike lanes. Mr. Barr stated that there was an issue with a curb extension and that something may be implemented in the spring. Ms. Watkins spoke about the focus on Gore Street being on traffic calming and addressing car speeds. This does not include separated bike lanes and there is no intention to include separated bike lanes at this time. She stated that Lambert Street is not considered a critical connection. Ms. Rasmussen stated that a feasibility analysis will be done for separated bike lanes on a case-by-case basis. There are physical features of the street to consider and a requirement to balance all street uses. She stated that the entire network will not be done all at once. Street usage and prioritization of bike network construction will be done based on feasibility analyses, in addition to planning around other planned construction projects.

Ms. Rudel stated that she did not want any more people killed on bikes when they are doing the right thing to reduce congestion and emissions by biking and following rules of the road. She spoke about the number of kids who bike to school. She added that for new people coming to Cambridge it is harder for them to know where to bike safely, being unfamiliar with the streets. She spoke about roadway design and protected bike lanes. Roadway design conversations are often heated and divisive and this is not helping to meet the goal of creating a safer and protected bike network. She stated that there is sometimes pushback against protected bike lanes. She asked what can the City Council do to help the staff to align the process of roadway design more consistently with goals? Regarding revisiting the Bike Plan, she stated that if there is an important route for bikes, it should be a protected bike route, but if it is not feasible, an alternative safe route should be found. She spoke about the maintenance of the bike lanes on Cambridge and Brattle Streets: without bollards and flex posts, there are always cars blocking the bike lanes; this needs to be built into the designs.

Vice Mayor Devereux noted that the feasibility study will be helpful for the City to focus on the reality of the situation and noted that exploring alternative routes is a good suggestion.

Councillor Kelley stated that this is super challenging. He is concerned about trading the practice of parking and loading in the bike lane with motorists instead circling to find a parking space.

Councillor Zondervan stated that the conversation is challenging because of all the good work but there is frustration that the work is not being done fast enough. He asked about when the City Council can have a clear Bike Plan and when will sections be done. Ms. Rasmussen responded that full and separated bike lanes are in the 5-year plan. This is an integrated analysis that takes place. The 5-year plan will not lead to a full network. It is not realistic to know exactly how it will evolve over time. Ms. Seiderman stated that work has been done on the network when construction opportunities came along. She spoke about identifying projects when they are in the 5-year plan. She stated that the smaller gaps will be prioritized and implemented with smaller “quick build” projects. Councillor Zondervan spoke about the practicality of laying out building in segments of 5 years, and within those 5 years having a balance of quick build and full build projects.

Councillor Carlone stated that for transportation the broad focus is on how the whole system of bikes, pedestrians and cars works together. He hopes that the master plan looks at infrastructure costs. He stated right-hand turns are dangerous, and that installing raised curbs and traffic claiming can address that. This is what the Cambridge Bicycle Safety group recommends. It all comes down to money. He spoke about the number of kids riding their bikes, and that it would be disastrous to have kids involved in crashes with motor vehicles while riding bikes. He asked when will updates on the Brattle Street and Cambridge Street refinements be made, in order to make those projects better. Ms. Rasmussen stated that survey and reevaluation results are being reviewed now. The Cambridge Street results will be shared first, and then Brattle Street.

Councillor Carlone stated that Brattle Street should have added planters and raised curbs for the protected lane, and Cambridge Street should as well. He noted that without curbs the only solution for cars and trucks blocking these bikes lanes is enforcement. He stated that City vehicles are even sometimes in the bike lanes. There should be more funding for building these lanes more substantially. Plastic poles do not protect people. This whole solution needs to be looked at. When more people are using bikes as their mode of transportation, hopefully there will be more funding.

Councillor Mallon asked about the bike lane on Beacon Street; is it going past Kirkland Street, and where will it end. Mr. Barr responded that it goes from Somerville Avenue to Inman Square. From Oxford Street to the Academy of Sciences there will be a separate bike lane on one side, and the other side will have three inch raised curbs. South of there, from Park to Kirkland Street to the Cambridge line, is a simple painted bike lane. Councillor Mallon spoke about curb management. Mr. Barr stated that they are experimenting with having a designated area for Transportation Network Company cars (TNC’s) to pick up passengers as part of the south Massachusetts Avenue project. Uber, for example, has designated drop off areas and customers are told to go to the nearest location for pick up. Councillor Mallon stated that the sense in in the community is that the police are not writing tickets or doing enforcement on this issue. The number of tickets issued would be good information for the community to see. She suggested doing some marketing on this. Lieutenant Riley stated that enforcement had doubled. Marketing this is a better story to tell than people think.

Councillor Siddiqui stated that she attended a conference in LA and used Bird scooters there. She spoke about doing a pilot for electric scooters. She asked where the City is on communication with DCR regarding the bicycle fatality on Museum Way. Mr. Barr stated there is a plan to put markings on the Craigie Bridge near Museum Way. There will be a report on the Policy Order on Museum Way on the City Council meeting agenda for Dec 10, 2018. There will be significant improvement to come in the area and on Monsignor O’Brien Highway to Third Street.

Vice Mayor Devereux stated that she wanted to see the City use signals to their benefit more often. The T-intersection at Trowbridge Street and Broadway is difficult for bikes; she suggested a bike signal could be installed here. She asked what the design is for lower Ames Street. Ms. Seiderman stated that when MIT received its special permit from the Planning Board there was a conceptual design for two separated bike paths, and then the City will work with DCR to extend that separated bike path from Main Street through to the river.

Becca Wolfson, Executive Director, Boston Cyclists Union, spoke about regional connectivity. She stated that better collaboration is needed with all nearby cities and the State. She spoke about the City focusing on south Massachusetts Avenue and would love to see this treatment for the rest of the bicycle plan. Cambridge Street has the highest crashes. She spoke about Beacon Street and advocates are working to change the elevation to Inman Square. This needs to continue to Hampshire Street to get people to Kendall Square. She spoke about parking on Webster Avenue and the need to remove parking; this is a critical regional connection.

Regarding budgeting she wanted to ensure that there is funding for maintenance of the facilities. Louisa Gag, Public Policy and Operations Manager, Livable Streets Alliance, spoke on Vision Zero and the need to continue to see crash data for prioritization of the bicycle plan buildout. She stated that she is happy with the newly created transportation communications position, and believes it will be critical for transparency. She wants success to be measured. She urged Cambridge to report on Vision Zero in 2018 and what is planned for 2019. She hopes there will be a report issued on Cambridge’s Vision Zero progress. She submitted her comments (ATTACHMENT E).

At 5:34pm Vice Mayor Devereux opened public comment.

Ruth Allen, 48 Fenno Street, spoke about helmets not being used. She noted that she is happy that the Grand Junction Pathway will be completed and will alleviate causes of conflict on the street. She spoke about the importance of community input. This is the year of the bike and she feels the community is being neglected. Businesses need to get deliveries. There needs to be more inclusion of loading zones to keep vehicles out of the bike lanes. The elderly and pedestrians need to be included in discussions. The City does not have consistent markers for its bike facilities. The use of bike lights at night are a help with the right-hand turn issue. She wanted an update on the plan; it is not a concrete plan without community input. She spoke about the separated, two-way bike lane on Brattle Street.

Jenine Turner-Trauring of Oxford Street stated that she bikes her daughter to school. Cambridge Street is the highest crash area, so she will not bike on Cambridge Street. She will use Hampshire Street and wanted protection for students headed to the King Open School when it opens on Cambridge Street next year. She spoke about markings for the Porter Square area, and asked when they would be painted.

Dustin Weigl, an MIT graduate student, spoke about the benefits of having a City transportation communications position, and suggested a communications campaign to request TNC rides originate and end on side streets.

Vice Mayor Devereux closed public comment at 5:42pm.

Vice Mayor Devereux asked about the transportation communications position. Mr. Barr responded that the new employee will start on the coming Tuesday. Vice Mayor Devereux asked about the markings in Porter Square. Mr. Barr stated that the City is trying to find days when it is not raining to paint the markings, and is trying to get the markings done before winter, when no road markings can be made. Vice Mayor Devereux asked whether the Cambridge Street School is part of Safe Routes to School. Ms. Rasmussen stated that the bike lanes on Cambridge Street and toward the front of the school are being designed to include separated bike lanes. Cambridge Street is included in the Bike Plan vision.

Councillor Siddiqui spoke about helmets and the need to continue a giveaway program for lights and helmets. Ms. Seiderman stated that the school education program gives free lights and helmets to students. Councillor Siddiqui stated that it’s important that this aspect of bicycling be accessible.

Councillor Mallon spoke about where the critical traffic areas are. She worried about a major bicycle-friendly roadway constructed in Somerville that will stop at Kirkland Street. Councillor Mallon asked what is happening with bollards on Brattle and Cambridge Streets.

Mr. Barr stated that this description is being posted on the website. The flex posts are broken into 3 categories. Free zones will have flex posts. Non-parking protected lanes will be without flex posts, so cars can pull in. Parking adjacent to bike lane flex posts will be installed and then removed and not reinstalled. Short-term parking requires flex posts and will be removed during winter for snow clearance. This is a work in progress.

Councillor Carlone spoke about snow removal; it needs to be taken out off the street and out of bike lanes. He noted that flex posts do not protect anyone. He stated Cambridge needs to start thinking long-term. He wanted this bike plan done right.

Councillor Zondervan noted that this is a conflict between parking and bikes and there is a reason that there are no protected bike lanes on parts of Cambridge and Hampshire Street. Somerville has removed the parking spaces along some of their stretches of road to prioritize bike lanes. He stated that the City needs to similarly plan for removing some parking to achieve Bicycle Plan goals. This infrastructure needs to be built. He also reminded all present that according to law, helmets are optional for adults.

Councillor Kelley stated that median strip removal on Massachusetts Avenue is a bad idea, and will make traffic more dangerous. He spoke about the capacity of bike lanes and bike crashes with other people on bikes. With constrained bike lanes there is not a lot of room for all the vehicles that will be using the lanes, and all of these issues need to be discussed. He wants more of the street to be taken up by wider bike lanes to make room for micro-mobility devices.

Vice Mayor Devereux responded that while that is a concern, she would rather be hit by another cyclist than by a car or truck. There are risks involved in using the street, and the greater risks that vehicles pose must be kept in mind and the safety of vulnerable users prioritized. Respect for the rules of the road also must be encouraged.

Vice Mayor Devereux thanked all those present for their attendance.

The hearing adjourned at 6:02pm.

For the Committee,
Vice Mayor Jan Devereux, Chair

Committee Report #2
The Neighborhood & Long-Term Planning; Public Facilities, Arts and Celebrations Committee held a public hearing on Oct 23, 2018 at 3:04pm in the Sullivan Chamber to discuss the status of the Harvard Square Kiosk.

Present at the hearing were Councillor Carlone, Co-Chair; Councillor Zondervan, Co-Chair; Councillor Siddiqui; Vice Mayor Devereux; Louis DePasquale, City Manager; Iram Farooq, Assistant City Manager for Community Development; Daniel Wolf, Neighborhood Planner, Community Development Department (CDD); Kathy Watkins, Senior Engineer; Melissa Miguel, Department of Public Works (DPW); Charles Sullivan, Director, Historical Commission; Liz Walker; Liana Ascolese; Matt McLaughlin; and Paula M. Crane, Deputy City Clerk.

Also present were Kenneth Taylor, Bertil Jean-Chronberg, Daniel Andrew Schofield-Bodt, Frank Kramer, and Robyn Culbertson, Members of the Harvard Square Kiosk and Plaza Working Group; Denise Jillson, Executive Director, Harvard Square Business Association; Jingboing Yao; Xu Peng; Charlotte Moore; Jim Shea; Diane Beck; Vince Dixon; Emilieanne Koehnlein; Elizabeth Gombosi; Melissa Bodt; Marilee Meyer; Ali Sullo; and Suzanne Blier.

Councillor Carlone convened the hearing and introduced Councillor Zondervan, Co-Chair and City Councillors. He stated that this is the first meeting on this topic in the Neighborhood and Long-Term Planning, Public Facilities, Arts and Celebrations Committee and is the first time that the committee has received written documents. He introduced Iram Farooq and her team.

Ms. Farooq invited the members of the Harvard Square Kiosk and Plaza Working Group to introduce themselves. Ms. Farooq and Mr. Daniel Wolf gave an overview of a PowerPoint presentation titled Harvard Square Kiosk and Plaza dated Oct 23, 2018 (ATTACHMENT A). Ms. Farooq stated that this work has taken place over 1½ years. She noted the range of engagement in the community. She said that the City hired a consultant to work to help think through operations, management, and governance while Halvorsen focused on plaza design. She noted that this work is anchored in preserving the historical structure of the building. She said that the building has been designated as a historic landmark and the core of the vision is to have a space that functions as a public space for all in a more amplified way while recognizing that it is at the crossroads of significant streets. She stated that to accommodate the aspirations, the core principle is that the space must be flexible, so it can be different things at different times of the day and year. She said that the separate Tourism kiosk would need to be removed as part of the plaza design. She said that the Office of Tourism outreach space would need to be accommodated in the kiosk. She said that the intention is for the operation of programming in the kiosk and plaza is to be financially self-sufficient. She said that there has been interest in ensuring that the plaza and kiosk are functioning in the vision of the Harvard Square Kiosk and Plaza Final Report (ATTACHMENT B). She said that there are a number of things that are unknown as it relates to the cost of running the space and what kinds of revenue will be generated, and the feasibility and range of activities.

Ms. Farooq talked about the Harvard Square Kiosk and Plaza Request for Information (DRAFT) (ATTACHMENT C) and noted that she would like to receive feedback. She affirmed that this document would be released for public comment as well. She explained that once feedback is received, it would guide the fine-tuning of the Request for Request for Proposal (RFP). She asserted that the key to the two-part process is to ensure an open, fair and transparent bidding process.

Ms. Watkins gave an overview of the diagrams of the existing and proposed kiosk, program areas and potential uses, and functioning of the plaza. She said that the goal is to make the space as flexible as possible. She said that additional plaza trees and other amenities would be added. She said that they have begun to think about planters that will make the plaza feel more protected as they provide a buffer as well as seating environments. She said that on the back end of the headhouse, steps and seating could be added. She said that along the taxi stand there would be a wider sidewalk. She talked about historical preservation and noted that there has been deterioration of historic details. She said that Touloukian and Halvorsen make a good team that works well together.

Mr. Wolf gave an overview of the substance of the working group’s visions and recommendations. He said that the interior of the kiosk would be used for daily uses such as visitor information and news. He noted that temporary uses that were discussed would be family activities, civic functions, social seating, board games and performance/events. He said that goals of programming include celebration of the community and creativity, promotion of civic engagement, highlighting the historical legacy of the area, supporting Cambridge businesses, nonprofits and Cambridge festivals and activities, and information to passersby of City services, all while making Harvard Square a more engaging place. He gave an overview of the projected timeline.

Councillor Carlone thanked the presenters and opened the hearing to comments from committee members.

Vice Mayor Devereux said as it relates to the presented digital imagery windows, the drawings are different in the presentation from one page to the next. Ms. Watkins explained that there are different iterations. She said that feedback from the committee is that the more fully open in and out design is preferred. Ms. Watkins said that one of the challenges is that projection of words can cause confusion. She said that one example is that they are projected by LED strands across the window. Ms. Farooq added that they are investigating lower text resolution, which may have greater durability over time, which is part of what the architect team is looking at.

Robin Culbertson added that a screen on a pivot was discussed and that there are different technologies that are being discussed. Ms. Watkins noted the importance of maintaining the structure of the building in a timeless approach.

Councillor Siddiqui asked if the timeline was always anticipated to go to 2021. Ms. Watkins responded that it has been trying to get enough details of the uses so they could work on the design detail. She said that currently they are in a good position and are getting into the detail of the design. She said that this would be a two-year project.

Councillor Zondervan asked about the crawl space under the kiosk that is seen in one of the slides. Ms. Watkins explained that there is a 2.5-foot crawl that contains the utilities. She added that they are looking at the opportunity to put the heating system in that space.

Frank Kramer commented that this is the first time the Harvard Square Kiosk and Plaza Working Group has seen the RFI and he stated that the working group would have a meeting to discuss this document.

Councillor Zondervan said that he is confused about the different proposed uses and he questioned how the uses would be adjudicated. Ms. Farooq responded that there are two pieces to the space, the plaza and the kiosk. She said that once some sort of operating contract is in place, the operator would be in charge of figuring out how the space will get utilized. She said that the RFP could have a component, which states that the operator would make space available for a certain amount of time for non-profit uses. She said that it would function similar to how public spaces are currently. She said that someone could apply for a permit and the operator would be in charge of ensuring that things are functioning and not overlapping. Councillor Zondervan noted that there should be careful consideration of space because he uses a bank for meetings and if the space is so open and accessible, it lends itself to people using it and creates some complexities.

Ken Taylor said that there was a great deal of discussion about the use of the space given the fact that it is 400 square feet. He said that there are desired activities that could be there. He said that the working group feels that almost nothing should be built inside and that the programming should be eased into gradually. He said that two things that the working group looked at with concern was the ability to accommodate visitor information and the ability to accommodate something about the history of Cambridge. He said that he feels that this space is not big enough to accomplish either one. He said that sometimes Harvard Square is overwhelmed, and the kiosk could also be overwhelmed. He said that he was impressed when he visited another visitor center in the spring that did a good job of dealing with the visitors and the history as well. He said that this small-sized landmark can only house a limited amount of functions and must be done carefully.

Councillor Carlone said that almost all of the uses listed are public and he does not know what business could utilize this space. He noted that in the plaza drawings, curb cuts are shown for pedestrians crossing and he questioned why there has not been consideration of raising the crosswalks such as been done elsewhere so there would not be cuts into the plaza. He said that this would extend the sense of the pedestrian zone further.

Councillor Carlone asked if adjoining retail/institutional dead space has been looked at. He said that he hopes that this study will lead to that because this is one opportunity to look at dead space and give it to public use.

Jim Shea, 44 Langdon Street, stated that there are 60,000 people in a four-month period each year that visit the Longfellow House. He said that they manned the smaller Tourism kiosk. He asked the committee if a study been done on tourism in Cambridge. He said that he travels around the world and people everywhere know Harvard Square. He said that it is important to know about the tourists who visit Harvard Square. He noted that when he worked at Longfellow House, people had a difficult time finding the site.

Ken Taylor said that consideration should be given to appropriate lighting in Harvard Square as a whole, not just the plaza and kiosk. He said that the street lighting has been improved but Harvard Square is not well lit and it is not highlighting the important things in the square. He said that he does not think lighting has been given consideration and it needs to be a major feature.

Bertil Jean-Chronberg said that the kiosk and space is confusing. He said that the working group arrived at a clear conclusion that this is not a public space made for the City of Cambridge or the tourists. He said that it is an open space that needs to be accessible. He said that activities need not be commercial. He reiterated that the space must be accessible for all.

Vince Dixon, 60 Lake Street, Winchester, stated that this is a revenue-generated location, which should not be lost. He said that the hundreds of businesses and the people who come into the area benefit the City budget. He said that there is no need for this to be financially self-sufficient. He said that we must have some training programs that are open to everyone.

Marilee Meyers stated that this is a small space and is a bottleneck of pedestrian activity. She said that over-programming is not good, and she advocated for passive recreation and more down time in the space. She said that building on Councillor Carlone’s statement, Palmer Street could provide other opportunities for public activity. She said that the frosted glass with advertising in the presentation is the antithesis of what the Kiosk is supposed to do. She said that as a shell for programming, there is nothing for her to visit. She said that if you have tickets to programming and historical brochures, you would have to pay. She said that there must be some commerce for the greater good. She said, “Keep it simple.”

Ali Sulo said that she used the headhouse as the entrance to the subway as a little girl. She said that early meetings on the kiosk were very interesting. She said that the issue of use and size and the large goals of having that space be an introduction to the City of Cambridge seem farfetched. She read a portion of an e-mail that she sent to the City Manager regarding the kiosk plan (ATTACHMENT D).

Suzanne Blier said that one of the things at the outset that is important to recall is the 3 principle goals of how the space should be used: history, news and tourism. She said that there are a number of things that she would like to see in this project. She said that a meeting with the architect would be beneficial. She said that the plan is too focused on chairs and tables. She said that the plaza is not adding a lot of interest to the area. She said that it is important that there is heat, water, and window security. She said that she does not think this is a holistic design. She noted the importance of planning for this site at night and to think broadly.

Diane Beck, 2 Hancock Park, said that she is interested in brick and would love to see the bricks used in creative ways. She said that the plan was ambitious for a small space.

Charlotte Moore asked if anyone has thought about restoring the sculpture that belonged to the T. Councillor Carlone responded in the negative. She said that the pictures give a feeling of passive atmosphere and it is not. She said that this site is high energy and high traffic. She said that the first picture was with big table in middle of the room. She said that she thinks that this is great but to see it having to be taken away every evening is not necessary. She said that activity outside would be just fine. She said that she hopes there is a future collaboration between the MBTA designers and the City designers as it relates to the headhouse.

Brad Bellows said that he participated in the call for ideas on this project. He noted that there has been much good accomplished and much to be done. He said that engagement with the MBTA as it relates to the headhouse is imperative. He said that the city should continue to engage with the MBTA to correct the headhouse issues. He said that this is an incredible opportunity to create an education function on the headhouse’s first level down. He said that in terms of the kiosk, when you try to be all things, you are nothing. He said that when the Cambridge Baptist Church was renovated, they were obliged to provide a multi-function space. He stated that he worries that doing this daily will be very difficult. He encouraged more trees.

Laura Donahue, 90 Putnam Avenue, said that she is concerned about snowfall and enormous rainfall with respect to the picture showing a full glass side panel. She said that the structure must be supportable on an economically viable level. She asked that the City design for maintenance. She said that the cool factor must be traded to ensure that snow will not bury us. She said that she is concerned that the construction schedule is on the same timeline as the Abbott Building. She said that the businesses need to understand the schedule moving forward.

Councillor Carlone asked Mr. Sullivan for his thoughts. Mr. Sullivan said that it has been a rigorous and rewarding process. He said that the designs ensure that the character elements are respected, restored and preserved. He said that there are technologies that are emerging for signage. He said that embedded LEDs within the glass is something that should not be part of the permanent exterior envelope of the building. He said that the team made a presentation to the Historical Commission and the alternatives were well received. He said that he expects final determination once the plans have been completed.

Frank Kramer stated that the Office of Tourism represents the entire city and not only Harvard Square. He said that commercial activity is important and he feels that there is no way that an operator will be able to run this site without being able to sell things inside.

Councillor Carlone noted that he has seen an estimate regarding cost to run, oversee and maintain this site. He said that it is $38,000 per month. He said that there is no way any entity can afford the $400 per square feet as programmed. He said that this is a public building and plaza and that the City may be able to supplant the cost of doing good things, but it is very likely not feasible from a retail point of view. He said that he feels that the design is well done and elegant. He said that a flexible building gets used in a flexible way. He said that he sees this as almost an entirely public use space. He said thinking must be expanded and he noted that he is meeting with Harvard the following week and he will bring up the notion regarding using their space to help tell Cambridge’s story.

Vice Mayor Devereux said that she has been following the process closely and she thinks she has now achieved some clarity. She said that the working group process has been beneficial for that purpose. She said that requiring this site to be self-sustaining is completely unrealistic and inappropriate. She said that tourism brings enormous revenue to the city and at the moment the City does not spend very much money on tourism. She said that she feels that if it is going to be a public space, we are inviting the potential for a lot of conflict by trying to have an operator balance the interests between commerce and the public. She said that she has been making rounds with Brad Bellows. She said that she is talking with state officials about the headhouse and the escalators. She said that the city is going to overlook what is the front door to the city, which is the headhouse. She said that there is the need for a modest investment in the headhouse. She said that no renderings ever show conditions in the snow but there will be snow that will corrode the headhouse more. She said that tourism and history go together. She said that news is tacked on for sentimental reasons and in this simpler public forum, it is important to determine what news is worthy of being in this space. She said that the kiosk should be kept as timeless and simple as possible. She stated her agreement that we must not rely on technology as part of the architecture. She said that there should not be over-programming at the site; it should be kept simple and elegant.

Councillor Zondervan said that he is concerned about how to manage the public use of this space. He said that if it is to be public space, it should be managed by the city in a fair way. He said that there is an opportunity for artist performances and he has not heard a lot about that possibility. He said it is important to figure out how to best included artistry. He said that the question of revenue is challenging.

Ms. Farooq said that the comments about a simple and maintainable design are well taken. In terms of the self-sustainability of the space, she said that the city is at the point where it can put out the RFI and hear from operators. She said that she does not want to limit options without asking the question. She said that this would give the city a sense of who is interested. She said that a closer look at the RFI could be taken to ensure that some of things that people are concerned about do not come to pass. She said that the one theme that she takes from this discussion is that it needs to be a public space. She said that the events that are happening at this site are not ticketed events. She noted that when speaking about tickets, it was about tickets to tours of the square. She said that the Smith Center does incorporate a fair amount of information.

Councillor Carlone asked if the City Council would see the results of the RFI. He asked if the City Council reviews the decision. Ms. Farooq said that the City Council has the ability to be as involved as it would like to be. Ms. Farooq explained that that they are putting out the draft RFI and inviting feedback from everyone. She said that there would then be a meeting with the working group during that comment period or after to go through feedback and how it impacts a proposal. Mr. Kramer said that he would like to have a working group prior to completion of a proposal.

Vice Mayor Devereux said that if the RFI yields feedback that is anticipated, when could a decision be made to have it be a public space managed by the city. Ms. Farooq responded that she would want to see the responses from the RFI and if it turns out that nothing is workable, CDD would reconvene with the City Manager to determine the path forward. She said that the city does not have the capacity to do programming at this site.

Ken Taylor said that as part of the working group, they were given the assumption that this site must be revenue producing or at minimum partially sustainable. He stated that there is one operator who has a vision of how this could be done. He said that it is not clear if other operators can be given an incentive to compete. He said that he thinks it begs the more basic issue that this be a City of Cambridge function.

Bertil Jean-Chronberg said that he is a member of the working group and he is speaking his own opinion. He said that as a member of the working group he has been impressed working with the committee. He said that it has been a very democratic process. He said that there has been deep thought by the members in doing the right thing for the community. He said that we need to think out of the box. He said that we must all invest money and time in the Office of Tourism.

Vice Mayor Devereux asked who owns the Office of Tourism kiosk is. Robyn Culbertson stated that the City owns it, but it needs a lot of investment. Vice Mayor Devereux asked if this kiosk would be placed in another location. She asked if this kiosk is salvageable. Ms. Culbertson responded that it is not a stable structure. She said that the Office of Tourism is looking into getting a temporary booth at a different location.

Councillor Carlone said that in the presentation it said visitor information. He said that when talking about small, urban spaces, the element of food and coffee always comes up. He asked if this was looked at. Ms. Farooq said that it is challenging from a size perspective. She said that it might not be as essential to have it at that location. Councillor Carlone said that in Chicago, there is a plaza that has a pavilion from which they have coffee and sandwiches and is always full. He said that food is one of the key ingredients to make a plaza work. Ms. Farooq said that this makes sense when there is a space that does not have people. She said that the notion of food sales, souvenirs, books, etc. has come up and that is one of the big unresolved issues.

Councillor Carlone stated his belief that this is a public use predominantly and the public needs to be involved. He thanked CDD for the wonderful presentation.

Councillor Carlone thanked all those present for their attendance.

The hearing adjourned at 5:00pm.

For the Committee,
Councillor Dennis J. Carlone, Co-Chair
Councillor Quinton Y. Zondervan, Co-Chair

Committee Report #3
The Public Safety Committee and Transportation and Public Utilities Committee held a joint public hearing on Nov 28, 2018, at 3:03pm in the Sullivan Chamber.

The purpose of the hearing was to discuss truck safety measures in the City and to review the Police Department’s truck enforcement actions and whether Cambridge can better use navigational platforms, such as Garmin, signage to keep trucks off of illegal or impractical roads, how Cambridge may extend its no truck designations, update on how the side-guard pilot programs are working and how City contracts may be used to demand safer vehicles for both contractors and sub-contractors for City projects and similar truck related issues.

Present at the hearing were Councillor Kelley, Chair of the Public Safety Committee; Vice Mayor Devereux, Chair of the Transportation and Public Utilities Committee; Councillor Carlone; Councillor Mallon; Councillor Siddiqui; Councillor Toomey; Councillor Zondervan; Owen O’Riordan, Public Works Commissioner; John Nardone, Assistant Public Works Commissioner; Kenneth Bergeron, Safety Officer, Public Works Department; Kathy Watkins, City Engineer; Joe Barr, Director of Traffic, Parking and Transportation; Brooke McKenna, Assistant Director of Street Management, Traffic, Parking and Transportation Department; Stephanie McAuliffe, Assistant Director for Parking, Traffic, Parking and Transportation Department; Patrick Baxter, Engineering Manager, Traffic, Parking and Transportation; Susanne Rasmussen, Director, Environmental and Transportation Planning, Community Development Department; Police Lieutenant Rick Riley, Traffic Unit; Elizabeth Unger, Purchasing Agent; and City Clerk Donna P. Lopez.

Also present were John Pitkin, 18 Fayette Street; and Jason Alves, Executive Director, East Cambridge Business Association.

Councillor Kelley and Vice Mayor Devereux convened the hearing and explained the purpose. They announced that the hearing was being audio and video recorded.

Vice Mayor Devereux stated that she and Councillor Kelley had both independently scheduled a truck hearing and each had attended the City’s recent Urban Freight Forum, which was more geared to industry and staff. So, they decided to hold a joint public hearing on this topic.

Councillor Kelley said this meeting is about trucks, though some points may also be related to buses and other vehicles. Councillor Kelley gave a presentation about truck safety in Cambridge (ATTACHMENT A). He stated that there was a list of issues sent to the City Manager (ATTACHMENT B). There was a map of truck related fatalities in Cambridge. Not all have been bike-related; one was a pedestrian killed by a dump truck. He stated it is unclear how the crash data is reported as searches for fatalities, for example, do not capture all crashes that resulted in a fatality. He noted that trucks do all sorts of things in Cambridge. He stated that the City does not have authority to regulate trucks; it is limited by the legal theory of “preemption” and the Commerce Clause to the Constitution. He stated that the City is limited by MGL Chapter 85 and the 2006 amendment to the 2003 manual on Uniform Traffic Control Devices. He stated that the City has to ask permission when it comes to managing truck traffic in the City. He stated that Cambridge has had some success in managing and restricting truck traffic. There are both suggested and prohibited truck routes, but even on prohibited routes there can be trucks delivering goods to locations on those routes. He stated that there are no truly off limit areas in Cambridge.

Mr. Barr gave a presentation (ATTACHMENT C). He stated that anything to do with transportation is a collaborative City effort between the Traffic, Parking, and Transportation, Police, Public Works and Community Development Departments. He stated that truck movement and exclusion, equipment and technology improvement, education and infrastructure, design and management are handled by these departments. He outlined the current on-going work. He stated that the City has been working on a Delivery Solutions Study to determine how to improve loading zone logistics for trucks. He stated that the only power the City has is over truck exclusions. He stated that the City has power over the curb. The focus has been on what the City can do better regarding loading zone policies, and how the City can encourage safer behavior. He spoke about the Urban Freight Forum. He stated that there will be updates to come in terms of loading zones, expanding the number of loading zones during certain times of the day and creating “commercial vehicle only” loading zones. He stated that this process requires coordination with other municipalities. He added that from the freight forum there is a need for regional coordination of inner core communities, who have the same challenges with trucks and there is a possibility to hold a Regional Freight Forum to address these issues.

Patrick Baxter spoke about truck movement and exclusions. He spoke about the existing truck routes, exclusions, and the regulatory process. He explained that trucks are allowed on any public street in Cambridge if they have a local destination, but that trucks are always encouraged to use posted routes. He outlined the designated truck routes that truckers are encouraged to use. He stated that these include the main streets, Galileo Way, Binney Street, First Street, JFK Street, Broadway, east of Galileo Way, Vassar Street. He stated that all state numbered routes are open to trucks at all times and are not eligible for truck restrictions. He stated that these include Route 2A, Mass. Avenue, Route 28, Route 216 and Route 3. He stated that there are several truck restrictions in Cambridge and that restrictions must be approved by the Massachusetts Department of Transportation. He stated that in order to provide a new truck restriction a suitable alternative route must be designated. He stated that the alternate route must be within the community making the application for a truck restriction, or in an adjacent community in coordination with that community. He stated that there is an engineering study done with any proposed truck restrictions that reviews weight, the number of trucks, and so forth. Truck restrictions do not apply to construction vehicles or any federal, state or public service vehicle. There was a map of the existing truck network in Cambridge.

Brooke McKenna spoke about safety equipment and technology. She stated that in 2016 the City worked with experts at the Volpe Transportation Center to develop side guard standards. She stated that great progress has been made on installing side guards on the City fleet. She spoke about the installation of crossover mirrors by Public Works and is looking toward installing these on all the vehicles of other City departments, with about 15-20 vehicles left to go for both mirrors and side guards. She stated that when thinking about expanding truck safety, the focus is on ordinances, specifically around purchasing power. She stated that Somerville and Boston have ordinances that require side guards, crossover mirrors and blind spot awareness stickers on all vehicles used to service their respective City contracts. She explained the Boston City ordinance. She stated that both Boston and Somerville do truck safety inspections. She explained that Boston is agreeable to do inspections for other municipalities. She stated that 200 inspections were done by Boston since 2016. She stated that this is better regulated at the state or federal level. She stated that Cambridge is creating a draft ordinance for side guards that is being reviewed for submission. This proposal is similar to the Boston ordinance. She stated the concern lies in the effect on the City’s ability to work with contractors. She stated that regarding large fleets the City wants to work with them and have voluntary compliance. She stated that Harvard has made progress in this area. She stated that safety equipment that has become common for cars is now available for trucks, and that the City is looking to pilot new technology like cameras and sensors. She spoke about encouraging the use of appropriately sized vehicles. She cited working with FedEx to use a micro-delivery trike. She stated that Europe is ahead of the US on improving the overall design of large vehicles and there is hope that this trend will transfer into the US market. Right now, Freightliner is the only company bringing the safer, higher visibility European-style trucks to the US.

John Nardone spoke about education and driver safety training. He stated that the City provides driver training. He would provide the link to the City Clerk for the Safer Trucking in Changing Cities video. He stated that Cambridge collaborates with other cities and towns, who share ideas on different technology. He stated that bike safety training is done by the Community Development Department, including at Cambridge Rindge and Latin High School. There are several educational workshops that are held year-round. He stated that the Street Code brochure about best practices for sharing roads is on the CDD website. He stated that Ken Bergeron is the new Safety Manager and works with the Water, Public Works, Electrical, and Traffic, Parking and Transportation departments. He has trained all the City’s commercial drivers on Vision Zero. He is utilizing the Smith System, a nationally known system of driving that helps to reduce collisions; there are 5 principles. He stated that monthly safety meetings are held with sanitation drivers at Public Works. He stated that there is occasional training done in-house with a City-specific focus for Public Works employees for commercial driver’s licenses. He stated that now applicants for a Motor Equipment Operator position need to take a driving test before being hired. They also have blind spot demonstrations, so people can sit in a driver’s seat and see, or not see, what the drivers can and cannot see from their perspective.

Mr. Barr stated that the most control that the City has over trucks is over loading zones. Right now, anyone can park in a loading zone for up to fifteen minutes. He stated that the Traffic, Parking and Transportation Department is looking to create a separate loading zone category and will work with local businesses and business associations to understand their needs in more detail. He stated that on the south end of Mass. Avenue, the loading zones have been moved to the end of the blocks, which is an option that minimizes trucks backing up. He stated that 9am to noon is the heaviest demand time for delivering and maybe having some loading zones available for that time only may help with demand. It is not technically complicated but would require outreach. He stated that there are no meters in current loading zones. He stated that this solution, if implemented, needs to make sense for Cambridge. He stated that the goal is not to increase illegal parking nor increase the need for enforcement. He stated that the fine for parking by state law is $75 which may impact companies’ cost/benefit analysis of illegal parking, and could encourage drivers to park illegally instead of in a loading zone. We may want to raise the fine to $100, as we have with buses. Boston has increased this fine above this amount. He stated that the state law needs to be reviewed and fines may be increased by categories. He spoke about the Truck Delivery Solutions Study which should be done in the next few months and also includes solutions for Transportation Network Companies. He spoke about the ground surveys done. He spoke about managing the network and curb space more effectively. He stated that from a legal and operational level, it would be better to do at the state or national level. He stated that if there were pending legislation for state delivery vehicles to have a side guard on their trucks, it would have better marketing power. The state Senate passed a relevant statue last session, but the House did not. It may be reintroduced in the next session.

Councillor Mallon stated that in 2015 there was a discussion with Volpe about side guards for Public Works vehicles and backup horns, and it was mentioned that there can be too many warning sounds that result in sensory overload concerns. Mr. Barr spoke about it being true that the more that can be done by direct observation--the more the driver can see with his or her own eyes--and with less equipment, the better. It is still beneficial to use focused technology where it is needed. Councillor Mallon stated that from a truck cab, cyclists may not be seen. It is important for cyclists to have blind spot training. She asked about the side guard inspections in Boston and the staff implications. Mr. Barr stated that Boston will inspect on behalf of Cambridge at their 1010 Massachusetts Ave location. Cambridge does not have a space to do truck inspections. No compensation has been discussed for inspections. Councillor Mallon spoke about loading zone violations and increasing fines to deter them. She was considering submitting a Policy Order to increase fines for violations before the budget season. She stated that if there was better signage, the truckers would appreciate it.

Councillor Toomey spoke about all the construction activity in the City and asked whether every construction site has to have a construction management plan. Commissioner O’Riordan spoke about the impact on the City’s infrastructure. He stated that a construction management plan, to include truck access, curbs, etc., is required and is submitted to Public Works and is reviewed by Public Works and, for bigger projects, the Traffic, Parking and Transportation Departments. This is an on-going challenge despite weekly Monday meetings during construction season, because truck company ownership changes frequently. Councillor Toomey asked whether the construction management plan is a public document. Commissioner O’Riordan responded in the affirmative. Councillor Toomey stated that contractors take advantage of the streets. He spoke about enforcement of deliveries and how contractors will take advantage of things despite good police work.

Councillor Carlone stated that at 10:45am today on Mass. Avenue, a full-size trailer truck backed awkwardly down the driveway of Episcopal Church. It seemed like a silly access point. He asked about truck restrictions and whether MassDOT has to review the engineering study.

Mr. Baxter stated that the Traffic, Parking and Transportation Department does a truck study, a map is shown with the alternative route and then MassDOT reviews this. His one experience was that it took three months for the State to review this, so it seems that a response should be expected to be reasonably timely. Councillor Carlone asked did this exclusion go into effect. Mr. Baxter responded in the affirmative. Councillor Carlone spoke about safe guards on City vehicles and said Councillors were told it could not be expanded to include trucks doing business with Cambridge that did not have a City contract. It is encouraging that Boston has expanded its side guard program because Cambridge is probably using the same companies doing business with Boston. He stated the system of delivery in Venice uses a little dolly. The size of vehicles is determined by federal regulations. He stated that trucks go over the curb because of the pedestrian ramps. This is a potential hazard in the making and now people should stand 2’ away from the curb.

Commissioner O’Riordan addressed the success in Boston with their ordinance. Trucking is a regional activity; there needs to be a state or federal mandate for a requirement for side guards. He stated that if the ordinance is passed in Cambridge, it would be implemented and enforced. He stated that in Somerville and Boston implementation and enforcement is a significant challenge. He stated that regarding the procurement process, Cambridge does not have enough market power to get people to pay attention. The City has 1% of WB Mason’s business and requiring them to use side guards is constrained if no one else is requiring them to install the side guards. He stated that it would be more effective if this was a state requirement. Councillor Carlone stated that the only way to get the state to move is to have all the communities ask for this and having Boston, at six times Cambridge’s size, doing the same thing increases the power.

Councillor Zondervan asked about the status of the side guard ordinance. Mr. Barr stated that it is in the early stage of preparation and will be forwarded to City Council in the current term. Councillor Zondervan asked if this would include safety technology, rear view cameras and sensors. Ms. McKenna stated that Cambridge is looking to do the same thing that Somerville and Boston did with side guards, blind spot awareness stickers, the crossover mirrors and the convex mirrors. She stated that later the City would look towards expanding down the road. Councillor Zondervan stated that we have the technology and need to use this now. He stated that it is not acceptable to have trucks on the road that have blind spots big enough to hide fully grown human beings. There is technology that eliminates the blind spot hazard and the City needs to acquire this technology for the trucks. Councillor Zondervan asked about pricing the traffic coming into the City for curb pricing for every vehicle. Mr. Barr stated that this is a big policy question, and this would require state approval. It is worth discussing, but where this takes us is unknown and would most likely best be done with other communities.

Vice Mayor Devereux asked when will the Delivery Solutions Study wrap up. Ms. McKenna responded early next year. Vice Mayor Devereux wanted the side guard ordinance sent to the City Council as soon as possible. She wanted to make it identical to Boston’s, so that the trucking companies will have the same rules in both cities. She understands the difficulty with enforcement. She wanted European-style trucks introduced, and stated that until then, the City needs to do all that it can for safety, sooner rather than later. Vice Mayor Devereux asked if a permit could be required for a commercial vehicle, similar to a residential parking permit, if delivering on a regular basis. Mr. Barr stated that the resident permit program was created for that specific purpose under the enabling legislation. As to whether there is some other permit mechanism that could be required, he would have to discuss with the Law Department. Vice Mayor Devereux asked how long Boston gave trucking companies to comply with the side guard order. Ms. Watkins stated that the implementation was immediate, and that as new contractors came into business, they were required to meet the side guard ordinance. She wanted this implemented softly with the contractors and the sub-contractors. She explained that neither Somerville nor Boston have done much enforcement and it’s not really trickling down to subcontractors. Vice Mayor Devereux stated that this still only applies to large vehicles and is for vehicles doing business with the City of Boston, not just driving through or doing private business. She stated that the education piece is important, especially for blind spots. Vice Mayor Devereux asked if MIT is doing voluntary work with their construction contractors. Ms. McKenna stated that MIT has not taken the same steps that Harvard has either through voluntary or contractual means. Vice Mayor Devereux stated that the Smith system sound interesting. Can those who drive City vehicles be encouraged to complete it, or can anyone be trained? She also suggested that perhaps MIT and Harvard could have a friendly competition for the highest levels of truck-related safety. Mr. Nardone stated that all who drive City vehicles and all employees are eligible for Smith system training.

Councillor Kelley asked about the City’s ability to regulate things and places that the City does not own, such as Star Market delivery. Mr. Barr stated that when a curb cut is granted, it can be used in perpetuity as long as it is not truly unsafe. Councillor Kelley commented that the normal use is unsafe. Councillor Kelley asked if the City regulates hours of delivery. Mr. Barr as a regulatory matter, unless they are violating the noise ordinance while doing deliveries, from transportation activity perspective, and also if special permit conditions exist, it is hard to enforce delivery limitations. Councillor Kelley stated that the City cannot tell a business to use smaller trucks. Councillor Kelley asked is there any data on the number of trucks. Ms. McKenna said that internet-based box delivery has increased everywhere. Mr. Barr stated that there is no special data collection on deliveries. Councillor Kelley asked about a truck unit at the Police Department. What is the police role in enforcement and data collection? Lieutenant Riley stated that the police have not had a dedicated truck unit for twenty years, as it was too hard to keep training and equipment properly up to date. The State Police have a truck unit and weigh trucks. He stated that equipment violations and speed are enforced with trucks as with any other vehicles. He spoke about difficulty of gleaning through the open data and the crash data designed by the state. He stated that they can make sure data in open data can be more useful and specific about the data entered about crash. He stated that more harm may be created by pulling trucks over for a violation. Councillor Kelley noted that tickets can be issued for trucks using roads that they are not allowed to use, but CPD would have to follow them. Lieutenant Riley responded in the affirmative. He stated that police were assigned to Putnam Avenue and pulled over trucks, but they were related to the school construction and were properly using that street.

Councillor Kelley spoke about education. He sees public service announcements for those to cross the street safely without texting. He spoke about the truck facilities and asked how we can make cyclists understand the danger of being near any trucks or big vehicle. Ms. Rasmussen stated that the focus at the elementary schools is on large vehicles and on teaching “Sneak and Peek” around large vehicles. There is Cycle-Kids training for 4-6 grade students. Training is done continuously with adults and emphasis is on safety around large vehicles. These classes are for those who sign up for them. The incoming students to university have been provided with travel safety information. The Getting Around Cambridge Map has safety information. She stated that there are rotating messages for all modes of transit via the Bluebikes docking stations. She stated that bus drivers are trained about visibility and driving around cyclists. The drivers are trained with a bus simulator. Safety complaints may result in drivers being retrained on this issue. Councillor Kelley suggested using big billboards for truck safety messages and having them all around the City. Councillor Kelley asked about navigational equipment. Ms. McKenna this is challenging for all the companies that are routing traffic. She stated that the Waze app has a disclaimer that it is not for truck use, but truck drivers still use it. Councillor Kelley asked about an advisory sign at Mass. Avenue and Pearl Street that says it is a bad place for trucks. Mr. Baxter stated that a sign such as this may lose its effectiveness if placed in too many places and that he thought it was only in this location.

Councillor Kelley asked about the truck ban study: what is the cost and how long will it take if it’s contracted out. Mr. Baxter stated that there is no historical list of streets studied for truck traffic; there is a map of truck restrictions in the City. He outlined the cost to do the study and then the data is submitted to MassDOT. It costs about $250 to do a study plus about 15 hours of staff time so it’s not overly burdensome to do one.

Councillor Carlone asked about curb cuts and if the City Council could impose conditions on a curb cut approval. Mr. Barr stated that this is a question for the City Solicitor. Councillor Carlone stated that if a truck had the side guards and all the safety protections that their insurance would be lower. He commented that insurance companies may begin to require this equipment because it reduces the chances of being sued. Mr. Barr stated that this discussion came up in the freight forum and is on the list of follow-up items. This is worth investigating further.

Councillor Carlone stated that MIT got a special permit approval and MIT will be coming back for other permits and this should be brought up in a friendly way for the side guards.

Vice Mayor Devereux stated that the City Council usually approves residential curb cuts.

Councillor Carlone stated that the City Council approves commercial curb cuts. Vice Mayor Devereux stated that the Planning Board, which grants special permits, and the Community Development Department should consider loading zones and otherwise be aware of truck issues so they can think of appropriately conditioning truck use. Mr. Barr stated that the design review process for large projects designs review is done by various city departments and loading zones are discussed. They try to address this early in the design process to avoid problems later on.

Public Comment was opened at 4:31pm.

John Pitkin, 18 Fayette Street, spoke about billboards and cyclist safety around big trucks and big tires. How would billboards be implemented. Maybe like “High Voltage” warnings. He spoke about graphic billboards developed to keep people off railroad tracks in Mumbai. He suggested these be put on trucks that do not have the side guards. Graphics can be a powerful tool to achieve this.

Jason Alves, Executive Director, East Cambridge Business Association, stated that he attended the freight forum and stated that it was well done. He spoke about thinking about solutions to these problems and reminded the City Council that the end users are small business owners, and fees trickle down to them. This fees and fines impact the small business community in a very negative way.

Public comment was closed at 4:35pm.

Vice Mayor Devereux stated that billboards are a great idea. Maybe put one at the Sozio Rotary, as there is a lot of truck traffic there.

Councillor Zondervan stated that India has a history of effective signage regarding dangers like alligators, and this could be extended to trucks here.

Councillor Kelley stated that he wanted to make sure we do not make things worse by trying to make them better. Turning vehicles, especially trucks, pose very real and deadly hazards and he did not want a tractor-trailer circling the block waiting to get a legal loading spot. He spoke about the conditions of the loading dock.

Vice Mayor Devereux asked about the cost of side guards. Mr. Nardone responded that they range in price from $1,500-$4,000. Vice Mayor Devereux stated that this is a small cost compared to their effectiveness and the cost of the vehicle. Councillor Mallon stated that $4,000 is a lot of money for a non-profit, and she knows from experience ordering side guards for Food for Free delivery trucks. The small non-profits who are installing side guards on their own should be highlighted on social media.

Councillor Kelley and Vice Mayor Devereux thanked all those present for their attendance.

The hearing adjourned at 4:40pm.

For the Committee,
Councillor Craig Kelley, Chair, Public Safety Committee
Vice Mayor Jan Devereux, Chair, Transportation and Public Utilities Committee