Cambridge City Council meeting - Nov 10, 2014 - AGENDA
CITY MANAGER’S AGENDA
1. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of a grant from the Men's Health League of the Cambridge Public Health Department in the amount of $500 to the Grant Fund Human Service Programs Other Ordinary Maintenance account ($500) which will be used to purchase meeting supplies and healthy snacks for participants of Baby University.
2. Transmitting communication from Richard C. Rossi, City Manager, relative the appropriation of the Child Care Resource Center, Inc. grant in the amount of $83,538.29 to the Grant Fund Human Service Programs Salary and Wages account ($83,538.29) which will be used to support the Coordinated Family and Community Engagement work with both the Cambridge Community Partnership for Children and the Center for Families.
3. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of $8,615 from the Cambridge Public Health Commission, Agenda for Children to the Grant Fund Human Service Programs Other Ordinary Maintenance account which will be used by the Center for Families to provide Community Playgroups, Drop-In Playgroups, Provider Groups and support of Family Fun Day.
4. Transmitting communication from Richard C. Rossi, City Manager, relative to an appropriation of the Low Income Heating Assistance Program grant in the amount of $892,965 funded by the Federal Department of Health and Human Services and administered in Massachusetts by the Commonwealth's Department of Housing and Community Development to the Grant Fund Human Service Programs Salary and Wages account ($181,561), to the Grant Fund Human Service Programs Other Ordinary Maintenance account ($710,904) and to the Grant Fund Human Service Programs Travel and Training account ($500) which will be used to operate the Low Income Heating Assistance Program (LIHEAP) serving Cambridge and Somerville.
5. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of a grant from the MetroNorth Regional Employment Board for $125,000 to the Grant Fund Human Service Programs Salary and Wages account ($75,000) and to the Grant Fund Human Service Programs Other Ordinary Maintenance account ($50,000) which will be used to reimburse the City for salary costs associated with enrolling income-eligible youth in the Mayor's Summer Youth Employment Program, to support program costs for work sites; and will support wages for youth enrolled in a school year component.
6. Transmitting communication from Richard C. Rossi, City Manager, relative to a recommendation from the License Commission to approve the jitney application of Groupzoom, Inc., d/b/a Bridj for a six month pilot program.
Adopted as Amended
Agenda Item No. 6A Nov 10, 2014
WHEREAS: A petition was received from Matthew George, Founder and CEO, Groupzoom, Inc., doing business as Bridj, 101 Main Street, Cambridge requesting a Jitney License for a six month pilot program; and
WHEREAS: In accordnance with the provisions of Section 5.20.360(b) of Chapter 5.20 of the Municipal Code of the City of Cambridge, a public hearing was held on Oct 8, 2014 with the License Commission and their decision was transmitted by the City Manager to the City Council at the meeting of Nov 10, 2014; and
WHEREAS: At the City Council meeting of Nov 10, 2014, the City Council accepted the recommendation of the License Commission to approve the application for a Jitney License to Groupzoom, Inc., doing business as Bridj, 101 Main Street, Cambridge for a six month pilot program; said operation to be consistent with the Memorandum of Understanding (MOU) agreed to by the Traffic, Parking & Transportation Department and Bridj; see link here: http://www2.cambridgema.gov/CityOfCambridge_Content/documents/Bridj.pdf; and
WHEREAS: The only stops in Cambridge are: 1. Vassar Street at Massachusetts Avenue, 6 drop-offs per day between 7:30am and 10:00am; and 2. Kendall Square at the Galleria Mall Shuttle stop, 6 drop-offs per day between 7:30am and 10:00am; and
WHEREAS: At the City Council meeting of Nov 10, 2014, an amendment to the recommendation was made that the petitioner present to the License Commission proof of commercial insurance coverage; now therefore be it
ORDERED: That at the City Council meeting of Nov 10, 2014, the City Council accepted the recommendation of the License Commission, as amended, to approve the application for a Jitney License to Groupzoom, Inc., doing business as Bridj, 101 Main Street, Cambridge, MA for a six month pilot program as outlined in the MOU on public ways in the City of Cambridge under the provisions of Chapter 159A of the Massachusetts General Laws; and be it further
ORDERED: That the Jitney License be granted subject to the petitioner presenting to the License Commission proof of commercial insurance coverage; and be it
ORDERED: That the City Council reserves the right to revoke the Jitney License granted in the event of the breach of any conditions.Approved by City Manager:
_____________________
Richard C. Rossi
ON THE TABLE
1. That the City Manager is requested to confer with the Cambridge Arts Council to determine the types of spaces that are most needed within the local arts community with the view of using the Foundry to fill those needs and to allocate appropriate funds to make appropriate upgrades for the purpose of creating a community arts center. (Order Amended by Substitution.) [Order Number Ten of Jan 27, 2014 Placed on Table on motion of Mayor Maher on Jan 27, 2014.]
2. An application was received from Ting-hsu Chen requesting permission to widen the existing curb cut at the premises numbered 14 Soden Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. [Applications and Petitions Number Six of Feb 24, 2014 Placed on Table on motion of Councillor Simmons on Feb 24, 2014.]
3. That the City Council go on the record in opposition to any type of casino project in the Greater Boston area whether constructed and managed by Mohegan Sun or Wynn Resorts. [Charter Right exercised by Councillor Simmons on Order Number Five of June 16, 2014. Placed on the Table on the motion of Councillor Cheung on June 30, 2014.]
4. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Vice Mayor Dennis A. Benzan and Councillor Dennis J. Carlone, Co-Chairs of the Ordinance Committee for a public hearing held on June 18, 2014 to discuss revisions to the Cambridge Municipal Code Section 9.04.050 (A) Defacing public property of Chapter 9.04 entitled "Offenses Against Property". [Committee Report Number Five of June 30, 2014 Placed on Table on motion of Vice Mayor Benzan on June 30, 2014.]
5. That as we undertake the Cambridge Conversations and the Master Planning Process, the City Manager is requested to direct the Community Development Department to study emerging business types in Cambridge and how they are affected by the use regulations in the Zoning Ordinance, and to recommend changes to the Zoning Ordinance that will help classify such businesses in a clear, rational way that supports the long-term interests of the community and instruct the Community Development Department to evaluate appropriate ways to facilitate home-based businesses above and beyond what is currently allowed. [Charter Right exercised by Councillor McGovern on Order Number Five of Sept 22, 2014. Placed on the Table on the motion of Councillor McGovern on Sept 29, 2014.]
6. That the City Manager is requested to direct the Community Development Department and the Planning Board to begin testing strategies to enhance such engagement at the earliest opportunity by methods such as requiring developers to hold a public meeting in the neighborhood and provide a report along with the permit application describing public input and changes to the project as a result of such input and to suggest changes to the Planning Board rules, which could be adopted by the Planning Board and/or Zoning Ordinance, which could be enacted by the City Council to codify successful community engagement strategies. [Charter Right exercised by Councillor McGovern on Order Number Six of Sept 22, 2014. Placed on the Table on the motion of Councillor McGovern on Sept 29, 2014.]
7. An application was received from Tango Properties, LLC requesting permission for a curb cut at the premises numbered 60-62 Magoun Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association with a time extension request. [Charter Right exercised by Councillor Kelley on Applications and Petitions Number One of Oct 20, 2014. Placed on the Table on the motion of Councillor Simmons on Oct 27, 2014.]
8. Congratulations to Marvin Gilmore on the release of his biography Crusader for Freedom. [Charter Right exercised by Mayor Maher on Resolution Number Twenty-seven of Oct 20, 2014. Placed on the Table on the motion of Mayor Maher on Oct 27, 2014.]
UNFINISHED BUSINESS
9. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Ordinance Committee for a public hearing held on Nov 22, 2013 to conduct a public hearing on an amendment to the Municipal Code by adding a new Chapter 8.68 entitled "Concussion Prevention and Management in Youth Activities at City Facilities." The question comes on passing to be ordained on or after Dec 23, 2013.
10. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Ordinance Committee for a public hearing held on Dec 19, 2013 to conduct a public hearing on an amendment to the Municipal Code in Chapter 8.67 entitled relating to Plastic Bag Reduction. The question comes on passing to be ordained on or after Feb 24, 2014.
11. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Dennis J. Carlone and Vice Mayor Dennis A. Benzan, Co-Chairs of the Ordinance Committee, for a public hearing held on Oct 15, 2014 to discuss a zoning petition filed by CJUF III Northpoint LLC to amend certain provisions of the City of Cambridge Zoning Ordinance that governs the Planned Unit Development in the North Point Residence District to allow limited amounts of off-street retail parking. The question comes on passing to be ordained on or after Nov 10, 2014. Planning Board Hearing held Oct 21, 2014. Petition expires Jan 19, 2015.
Ordained 8-0-1 - Ordinance #1362
APPLICATIONS AND PETITIONS
1. An application was received from Morgan Memorial Goodwill Industries requesting permission for a sign at the premises numbered 520 Mass. Ave. Approval has been received from Inspectional Services, Department of Public Works, Community Development and abutters.
2. A zoning petition has been received from Whitehead Institute, Nine Cambridge Center, to amend the Zoning Ordinance, Sections 14.32.1 and 14.32.2 to provide for an increment of 60,000 square feet of GFA to be allowed by special permit in a portion of the MXD District, in Section 14.70 by retitling "Special Provisions Applicable Within the Ames Street District" and by adding a new Section 14.72 "Special Provisions Applicable Outside the Ames Street District.
Referred to Ordinance Committee and Planning Board
COMMUNICATIONS
1. A communication was received from Michael Brandon, 27 Seven Pines Avenue, regarding the Planning Board appointments.
RESOLUTIONS
1. That this City Council go on record urging all residents to honor the men and women who have defended our country, as well as those who are serving today by celebrating Veterans' Day on Tues, Nov 11, 2014. Councillor McGovern
2. That the City Council go on record in congratulating United States Senator Ed Markey on his re-election victory on Nov 4, 2014, and for his continued outstanding service to the Commonwealth of Massachusetts. Councillor Simmons
3. That the City Council go on record in congratulating United States Congresswoman Katherine Clark on her re-election victory on Nov 4, 2014, and for her continued outstanding service to her district. Councillor Simmons
4. That the City Council go on record in congratulating Congressman Michael Capuano on his re-election victory on Nov 4, 2014, and for his continued outstanding service to the people of his district. Councillor Simmons
5. That the City Council go on record in congratulating Maura Healey for her impressive victory on Nov 4, 2014 in being elected the next Attorney General of the Commonwealth of Massachusetts. Councillor Simmons
6. That the City Council go on record in congratulating Deborah Goldberg for being elected the next State Treasurer on Nov 4, 2014. Councillor Simmons
7. That the City Council go on record in congratulating State Representative Marjorie Decker on her re-election victory on Nov 4, 2014, and for her continued outstanding service to the people of her district. Councillor Simmons
8. That the City Council go on record in congratulating State Representative Timothy Toomey on his re-election victory on Nov 4, 2014, and for his continued outstanding service to the people of his district. Councillor Simmons
9. That the City Council go on record in congratulating State Representative Jay Livingstone for being re-elected on Nov 4, 2014. Councillor Simmons
10. That the City Council go on record in congratulating Suzanne M. Bump for being re-elected as Auditor of the Commonwealth of Massachusetts on Nov 4, 2014. Councillor Simmons
11. That the City Council go on record in congratulating State Senator Patricia Jehlen for being re-elected on Nov 4, 2014. Councillor Simmons
12. That the City Council go on record in congratulating State Senator Sal DiDomenico for being re-elected on Nov 4, 2014. Councillor Simmons
13. That the City Council go on record commending the highly-decorated NASA Astronaut Douglas "Wheels" Wheelock will be visiting the Community Arts Center on Nov 11, 2014 to share his passion for science with Cambridge youth and thank him for his years of service to our nation and for his dedication to inspiring our youth to succeed. Vice Mayor Benzan
15. That this City Council go on record commending Mary Philippides, Chairperson of the The Saints Constantine and Helen Greek Orthodox Church Scholarship Committee for her commitment to public service and her years of dedication to scholarship. Vice Mayor Benzan
16. That the City Council go on record in thanking the Cambridge Black Pastors Alliance for their very generous City of Cambridge Employee Appreciate Breakfast that was held on Nov 5, 2014. Councillor Simmons
17. That the City Council go on record in congratulating Steve Kerrigan for running a strong campaign for Lt. Governor that his supporters can be proud OF. Councillor Simmons
18. That the City Council go on record in congratulating Martha Coakley for running a strong gubernatorial campaign that her supporters can be proud of, and for her long and distinguished record of public service to the people of Cambridge and the Commonwealth of Massachusetts. Councillor Simmons
19. That the City Council go on record congratulating the Clay Family on their 100 year anniversary of Advance Tire Company and thanking them for their service to the Cambridge community. Councillor Toomey
20. That the City Council go on record commending the Public Health Department for the well run, efficient operation in administering the flu vaccine to Cambridge residents. Councillor Cheung
21. Resolution on the death of Scott Toner. Mayor Maher
22. Happy 82nd Birthday to Ethel Ampey. Mayor Maher
23. Congratulations to the staff of the Cambridge Public Library as the Main Library celebrates it five year anniversary. Mayor Maher
24. Congratulations to Gordon Gottsche on the naming of the administrative offices of Just-A-Start in his honor. Councillor Toomey
25. Congratulations to Governor-elector Charlie Baker. Mayor Maher
ORDERS
1. That the City Manager is requested to confer with relevant City officials and report back to the Council on how private citizens can best protect their property and claim redress for alleged damages from private contractors during City-funded construction projects. Councillor Kelley, Councillor McGovern, Councillor Mazen and Vice Mayor Benzan
2. That the City Manager is requested to direct the Director of Traffic, Parking and Transportation to study the traffic pattern at Mass. Ave. and Vassar St. for safety improvements. Councillor Cheung
3. That the City Manager is requested to locate the additional funding needed to move forward with the archiving and preservation of all City Council records in the Vault Phase II project. Councillor Simmons
4. That the City Manager is requested to work with the Department of Traffic, Parking and Transportation and any other appropriate department to create pedestrian safety features on Green Street including, but not limited to improved signage at the intersection of Green Street and Magazine Street and improved lighting and landscaping between Brookline and Magazine Streets. Councillor McGovern
5. That the City Manager is requested to work with all relevant City Staff, safety experts, and bicycle and pedestrian advocates to consider the possibility of deploying truck side guards across all city-owned and city-leased trucks as part of a "Safer Truck" initiative and to report back to the City Council on this matter. Councillor Carlone
6. That the City Manager is requested to confer with City Staff and report back to the City Council on the legal limitation of the City of Cambridge to regulate all manner of vehicular traffic within Cambridge borders, including loading and unloading zones, truck and bus timing regulation. Councillor Kelley
COMMITTEE REPORTS
1. A communication was received from Paula Crane, Deputy City Clerk, transmitting a report from Vice Mayor Dennis A. Benzan, Co-Chair of the Economic Development and University Relations Committee and Councillor Nadeem A. Mazen, Chair of the Neighborhood and Long Term Planning, Public Facilities, Arts & Celebration Committee for a joint public meeting held on Oct 28, 2014 for the STEAM working group and its subcommittees to discuss how best to present their research to the greater Cambridge community and for working group members to collectively put forth sound recommendations around: STEAM workforce development, the alignment of all stakeholders, access for all to the innovation economy, and partnerships that will speed the journey.
2. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Dennis J. Carlone, Chair of the Transportation and Public Utilities Committee for a public hearing held on Oct 22, 2014 to examine the potential for deploying truck side guards across all city-owned trucks as part of a proposed "Safe Truck" program for testing innovative tools that will enhance protections for cyclists and pedestrians.
HEARING SCHEDULE
Mon, Nov 10
5:30pm City Council Meeting (Henrietta S. Attles Meeting Room, 459 Broadway)
Wed, Nov 12
3:00pm The Ordinance Committee will conduct a public hearing to discuss proposed amendments to Chapter 6.04 of the Municipal Code entitled "Animal Control Regulations" to establish fines for failure to remove dog waste, failing to license a dog, violations to dogs off leash, changing the required time a dog can be kept in a kennel to be consistent with state law and park rangers be given authority to enforce animal regulations at Fresh Pond Reservoir. (831 Mass. Ave., Basement Conference Room)
5:30pm The Ordinance Committee will conduct a public hearing on a zoning petition filed by Charles D. Teague, et al. to amend the Cambridge Zoning Ordinance to clarify the existing ordinance so that said ordinance can be enforced: align the zoning amendment expiration date in the Cambridge Zoning Ordinance to be the same as state law, align the Special Permit criteria with adjudicated state law and require that the master plan be followed whereas following the master plan is optional under state law. This hearing to be televised. (Henrietta S. Attles Meeting Room, 459 Broadway)
Mon, Nov 24
5:30pm City Council Meeting (Henrietta S. Attles Meeting Room, 459 Broadway)
Tues, Nov 25
5:30pm The Ordinance Committee will conduct a public hearing on the Timothy R. Flaherty, et al. II zoning petition requesting the City Council to amend the Zoning Map of the City of Cambridge to expand the Medical Marijuana Overlay District, MMD-1 to encompass 61 Mooney Street. This hearing to be televised. (Henrietta S. Attles Meeting Room, 459 Broadway)
Mon, Dec 1
5:30pm Roundtable/Working Meeting to discuss city-wide planning, including discussions with the Planning Board. No public comment. No votes will be taken. Meeting will not be televised. (Henrietta S. Attles Meeting Room, 459 Broadway)
Tues, Dec 2
4:00pm The Human Services and Veterans Committee will conduct a public hearing to discuss poverty and issues related to the experience of organizations working with those living in poverty. (831 Mass. Ave., Basement Conference Room)
Wed, Dec 3
3:00pm The Public Safety Committee will conduct a public hearing to discuss fire safety, including a review of Cambridge Fire Department operations, what happens to people after a fire, trends in fire safety and how possible fire safety hazards such as abandoned buildings are reviewed. (831 Mass. Ave., Basement Conference Room)
Mon, Dec 8
5:30pm City Council Meeting (Sullivan Chamber)
Tues, Dec 9
5:30pm The Public Safety Committee will conduct a public hearing to discuss what can be done about double utility poles and underground wires. (Ackermann Room)
Wed, Dec 10
5:30pm The Neighborhood and Long Term Planning, Public Facilities, Arts and Celebration Committee and the Economic Development and University Relations Committee will be hosting a STEAM Summit to present research conducted by the STEAM Working Group. The summit invites the greater Cambridge community to hear the working group's recommendations around STEAM-related workforce development, issues of access and equity in the innovation economy, and best practices. Final recommendations will be sent to the full City Council and then forwarded to the City Manager for his consideration and actions. (Sullivan Chamber)
Mon, Dec 15
5:30pm City Council Meeting (Sullivan Chamber)
Tues, Dec 16
5:30pm The Public Safety Committee will conduct a public hearing to review the City's Emergency Response/Preparations when dignitaries visit the city or when there is a major event occurring in Cambridge. (Ackermann Room)
Mon, Dec 22
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Jan 5
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Jan 12
5:30pm Roundtable/Working Meeting to discuss city-wide planning, including discussions with the Planning Board. No public comment. No votes will be taken. Meeting will not be televised. (Sullivan Chamber)
Mon, Jan 26
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 2
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 9
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 23
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 2
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 9
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 16
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 23
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 30
5:30pm City Council Meeting (Sullivan Chamber)
TEXT OF ORDERS
O-1 Nov 10, 2014
COUNCILLOR KELLEY
COUNCILLOR MCGOVERN
COUNCILLOR MAZEN
VICE MAYOR BENZAN
WHEREAS: There have been a number of complaints about damage to private property during the City's street reconstruction projects; and
WHEREAS: The City's contactors, not the City itself, are doing the reconstruction work that may have damaged these properties; and
WHEREAS: Property owners are not clear who the responsible parties might be in seeking redress for claimed damages and how they should interact with City and private officials to ensure that they do not lose the opportunity to protect their rights; now be it therefore
ORDERED: That the City Manager be and hereby is requested to confer with relevant City officials and report back to the Council on how private citizens can best protect their property and claim redress for alleged damages from private contractors during City-funded construction projects.
O-2 Nov 10, 2014
COUNCILLOR CHEUNG
ORDERED: That the City Manager be and hereby is requested to direct the Director of Traffic, Parking and Transportation to study the traffic pattern at Mass. Ave. and Vassar St. for safety improvements.
O-3 Nov 10, 2014
COUNCILLOR SIMMONS
WHEREAS: The City Clerk's Office has received Community Preservation Act funding to preserve City Council original documents by creating a records room known as Vault Phase II; and
WHEREAS: To date architectural service construction bid documents have been prepared; and
WHEREAS: The projected cost of the Vault Phase II is $610,000 as of October 2013; and
WHEREAS: The City Clerk's CPA fund contains a little over one-third of the total cost of the Vault Phase II project; now therefore be it
ORDERED: That the City Manager be and hereby is requested to locate the additional funding needed to move forward with the archiving and preservation of all City Council records in the Vault Phase II project.
O-4 Nov 10, 2014
COUNCILLOR MCGOVERN
WHEREAS: Green Street between Brookline and Magazine Streets is lined with the rear walls of buildings that often result in trash and litter on the sidewalk; and
WHEREAS: The lighting and landscaping on Green Street could be improved; and
WHEREAS: Residents have raised concerns about the appearance of Green Street; and
WHEREAS: Residents have raised concerns about pedestrian safety on Green Street, particularly at the corner of Green and Magazine where cars often pull around MBTA busses and don't come to a complete stop at the stop sign; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with the Department of Traffic, Parking and Transportation and any other appropriate department to create pedestrian safety features on Green Street including, but not limited to improved signage at the intersection of Green Street and Magazine Street and improved lighting and landscaping between Brookline and Magazine Streets.
O-5 Nov 10, 2014
COUNCILLOR CARLONE
ORDERED: That the City Manager be and hereby is requested to work with all relevant City Staff, safety experts, and bicycle and pedestrian advocates to consider the possibility of deploying truck side guards across all city-owned and city-leased trucks as part of a "Safer Truck" initiative and to report back to the City Council on this matter.
O-6 Nov 10, 2014
COUNCILLOR KELLEY
ORDERED: That the City Manager be and hereby is requested to confer with City Staff and report back to the City Council on the legal limitation of the City of Cambridge to regulate all manner of vehicular traffic within Cambridge borders, including loading and unloading zones, truck and bus timing regulation.
TEXT OF COMMITTEE REPORTS
Committee Report #1
The Economic Development & University Committee and the Neighborhood and Long Term Planning, Public Facilities, arts and Celebration Committee conducted a joint public meeting on Oct 28, 2014 beginning at 5:15pm in the 831 Mass. Ave. basement conference room.
The purpose of the meeting was for the STEAM working group and its subcommittees to discuss how best to present their research to the greater Cambridge community and for working group members to collectively put forth sound recommendations around: STEAM workforce development, the alignment of all stakeholders, access for all to the innovation economy, and partnerships that will speed the journey.
Present at the meeting were: Vice Mayor Dennis A. Benzan, Co-Chair of the Economic Development and University Relations Committee; Councillor Nadeem A. Mazen, Chair of the Neighborhood and Long term Planning, Public Facilities, Arts and Celebration Committee; Councillor Marc C. McGovern, Member of the Economic Development and University Relations Committee; and Councillor Dennis J. Carlone, Member of the Neighborhood and Long term Planning, Public Facilities, Arts and Celebration Committee.
Also present were:
Marlon Orozco, The Community Art Center
Rich McKinnon, McKinnon and Co., Developer for EF
Jake Crutchfield, Teacher
Sarah Hoffman, Director of Admissions and Community Dvp., Mmmmmaven
Beverley Sobers, Director, Office of Workforce Development/DHSP
Sue Walsh, Office of Workforce Development/DHSP
Arthur Bardige, Sustainablearning
Joan Abrams, CRLS Biotechnology teacher
Paul Parravano, MIT
Sarah Block, Harvard University
Anne Larkin, Lesley University
Susan Cusack, Lesley University
Katherine Montero, Global Deeds
Carly Nix, CEO, Industry Lab
Kathryn Fenneman, Executive Director, Tutoring Plus
Laura Nelson, Ph.D. student, Harvard University
Dewayne Green, Cambridge Youth Council
Lace Campbell, Cambridge Youth Council
Nancy Tauber, Executive Director, Kids' Council and Cambridge Youth Council
John Papadonis, Cambridge College, Science Department
Ed Moriarty, Instructor, MIT
Zoë Levitt, CRLS Student, MIT Outreach
Elaine Koury, Coordinator of Visual and Performing Arts in Cambridge Public Schools
Paula Phipps, Child Development Consultant
Peg LeGendre, Cambridge Science Festival
Marshall Milner, Executive Director of Science Training, UMass Boston
Ben Clark, Cambridge Community Services
Mina Reddy, Director of the Community Learning Center
Andrea Sachdeva, ArtSciencePrize
Emily Dexter, Teacher, CPS Parent
Stephen H. Gardiner, STEM Consultant
Gal Levin, Cambridge resident
Eli Tucker-Raymond, Research Scientist, TERC
Bob Richards, Former Cambridge Physics Teacher
Jan Devereux, Community Charter School of Cambridge
Linda Mindaye, CRLS senior, Kids' Council
Barbara D., Cambridge Science Festival
Adrienne Mueller, Internship Organizer, CIC
Khari Milner, Co-Director of Cambridge Agenda for Children/Director of CPS
Vice Mayor Benzan and Councillor Mazen opened the meeting. Councillor Mazen stated the purpose.
Vice Mayor Benzan thanked the members of the group for their efforts, dedication to STEAM and commitment to the vision of the working group. He thanked Arthur Bardige and the "Learners" subgroup for crafting the "Cambridge Challenge" and informed the group that the City Council recently passed an order that had been inspired by their subgroup's work. He reassured the members of the working group that the Councillors listen to their ideas and always try to implement them as they see fit.
Vice Mayor Benzan reminded everyone of the importance of the meeting and how the summit is an opportunity to bring all stakeholders to the table. He stated that one of the goals of the working group is to develop sound policy that will guide the City's STEAM work over the next few years. He remarked how one of the ideas discussed by the working group was the creation of a portal and thanked Nancy Tauber, Executive Director of the Kids' Council, for her work around this project.
He reminded attendees that the last piece to the summit is reporting on the STEAM coordinator and defining his, her or their roles in the City. In particular, he highlighted that it is important to have a clear idea on the person's responsibilities, key priorities, and for the team to put forth concerns and recommendations.
Councillor Mazen stated that he is proud of all that the working group has accomplished and explained why he is excited to be a member of the team. He reiterated that the Summit is an opportunity to report back on meaningful research about the community's STEAM needs, but also on what other communities worldwide have been up to and what the City of Cambridge can aspire to do.
Vice Mayor Benzan thanked Councillor Carlone for his unwavering support from the inception of the group. He also thanked Councillor McGovern for his participation and contributions.
Vice Mayor Benzan stated that a key part of the group's work is to get other Councillors and City administrators to understand the importance of STEAM and its role in our City. He mentioned that after attending the Black Caucus on STEAM at Washington, D.C. he became even more proud of Cambridge because it is so far ahead of other municipalities. He reminded the group that although there is much work to be done, he is proud of the group's achievements.
Ben Clark from Cambridge Community Services asked who is the key audience for the STEAM summit and what are some main objectives for the event.
Vice Mayor Benzan replied that City Councillors, the City Manager and his staff, the Superintendent and his staff, and other City and school administrators would be in attendance.
Khari Milner, Co-Director of Cambridge Agenda for Children, stated that the Expanded Learning STEAM Network has been doing ongoing work and that they will also be reporting back on their recent projects. Lastly, he mentioned that he has been working with those writing the curriculum at the Cambridge Public Schools and that a number of high school students will also be in attendance.
Councillor Mazen remarked on the working group's need to be intentional about helping stakeholders understand what they are investing in.
The Vice Mayor stated that the working group needs to continue reaching out to the school committee. He thanked School Committee members Patty Nolan and Fran Cronin for being a part of the STEAM meetings and urged them to continue encouraging their colleagues to attend the meetings.
The Vice Mayor added that representatives from the Cambridge Science Festival will be in attendance and will be involved in the planning process. He informed the group that the prior week he, Councillor Mazen, and other Councillors submitted a policy order asking for an adult STEAM open air festival, an initiative that will support the group's efforts to encourage more adults to learn about STEAM-related jobs.
5:10-5:25 - Better Practices subgroup reports back on work and contribution to summit
Jake Crutchfield reported back on behalf of the subgroup. He stated that his team has worked hard on the survey and that they have results. He stated that 26 programs responded but they would like to hear from more organizations. Their goal is to reach those in the working group who have yet to submit their responses. He said that, at a later date, the subgroup will share what they find to be the needs of each program and that they will share what people believe to be better practices. They will then determine common themes from the responses.
Jake also reported that the subgroup has been doing more research on portal and STEAM programs. They've been taking a state-by-state approach, examining what portals are available and what type of programs exists. They discovered most programs are STEM-centered, as opposed to STEAM. He stated that Cambridge is one of the few places to truly make the effort of adding the A. He said that the closest thing he has seen is a STEM poetry jam but they still do not include the notion of the "A", the arts.
From their research, the Better Practices group plans on putting recommendations for STEAM and what the portal should include. They'll be done by Dec 10th. Jake announced that from Nov 17th to the 21st the Agenda for Children Symposium would be taking place. They have about 10 presenters who are STEAM-related that will be taking center stage. He continued that they will start doing research on what other states or cities have for STEAM coordinators, what kind of money they make, what their work entails, what department they are under and if there is a STEAM office as opposed to one coordinator. (See Attachment A for more details)
Andrea Sachdeva from ArtSciencePrize reported that the subgroup is asked all working group members to help the Better Practices subgroup disseminate the survey and make sure people fill it out. The idea is to present what is going on in Cambridge, nationally and then establishing what elements are missing in Cambridge and if that is something the STEAM coordinator should focus his or her efforts on bringing to the city.
Councillor Mazen asked the subgroup how many more responses they needed.
Jake replied that the group is aiming for 50 organizations.
Ben Clark suggested that the subgroup look into reframing some of the questions because he felt that some questions did not apply to his program or their work.
Various members asked about the Agenda for Children Symposium. Jake explained that the Symposium is an event that examines the intersection of the arts (dance, media arts, music, theater, visual arts) and STEM education (science, technology, engineering, math). He continued that since Massachusetts has a large coterie of highly qualified experts who have successfully merged the two subject areas across many age levels of grades k-12 students, the Symposium is a time for them to get together and share their work. The Symposium will have stimulating panels, live performances, hands-on experiential sessions and practical break-out sessions on how experienced practitioners are making STEM education come alive through the arts.
5:25-5:40 - Learners subgroup reports back on work and contribution to summit
Art Bardige from Sustainablearning reported on behalf of the Learners subgroup. He said that the subgroup came about because members deemed it imperative to focus on learners, their needs, what captures their interest and what stimulates them.
The subgroup came up with the idea of the Cambridge Challenge a few weeks ago. Art explained that the challenge entails a set of problems with stages that go on throughout the year. The first problem, as has been put forth in the policy order, is related to current transportation issues. The subgroup had originally thought of future transportation, futuristic cars and self-driving vehicles, but they were glad to see their ideas inspire policy. As for the Cambridge Challenge, each stage is judged and there are prizes associated with each stage. The adults in the community are engaged by helping students build the best proposal. The business community can be involved by thinking what prize to give. Proposals can be anything from a PowerPoint presentation to a physical model. Art reported that the Learners subgroup is currently defining the stage process and determining how best to present and explain the Challenge. However, the subgroup did decide that the STEAM coordinator would be in charged of recruiting and equipping teams with mentors.
Zoë Levitt, a student at Cambridge Rindge and Latin and member of MIT Outreach, encouraged the Learners group to ensure students have input. She admonished against adults doing all the work and taking over the projects.
Art replied that he agreed. Furthermore, he stated that his subgroup needs to define what the first year's issues are and how they will go about presenting them. He is also interested in integrating the work of all the different subgroups so that the Cambridge Challenge can be sustainable.
Vice Mayor Benzan asked the Learners group about their strategy for engaging high school students.
Nancy Tauber, Executive Director of Kids' Council and Cambridge Youth Council, stated that her organization has done this type of youth outreach work. She added that in one occasion, her organization directly recruited in the high school and asked students to form a team to solve environmental problems. The top two winners won a trip to Costa Rica. She stated that effectively engaging high school students could be achieved.
On the topic of structure, Art said that he envisioned that the City Manager would appoint a group of people and have students involved in the committee. The work of the Learners subgroup is not to come up with the problem but to develop the overall plan for it as a first step. The subgroup would like the City Manager to put together a committee that will include students and community professionals in STEAM fields.
Joan Abrams, a CRLS Biotechnology Educator, stated that in a past challenge high school teachers volunteered and students approached teachers asking for sponsorship. She added that there are after-school clubs that could get involved in the Cambridge Challenge. She did not foresee much difficulty or complications in the youth engagement piece.
Art drew from his experience in the Avon Hill Committee and stated he was thinking of the same appointment process for the Cambridge Challenge, it would be a standing committee that would then reach out and include students.
Anne Larkin from Lesley University suggested that the Cambridge Challenge be designed to for learners of all ages and grade levels.
Rich McKinnons, from McKinnon and Co. added that the students from the project Nancy Tauber alluded to did an amazing job. He stated that organizers need to ensure that the learners care about the problems they are solving.
Khari cautioned the working group against strictly working within the limits of school time. He touched on expanding the notion of where learning happens and making sure that the students get excited about learning opportunities. He stressed the importance of getting children and youth learners engaged out of school.
Art stated that the Learners' vision is for the students pick a proposal and for the STEAM coordinator to make sure that each student or group have a mentor. Essentially, the STEAM coordinator should manage the groups participating in Challenge, assess their support needs and ensure that everybody's involved.
Councillor Mazen stated that it would be great if students were able to enter any business in Central or Kendall Square and that business be already aware of the Challenge and ready to help the students.
Vice Mayor Benzan shifted the focus to the senior demographic. He added that he would like to reach out to seniors and determine the best strategy to get them involved in the Challenge. It would be great to engage them in a role where they can work with youth and both groups can support each other.
Jan Devereux from the Community Charter School of Cambridge stated her appreciation for the focus on inclusivity and community input. She then clarified that there are many other schools outside of the public system and that private and charter school students, as well as, homeschooled learners should be taken into consideration.
Zoe asked the Learners subgroup if they had looked into programs like the "Saturday Thing," an open shop where kids can come in and work on any cool idea they have. The "Saturday Thing" was initiated by STEAM working group member Ed Moriarty in 2006. The daylong sessions engage and inspire children, teenagers, and adults in a variety of project-based engineering activities within a community-supported, student-led workshop setting. She stated that it is important to assess students' interest and get them involved in tasks they would be passionate about, not just in tasks related to jobs.
Carly Nix, Chief Executive Officer of Industry Lab introduced her company and informed the group of their current projects. She added that they are working on developing programs around STEAM-related job development. The Cambridge Challenge idea greatly appealed to her because her team has had similar conversations at the labs. She explained that there are a lot of people at the industry labs who would be interested in mentoring students in engineering, software, and design.
5:40-5:55 - Messaging and Outreach reports back on work and contribution to summit
Sarah Hoffman, Director of Admissions and Community Development for Mmmmmaven reported on behalf of her team. She stated that the subgroup is considering creating a subgroup and clarifying their message. They would like to focus on parents and learn what are their biggest barriers in pursuing STEAM opportunities for their children. The focus group would include 10-15 parents from Margaret Fuller House, the Community Art Center and similar youth enrichment programs. They expect to have focus group results by Nov 13th. She stated her subgroup is open to any suggestions on how best to proceed and also on how to shape their mission statement. (See Attachment D for more details)
Eli Tucker-Raymond, Research Scientist for Technical Education Research Centers, Inc. (TERC), called working group members to take North Cambridge into consideration. He added that youth organizations in Central Square and East Cambridge are oft-talked about but that there are many developments in North Cambridge that are being ignored. He encouraged the Messaging and Outreach subgroup to include the students and parents from North Cambridge in their focus group.
Art informed the working group that Lesley is expanding into the church near Porter Square. It will be open to students and the general public in Dec 2-14. He stated that they are very interested in tying the Arts with Education so working group members should reach out to them.
Ed Moriarty, an Instructor at MIT, called attention to the North Cambridge Opera Company. He said that the company is very community-oriented and that they should be reached out to as well.
Vice Mayor Benzan stated that Richard McKinnon is a developer for the area mentioned. He encouraged the Messaging and Outreach and the Better Practices subgroup to reach out to him if they wished to contact families in that area.
The Vice Mayor suggested planning tours and walks through businesses, while remarking on a successful tour of his own with Area IV youth. He stated it was was eye-opening and exciting for the youth to visit Next Jump.
Sarah replied that there have been talks about getting programs like Mmmmmaven and DangerAwesome to visit schools and engage students in fun activities.
Barbara, a Cambridge Science Festival representative, stated that the Cambridge Science Festival is open to all and any ideas for events and programs. She added that in the upcoming year the focus would be on celebrating Einstein, but that they will entertain all and any program suggestion. They do year-round outreach and welcome all proposals.
Councillor Mazen thanked Barbara and also welcomed Paul Parravano from MIT, thanking him for supporting the STEAM working group from the beginning.
6:10-6:25 - Internships and Apprenticeships reports back on work and contribution to summit
Ben reported on behalf of his subgroup. He explained that the team now has three really concrete deliverables and its something that they can put forth in the summit. They now have some concrete priorities for the STEAM coordinator to consider. They also have a job description.
A question that the team has not discussed fully is under what department the coordinator will sit. The three high level recommendations coming from the group involve internships and apprenticeships. They have an idea about what would push the internship idea forward, setting expectations and criteria. They have also started the inventory. They hope to deposit all the information they acquire into the portal. They believe that using design research to create these opportunities is something that will be real useful. They also came up with ideas to involve students not just from CPS into these programs and keep them engaged. Zooming in, they believe having advisory groups on the ground (things that will be done right now) and another thinking 3-5 years ahead (refining and pushing a vision about what the city should look like). The two groups should not be divorced, but two distinct groups should exist. (See Attachments B & C for more details)
Vice Mayor Benzan quickly recognized Beverley Sobers and Sue Walsh from the Department of Human Services Programs for supporting the working group since its inception. He congratulated them for their excellent execution of the citywide, resident-exclusive job fair and for all their contributions to the STEAM working group. He asked if they had any suggestions as to how best to operate the internship/apprenticeship programs and how to better equip their office to take on these STEAM related tasks.
Sue Walsh replied that in terms of where this sits, they're considering the schools but also out-of-school time. Their role would be to coordinate the out-of-school programs and having a common language as to how to reach out to employers. She reminded the group that internships require a lot of staff. The portal is a wonderful idea but for internships to operate well, and make sure learners are engaged, proper staff is needed. Staffing is going to be huge. Consistency and definition for what is needed in these internships is very important. Training and exposure are also imperative. She stated that her subgroup has a lot of ideas, but not much time to discuss them all. She cited a study in which 69% of the businesses surveyed reported they were having trouble finding workers and had problems finding good candidates for STEM jobs. She commented it would be good to have somebody from the study come to Cambridge and talk to families about the need for workers with a certain skill set. She stressed that this is a huge issue for Cambridge schools and for the economy at large.
Vice Mayor Benzan requested that when the group think of messaging they also think about how to convey the importance of STEAM. When he attends ribbon-cutting events, employers often tell him about the difficulty they experience when interviewing for STEAM-related jobs. This is a way of reaching out to families, telling them that STEAM training must start at a young age so that their children can access lucrative jobs as adults.
Vice Mayor Benzan added that he would like the working group members to know that they have his full support in their pursuit of securing funds or proper staffing to run programs that promote job training.
Councillor Mazen stated that education will always be a top priority and that he extends his support to members who wish to get more information on the different financial instruments available to them.
Vice Mayor Benzan mentioned that one reason why the summit is being organized before the end of the year is so that City administrators and other stakeholders can hear from the working group before the City Council sets goals for the next few years.
Emily Dexter requested to hear the STEAM definition used by the working group.
Councillor Mazen offered to read it after some members speak.
Marshall Milner, Executive Director of Science Training at UMass Boston asked if it was possible to identify firms and entities generating jobs around STEAM He stated that he believes the working group's goals is to create a future for people to live in Cambridge and prosper in the industries coming up.
Carly said that she has been doing a lot of research about the future of business and tracking certain key changes. There has been an increase in freelancers. In terms of economic development, another way to think about it is that the way that jobs exist will be changing in the next 20-30 years. This is something to keep in mind for what kind of jobs current middle-schoolers will be doing once they are adults.
Ed added that that if the working group is trying to get students invested in science, they need to find one area that students love and have them pursue that. In order to do art, students will need engineering techniques; the trick is how to blend something so that it is real to students.
Councillor Carlone agreed with Ed and made an example using communication. He stated that the more languages one knows, the more people one can communicate with. In other words, the more that one knows in art and engineering, even if it is graphic design, the more people will be able to convey their ideas in different ways.
Councillor Mazen read the group's STEAM definition:
STEAM - Science Technology Engineering Art Math
A set of goals and categories that work together emphasizing interdisciplinary and passion-based learning. In particular, students engage in hands on and project-based work in these areas in order to improve their own educational and economic outcomes, enhance quality of life, inspire a sense of agency, and grow appreciation for the arts, the sciences, and principles of inquiry.
Science - Confidence in the principles of inquiry and the organization of human knowledge-confidence in self, in research, and in exploration.
Technology - Facility with technologies that prepare us for participation in the economy of 2014 and beyond. Comfort with and access to the resources necessary to excel in the innovation economy.
Engineering - Excitement and empowerment around testing, making, improving and discovering. Where design, planning, building and testing meet.
Art- Recognizing that fine arts, humanities, tech-art, and creativity are valuable for a number of reasons. The arts are valuable in themselves, for creative expression, to build confidence, to expand communication capacity, and as a fundamental pillar informing the other steam categories.
Math- Confidence in the fundamental principles of measurement, calculation, spatial reasoning, and quantitative reasoning that directly support vocations as broad and diverse as: accounting, sociology, economics, computer science, architecture, and beyond.
Eli shared that he does research at the intersection of art and science and experiences for young people. He stated that there are more commonalities between the art and science fields than differences. The cycle of inquiry and design that are informing each other at an ongoing way is very important and something that he has discovered.
John Papadonis from the Cambridge College Science Department reported on the recent Massachusetts state STEM conference. He stated that in the new MA framework for STEM the key component is practice, science as a practice. What that translates into is taking STEAM components and creating something. He stated that practice is something k-12 students need to learn, that they are practicing science by integrating all of these pieces.
Art remarked that the Cambridge STEAM working group does more exciting work than the MA STEM committee.
Vice Mayor Benzan shared that he spoke with Governor Deval Patrick about the work of the STEAM group at the congressional black caucus. He is working to confirm the Governor's attendance at the summit because the Governor has been working on bringing more STEAM to workforce development and he believes Cambridge stands in a place to be a model for the commonwealth and for the country.
Art added that Joe Kennedy also does great work around STEAM.
Zoe stated that Cambridge has a great resource in MIT and Harvard but that the working group should get the other local universities involved and working with high school students.
Councillor Mazen said that the high school needs more ways of absorbing all the opportunities being presented, that it is not that universities do not wish to help.
Paul Parravano stated that when he began at MIT, great leadership at the high school drove the initiatives, partnerships and opportunities with MIT. The schools need to tell the universities what is most useful to them and what aligns with their curricula. Teachers are being pushed and pulled in many different directions and when college students come in it is sometimes hard to convince teachers to release students and come to the MIT museum. It is tough because teachers have a huge responsibility to finish what they already have to do. At a prior meeting, he had heard people talking about internships and work in labs. After all, many of the jobs in Cambridge require training in lab and safety. He spoke to the director of the labs at MIT about including some Cambridge residents in the lab trainings and he was completely onboard with the idea. He said he would be excited to open the trainings to the public and pursue that type of collaboration. Paul spoke about the 4 students from CRLS who went to MIT and the 2 Cambridge students who traveled to Italy after winning the Eni energy competition.
Art asked Anne Larkin from Lesley University to say a few words on the events taking place at the Kennedy Longfellow.
Anne Larkin stated that Lesley has become more strategic about integrating technology with the arts.
Susan Cusack from Lesley University added that they thoughtfully decided to take 4 years to introduce technology to students. She spoke about the maker-space mashup. She said that she is in complete agreement that STEAM work has to be in tune with the work that is being done at the school level. If programs have an agenda they have to listen to schoolteachers, identify teachable moments and find the schools' sweet spot. In her experience, students excel when programs identify leadership opportunities for them. She shared that her program focuses on elementary school students and that it has been really effective. She said that it is important to talk to educators and determine how best to complement each other's efforts.
Art shared that he was at a Lesley University event and about 20 kids were showing off their programming skills to adults and older attendees. The learners ranged from Kindergarten to 5th grade and they were enjoying teaching adults about programming and coding. Bottom line is that the children did not want to go home after the event ended, they wanted to continue programming and teaching others what they had learned. He stated that this level of engagement is what his subgroup is after.
Adrienne Mueler added that her program wants people to work with children and reach out to businesses but it is imperative to inform businesses of the length of the partnership. She stressed that organizations should be clear about the structure and length of the internships they propose.
Marshall stated that organizations should make sure there is a symbiotic relationship between the industries coming into Cambridge and the City's STEAM programs. He added that the work of the group should not depend on the school system, the City Manager or Councillors; it needs to depend on people understanding the vision for STEAM and believing in it.
Vice Mayor Benzan stated that the working group is working in a ground-up style. What is unique about this approach is that the community members themselves are working to create a sustainable system.
6:25-7:00 - Discussion and further planning of STEAM summit
Khari Milner touched on the school district's level of involvement in STEAM. When he first heard manager talk about the STEAM coordinator he referred to a conversation with the Superintendent of Schools. He spoke to curriculum heads that are figuring out the concept of STEM internally at CPS. CPS is looking at STEM not STEAM because they do not have enough bandwidth to look at STEAM. He said they are asking if they want a STEM alignment or just math and science departments like they have had in the past. He said Jen Huzinga asked how to create a pathway from K-12 into STEAM fields. He said that the working group needs to figure this out before pursuing citywide integration. He asked if there should be a point person at CPS responsible for coordinating with the city. He stated that another challenge is determining what the scope of the coordinator would be.
Councillor Benzan said that this is a key question that should be covered in the summit.
Khari asked whether the coordinator should inherit or make the plan. It can be counterproductive to spend too much energy being weighed down by the details.
Eli talked about an upcoming event for the EL/STEAM network. He said they are providing grants for collaboration at the Cambridge Science Festival. He said that another important question is how does one support young people in their quest to have a successful internship. He said that the EL/STEAM network offers workshops on how to have a successful internship and how to provide professional development.
Nancy stated that she is the Executive Director of the Kids' Council and that on the council board sits the Mayor, representatives from the Human Services Department, elected officials and 18 community members. She stated that together they come up with recommendations for children, youth and family programs. She said there is the human bucket, people want information from humans. She stated that the second is the technology bucket. She said people want one website to get all of their information. She said that they are working with the Code for America Boston Brigade to build a Human services and Out of School Time Portal and that they are getting feedback from the community and building a beta version.
Marshall mentioned that it would be helpful to have an open invitation to the planning of the summit. He also mentioned that they should have industry people there, school people there so they can organize effectively.
Emily agreed with Khari that the group needs to think about how to staff the coordinator position.
Joan said that she was happy that that there is global coordination going on. She said that she tried to get the elusive document from Dean Blaize of all the OST organizations in Cambridge. This is an involved and multifaceted potion. No one person is going to be able to move this project along. She said there needs to be someone who oversees internships and makes sure they are rigorous. There needs to be someone present and detail oriented to ensure that the process is equitable.
Ed said that the group has not really spoke about the university students and that they are the best resource known to Cambridge. He added that this is where youth get role models and mentors. Adults come into set up programs and kids play. He said that the group needs to bring in College students and CRLS students and have STEAM go viral, not control it all from the top. He said that is how the group will get more bang for the buck.
Councillor Mazen stated that the group has a number of homework items. He said that the working group needs to flesh out what this role will look like and what data exists on others in this position across the nation. He said that the group needs to come together around a concrete vision of the role.
Khari Milner said that another way to think about this is that if the goal is to turn Cambridge into a world class STEAM city everyone needs to know of low-hanging fruit or a major problem that will allow the group to hit a benchmark. He asked what kind of coordination is needed between sectors, departments, communities to hit this benchmark. He said that it has been heard over and over again, it does not need to be one person it needs to be integrated collectively. He does not feel like people are coming to the STEAM working group meetings with their own agenda, instead the group is developing a collective agenda.
Councillor Benzan said pointed out Cambridge's income inequality gap and stated the best way to tackle the problem was by continuing the work done by the group.
Art Bardige stated that we should set a benchmark formally hold members of the working group accountable.
Vice Mayor Benzan and Councillor Mazen thanked all those present for their attendance.
The meeting was adjourned at 7:00pm.
For the Committees,
Vice Mayor Dennis Benzan, Co-Chair
Councillor E. Denise Simmons, Co-Chair
Economic Development & University Relations
Councillor Nadeem A. Mazen, Chair
Neighborhood & Long Term Planning, Public Facilities, Arts & Celebration
Committee Report #2
The Transportation and Public Utilities Committee held a public hearing on Wed, Oct 22, 2014 at 3:03pm in the basement conference room at 831 Mass. Ave.
The purpose of the hearing was to examine the potential for deploying truck side guards across all city-owned trucks as part of a proposed "Safe Truck" program for testing innovative tools that will enhance protections for cyclists and pedestrians.
Present at the hearing were Councillor Dennis J. Carlone, Chair of the Committee; Councillor Leland Cheung; Councillor Craig Kelley; Councillor Nadeem Mazen; Richard Rossi, City Manager; Lisa Peterson, Deputy City Manager; Alanna Mallon, Mayor's Office; Mike Connolly; Susanne Rasmussen, Director, Transportation and Environment Planning Division, Community Development Department (CDD); Cara Seiderman, CCD; Owen O'Riordan, Commissioner of Public Works; John Nardone, John Fitzgerald and Sydney J. Cox, Public Works Department; Matt Nelson, Police Department; and City Clerk Donna P. Lopez.
Also present were Steven Miller, 92 Henry Street; Steven Bercu, 132 Fayerweather Street; John Sanzone, 540 Memorial Drive; and Alex Epstein.
Councillor Carlone convened the hearing and explained the purpose.
Councillor Carlone thanked everyone for attending and also noted that two City-owned trucks were parked outside of 831 Mass. Ave. for display showing the side guards on the vehicles. Councillor Carlone thanked Public Works for arranging to display these trucks with different versions of the side guards. He outlined the initial steps that have been taken by the City. He stated that the Committee will hear from the Commissioner of Public Works, Mr. O'Riordan, then three experts and advocates: Alex Epstein, Engineer at the US DOT Volpe Center, Steven Miller, Board of Directors of the LivableStreets Alliance, and Stephen Bercu, Board President of the Boston Cyclists' Union. Councillor Carlone invited staff and officials to comment throughout the meeting; to think of it as a "working session." He also stated that next steps would be discussed at the end of the meeting.
Councillor Carlone then provided a brief overview of the background on this issue, noting that in the summer of 2013, Councillor Cheung asked the City Manager to consider truck side guards on City vehicles. Then last fall, the City announced a small pilot program to install side guards on four vehicles. This year, it was further announced that the pilot program would be expanding.
Councillor Carlone further stated that last month, he learned that the City of Boston was advancing an ordinance to deploy truck side guards more broadly across all city-owned and city-contracted trucks, and, on the very same day, he also received news of a serious accident involving a Cambridge resident and a garbage truck, resulting in serious injuries, including a broken leg. Councillor Carlone stated that this confluence of events inspired him to ask the City to consider this issue more broadly, and Councillor Kelley suggested that a committee meeting would be an appropriate venue. Councillor Carlone further stated that he has since held meetings with Mr. Epstein, Mr. Miller and Mr. Bercu and that a dialog has started with the Mayor's office and the City Administration on this topic.
Councillor Carlone then invited Mr. O'Riordan and others to report the City's efforts to date.
Mr. O'Riordan stated that the City Administration committed to testing side guards on City vehicles last winter. Four vehicles were fitted with side guards. There were no problems at the end of the snow season. Currently there are eight City vehicles that have side guards installed. He stated that installation has stopped to find out what is the best design. The City is entering a contractual arrangement with Volpe. Eight vehicles have side guards installed of varying types and height. The standard will be 14 feet from the ground. The cost for the side guards is in the range of $1,500-$2.000 per vehicle.
Mr. O'Riordan further stated that talks with the Volpe Center have revealed that there are other technologies available, such as cameras that can be installed. But one concern is the risk of overwhelming drivers with too much technology while driving, especially in the snow. Messaging in the vehicles and signage to inform cyclists that they are in a blind spot of the driver is also being considered. He spoke of educational videos used in UK. Boston's ordinance will also require city-contracted trucks to use side. Cambridge has contracts for paving work and there are subcontractors and this may have a cost implication to the City if required to install side guards. He would prefer state requirement to install side guards.
Mr. Nardone stated that the side guards are installed on some trucks and there are 8 mirrors on the vehicles. The city has tried to make sure that visibility is clear. There are back up cameras on the newer trucks.
Councillor Carlone asked what number of trucks would ultimately need to have side guards installed on them. Mr. O'Riordan responded between 40-50 trucks.
Councillor Kelley asked where the recent accident occurred. Mr. O'Riordan stated on the corner of Harvard Street and the side guards would not have helped in this particular case. These accidents happen because cyclists are in the way of trucks turning. Councillor Carlone stated that this is a complicated issue.
Councillor Carlone asked whether there could be signage to inform cyclists and pedestrians that "you are in my blind spot." Mr. O'Riordan responded in the affirmative. Councillor Carlone asked if the City is evaluating different types of side guards. Mr. Nardone noted that it is too early to evaluate the side guards. Mr. O'Riordan stated that there is efficiency with the different designs. He stated that there is Bluetooth technology where a puck will light up to signal to a cyclist that they are too close, but not everyone has Bluetooth technology.
Councillor Cheung asked about the timeline for the evaluation. Mr. O'Riordan stated that he wanted to install side guards on rubbish packers by end of the year. The City has 13 packers. The cost of the install of side guards is $1500-$2000. Councillor Cheung stated that he wanted the City to move forward with items that can be done soon.
At this time Alex Epstein presented from his Safe Truck presentation (ATTACHMENT A). He stated that the last line of defense for pedestrians and cyclists is crash mitigation. A side guard is meant to prevent someone falling under the wheel guard. He stated that there are solutions which are not always deployed. He felt all should be evaluated and prioritized. Mirrors, cameras, Fresnel lenses, and turn alarms are examples of crash preventative measures.
Councillor Kelley stated that the overtaking vehicles enter the cyclists' lane. He further stated that the City of London has a program called "exchanging places" where drivers and cyclists change positions with each other.
Councillor Mazen commented some measures are cost effective such as getting the right lenses and proper installation. There are opportunities when cost is a concern. Councillor Kelley stated that cyclist ride around MBTA buses. He spoke about fleet safety issues.
Ms. Rasmussen stated that Community Development Department would send out a letter to private companies and institutions, fleet operators, and fuel trucks, etc. once the City determines what the best practices are. The City would encourage the installation of side guards.
Councillor Carlone then invited Steven Miller to make his presentation (ATTACHMENT B). Mr. Miller stated that there is no relicensing requirement for truck drivers in this state, despite the fact that rules and streets are changing. He stated that the time loading and unloading trucks is not counted as time "in the truck" for drivers. Bike classes are offered in Cambridge in the fifth grade. He feels his mirror is the best safety measure. He highlighted the best helmet to use. He spoke about the public education campaigns and the impact that can be had for safety. He quoted that road diets reduce all crashes by 29%. There is technology when trucks turn; there are lights and sounds to let both driver and cyclists know that the truck is turning, but too many mirrors may actually be overwhelming for the driver.
If all of the preventative measures and best practices fail, then the side guard is the last resort. Mr. Miller felt that mesh side guards should be lower. He felt that Boston side guards are too high. He suggested that with technology changing rapidly, there is a chance for Cambridge to be a leader in this matter. He felt the City should study this and get the best technology and deals possible.
Councillor Kelley stated that sometimes Cambridge cannot do things because of the commerce clause. Mr. Epstein stated that loading zone regulations could be controlled by the City and the Health Department. The City Manager could provide explanation of the legal criteria that impacts the City for trucks, buses and loading zones and regulations on vehicular traffic.
Councillor Cheung asked about constraints on speed limits. Mr. Rossi stated that many regulations are controlled by the state. The City Council does not have the power to regulate speeds. What actions could the City take on regulating loading zones? Councillor Kelley stated that he wanted another review of what the City Council can do and what it cannot do. Mr. Rossi stated that this is education for all.
Councillor Carlone stated that Winchester has a speed limit of 20 miles per hour, but it is not enforceable. Nevertheless, it does slow traffic down. Mr. Rossi wanted to set targets, like where most accidents and most speeding takes place and take this information and prepare different signage.
Councillor Cheung stated that on one lane streets the speed is relative. He stated that there is push back on traffic calming measures, chicanes and cycle tracks. Mr. Epstein stated that there should be a separate lane. He is not a fan of chicanes. A bump out at an intersection slows traffic and shows the driver what is ahead.
Mr. Rossi stated that these are great ideas, but he suggested that all have to stick together for the policy when there are complaints.
Councillor Carlone stated that the Dutch intersection is an urban design tool; pedestrians and traffic both move faster with these intersections.
Councillor Kelley stated that his is not a fan of cycle tracks or raised crossings.
Councillor Mazen stated that he disagrees with Councillor Kelley. Cyclists can go fast if the design is done correctly. Councillor Kelley commented that this is about sight lines and mismatch of curves.
Councillor Cheung questioned the education piece. He spoke of all the students that come to Cambridge each year and said there is a need for more education because what is done in Cambridge is different than what is done in other places. Councillor Cheung asked what happened with bike registration? Ms. Rasmussen stated that bike registration is a challenge because there are so many cyclists from outside the City. There is no requirement to take bike safety education classes. In a response from surveys, it was noted that protected or separate facilities add to a feeling of safety.
Steven Bercu, Boston Cyclist Union, offered the final presentation of the meeting (ATTACHMENT C).
Mr. Bercu stated that Cambridge has done a great job for cyclists. He stated that protected bike facilities are the next level that Cambridge needs to pursue and this will invite more people to cycle. He further stated that there are 3 situations where truck side guards can help protect people. Of the 41% of the bike collisions, the side guards would be beneficial. He stated that 8 out of 9 recent fatalities in the metro area were involving heavy vehicle accidents. In 1995, the European Union implemented side guard legislation. Portland, Oregon may be a good comparison for the City of Cambridge. In certain cases, side guards can be designed to add fuel economy.
Councillor Kelley stated that this is data driven and it is difficult to discuss without data. He is in favor of the lights on the trucks as a cyclist, and he favored the machinery rather than the driver signal light. He asked how to make accident-prone intersections more of a concern to cyclists?
Councillor Mazen spoke about the importance of having a city policy and being able to find compromise. Mr. Rossi stated that Staff does put in the time to address and resolve issues. If the city does adopt a policy, then the administration is working toward the policy. Councillor Mazen stated that there are opportunities for improvements, and there is a need for a faster turnaround by the City. Mr. O'Riordan stated that the City makes every opportunity to include the input of the public, but sometimes the implementation is not what is expected. Councillor Mazen stated that there is room for improvement on outreach.
Ms. Seiderman stated that there are few places that have done more outreach than Cambridge. She feels there are better projects in the City because of the public participation. Ms. Peterson stated that the City is always interested in doing more outreach.
Councillor Carlone opened public comment at 4:40pm.
John Sanzone, 540 Memorial Drive, spoke about the impacts around side guards, documenting the data around cycling. He spoke about the infrastructure being designed for the 99% who are afraid to cycle. He suggested announcing that Cambridge is a "Safe Truck City."
Councillor Kelley stated that cycling is dangerous and requires a massive set of skills.
Councillor Carlone submitted the following motion:
ORDERED: That the City Manager be and hereby is requested to work with all relevant City Staff, safety experts, and bicycle and pedestrian advocates to consider the possibility of deploying truck side guards across all city-owned and city-leased trucks as part of a "Safer Truck" initiative and to report back to the City Council on this matter.
The motion carried on a voice vote.
Councillor Kelley submitted the following motion:
ORDERED: That the City Manager be and hereby is requested to confer with City Staff and report back to the City Council on the legal limitation of the City of Cambridge to regulate all manner of vehicular traffic within Cambridge borders, including loading and unloading zones, truck and bus timing regulation.
The motion carried on a voice vote.
Councillor Carlone thanked all attendees for their participation.
The hearing adjourned at 4:50pm.
For the Committee,
Councillor Dennis J. Carlone Chair
AWAITING REPORT LIST
14-28. Report from the City Manager:
RE: report on creating a master list of all residential building managers citywide.
Councillor Simmons 04/28/14 (O-4)
14-29. Report from the City Manager:
RE: report on what options exist for dedicated office space for members of the City Council.
Councillor Simmons, Councillor Cheung & Councillor Carlone 04/28/14 (O-5)
14-51. Report from the City Manager:
RE: report on the potential for creating a program to enable bilingual high school students to learn language interpretation skills and to practice those skills at community meetings and events throughout the City.
Councillor Carlone, Councillor Mazen, Councillor McGovern & Councillor Cheung 06/02/14 (O-5)
14-57. Report from the City Manager:
RE: report on drafting an ordinance that would limit the sale of single-serving PET bottles of 1 liter or less and develop a task force to provide clear guidelines for this ordinance.
Councillor Cheung, Councillor Simmons, Councillor Mazen & Vice Mayor Benzan 06/09/14 (O-3)
14-63. Report from the City Manager:
RE: report on rodent control operations and the possibility of providing rodent-proof trash barrels to residents.
Councillor Toomey 06/30/14 (O-1)
14-68. Report from the City Manager:
RE: report on designing and implementing a system of public bulletin boards on major streets and intersections throughout the City.
Councillor Mazen 06/30/14 (O-11)
14-69. Report from the City Manager:
RE: report on forming a pilot street team of engaged youth and residents as an experimental model for more consistent departmental outreach, community engagement, youth engagement and civic engagement.
Councillor Mazen 06/30/14 (O-13)
14-72. Report from the City Manager:
RE: report that the License Commission will not take further action on the proposed rideshare regulations and that the City Solicitor report on the City Council's legal authority over livery and taxi regulations.
Councillor Cheung & Councillor Mazen 06/30/14 (O-17)
14-73. Report from the City Manager:
RE: report on resuming negotiations to purchase and preserve the Whittemore Avenue Community garden site.
Councillor Carlone 07/28/14 (O-2)
14-74. Report from the City Manager:
RE: report on publicizing and convening a community meeting within 72 hours of any catastrophic event that could impact public safety.
Councillor Simmons 07/28/14 (O-3)
14-76. Report from the City Manager:
RE: report on police patrols in Area IV and post information on website of what measures are being taken with regard to safety in the neighborhood.
Councillor Simmons 07/28/14 (O-5)
14-78. Report from the City Manager:
RE: report on the feasibility of launching a homeless donation meter program.
Councillor Simmons 07/28/14 (O-10)
14-79. Report from the City Manager:
RE: report on the feasibility of implementing a Neighborhood Captain Program.
Councillor Simmons & Vice Mayor Benzan 07/28/14 (O-11)
14-81. Report from the City Manager:
RE: report on how to ensure that the apprentice program provision remains part of the Cambridge Employment Plan.
Councillor McGovern & Councillor Simmons 07/28/14 (O-14)
14-89. Report from the City Manager:
RE: report on the outsourcing of City jobs and how outside vendors are chosen.
Councillor Simmons & Councillor McGovern 09/08/14 (O-2)
14-90. Report from the City Manager:
RE: report on the City's hiring process and on what kind of professional development and career advancement programs are offered to existing employees.
Councillor Simmons & Councillor McGovern 09/08/14 (O-3)
14-91. Report from the City Manager:
RE: report on a summary of previous recommendations for the Volpe Center site included planning studies such as but not limited to, ECAPS, Neighborhood Planning Studies, K2, and efforts by the East Cambridge Planning Team and that the report summarize zoning and zoning overlays, and outline the development potential and limitation of this area.
Councillor Toomey 09/08/14 (O-4)
14-97. Report from the City Manager:
RE: report on whether the ML King School construction project is in compliance with the Cambridge Employment Plan ordinance.
Councillor McGovern, Vice Mayor Benzan & Councillor Simmons 09/15/14 (O-9)
14-98. Report from the City Manager:
RE: report on travel route taken by circus animals and provide copies of proposals to ban exotic animals from Somerville and Plymouth to members of the Ordinance Committee.
Vice Mayor Benzan 09/15/14 (O-13)
14-99. Report from the City Manager:
RE: report on faster and more dependable ways of notifying bill payers of water leaks and if the City can legally reimburse bill payers for extra sewerage costs due to water leaks.
Councillor Kelley 09/22/14 (O-2)
14-103. Report from the City Manager:
RE: report on making the Foundry building available for a major installation of the 2015 Fab Lab Conference.
Councillor Mazen, Vice Mayor Benzan, Councillor Toomey & Councillor Cheung 09/22/14 (O-13)
14-106. Report from the City Manager:
RE: report on the best way to implement a plan to solicit and receive payment in addition to real estate taxes from willing participants and used to support city services.
Councillor Toomey 10/20/14 (O-2)
14-107. Report from the City Manager:
RE: report on next steps to advance the creation of the Grand Junction Multi Use Path.
Councillor Toomey 10/20/14 (O-8)
14-108. Report from the City Manager:
RE: report on revisiting the possibility of providing a reduced-rate Hubway membership for low-income Cambridge residents.
Councillor Carlone, Councillor Simmons, Councillor Cheung & Councillor Mazen 10/20/14 (O-10)
14-109. Report from the City Manager:
RE: report on how many parking spots are being lost in the Riverside and West Cambridge Neighborhoods, accommodations being made for residents during snow emergencies, and plans for negotiating these conflicts with residents.
Councillor McGovern & Councillor Mazen 10/20/14 (O-12)
14-110. Report from the City Manager:
RE: report on the status of the housing development on the site of the Tokyo Restaurant.
Councillor McGovern, Councillor Simmons, Vice Mayor Benzan & Mayor Maher 10/20/14 (O-13)
14-111. Report from the City Manager:
RE: report on the feasibility of hosting a Cambridge Challenge Competition for Transportation that offers a prize to the resident or group of residents that come up with the best viable solution to solve our greatest traffic issues.
Vice Mayor Benzan, Councillor Carlone, Councillor McGovern & Councillor Mazen 10/20/14 (O-16)
14-112. Report from the City Manager:
RE: report on the feasibility of creating an adult playground.
Councillor Mazen & Councillor Carlone 10/20/14 (O-17)
14-113. Report from the City Manager:
RE: report on the feasibility of reducing the minimum income requirement under the Inclusionary Zoning Ordinance for single person households made up of a senior and/or disabled resident and provide any challenges associated with the proposed reduction.
Vice Mayor Benzan, Councillor McGovern, Councillor Simmons & Councillor Carlone 10/20/14 (O-19)
14-114. Report from the City Manager:
RE: report with an opinion on whether the City Council can raise linkage fees for inclusionary zoning prior to the conclusion of the Nexus Study.
Councillor Simmons 10/20/14 (O-21)
14-115. Report from the City Manager:
RE: report with a timeline of the inclusionary zoning Nexus Study outlining what work has been done, what work is currently being conducted and a date when the policy recommendations can be made.
Councillor Simmons 10/20/14 (O-22)
14-116. Report from the City Manager:
RE: report on commissioning a study of Cambridge Youth Centers with a focus on use rates and underutilized space.
Councillor Mazen 10/27/14 (O-1)
14-117. Report from the City Manager:
RE: report on the feasibility of creating and maintaining one or more street pianos in one or more parks and/or plazas.
Councillor Mazen 10/27/14 (O-2)
14-118. Report from the City Manager:
RE: report on negative impacts of street-narrowing initiatives.
Vice Mayor Benzan, Councillor Kelley & Councillor McGovern 10/27/14 (O-4)
14-119. Report from the City Manager:
RE: report on review of drone use in Cambridge for developing a City regulation or Ordinance on such use.
Councillor Kelley, Councillor Cheung & Councillor Mazen 10/27/14 (O-5)
14-120. Report from the City Manager:
RE: report on status of the Dog Park review committee.
Councillor Kelley, Vice Mayor Benzan, Councillor Cheung & Councillor Mazen 10/27/14 (O-7)
14-121. Report from the City Manager:
RE: report on traffic flow issues, number of collisions, traffic enforcement efforts and possible safety improvements in the area of Rindge Avenue from Cedar to Clifton Streets.
Councillor Kelley, Vice Mayor Benzan, Councillor Cheung & Councillor Mazen 10/27/14 (O-8)
14-122. Report from the City Manager:
RE: report on organizing a series of meetings with residents to discuss the future of North Massachusetts Avenue.
Councillor Kelley, Vice Mayor Benzan, Councillor Cheung & Councillor Mazen 10/27/14 (O-9)
14-123. Report from the City Manager:
RE: report on the future of Hubway in and around Cambridge.
Councillor Kelley, Vice Mayor Benzan, Councillor Cheung & Councillor McGovern 10/27/14 (O-10)
14-124. Report from the City Manager:
RE: report on the feasibility of hosting an open air STEAM festival in coordination with the Cambridge Science Festival.
Vice Mayor Benzan, Councillor Carlone, Councillor McGovern & Councillor Mazen 10/27/14 (O-12)
14-125. Report from the City Manager:
RE: report on changing the name of "North Point Boulevard Extension" to "Education Circle."
Councillor Toomey 10/27/14 (O-13)
14-126. Report from the City Manager:
RE: report on the feasibility of hosting a program similar to the Exchanging Places program in London.
Councillor Mazen 10/27/14 (O-14)
14-127. Report from the City Manager:
RE: report on best way to implement PaperHealth in Massachusetts Area Hospitals.
Councillor Mazen 10/27/14 (O-15)
14-128. Report from the City Manager:
RE: report on safety issues of crosswalk at and outside area of Cadbury Commons on Sherman Street.
Councillor Cheung 10/27/14 (O-16)
14-129. Report from the City Manager:
RE: report on the status of the Masse Hardware sites at 243 and 253 Walden Street for affordable housing.
Vice Mayor Benzan & Councillor McGovern 10/27/14 (O-17)
14-130. Report from the City Manager:
RE: report on whether preference points can legally be allotted to all city employees for affordable housing units.
Councillor Cheung & Vice Mayor Benzan 11/03/14 (O-1)
14-131. Report from the City Manager:
RE: report on the possibility of repairs to the Galaxy: Earth Sphere sculpture and fountain.
Councillor Mazen 11/03/14 (O-2)
14-132. Report from the City Manager:
RE: report on monitoring aged pipelines to prevent unexpected breaks.
Councillor Toomey 11/03/14 (O-3)