Cambridge City Council meeting - October 21, 2013 - AGENDA
CITY MANAGER’S AGENDA
1. Transmitting communication from Richard C. Rossi, City Manager, relative to the appointment of the following persons as members of the Half Crown-Marsh Neighborhood Conservation District for three year terms to expire Oct 1, 2016:
Michael Robertson (reappointed from Associate to Full Member)
Dr. Peter Schur
Marie-Pierre Dillenseger
Oct 21, 2013
To the Honorable, the City Council:I am hereby transmitting notification of the appointment of the following persons as members of the Half Crown-Marsh Neighborhood Conservation District for three year terms to expire Oct 1, 2016:
Michael Robertson (reappointed from Associate to Full Member)
Mr. Robertson was appointed as an alternate member in 2011. He is an alumnus of the Harvard Business School who returned to Cambridge about six years ago. After many years working in a family-owned manufacturing business, he was ordained as a Congregational minister. He has served on multiple boards, including six years as a selectman in Berkley, Mass. and a homeowners' association in Falmouth, Mass.Dr. Peter Schur
Dr. Schur is a long-time resident of Cambridge who has lived in the Half Crown part of the district for five years. He is Co-Director of the Lupus Center at Brigham and Women's Hospital and a professor at the Harvard Medical School. He has served on multiple committees and boards for medical foundations.Marie-Pierre Dillenseger
Ms. Dillenseger is a new resident of the Marsh part of the district who has gone through the application process to renovate her house. She was previously a head librarian in Paris, and when she moved to the U.S. in 1989 she settled on Russell Street in North Cambridge. More recently, she has restored an historic house in Centreville on the Cape.Very truly yours, Richard C. Rossi, City Manager
2. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-29, regarding a report on the possibility of cafe outdoor seating on wooden platforms adjacent to the sidewalk curb in parking spaces and whether alcohol can be served on spaces in the street.
3. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-37, regarding a report on what best practices, procedures and training is provided to firefighters for handling fire incidents in buildings equipped with solar power systems.
4. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of the Massachusetts Formula Grant in the amount of $116,240 funded by the Massachusetts Executive Office of Elder Affairs to the Grant Fund Department of Human Service Programs Salary and Wages account ($63,757.72), to the Other Ordinary Maintenance account ($46,927.48), and to the Travel and Training account ($5,554.80) which will be used to provide transportation for Cambridge seniors to medical appointments and weekly food shopping trips as well as to support one part-time weekend coordinator position, an office aid, a meals assistant and several instructors who provide services at the Citywide Senior Center.
5. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of the Friends of the Community Learning Center (CLC) grant funded by the Cambridge Community Foundation under their Immigrant Initiative in the amount of $15,000 to the Grant Fund Human Service Programs Salary and Wages account ($14,648) and to the Other Ordinary Maintenance account ($352) which will support an intermediate ESOL class in the Community Learning Center from September 2013 to June 2014.
6. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of the Friends of the Community Learning Center (CLC) grant funded by Friends of the Community Learning Center through individual donations and from a family foundation in the amount of $24,000 to the Grant Fund Human Service Programs Salary and Wages account which will be used to support English for Speakers of Other Languages classes at the Community Learning Center.
7. Transmitting communication from Richard C. Rossi, City Manager, relative to an appropriation of the Low Income Heating Assistance Program grant in the amount of $1,009,665 funded by the Federal Department of Health and Human Services and administered in Massachusetts by the Commonwealth's Department of Housing and Community Development to the Grant Fund Human Service Programs Salary and Wages account ($237,236), to the Other Ordinary Maintenance account ($770,429) and to the Travel and Training account ($2,000) which will be used to operate the Low Income Heating Assistance Program (LIHEAP) serving Cambridge and Somerville.
8. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of the Project Bread Food Pantry grant received from the Project Bread organization for $7,225 to the Grant Fund Human Services Other Ordinary Maintenance account which has been awarded to the Cambridge Senior Center Food Pantry by Project Bread to pay for purchases at the Greater Boston Food Bank, other food purchases for our Senior Food Pantry, as well as food for senior activities and events at the Senior Center.
9. Transmitting communication from Richard C. Rossi, City Manager, relative to the transfer of funds within the Massachusetts Cultural Council Grant in the amount of $2,000 from the Grant Fund Historical Commission Other Ordinary Maintenance account to the Grant Fund Historical Commission Salary and Wages account which will support part time archivists working to improve online accessibility and process new and existing materials.
10. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-38, regarding a report on what measures can be taken to calm traffic on Sherman Street, particularly near Walden Street.
11. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-35, regarding a report on the feasibility of installing a speed bump or other mechanism to reduce vehicle speeds on Aberdeen Avenue.
12. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-24, regarding a report on the usefulness of an "Open Right" campaign to prevent "dooring" to cyclists.
Referred to Joint Meeting of Transportation, Traffic, and Parking Committee and Public Safety Committee - Kelley, vanBeuzekom
13. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-31, regarding a report on having busses or other large public vehicles available at large scale events where drivers and safety professionals could help cyclists better understand the limitations of these vehicles and Awaiting Report Item Number 13-32, regarding posting cycling laws and etiquette in relevant locations.
14. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-30, regarding a report on the possibility of starting street cleaning at a later time such as 9:00am.
15. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-11, regarding a report on efforts to monitor and evaluate current detours and traffic plans during significant construction projects.
16. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-42, regarding a report on ways to improve the cleanliness of Central Square.
Referred to Neighborhood & Long-Term Planning Committee - Cheung
17. Transmitting communication from Richard C. Rossi, City Manager, relative to the appropriation of $500,000 from Free Cash to the Public Investment Fund Public Works Extraordinary Expenditures account for the design, reconstruction and commissioning of the ground source heating and cooling system at the City Hall Annex.
18. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-34, regarding appointing a task force to further examine the Connolly Petition.
Oct 21, 2013
To the Honorable, the City Council:In response to Awaiting Report Item Number 13-34, regarding appointing a task force to further examine the Connolly Petition, please be advised of the following:
At the Oct 10, 2013 City Council roundtable/working meeting on the Connolly Petition, we presented a proposed framework for a Task Force to broaden the group engaged in the discussion of ‘getting to net zero' to include community advocates, members of the business community, property owners and developers, subject matter experts, City staff, and other stakeholders. This was based on discussions at the City Council Ordinance Committee, the Planning Board and the Mayor's panel discussion on ‘Getting to Net Zero'.
It is our understanding from Mr. Connolly that the proposed approach laid out in the framework has received a great deal of positive feedback from supporters of the Connolly Petition as a way to build upon the strong foundation of the grassroots organizing by the petitioners. From Mr. Connolly and other petitioners, we also received some suggestions for consideration as we refined the framework.
Informed by the City Council discussion and suggestions received from the petitioners, we are attaching a revised framework for the ‘Getting to Net Zero' Task Force that best reflects a positive strategy for moving forward expeditiously on this important topic.
Very truly yours, Richard C. Rossi, City Manager
ON THE TABLE
1. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-09, regarding a report on the use of coal and on Cambridge becoming coal-free. [City Manager Agenda Number One of Mar 5, 2012 Placed on Table on motion of Vice Mayor Simmons on Mar 5, 2012.]
2. Urge greater cooperation from the Cambridge Housing Authority to better serve the people of Cambridge. [Order Number Two of Apr 9, 2012 Placed on Table on motion of Vice Mayor Simmons on Apr 9, 2012.]
3. That the City Manager is requested to confer with the Community Development Department and other relevant departments in order to present to the City Council a map of Cambridge that shows, by location and by date, all of the areas where construction is and will be taking place over the coming decade. [Order Number Four of Apr 9, 2012 Placed on Table on motion of Councillor Toomey on Apr 9, 2012.]
4. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item No. 12-28, regarding temporary ramps and obstructions in construction zones. [City Manager Agenda Number Eight of Apr 23, 2012 Placed on Table on motion of Councillor Kelley on Apr 23, 2012.]
5. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-35, which requests a report on whether there were any public safety officers that falsified their emergency medical training re-certification while employed by the City of Cambridge. [Charter Right exercised by Councillor Toomey on City Manager Agenda Number Two of May 21, 2012. Placed on Table on motion of Councillor Toomey on June 4, 2012.]
6. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-63 regarding a report on safety issues at the intersection of Massachusetts Avenue and Vassar Street. [City Manager Number Twenty-three of July 30, 2012 Placed on Table on motion of Councillor Kelley on July 30, 2012.]
7. That the City Manager is requested to work together with the appropriate city officials including the City Solicitor and report back to the City Council regarding modification of the ordinance (10.12.030) that links the awarding of a one yearlong Visitor Parking Permit per household to the purchase of a $25 Cambridge Resident Parking Permit. [Charter Right exercised by Councillor Decker on Order Number Eight of Jan 28, 2013. Order Number Eight of Jan 28, 2013 Placed on Table on motion of Councillor vanBeuzekom on Feb 11, 2013.]
8. That the City Manager is requested to confer with the Director of Traffic, Parking and Transportation to determine the feasibility of implementing a pay-by-phone parking meter program in Cambridge, and report back to the City Council with recommendations as soon as possible. [Order Number Two of Mar 18, 2013 Placed on Table on motion of Councillor Kelley on Mar 18, 2013.]
9. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-29, regarding a report on the feasibility of not allowing residents of new buildings to obtain on-street resident parking stickers. [City Manager Agenda Number Two of Apr 1, 2013 Placed on Table on motion of Councillor Kelley on Apr 1, 2013.]
10. Transmitting communication from Richard C. Rossi, City Manager, relative to Awaiting Report Item Number 13-22, regarding a report on safety issues at the intersection of Cedar Street and Mass Avenue. [City Manager Agenda Number Five of Sept 30, 2013 Placed on Table on motion of Councillor Kelley on Sept 30, 2013.]
APPLICATIONS AND PETITIONS
1. A zoning petition has been filed by Christopher H. Lutz, et al. requesting the City Council to amend the Zoning Map of the Zoning Ordinance of the City of Cambridge by rezoning an area on the northern border of Richdale Avenue from Upland Road to Walden Street from its C1-A designation to residential C-1.
2. A zoning petition has been filed by John Chun, et al. requesting the City Council amend the Zoning Map of the City of Cambridge in the entire district currently zoned Residence B located in the Cambridge Highlands neighborhood, situated north of Concord Avenue, south of and adjacent to the Blair Pond Reservation, and east of and adjacent to the municipal boundary with the Town of Belmont by deleting the designation Residence B and substituting therefore a designation of Residence A-2.
3. An application was received from abodeon requesting permission for an awning at the premises numbered 1731 Massachusetts Avenue. Approval has been received from Inspectional Services, Department of Public Works, Community Development and abutters.
COMMUNICATIONS
1. A communication was received from Nancy Ryan regarding the Cherry Street lot.
2. A communication was received from Martha Older regarding trees.
3. A communication was received from Charlotte Seid, 280 Windsor Street transmitting opposition to the council order regarding the Cherry Street lot.
4. A communication was received from Andrew Montone, Cambridge Art & Frame, 101 First Street transmitting sincere appreciation to the City Council for the thoughtful resolution.
5. A communication was received from Jill Shulman regarding the Connolly Net Zero zoning petition.
6. A communication was received from Ivria Fried regarding the Connolly Net Zero zoning petition.
7. A communication was received from State Senator Sal DiDomenico transmitting thanks for forwarding the City Council resolution relative to the Active Streets bill.
8. A communication was received from State Senator William N. Brownsberger transmitting thanks for forwarding the City Council resolution supporting the Active Streets bill.
9. A communication was received from Sue Butler, 14 Clinton Street regarding speeding the adoption of new energy methods.
RESOLUTIONS
1. Resolution on the death of Edward Nubar Guleserian. Councillor Maher
2. Happy 50th Wedding Anniversary to Wayne and Billie Miller. Councillor Cheung
3. Resolution on the death of Constance A. Carney. Councillor Maher
4. Resolution on the death of Dr. Jonathan Edward (Jed) Diehlo. Councillor Maher
5. Resolution on the death of Joseph T. Cullinane. Councillor Maher
6. Happy 80th Birthday to Joyce Lee Smith. Vice Mayor Simmons
7. Resolution on the death of Irvin Williams. Vice Mayor Simmons
8. Congratulations to Corey Yarbrough on his work alongside the Hispanic Black Gay Coalition with the Theater Offensive's "Out On The Edge" Award. Vice Mayor Simmons
9. Congratulations to Thinking Phone Networks on the occasion of being recognized by the Boston Business Journal. Councillor Cheung
10. Congratulations to Cambridge Spirits on its grand opening at 9 Broad Canal Way. Councillor Cheung
11. Congratulations to Molly Schlang and Belange Alce on the birth of their daughter Emelia Grace Alce. Councillor Cheung
12. Congratulations to Cambridge Police Officer Matt Brown on winning the first annual Let's Talk About Food: Men & Women In Blue Cooking Competition to benefit the One Fund. Mayor Davis
13. Appreciation to Environment Massachusetts and their staff for their long fought efforts to limit pollution and advocate for the closure of the Brayton Point Power Station. Mayor Davis
14. Congratulations to all Cambridge residents and employees on the occasion of Cambridge being named #1 of the 25 Best Places to Live in Massachusetts by Boston.com. Mayor Davis
15. Congratulations to Martin Karplus on reciving the 2013 Nobel Prize in Chemistry. Councillor vanBeuzekom
16. Resolution on the death of June L. MacArthur. Councillor Maher
17. Congratulations to Newark, New Jersey Mayor Cory Booker for winning the open U.S. Senate seat in New Jersey's special election. Vice Mayor Simmons
18. Congratulations to Janet Murray on receiving the 2013 Cambridge Food Hero Lifetime Achievement Award. Mayor Davis
19. Congratulations to the 2013 Cambridge Food Hero Organization Community Cooks and President Vicki I. Mayor Davis
20. Congratulations to Chef Vin Connelly on being named a 2013 Cambridge Food Hero. Mayor Davis
21. Congratulations to Paul Poisson on being named a 2013 Cambridge Food Hero. Mayor Davis
22. Congratulations to Dr. Walter Willett on being named a 2013 Cambridge Food Hero. Mayor Davis
23. Congratulations to Alanna Mallon on being named a 2013 Cambridge Food Hero. Mayor Davis
24. Congratulations to Mary Catherine Deibel on being named a 2013 Cambridge Food Hero. Mayor Davis
25. Congratulations to the East Cambridge Business Association, volunteers and residents for a great Annual Rib Fest. Councillor Toomey
ORDERS
1. That the City Manager is requested to consult with the Director of the Traffic, Parking and Transportation Department and other relevant City personnel and City partners and report back to the City Council potential solutions for the municipal employees that are having difficulty finding parking in Area IV for work purposes. Vice Mayor Simmons
Amended
2. That the City Manager is requested to consult with the appropriate City personnel, City partners, and the Governor's Office to develop a contingency plan to ensure that Cambridge residents who see part or all of their rent subsidized by federal funding will not see their housing jeopardized in the event of a future shutdown of the federal government. Vice Mayor Simmons
3. That the City Manager is requested to confer with the appropriate departments and local civic programmers such as Code for Boston as to the feasibility of developing an interactive map that shows the location and rationale of ongoing construction work throughout the City. Councillor Cheung
Withdrawn by Councillor Cheung
4. That the City Manager is requested to confer with MBTA officials as to the feasibility of posting weather-proof signage at eliminated and moved bus stops in the months following route adjustments. Councillor Cheung
5. That the City Council go on record re-filing a petition to amend the Zoning Ordinance in Section 17.20 to increase the setback requirement abutting Linear Park and to clarify form and density language with the residential neighborhood. Councillor Maher
6. That the City Manager is requested to develop a coordinated effort to address the issue of rodent activity and provide help for homeowners who are dealing with this ongoing problem and the City Manager is requested to provide an update to the City Council on the progress being made to address the issue of rat infestation in neighborhoods across the City. Councillor Maher
7. That the City Manager be and hereby is requested to confer with the Department of Public Works on the possibility of installing benches along the pathway leading from Clifton Street to Russell Field. Councillor Maher
8. That the City Manager is requested to report back to the City Council on exploring the possibility of enacting a moratorium or other mechanism including a possible ordinance change restricting new cell phone towers until such time that the City has a clear policy on placement of such towers in residential neighborhoods and a clear process for alerting neighbors of the installation of these towers and ensuring that their feedback is heard before the towers are installed. Councillor Maher
COMMITTEE REPORTS
1. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Councillor Leland Cheung, Chair of the Cable TV Telecommunications and Public Utilities Committee for a public meeting held on Oct 1, 2013 to develop an open data ordinance for the City of Cambridge.
2. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Craig Kelley, Chair of the Public Safety Committee, for a public meeting held on Sept 4, 2013 to discuss the future of public safety efforts and investments in the City of Cambridge.
Charter Right - Kelley
3. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Kenneth E. Reeves, Chair of the University Relations Committee, for a public meeting held on Dec 7, 2012 to tour Harvard University.
4. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Kenneth E. Reeves, Chair of the University Relations Committee, for a public meeting held on Mar 5, 2013 to tour Lesley University.
Amended
5. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Kenneth E. Reeves, Chair of the University Relations Committee, for a public meeting held on Apr 5, 2013 toured the campus of the Massachusetts Institute of Technology (MIT).
HEARING SCHEDULE
Mon, Oct 21
5:00pm Special Presentation to the 2013 Cambridge Food Heroes. (Sullivan Chamber)
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Oct 28
5:30pm Roundtable/Working Meeting between the City Council and the School Committee to discuss the coordination and administration of after school programs and activities. No public comment. No votes will be taken. Meeting will not be televised. (Sullivan Chamber)
Mon, Nov 4
5:30pm City Council Meeting (Sullivan Chamber)
Thurs, Nov 7
4:00pm The Ordinance Committee will conduct a public hearing on the petition received from Boston Properties to amend the Zoning Ordinances and Zoning Map in the Ames Street area. This hearing to be televised. (Sullivan Chamber)
Fri, Nov 8
9:30am The Government Operations and Rules Committee will conduct a public meeting to discuss City Clerk's Office staffing. (Ackermann Room)
Mon, Nov 18
5:30pm City Council Meeting (Sullivan Chamber)
Wed, Nov 20
4:00pm The Ordinance Committee will conduct a public hearing on a petition by the City Manager to amend the Zoning Ordinances to define and list Registered Marijuana Dispensary, delete Section 11.700 and create a new Section 20.700 entitled Medical Marijuana Overlay Districts. This hearing to be televised. (Sullivan Chamber)
Fri, Nov 22
9:30am The Ordinance Committee will conduct a public hearing on an amendment to the Municipal Code by adding a new Chapter 8.68 entitled Concussion Prevention and Management in Youth Activities at City Facilities. (Sullivan Chamber)
Mon, Nov 25
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 2
5:30pm Roundtable/Working Meeting with the Affordable Housing Trust. No public comment. No votes will be taken. Meeting will not be televised. (Sullivan Chamber)
Wed, Dec 4
4:00pm The Ordinance Committee will conduct a public hearing on an amendment to the Municipal Code in Chapter 8.28 relating to smoking in public parks. (Sullivan Chamber)
Mon, Dec 9
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 16
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 23
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 30
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Jan 6
10:00am CITY COUNCIL INAUGURAL MEETING (Sullivan Chamber)
Mon, Jan 13
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Jan 27
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 3
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 10
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Feb 24
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 3
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 10
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 17
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 24
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Mar 31
5:30pm City Council Meeting (Sullivan Chamber)
TEXT OF ORDERS
O-1 Oct 21, 2013
VICE MAYOR SIMMONS
WHEREAS: It has come to the attention of the City Council that municipal employees have been experiencing great difficulty finding adequate daytime parking, for work purposes, in Area IV, and that there is a general scarcity of residential parking spaces for residents in this part of the city; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the Director of the Traffic, Parking and Transportation Department and other relevant City personnel and City partners and report back to the City Council potential solutions for the municipal employees community members that are having difficulty finding parking in Area IV for work purposes.
O-2 Oct 21, 2013
VICE MAYOR SIMMONS
WHEREAS: As the specter of the partial government shutdown extending into November loomed over the nation, some housing advocates raised concerns that federal funding for Section 8 rental vouchers would be impacted, potentially delaying thousands of Section 8 tenants in Massachusetts from being able to fully pay their rent; and
WHEREAS: An article published on the MassLive website on Oct 8, 2013 (which can be found at http://www.masslive.com/politics/index.ssf/2013/10/federal_funding_for_low-income.html) stated, "...the state will no longer be able to pay landlords rental assistance for low-income tenants if the government shutdown continues through the end of the month." Aaron Gornstein, Undersecretary for Housing and Community Development in Massachusetts, also states in this article that it is unclear whether this would lead landlords to initiate eviction proceedings against their Section 8 tenants; and
WHEREAS: While the City Council is among the chorus of those who are grateful that the federal government shutdown was resolved last week, the episode highlights the need for the City to have contingency plans in place to assist those Cambridge residents who would most immediately, and most severely, be impacted by a future shutdown of the federal government; and
WHEREAS: The City of Cambridge currently has over 2,500 apartment units that are partially funded through the Section 8 program. A plan is needed to ensure that the occupants of these units do not see their housing placed in jeopardy due to temporary shutdowns of the federal government like the one this nation just experienced; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the appropriate City personnel, City partners, and the Governor's Office to develop a contingency plan to ensure that those Cambridge residents who see part or all of their rent subsidized by federal funding will not see their housing jeopardized in the event of a future shutdown of the federal government; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward suitably engrossed copies of this order to Greg Russ, Executive Director of the Cambridge Housing Authority; Peter Daly, Executive Director of Homeowners Rehab, Inc.; Deborah Ruhe, Executive Director of Just-A-Start Corporation; Governor Deval Patrick; the entire Cambridge delegation to the State House; and Aaron Gornstein, Massachusetts's Undersecretary for Housing and Community Development, on behalf of the entire City Council.
O-3 Oct 21, 2013 Withdrawn by Councillor Cheung
COUNCILLOR CHEUNG
WHEREAS: Many Cambridge residents have expressed concern over the high volume of construction that is currently in progress throughout the City; and
WHEREAS: Although the Department of Public Works provides an informative listing of current construction efforts on its website, an interactive map may enable residents to have a clearer understanding about the location and purpose of ongoing construction work by providing them with a spatial understanding about where certain projects are taking place in the City; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments and local civic programmers such as Code for Boston as to the feasibility of developing an interactive map that shows the location and rationale of ongoing construction work throughout the City and report back to the City Council.
O-4 Oct 21, 2013
COUNCILLOR CHEUNG
WHEREAS: It has recently come to the attention of the Cambridge City Council that the MBTA recently made efforts to improve the quality of service that customers receive on routes designated as "Key Bus Routes"; and
WHEREAS: While these service adjustments have been made to enhance customer comfort, convenience, safety, and accessibility while making the bus service more reliable, many stops have been eliminated on key bus routes; and
WHEREAS: Eliminating or moving stops without appropriate signage indicating of such will ultimately result in confusion amongst bus-riders in the months after the changes; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with MBTA officials as to the feasibility of posting weather-proof signage at eliminated and moved stops in the months following route adjustments and report back to the City Council.
O-5 Oct 21, 2013
COUNCILLOR MAHER
WHEREAS: A zoning petition was filed by John Walker, et al to amend Section 17.20 of the Zoning Ordinances of the City of Cambridge to increase the setback requirement abutting Linear Park and to clarify language defining "form and density comparable with the residential neighborhood" by limiting the number of units in a single structure; and
WHEREAS: The petition was referred to the Planning Board and Ordinance Committee for hearing and report at the City Council meeting of July 29, 2013; and
WHEREAS: The Planning Board held a public hearing on the petition on Oct 1, 2013 and there has been no report from the Planning Board received to date; and
WHEREAS: No public hearing was held by the Ordinance Committee within the prescribed period of time; now therefore be it
ORDERED: That the City Council go on record re-filing a petition to amend the Zoning Ordinance in Section 17.20 to increase the setback requirement abutting Linear Park and to clarify form and density language with the residential neighborhood; and be it further
ORDERED: That the petition be referred to the Planning Board and Ordinance Committee for hearing and report.
O-6 Oct 21, 2013
COUNCILLOR MAHER
WHEREAS: Residents in several neighborhoods across the City are reporting an increase in rodent activity; now therefore be it
ORDERED: That the City Manager be and hereby is requested to develop a coordinated effort to address this issue and provide help for homeowners who are dealing with this ongoing problem; and be it further
ORDERED: That the City Manager be and hereby is requested to provide an update to the City Council on the progress being made to address the issue of rat infestation in neighborhoods across the City.
O-7 Oct 21, 2013
COUNCILLOR MAHER
ORDERED: That the City Manager be and hereby is requested to confer with the Department of Public Works on the possibility of installing benches along the pathway leading from Clifton Street to Russell Field.
O-8 Oct 21, 2013
COUNCILLOR MAHER
WHEREAS: There have been several recent applications for new cell phone towers in Cambridge; and
WHEREAS: Some of these sites are either on residential buildings or directly abut residential neighborhoods with neighbors feeling they were given little advance notice; now therefore be it
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on exploring the possibility of enacting a moratorium or other mechanism including a possible ordinance change restricting new cell phone towers until we have a clear policy on placement of such towers in residential neighborhoods and a clear process for alerting neighbors of the installation of these towers and ensuring that their feedback is heard before the towers are installed.
TEXT OF COMMITTEE REPORTS
Committee Report #1
The Cable TV, Telecommunications and Public Utilities Committee conducted a public meeting on Oct 1, 2013 beginning at 7:18pm at the Microsoft New England Research and Development Center, Thomas Paul Room, One Memorial Drive, Cambridge, Massachusetts.
The purpose of the meeting was to develop an open data ordinance for the City of Cambridge.
Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Lisa Peterson, Deputy City Manager; Mary Hart, Chief Information Officer, Information Technology Department; Rebecca Rutenberg; and Paula M. Crane, Administrative Assistant, City Clerk's Office.
Also present were Thad Kerosky, Ari Lev, Curt Savoie, Data Scientist, City of Boston, Calvin Matcalf, Lynn Chen, Marguerite Nyhan, MIT; Dan O'Brien, Research Director, Boston Area Research Initiative; Matt Cloyd, Metropolitan Area Planning Council; Sarah Laplante, Jessica Chengschrepe, ISite Design; Dave Rafland, Michael Wissner, Wissner Research; Beau Lyle, Kristen Merrill, Emily Dirsh, Red Hat, Inc.; Nick Doiron, GIS Fellow, Boston; and Harlan Weber, Organizer, Code for Boston.
Councillor Cheung convened the meeting and welcomed the attendees. He stated that the Cable TV, Telecommunications and Public Utilities Committee has held a series of meeting to draft an open data ordinance for the City of Cambridge (Attachment A). Councillor Cheung stated that the meeting would start by reviewing the changes that have been made to the draft since the last open data meeting.
Councillor Cheung noted that the first change was to clarify the role of narrative in the ordinance's definition of data, located in 2.126.020.C. The updated draft removes the explicit exclusion of narrative formats from the definition of data. We recognize that in some instances, narrative may be helpful to understanding a data set, so we do not want City staff to feel as if they are prohibited from releasing narrative information when appropriate. Calvin Metcalf asked for clarification about why this change is necessary and whether non-data was subject to the same machine readability standards as data. Rebecca Rutenberg stated that the revisions to this section occur because while we do not want to encourage the use of narrative formats when more granular methods are appropriate, we want to stress that City staff may voluntarily include this in their data when necessary. She asked what language changes would be more helpful. Calvin stated that it would be helpful to have a more formal definition of non-data and asked that narrative forms be machine readable and non propriety. Rebecca stated that a potential change would be to amend the text to read "including, when appropriate, narrative in machine readable text".
Councillor Cheung stated second change is to the definition of machine readable in 2.126.020.E. Rebecca said that this change was made because we do not want to tie the ordinance to a particular data output format that may become obsolete as technology evolves. It is important that whatever format is suggested is structured to allow automated processing. We do not want to encourage data to be submitted as scanned PDFs.
Rebecca noted that the third change was made under the definition of protected data number four. At the last meeting, many people expressed concern that defining protected data as data that is stored on a City-owned personal computing device or portion of a network that is assigned exclusively to a City employee could unintentionally become a safe harbor for data that employees do not want to release on a personal computer. To address that concern, the language was changed to specify that this should be data that is only found on a City-owned personal computing device or portion of the network that does not exist in other locations, such as works in progress. This should not exclude a data set simply because it is stored on a City computer. Michael Wissner stated that defining access to data by where it is stored is problematic. While the current definition includes data on a computer or a portion of the network, it does not make reference to data stored in the cloud or over GoogleDocs. In the current ordinance, data in the cloud would not be protected by this provision. Curt stated that this provision as written would be particularly problematic if it were ordained in Boston, as most work is done on GoogleDocs. Councillor Cheung stated that he would like to see a provision for this. Ari Lev stated that it is important to remember that data that would already be exempted by public records law on City-provided computers for employees would still not be subject even if this line did not exist. It also specifies City-owned computing and City employee. Rebecca stated that this item will be reviewed and may be stricken.
Rebecca stated that Change #4 was to Open Data Accessibility, Letter F. This change allows the Open Data Review Board to determine how granular the data should be. Granular data would ideally be as basic as possible so that people can do what they want with the data.
Rebecca stated that Change # 5 is in Public Data Access, A. This gives the Information Technology Department the responsibility of providing and managing a website for the data.
Rebecca stated that Change #6 is in Public Data Access, C, to specify that the data be provided free of charge. In his submitted comments, John Hawkinson noted that it the usage of and/or in this paragraph is confusing and not appropriate. This change will be fixed. Calvin asked whether this section should specify that there are no use restrictions on the data. Examples of use restrictions include whether or not people can use the data to make apps and then charge for them, require users of their apps to click through a Terms of Service or agreement sheet before using the app, or whether all usage of the data must refer back to where the data originated from. Michael Wisner stated that the City should probably look at a GPL or MIT License. Calvin stated that the City should reference the open data site currently available from the White House, where there was discussion as to whether it was feasible to use open source licenses for their data. It doesn't seem that you can put any open source license on governmental data but that will not stop people to make a click through before accessing data. Councillor Cheung stated that we will not specifically outline use restrictions in the ordinance, but will not tie the ordinance to having no use restrictions should problems arise in the future.
Rebecca stated that Change #7 is in the Procurement section of the ordinance. In the last open data meeting, Curt Savoie provided interesting comments about the issue that arises with data ownership in third-party contracts. We have changed the ordinance to ensure that the Purchasing Agent can stipulate in contracts with external vendors, when appropriate, that the City retains ownership of all data collected.
Rebecca stated that the last set of changes was related to Open Data Review Board's composition, powers, and responsibilities. In the last meeting, people expressed that they felt at least one member of the public should sit on the Open Data Review Board. This language has been changed to allow the City Manager to appoint a member of the public with a one year term, and that there should be no individuals appointed that are acting on the behalf of a corporation. In his written comments, Saul Tannenbaum pointed out that the language as written makes it appear that there would only be two members of the Open Data Review Board. This is not the case and the language will be changed to reflect that. We also want to be sure that the City Manager will report annually on the implementation of the ordinance not just to the City Council, but to the public, as well. Calvin noted that the report should be provided in an open format. Ari asked for clarification of the language "individuals acting on behalf of a company". Rebecca noted the difference between an individual who was acting on behalf of a large software company in their role on the Open Data Review Board, which would be prohibited, and an individual who happened to work for a large software company but lived in Cambridge and was acting individually, which would be allowed. She noted the need to further clarify this and determine whether it should be included. John Hawkinson provided valuable feedback about this in his written comments.
Rebecca then noted that although all of the changes to the ordinance had been addressed, there were a few other topics in the ordinance on which feedback would be welcomed. She spoke about the definition of "data" and "data sets", which currently do not include image files such as designs, drawings, maps, photos, or scanned copies of original documents. She noted that nothing in the ordinance prohibits City staff from releasing this information and that she feels the language as written encourages City staff to open the information when appropriate, but that including it as a data type may make it okay for information to be submitted in a format that is not machine readable. She asked for comments. Curt Savoie stated that excluding maps could be a concern, referencing multilayered GIS data. Calvin noted many different types of files and data used, including geospatial data.
Rebecca stated that people have been concerned about definition of protected data, specifically that it is overly prohibiting. We want to be sure that all data that is released does not jeopardize or have the potential to jeopardize public safety and that City staff can feel comfortable when they release data by knowing that they are abiding by a set of formal guidelines to protect the public interest. This comfort level is key in assisting them in transforming from data guardians to data stewards.
Curt stated that many of the things that are restricted in Protected Data would otherwise be restricted by other laws in Massachusetts, including Massachusetts Public Records Law and HIPPA. Where the uncertainty lies is in the other data - data that could be released that has never been released, and gets defaulted to a place of "no" as opposed to a place of "yes." There are a lot of things that are open to interpretation.
Lisa Peterson stated that from an administrative perspective, to default to yes can be a mentality that is viewed by some as very threatening. Custodians of data are nervous about making data open. She noted the importance of a cultural shift when thinking about open data. Stating that all data is open may create a negative reaction to the policy. There needs to be some level of comfort as it relates to this ordinance. Ari agreed that there needs to be change in the mentality when approaching open data. Calvin stated that in his experience, when you put hurdles before people to classify something as protected data, they become more resistant to restricting data. When it is easy to say something is protected data, they can do it without thinking twice.
Curt stated that it comes down to changing the culture and the definition of what it means to be a data steward. If keeping data under lock and key because not doing so would be a hazard to public safety and welfare, that is one thing. It is another to not do so because of the fear of a story leaking in the press or a department being bombarded with calls asking about the data. Stewardship does not mean locking down everything. He stated that a steward should be responsible to act in the public interest in order to publish information. He stated that teaching people about their own data is an important part. Often times, they are unaware of what lies within their data set and what they can do with it. If the mentality is always to default to no, you will never get full value of your work and use it to its utmost potential. Ms. Peterson stated that it is not the intent of the City to give the impression that it is locking down data. She noted that the City wants to be thoughtful about what data sets are available.
Curt stated that once data is more regularly shared, there will be more feedback to use to determine which data sets are appropriate. Being a steward is about getting the staff involved and engaging with people in the community who want to use available data. It is an opportunity to bring the value of data full circle. It is important to make the data a partnership.
Harlan stated that just received a request from Launch Academy who would like to work with him on a civic project. He stated that he would love to utilize this group on a project for the City of Cambridge but noted that he needs to be properly armed to do this. This is another form of direct engagement with a developer.
Dan O'Brien stated that there is a lot of wiggle room for a City employee who wants to classify a certain data set as "protected." He asked what the role of the Open Data Review Board in determining what information is protected, and expressed his desire for the Board to play a mediating role. Rebecca noted that it is the intent of the ordinance for the Open Data Review Board to make determinations about what data should be protected and what must be released. Ms. Peterson stated that the City can be more explicit in the language relating to the Open Data Review Board and determining what is "protected" information.
Dan stated that there are many different fields within a database. Maybe the Open Data Review Board could be a facilitator in determining what fields can go and what fields cannot regarding the dissemination of information. There should be regular checks to ensure that protected data is not being released unintentionally.
Lisa Peterson spoke about rules and standards regarding information that should not be available.
Thad Kerosky stated that he would like to see language to define the role of data steward. That is a motivating factor behind the ordinance. Ms. Peterson stated that this is a good point.
Curt stated that if a department says "no" to everything, this will make for an adversarial atmosphere. Harlan stated that it must be a partnership between the Open Data Review Board representing the citizenship and the Department head representing the City. Calvin stated that citizens own the data.
Curt stated that Chicago has a departmental liaison that has had specific training of the laws and would have knowledge of their data. This is how Boston has dealt with their data portal. He has trained the departments which helps to maintain the comfort level. Providing training for department liaisons as to what can be published, what is prohibited, and how to classify the gray areas will make people feel more at ease and make qualified decisions.
Ari stated that additional details and clarification as it relates to the Open Data Review Board and the policies of the board such as timelines for review, etc. will alleviate staff concerns.
Councillor Cheung stated that the City is not trying to be overly prescriptive in the ordinance to allow the City Manager to make changes to the structure of the Board once we finds out what is most effective. Ari stated that if a City employee determines that a request for data falls into a gray area, it is important to know the structure of how the Open Data Review Board will move forward in determining if said data should be open or protected. Ms. Peterson agreed that it is important to be clear regarding the policies of the Open Data Review Board but she would not want that level of detail included in the ordinance because there are many steps when changes need to be made when amending an ordinance of the City of Cambridge. Ari stated clear structure alleviates anxiety around the process. Ari stated that if this information is not specified in the ordinance, the City should promulgate a process. Councillor Cheung stated that the process should be defined by the City Manager.
Calvin noted that the definition of CSV should be altered to include that it is a file type. JSON is another type that may be worth including. Rebecca stated that definition A for API and B for CSV had been included because they were previously used in the definition of the term machine readable. Because the definition of machine readable has been changed, these definitions are no longer necessary. Curt stated that as long as machine readable is covered, this should not be an issue. Calvin stated that it may be helpful to include language that would allow the Board to stipulate the most up-to-date and widely-used file formats. Rebecca stated that this language change could be included under Open Data Accessibility F, which allows the Open Data Review Board to determine granularity.
Kristen asked if it would be better to use the term structured text for machine readable.
Ari stated that another concern is that sometimes, although the data is machine readable, it is not human understandable. Matt Cloyd stated that MAPC database titles are limited to 80 characters, so when they are made public, a metadata file will be published as well so that people using the data set can best understand it. Including metadata would be helpful.
Harlan stated that some of the language in the ordinance is flexible and questioned what constitutes a "reasonable or best effort?" He asked how to evaluate whether someone has made their best effort. What is a "significant amount"? When these are used, how do you determine that these are grounds for protecting a data set? Mary Hart stated that a large determinant in making these decisions is what is financially prudent at the time, which often cannot be defined because it changes based on the budget of the City. Rebecca stated the Open Data Review Board would provide detailed responses as to why a certain data set was classified as protected due to undue administrative or financial burden. Similar to Freedom of Information Requests, Rebecca explained that it would be the lowest paid city employee capable of performing said research in addition to other potential costs. These costs would all be detailed at length.
Dan stated that one idea is if the board comes across a dataset that is undue burden, it might be good idea to consider engaging the hack or academic community to contribute to the process of making that data useable. Depending on content, you could find researcher who would like to take the time to help manage this. Curt stated that it is a good thing to empower employees to provide messy data. Rebecca stated that when determining which resident to select for the Open Data Review Board, it is her hope that the City Manager would consider the connection to the tech and civic innovation communities. Someone with knowledge would be beneficial in this respect.
Thad noted that the City should consider keeping the definition of API so that it can be used in language re: username and password in Public Data Access C.
Councillor Cheung asked about any other issues that should be areas of discussion.
Rebecca stated that Councillor Cheung is interested in submitting a communication in when the ordinance is submitted such as an "Open Data FAQ". She wants to be sure that the Council and the public has resources at their fingertips to understand what is being suggested by the ordinance. This communication could include questions including "What is open data? How is it used? Is it different from big data? What data is private?". She stated that can understand why the technical wording can be intimidating to people. Harlan stated that a lot of questions are answered on data.gov. Nick Doiron spoke about the Sunlight Foundation's ‘5 reasons not to open data', which provides informative details to demystify the five most common reasons people are afraid of opening data. They have good responses to questions.
Councillor Cheung stated that it would beneficial if informational meetings could be scheduled with City Councillors to provide information and answer potential questions that City Councillors may have. Dan added that it would be beneficial to have some of the examples of sites that CFB has built with open data as well as an active demonstration. Rebecca stated that she is happy to assist in coordinating many of these meetings.
Councillor Cheung submitted communications from Saul Tannenbaum and John Hawkinson to be added into the record (Attachments B and C).
Councillor Cheung stated that legal review of the ordinance is forthcoming and spoke of next steps for submittal of this ordinance to the City Council.
Harlan stated that he has asked for feedback and commentary on the draft ordinance from Code for America Captains across the country by providing them with the link to the GoogleDoc.
Councillor Cheung stated that he would like this ordinance to be in place by year end.
Councillor Cheung thanked all attendees for their participation.
The meeting adjourned at 8:28pm.
For the Committee,
Councillor Leland Cheung, Chair
Committee Report #2
PUBLIC SAFETY COMMITTEE
MEETING PURPOSE
To discuss the future of public safety efforts and investments in the City of Cambridge.
MEETING DETAILS
Date and Time: Wed, Sept 4, 2013 at 9:34am
Location: Sullivan Chamber
ATTENDEES
Councillor Craig Kelley, Chair; Vice Mayor E. Denise Simmons; Mayor Henrietta Davis; Councillor Minka vanBeuzekom; Richard Rossi, City Manager; Lisa Peterson, Deputy City Manager; Paula Snow, Acting Director of Emergency Communications; Robert Haas, Police Commissioner; Stephen Ahern, Deputy Superintendent of Police; Paul Ames, Deputy Superintendent of Police; Gerald Reardon, Fire Chief; Claude Jacobs, Chief Public Health Officer, Cambridge Public Health Alliance; Alexandria Donovan, Domestic Violence Coordinator, Cambridge Public Health Alliance; John Nardone, Deputy Public Works Commissioner; and Donna P. Lopez, City Clerk.
MINUTES
Councillor Kelley convened the meeting and stated the purpose. Councillor Kelley opened and closed public comment as no one appeared. He was struck by a comment made by Commissioner Haas at a Police ceremony in that the face of Cambridge policing has changed with the marathon bombing occurrence. There have been Public Safety incidents such as Super Storm Sandy, Newtown, Connecticut shootings which had an impact on public safety, significant blizzards that had an impact on transportation, the Marathon and post Marathon bombing, a shooting at MIT - all occurred in a space of 9-10 months. Abnormal events keep happening and are not abnormal anymore. He stated that this about the future of public safety. This is about police, fire, emergency communication efforts. For professionals who do this for a living there is disconnect between the professionals and the public. This is the reason for this important discussion.
Mayor Davis stated she is interested in how communication works in crisis situations for the City Council. What can the City Council or need to know. She wanted to see a protocol developed within the City on communication. She is interested in how the City Council wants to be communicated with and the best way for the City administration to achieve this.
Vice Mayor Simmons shares the same viewpoint. There is no central point for informational contact. Whoever initiates the event is the contact person. There has to be a central point of contact for these events. She would like this person in the City Manager's Office. The office of the Mayor changes and each Mayor has different operational styles so this is not the best placement for this contact person. She would like a central point of contact for the public. It is too decentralized. This must be seamless as possible for the public.
Councillor vanBeuzekom stated that she thought the meeting was about prevention or investments made in setting up systems to make the City safer. She thought it was about lighting, emergency call boxes and about the old fashioned alarms attached to them or sprinkler systems. She thought the meeting was an infrastructure type of meeting. Councillor Kelley commented that this is the reason to have these discussions. Infrastructure means different things to department heads versus the City Council. There are many ways that there can be misunderstanding. He feel that things will change in a rapid way and the more the change is understood the better off the City will be.
Mr. Rossi spoke about how the Police, Fire, Traffic, Public Works and the Health Department coordinate with each other. Efforts are different after the situation. Cambridge has the best coordination, modern equipment and is constantly training. Cambridge has trained skilled professionals. This coordination becomes more difficult with outside communities and agencies. He spoke about situations that impact traffic and the bridge closing. In August a situation arose where a truck overturned and it had an immediate impact on traffic in Cambridge. He posed what if there was a water main break with this type of traffic situation how would Cambridge respond. All departments are trained and work together at all levels. We can discuss what is learned and different ways to handle things. He does not see the roles changing.
Mr. Rossi stated that he feels it is the City Manager's responsibility to communicate the information. He stated that with all due respect he does not see the Mayor's Office being the office to disseminate information. The Mayor needs to know the information and certainly should contact the City Council. He is working to develop a bigger, better communication plan for the City. An Information Officer is being recruited. Since July he has attempted to communicate information to the City Council. He may not want all information made public. He and the City Council need to discuss this fine line. He cannot give out all the information that the City Council or their constituents want. He spoke about two fatal events and the fact that the events were not linked. There are privacy concerns. He invited the City Council to talk to the City Manager or the Deputy City Manager. He stated that during the Marathon situation Norfolk Street was blocked off and people were asking for information. He stated that he was trying to give out information that he could, but investigative information cannot be made public. He wants to ensure that the information disseminated is good information. This aspect needs to be worked on and all must be respectful. The Police and Fire are trying not to create alarm in the City. In a blizzard or administrative situation the information starts at Public Works. Public information is the responsibility of the City Manager. He will get information to the Mayor.
Commissioner Haas stated that it is critical that information in an investigation is factual. The early information is generally wrong so he wants to make sure information is factual. The City does not want to create undue public safety concerns. There is concern for privacy, confidential or investigative issues.
Councillor vanBeuzekom agreed that the responsibility for information communication is with the City Manager. She also supported have a protocol developed. She is thrilled that there will be a separate communication office in City Manger Office. She stated that the City Council does have a role to play. The City Council can be vehicles to alleviate the public fears. Mr. Rossi stated that he has tried to do this. This responsibility is in my job description. If you have not received information from the City Manager's Office then the information cannot be made public at this time. He does not want information pushed out to the public that is not factual. When the City Manager receives information it goes to the City Council, to the departments and to the public. Councillor vanBeuzekom stated that updates from Public Works and the Tweets from the Police Department are helpful and so easy to use.
She stated all are using technology and social media more and better. Mr. Rossi stated that information will not be held back; when it is available it will be provided by the City Manager.
Councillor Kelley stated that this is a good discussion. If he receives information he will pass the information on unless he is told not to. He wants to learn what things look like, what training will be provided and what will be purchased. If it is expected for a Police Officer to enter a school to neutralize a shooter what are the expectations. What are the training expectations and the expectation for various departments? How did things change for public safety and how is the future looked at in Cambridge for public safety.
Mr. Rossi stated that he would yield to the experts on how the world has changed. Commissioner Haas spoke about what has been learned and how we perceive going forward. He stated that when any event occurs there are lessons learned. He attends conferences and asks not what happened, but rather what worked well and what would have been done differently. About the Marathon, this event was a two week event, it did not hit Cambridge until Apr 18th, but the Police were involved previously. It hit Boston from Apr 15. There was heavily reliance on the special response team. He was in Washington at a conference and there was intrigued about the collaboration integration of the Police and Fire departments. Firefighters are not sent into hot zones. Since the Marathon bombing the hazmat and bomb technicians are connected and respond to situations. During the Marathon the Police Unit and the Fire Unit worked together for sixteen hour shifts. There were responses to 200 suspicious packages made at the Marathon. The bomb squad is a more critical team and they provide bomb sweeps. There are only four certified bomb squads in state. They are Boston, State Police, Bedford and Cambridge. He wants to add K-9 dogs to work with the bomb team.
Chief Reardon stated that the concentration is on equipment and needs. When an incident happens you cannot wish you had what you needed. You need to anticipate the needed equipment. Cambridge has unique infrastructure, subway, malls etc. A lot of time is spent reviewing the strengths and weaknesses. He spoke about analysis material that may be hazardous materials. A new hazmat a truck has been received which is smaller and has better capabilities. After the Marathon the tactical medics work collaboratively and there is a high level of trust. The necessary equipment is provided. He spoke about equipment anticipated regarding ethanol transportation. Communication is the pitfall for any major event. The new communication system is being tied into the state wide system so that there can be deployed. All these processes have been years in the making and now we need to continue to strengthen teams and equipment. Equipment is used for all hazards and is used every day.
Mr. Rossi spoke about the departmental leadership, whoever takes the lead, there is confidence in the leadership and the cooperation and collaboration efforts and it is seamless.
Councillor Kelley spoke about money received from the Urban Area Initiative grants. Chief Reardon stated that funding comes in from Urban Area Initiative grants for the Fire Department. Councillor Kelley stated high profile events expect professional response. He stated his concern is with resources, training on equipment which is not traditionally used for their jobs. Every department has a big role to play in the City in any given situation. What are the physical changes in training asked Councillor Kelley? Mr. Rossi stated that annually there is in-service training in each department involving safety matters. This is done to allow the day-to-day operations to continue.
Commissioner Haas stated every piece of equipment is used every day; it is not purchased to be stored. When it is needed it is elevated to the use. As world changes we need to be able to protect the City to prevent or mitigate as quickly as possible. He spoke about shooting situation at MIT and training on active shooter training so that the threat can be neutralized. The threat is neutralized by the officer who first arrives on the scene. MIT officers and the Police officers proceeded to neutralize the threat. One of the lessons learned from the Marathon was that Police and Fire employees were put under stress and were not allowed to decompress after incidents, but it is given priority now. Officers are trained to help officers decompress after critical events.
Chief Reardon stated that equipment is not used under all situations; training is done and sustained as well as the training and the maintenance of the equipment. This maintenance has a cost. Marathon bomb paramedics units were sent in to support Boston and this service needed to be maintained for the remainder of the City. You cannot strip all services to go to another event.
Mr. Jacobs, Chief Public Health Officer, spoke about this being National Awareness Preparedness month. He stated that Public Health supports non-traditional responders such as Schools, Public Works or Human Services. The Public Health makes sure that the training occurs and ICF training has to be learned. Cambridge's Health Department is the second largest public health department in Massachusetts. In Massachusetts there are 350 different Public Health configurations. Nationally there are standards. We are civilians with no equipment. The Public Health supports the first responders in the "ripple" effects. Public Health supports what happens in schools. He stated that one-half of the Public Health staff is nurses. The Public Health Department defers to the Police and Fire Departments. Public Health supports extreme weather events and acts of terrorism. The Public Health is less visible. Public Health is to respond to deploy limited assets. He spoke about the mental health needs assessments. Mental and emotional stability is a priority. Public Health does not get in the way but rather supports public safety and concentrates on public health. He spoke about the downside of technology. Information is disseminated too quickly and some of the information is misinformation. Public Health needs to assess the needs in order to see what needs to be done to support the public health.
John Nardone, Deputy Public Works Commissioner, stated that Public Works is unique and is a support system to City departments and to first responders to extreme weather events. Public Works supports Police and Fire Departments in special events. He stated that since the Marathon incidents some of the little thinks done by Public Works have changed. He spoke about trash collection and recycling. Public Works is discussing the types of bags used. Public Works has been asked to deploy equipment differently. He spoke about departmental coordination around public safety on the Western Avenue Street Project. Public Works has an engineer who responds to the Fire Department to ensure that hazardous material does not get into sewer or storm drain systems. He spoke about weather events and trash collection. The City Manager decided years ago that it was not a good idea to put plows on rubbish trucks. Marathon event affected trash collection. The City departments heads and the City departments work well together. There are not many Public Works Departments who get into safety events. Snow events have all departments helping Public Works to clear streets. Mr. Rossi stated that it is not about catastrophic events; it is usually small events. There is a good protocol in place. The City responds to make sure things are done properly and according to the law. He stated that there are many examples of how the City responds to resident's requests. He stated that he is very proud of the responsiveness of the City. Ms. Peterson added the issue of a major infrastructure event. There is a coordinate effort if there is a water main break between the Public Works and the Water Department as well as with the Police and Fire Departments in executing a response.
Paula Snow, Acting Director of Emergency Communications, stated that ECC coordinates with Police and Fire. There was a 911 grant received for training on active shooter events. She stated that ECC actively participates in drills with the Fire and Police Departments.
Councillor vanBeuzekom asked Mr. Jacobs about prevention. Mr. Jacobs stated that messages on website and is pushed out to schools networks and organizations. Drills and trainings are done at Public Health. He spoke about personal preparedness for the residents. Public Health supports public safety efforts. Mental health first aid is the newest training. Medical reserve corp. is a resource to Public Health. Councillor vanBeuzekom in terms of prevention she asked for examples. Mr. Jacobs gave examples on mosquitoes and lava treatment of storm drains. He spoke about messaging that is done by Public Health such as West Nile prevention and flu season. He spoke about flu season - it is being prepared to make sure there are vaccines for residents, health care providers, and employees.
Councillor vanBeuzekom asked Chief Reardon about the infrastructure and whether the City is prepared regarding water pressure, water and fire hydrants and whether there are sufficient hydrants in area such as Northpoint. Chief Reardon stated that all hydrants are tested each year. Cambridge has an excellent water system. In the future with expansion of a new building the developer is responsible to install the water line. The Fire, Public Works and Water Departments work collaboratively on the hydrants and the necessary infrastructure to ensure that all is in proper working order. If the hydrant is drained and maintained properly there will be no frozen hydrants.
Mr. Rossi spoke about water usage of the city which is much less today. Fire, Public Works and Water Departments have input into the development plans in the City. City has learned the importance of ensuring that hydrants are not a problem. Chief Reardon spoke about the fire emergency boxes are working; they are not used as much. Fire alarm box is maintained and will remain in place. This is not a cost factor and is an added safety feature.
Councillor Kelley asked Mr. Rossi where the Inspectional Services Department fits in term of building safety and maintenance. Mr. Rossi stated that the Columbia Street fire and after the aftermath of the fire the Inspectional Services Departments determines whether a floor or the entire building needs to be demolished based on the structural integrity of the building. The Inspectional Services Department (ISD) can order buildings to be boarded up and there is a process for this action. The ISD is on the scene for fires and on call with Public Works and Police. Councillor Kelley asked how ISD determines if a building is dilapidated and needs to be demolished. Mr. Rossi stated that the Building Codes give ISD the authority on buildings. Rodent control training and a pilot program to go on private property is ongoing. A determination is made by ISD, after inspection, to inspect for Housing, Plumbing, and Electrical Code violation. Councillor Kelley asked what codes ISD enforces. Mr. Rossi stated that Inspectional Services Department enforces the Building, Sanitary, Electrical and Plumbing codes. The Sanitary code regulates hoarding. There are also regulations that the Fire Department enforces. Councillor Kelley stated that ISD has authority under codes without going to the Fire Department. Mr. Rossi added that City electricians need a permit from ISD to ensure that work is inspected.
Councillor Kelley inquired how does one prepare for a situation like Super storm Sandy. Mr. Rossi asked Mr. O'Riordan to address flooding related issues. Mr. O'Riordan stated that a significant event has not been experienced like sandy. System wide failure and part of the adaptation plan has been looked at who would be impacted if a Sandy situation occurred. Concerned about electrical, telecomm and transportation would be impacted. He cannot say if sandy were closer to Boston what the impact would have been. System building is built on risk analysis. Infrastructure needs to be able to accommodate such events as climate change and larger storms. Chief Reardon events in NY he has ordered more emersion suits; small boats will be used to get to certain areas. Communication was devastated in NY; cell towers were lost. Cambridge has hardened these systems and there are backups. Commissioner Haas stated that in large scale events everyone in this room would be coordinating in the operations center. Emergency shelters are planned. Chief Reardon stated there is a mobile trailer with 10 cots. There are pet shelters which are required by federal law because in emergency situations people did not go to emergency shelters because they could not bring their pet. Who needs what and how can we help is being planned.
Councillor Kelley asked what is role of the Fire Department in a flooding situation. Chief Reardon stated that if there is flooding in basement a response is sent to render the building safe. The Fire Department does not pump water from private basements, but will shut off electric and gas. Councillor Kelley stated that if the Fire Department is not called can the Fire Department go into building. Chief Reardon responded that under law the Fire Department can enter a building to mitigate a hazard and it is on a call basis. If it is an electric meter NSTAR is called. The Fire Department can enter by force if there is a hazard. The Fire Department does not pump private property. Deputy City Manager Peterson stated that Public Works has assisted with pumping, mostly to clear a public line. Mr. O'Riordan stated that Public Works only assists to pump in extreme situations, but it is not done traditionally. Extreme situations that would become a safety situation then Public Works will pump. Mr. Rossi stated that the City does not pump private property. Discretion is used wisely. Chief Reardon spoke about the safety issue as it pertains to the structural integrity of the foundation of a building. Councillor Kelley commented that in the Super storm Sandy event what is the message that the City should be given to the public. How quickly would there be determination of deterioration in events such as Sandy. Mr. O'Riordan stated that on July 10th there was 4 inches of rain in hour in the Eastern section of Area 4. On Mar 14, 2010 the rainfall impacted Western area of the City. When the sea level rises for a climate change or a weather event, a tidal wave even 5-7 feet increase of water will overpower the Charles River. Increased water level on the Charles River is still unknown at this point in time. A Northeaster may be a more profound effect. There would be catastrophic flooding in the City. The Charles River and the Emilia Earhart dams were not built to sustain these effects. Councillor Kelley asked when is the time to tell the public to move in an event like Super storm Sandy. Mr. Rossi stated that there is a balance between panicking and paying attention. Mr. O'Riordan spoke about people occupy basements in living spaces and recovering from these events depends on isolating systems from these events. Councillor Kelley stated that he understands the uncertainty. He is concerned about evacuation. Ms. Peterson commented that weather forecasting has been more accurate. The plans for the worse case scenarios can be prepared. There is usually more time to plan and if there was a breach of a dam, evacuation would be planned. A long term vulnerability plan which the City is going through will provide more information then the adaptation plan can be put into place. The Adaptation Plan process will take 1-2 years... For short-term emergencies the City is as vigilant as It can be and can respond well to most circumstances. Mr. Rossi stated that individual home owners also need to take responsibility to be prepared. Councillor Kelley asked what the City can do to inform and assist people on what they can do. Mr. Rossi stated that sand bags are only a band aid. The City would make sand available to the public if this was an up and coming situation. Permitting of basement dwellings is done more diligently today.
Councillor vanBeuzekom questioned the Police Department about house security process. She asked if Public Works has a similar plan. Mr. O'Riordan stated that properties were visited by Public Works after the flood and suggested improvements were made to prevent flooding. Mr. Rossi commented that this is the City's best advice. Councillor vanBeuzekom stated that the Police model is good. Ms. Peterson stated that after the July 10th flooding event in basement it was learned that the flooding occurred because back flow preventers were installed improperly. Now the Public Works Department has developed a good informational piece on the installation of back flow preventers and when it is needed. She stated that ISD is distributing this installation information for back flow preventer.
Councillor Kelley spoke about the request that people stay indoors after the Marathon bombing because it prevented the Police Department from being distracted about little things. His is unsure whether the little things are being done and this is a public health message. Mr. Jacobs stated that messaging is for prevention and knowing the resources and providing them. Plans and processes are in place to look at gaps and strengths. The messaging is based on the event. Residents contact Public Health because of the event. Ms. Peterson stated that before major weather events there is good information put out by the Fire Department and Emergency Communications Center. Mr. Rossi stated that for the future information can be reviewed and informational tips can be made available. Chief Reardon commented that seasonal information is provided by the Fire Department. He spoke about how the events are solved in priority. Wire down is a common call and it is assessed. Electrical issues are the jurisdiction of NSTAR. Councillor Kelley asked if lint in dryers is a safety concerned. Chief Reardon stated that removal of lint from dryers is a regular maintenance issue; he cautioned against using plastic O ring. Councillor Kelley asked how often lint should be removed from a dryer. Chief Reardon stated that if a dryer is used heavily, lint should be removed often.
Councillor Kelley thanked all attendees.
ADJOURNMENT
On motion of Councillor Kelley the meeting adjourned at 11:30am.
For the Committee,
Councillor Craig Kelley, Chair
Committee Report #3
The University Relations Committee conducted a public meeting on Fri, Dec 7, 2012.
The purpose of the meeting was to tour Harvard University. The meeting convened in the Sullivan Chamber at 11:04am. The assembly was transported by shuttle to the Harvard Information Center for a welcoming reception.
Present at the meeting were Councillor Reeves, Chair of the University Relations Committee; Mayor Henrietta Davis; Councillor Minka vanBeuzekom; Councillor Craig Kelley; Vice Mayor Simmons; Councillor Marjorie Decker; Councillor David Maher; Robert W. Healy, City Manager; Richard Rossi, Deputy City Manager; Louis DePasquale, Assistant City Manager for Fiscal Affairs; Ellen Semonoff, Assistant City Manager for Human Services; Sue Walsh, Office of Workforce Development, Department of Human Services; Brian Murphy, Assistant City Manager for Community Development; John Clifford; Gerald Mahoney, Fire Department; and Donna P. Lopez, Interim City Clerk.
Also present were Mary H. Powers, Senior Director of Community Relations, Harvard University; Thomas L. Lucey, Director of Community Relations, Harvard University; Tanya Iatridis, Senior Director of Harvard University Planning; and Arty Alasti, 1200 Massachusetts Avenue.
Councillor Reeves convened the meeting and stated the purpose. He stated that the University Relations Committee is touring various colleges in the City because of the change in university demographics.
A map and itinerary was provided by Harvard University (ATTACHMENT A).
Harvard Information Center
The tour began at the Harvard Information Center.
Harvard Office for the Arts in Farkas Hall
Dana Knox gave an update on the Arts Program and a tour of the facility. He distributed material entitled Spring 2013 Harvard Theatre Season (ATTACHMENT B). It listed performances held at Farkas Hall, Agassiz Theatre, Loeb Mainstage and Loeb Experimental Theatre. Farkas Hall, formerly known as Hasty Pudding, was renovated. The front of the building maintained the historic facade and that portion of the building was renovated. The rear of the building was completely renovated. The theater was toured. The theatre is a 250 seat theatre. All theatre is performed by Harvard students. ART is a professional art group that works with students. It is a mentorship program. The Loeb Drama Center is owned by Harvard. All student productions are affordable. Mr. Rossi suggested adding the presentations held at Farkas Hall to the city calendar. Ms. Semonoff stated that she receives information on other activities in the City, but does not receive any information on the productions held here. It
would be good to distribute this information to the afterschool families. Mayor Davis commented that Cambridge just won the "most concerts held" award and she feels it is because of things held at Farkas Hall. Mr. Knox stated that Harvard wanted to create an undergraduate concentration in the arts, but due to economic conditions this has not happened. Mr. Lucey stated that quarterly all arts groups gather to connect with what is happening on campus. Every year during a weekend in April major art venues are held on campus.
Quincy House
Mark Johnson, Vice President for Capital Planning and Project Management, gave an update on the house renewal project. The construction site was the old Quincy House project and it is for undergraduate students. He explained the services provided the students. The housing site will be renovated; a comprehensive gut renovation. The building stock will be improved. McClintock House will be the next project. Dunster House, the first full house to be renovated, will be renovated next. The Quincy and McClintock are half house projects. Half houses only include the residential section of the houses. Full houses include the residential, master house, library and cafeterias. This housing renewal project will bring in $10 million in permit fees with 3600 construction jobs. Mayor Davis inquired about the type of roof on the Quincy House. Mr. Johnson responded that historic roofs on neo-Georgian houses are pitched and it is the goal to achieve historic preservation. It may take up to eight
years to complete the renovations on the neo-Georgian houses. The Inn at Harvard will be used as swing space for Dunster House and will remain a swing space until the housing renewal project is completed. Councillor Reeves explained that Harvard and Yale Universities were given funding to develop a system of housing. At Quincy House the master house is like a pent house.
Harvard Art Museum 32 Quincy Street.
Mark Johnson, Vice President for Capital Planning and Project Management, gave an update on the Harvard Art Museum construction project. The goal is to consolidate all art museums into one space. The front of the Fogg Museum will keep the historic façade, but the back is completely rebuilt. The Fogg Museum conditions were bad for the artwork. This project will remedy this and make art more readily accessible. There will be a glass roof over the art. November 2014 is the projected date for the opening.
Harvard Law School
Francis McCrossan, Administrative Dean of Harvard Law School, gave a tour of the Law School. The building was Gold LEED building. There were pictures of Barak and Michelle Obama and Deval Patrick as students at the Law School. The classrooms accommodate 80 students which the facility supports. The building is open, spacious, well lighted. It currently contains open space above the loading dock area with an additional open space area being constructed. It has a 700 car parking garage.
Reception held at the Stem Cell space began at 2:12pm.
Mr. Kevin Casey stated that Harvard values the relationship between the City and the university. These partnerships are important to President Faust and Harvard. President Faust has developed a partnership with MIT and Harvard. He introduced President Faust.
President Faust addressed the assembly. She thanked Mr. Healy for the partnership between City and Harvard. She praised the vote taken by the City Council appointing Mr. Rossi as the City Manager effective July 1, 2013 which will make the transition smoother. She wished Mr. Rossi much success. Each space visited today states what is important to Harvard. Harvard has renovated an 8,000,000 square feet of laboratory space. One thousand researchers work under the stem cell umbrella. Discoveries made here have an impact on all. One billion dollars has been given to 37 biotech companies; 34 with connections to Harvard. Harvard has collaboration with the Cambridge Public Schools in the sciences. She thanked the City for their support and look forward to continue working together.
Remarks were given by Kevin Eggan, Professor of Stem Cell and Regenerative Biology.
Cambridge is an attractive city for scientists and stem cell biology. This place is a conduit between stem cell biology and the arts and sciences. Science on aging is giving hope for rejuvenation. Very little is known about our brain cells and stem cell research is providing this information. The historical pursuit, the study of the embryo, ends up being important for the study of childhood development.
Remarks were given by Kathryn Hollar, Director of Educational Programs for the School of Engineering and Applied Sciences. She works on Project Teach which has a goal to increase the interest in Science for students in the Cambridge School system. Science is a key connector with the students. Ms. Hollar stated that she has been at Harvard and in Cambridge since 2003. She lives in Area 4. She spoke about the programs Harvard has with the CPS. Paid summer intern programs are offered to teachers. A new course started at Rindge is science and cooking. Food safe experiments are being conducted. The White House chef kicked off this program. There are twenty children participating in the program; 10 from Cambridge and 10 from Boston. The chef from Clover informed the students that as a chef he needs to know math and science otherwise he would just be just a cook. She spoke about the Science and Engineering Showcase. The entire eighth grade, 400 students, participated. The goal is to place more mentors, earlier into the Cambridge Schools. There is teacher professional development. She announced that May 12, 2013 is the date for the showcase for next year. Mayor Davis extended her thanks on the showcase. She stated that the enthusiasm on the showcase was fabulous.
Following the reception a tour was given of the Sherman Fairchild Labs.
A shuttle returned the assembly back to City Hall at 4:00pm where the meeting adjourned.
For the Committee,
Councillor Kenneth E. Reeves, Chair
Committee Report #4
The University Relations Committee held a public meeting on Tuesday, March 5, 2013 at 12:40pm in the Sullivan Chamber.
The purpose of the meeting was to tour Lesley University. The meeting convened in the Sullivan Chamber and proceeded by van to Lesley University for the tour.
Present at the meeting were: Councillor Kenneth E. Reeves, Chair of the University Relations Committee; Councillor Cheung; Councillor vanBeuzekom; Robert W. Healy, City Manager; Ellen Semonoff, Assistant City Manager for Human Services; Brian Murphy, Assistant City Manager for Community Development; John Clifford; and Donna P. Lopez, Interim City Clerk.
Also present was Bill Doncaster, Director of Public Affairs, Lesley University.
Councillor Reeves convened the meeting and stated the purpose.
Bill Doncaster, Lesley University led the tour. The tour began at the Doble Campus on Everett Street, where we were met at the Quad by Marylou Batt, Vice President of Administration and Selase Williams, Provost.
Provost Williams stated that there are 8500-9000 students of which 2/3 of the students are graduate students and 1/3 undergraduate. Lesley is 4 different schools: Lesley College, The Art Institute of Boston, the Graduate School of Education and the Graduate School of Arts and Social Sciences. There are 54 special needs student. When students come to Lesley they stay. Lesley Threshold graduates are employed by DHSP. He stated that he will work with the City on a partnership. Councillor Cheng asked about AIB acquisition. Ms. Batt stated that Art Institute of Boston (AIB) was merged with Lesley in1998-1999. The AIB was unique in that it is a nonprofit. The Art Institute of Boston at Lesley will change its name in the future. Average loan debt of Lesley student is around $21,000.
There was a tour of a resident's hall. The dorm was four years old, housed upper class students and was a suite style.
The tour continued and stopped on Mass. Avenue at the former North Prospect Congregational Church. Mr. Doncaster stated that asbestos removal is currently being done. Construction is planned to start next month. The building has to be jacked up and in August - September the Church will be moved over on the site. The Church was moved to its current location in 1860. This area in the future will be the old Sears building, a new arts center building and then the Church. Forty percent of the space in new building will be underground. The lots across the street will have ground floor retail in the future, however at present there are no plans for the lots. The stained glass windows will be renovated over a period of years.
University Hall was toured. A model of the AIB center was displayed with the Church in its new position and the new art center building with a glass connector. The Church will be a library. Lesley did not have the resources to buy the house on the other side of the Church. The First floor of the Sears building is retail.
Jack Gillette, Dean, Graduate School of Education, gave a tour of the School of Education located at 1815 Massachusetts Avenue. It is the largest school at Lesley. Councillor Reeves commented that Lesley was perceived in the past as a women teaching school, but that has changed. Mr. Gillette stated that there are 2800 -3600 students at the School of Education. Lesley has interns, both graduates and undergraduates in Cambridge public schools. Adjunct faculty interacts with the public schools. Lesley works with Kennedy-Longfellow students in the area of technology. There is no literature on technology intervention. He explained ongoing work in this area. Connections were made with the library, homes and technology. A raspberry pie kit was created which is like a mini computer. These kits are available at the library to rent for three days. English-Spanish flash cards can be made easily on the raspberry pie. Councillor Cheung asked if Mayor Davis has reached out to Lesley about technology inclusion. Cambridge is one of three cities named by the President for technology inclusion. Mr. Gillette spoke about the challenges with broadband and internet connectivity. Councillor Reeves stated that there is no impact on technology and student achievement. Computers are an important vehicle, but not the form stated Mr. Gillette. Technology can be boring if the content is not engaging. The world of the post licensure teacher is changing rapidly. The market focus was on credentialism. He spoke about the master's programs and teachers in their third-ninth year of teaching. Today video technology is being used and the classroom is the course of study. The teacher must video their work in the classroom. This program, Masters for Effective Teaching, was rolled out this year by Lesley. The state will also be using video technology for the licensure. This is not an intervention for bad teachers. Lesley standards have been created for this program. There are 18 different standards for this online program. Better teachers learn at Lesley. Lesley has not been strong in urban teaching. GPA is not an entry requirement. Most students are second career students.
The next tour was the Brattle campus at 89 Brattle Street and the Episcopal Divinity School. It is similar to a condo association owned by 2 members. The grounds are co-owned by Episcopal Divinity School and Lesley University. Library space is shared. The divinity population is declining. There are 200 students that live on this campus. A dining hall was visited. Students use the shuttle to get around campus.
Joseph E. Moore, President, Lesley University and Robert W. Healy, City Manager joined the tour at the Sherrill Library at 89 Brattle Street at 3:40 PM. President Moore spoke about partnership between the Lesley and Episcopal Divinity School. He spoke about the property and the shared space. Rustin School of Theology is located on this campus. There are 5 classrooms on the first floor of the library. Ms. Batt spoke about the physical structures. Mr. Moore spoke about the successful investment for both institutions. The library collections of both institutions are interconnected. More of Lesley collections are moving to digital. Students, faculty, the divinity community and the community can use the library. He spoke about the historical buildings. The campus is very walk able. He spoke about the partnership with the Kennedy-Longfellow School around technology. Mr. Healy spoke about the conundrum between the lack of human interaction with the fact that students are using tablets. Mr. Moore stated that the hope is that technology is secondary.
Councillor Reeves explained that the University Relations Committee has plans to tour university campuses. The Episcopal Divinity School has rented the dorms out to other institutions. What is the strategic vision of Lesley and is there more growth. He stated that the university retains the residential feel. It is a good co-existence between the university and the neighborhood.
A reception by President Moore was held at 101 Brattle.
Councillor Reeves thanked all attendees for their attendance.
The meeting adjourned when the tour concluded back at City Hall at 5:00pm.
For the Committee,
Councillor Kenneth E. Reeves, Chair
Committee Report #5
The University Relations Committee toured the campus of the Massachusetts Institute of Technology (MIT) on Apr 5, 2013.
Present on the tour were Councillor Kenneth E. Reeves, Chair of the Committee; Councillors Leland Cheung, Craig Kelley and Minka vanBeuzekom, and Mayor Henrietta Davis. Also present were Deputy City Manager Richard Rossi; Assistant City Manager for Community Development Brian Murphy; Assistant City Manager for Human Services Ellen Semonoff; Matt Nelson, Mayor's Chief of Staff; John Clifford; and Margaret Drury, former City Clerk and substitute note-taker.
Present on behalf of MIT were Paul Parravano and Sarah Gallop, Co- Directors for Community and Government Affairs; Philip S. Khoury, Associate Provost and Ford International Professor of History; John Durant, MIT Museum Director and Adjunct Professor in the Science, Technology and Society Program; Michael Berry, 2011 graduate of the Sloan School of Management; David Schmittlein, John C. Head III Dean and Professor of Marketing; Jacqueline Lees, Associate Director of the Koch Institute for Integrative Cancer Research and Professor of Biology; Anne E. Deconinck, Interim Director, Koch Institute; Maria Zuber, Vice President for Research and E.A. Griswold Professor of Geophysics; Martin Schmidt, Associate Provost and Professor of Electrical Engineering; Mriganka Sur, Paul E. and Lilah Newton Professor of Neuroscience. Also present was John Hawkinson, former MIT student.
Councillor Reeves convened the committee meeting at 10:20am in the Sullivan Chamber, 2nd floor, Cambridge City Hall. At that time, participants boarded a bus for transportation to MIT, from which they disembarked at the entrance to Building 13, MIT. Mr. Parravano welcomed all those present, and the group proceeded to the Emma Rogers Room (10-340).
Councillor Reeves expressed his appreciation on behalf of the University Relations Committee and the City Council for the comprehensive tour that MIT had planned for the committee. Thereupon Associate Provost Khoury and Professor Durant provided a tour overview and historical perspectives on MIT. Associate Provost Khoury emphasized the importance of the relationship between MIT and the City of Cambridge. He stated that in his 30 years at MIT the biggest cultural changes he has seen have been the increase in diversity and women in the MIT community. He noted that there is still the need for MIT to push itself for increased numbers of women and increased diversity at the faculty level. During this time there has also been an enormous increase in the recognition of the importance of the arts to the community. Associate Provost Khoury informed the committee that MIT's art collection now ranks within the top ten of public art collections outside of art museums, and that art is available by lottery to students for their dorm rooms.
Professor Durant discussed the growing interface of the academy and the community in the area of arts and science. Recent developments include MIT's creation of the Center for Arts, Science and Technology, the designation of Central Square as a Cultural District by the Massachusetts Cultural Council and the successful collaboration of MIT and the City of Cambridge to establish the annual Cambridge Science Festival, now in its seventh year. Councillor Reeves thanked Associate Provost Khoury and Professor Durant for speaking of the soul of MIT to the committee.
The committee next toured the MIT Sloan School of Management. Lucinda Hill, Director of Sloan Capital Projects, led the tour. Thereafter David Schmittlein, John C. Head III Dean and Professor of Marketing provided welcoming remarks. Dean Schmittlein stated that MIT's purpose is to invent the future and added that organizations are the way ideas change the world. He noted with pride the Sloan School's strong emphasis on innovation and entrepreneurship and its goal to provide leadership of innovative organizations in the service of economic development all over the world. Approximately 50% of Sloane School graduates are U.S. citizens; the other 50% come from the rest of the world. There was a brief discussion of education in the area of policy development and its place in economic development, planning and architectural curricula.
The committee's next visit was to the Media Lab. Associate Provost Khoury and Professor John Durant led this part of the tour. They explained that the Media Lab is an interdisciplinary research laboratory devoted to projects at the convergence of technology, multimedia and design. Academic research at the laboratory is mostly supported by corporate funding, which is applied to the general research themes that the lab supports. In addition, specific projects and researchers are funded more traditionally through government institutions such as the National Science Foundation. Research projects encompass, inter alia, technology for the developing world, human computer interaction, and new ways of transforming data into meaningful knowledge, "smart" prostheses, and sociable robots.
Professor Durant informed the committee that the new Media Lab building was designed by Pritzker Prize-winning architect Fumihiko Maki and is a source of much public attention and acclaim. Councillor Kelley stated that the building "reads" like a private building. Associate Provost Khoury explained that one of the basic principles of the architectural design is that innovation needs to be built into the building itself. Councillor Reeves commended the design of the Media Lab and added that MIT should build a Science Museum for the World. Councillor Cheung agreed and added that this should be a building that children from Newtowne Court visit routinely.
The committee then proceeded to the Koch Institute. En route, there was a discussion in which members of the committee urged MIT to continue to build architecturally outstanding buildings like the Media Lab in the new development it is planning. Councillor Cheung pointed out that MIT has some space that would lend itself to building structures significantly higher than other Cambridge buildings.
Lunch was provided at the Koch Institute. Mayor Davis joined the tour at this time, and made opening remarks at the Koch Institute, in which she thanked MIT for hosting this tour and expressed the appreciation of the City of Cambridge for the many collaborative efforts between the City and the Institute, particularly in the area of public education.
Dr. Jacqueline Lees, Associate Director of the Koch Institute for Integrative Cancer Research, provided an overview of current research topics at the Koch Institute. She explained that the institute is comprised of 12 scientists and their labs, 11 engineers and their labs, fellows, who are medical doctors seeing patients. The model is the collaboration of research (scientists), problem solving (engineers) and application (medical treatment) to facilitate the moving of discovery into delivery mechanisms. Councillor Reeves noted the physical proximity of the Koch Institute to the Broad and Whitehead facilities (both are across the street from the Koch Institute) and asked whether there is collaboration among the three entities. Dr. Lees answered in the affirmative and described the weekly science meetings attended by all three.
Mayor Davis complimented the Koch Institute on the beautiful works of art on the wall of the lobby. Dr. Lee described their origin as enlargements of photographs of microscopic tissue samples from the Koch laboratories and noted that the lobby is open to the public. Mayor Davis said that the street outside the lobby does not seem inviting to the public. Councillor Reeves agreed that the streetscape of this block is particularly desolate. There ensued a brief discussion on the importance of improving the streetscape. Suggestions included coffee trucks on the sidewalk and perhaps a farmers' market or performance art.
The committee's final tour was a tour of the Brain and Cognitive Sciences Complex. Dr. Mriganka Sur, former department head of Brain and Cognitive Science and Paul E. and Lilah Newton Professor of Neuroscience led the tour and gave a presentation of current research at the Brain and Cognitive Science Complex. Dr. Sur stated the mission of the Brain and Cognitive Science Department at MIT as understanding the brain and how it gives rise to the mind and described several research projects in support of this mission.
Councillor Reeves thanked all who participated in the tour, with special thanks to the many members of the MIT staff and faculty who devoted their time to making this tour a success. The committee meeting was adjourned at 4:10pm.
For the Committee,
Councillor Kenneth E. Reeves, Chair
AWAITING REPORT LIST
13-03. Report from the City Manager:
RE: report on including a participatory budgeting portion in the 2015 budget.
Councillor Cheung 07/29/13 (O-5)
13-09. Report from the City Manager:
RE: report on traffic, licensing and zoning violation concerns of the residents of Bowdoin Street.
Councillor Cheung 07/29/13 (O-13)
13-11. Report from the City Manager: See Mgr #15
RE: report on efforts to monitor and evaluate the effectiveness of current detours and traffic plans during significant construction projects that are impacting traffic through out the City.
Councillor Toomey 07/29/13 (O-15)
13-13. Report from the City Manager:
RE: report on the feasibility of establishing a open door while air conditioning prohibition.
Councillor vanBeuzekom 07/29/13 (O-19)
13-16. Report from the City Manager:
RE: report on ways to improve effective communications with members of the community including the use of closed captioning.
Councillor Cheung 09/09/13 (O-1)
13-17. Report from the City Manager:
RE: report on revising bicycle signs to more accurately reflect cyclists rights to the road.
Councillor Kelley 09/09/13 (O-7)
13-21. Report from the City Manager:
RE: report on the feasibility of establishing an emergency City telephone hotline that residents can contact in times of emergency for timely and accurate information.
Vice Mayor Simmons 09/09/13 (O-13)
13-24. Report from the City Manager: See Mgr #12
RE: report on the usefulness of an "Open Right" campaign to prevent "dooring" to cyclists.
Councillor Kelley 09/09/13 (O-18)
13-26. Report from the City Manager:
RE: report on reviewing the policy relating to the sale of goods within the public ways.
Councillor Cheung 09/09/13 (O-27)
13-27. Report from the City Manager:
RE: report on steps needed to do a Nexus Study and whether there is a way to expand who and what is covered by linkage, whether there is potential for additional revenue for community benefits from linkage, specifically if linkage was increased and the amount changed for housing could the difference be used for community benefits.
Councillor Maher 09/09/13 (O-33)
13-28. Report from the City Manager:
RE: report on rationale and thought process of the proposed increase of liquor fees prior to the change taking effect.
Councillor Cheung 07/29/13 (O-20)
13-29. Report from the City Manager: See Mgr #2
RE: report on the possibility of cafe outdoor seating on wooden platforms adjacent to the sidewalk curb in parking spaces and whether alcohol can be served on spaces in the street.
Councillor Kelley 09/09/13 (O-9)
13-30. Report from the City Manager: See Mgr #14
RE: report on possibility of starting street cleaning at a later time such as 9:00am.
Councillor Kelley 09/09/13 (O-10)
13-31. Report from the City Manager: See Mgr #13
RE: report on the possibility of having busses or other large public vehicles available at large scale cycling events, such as Cambridge's Bow-Tie ride, where drivers and safety professionals could help cyclists better understand the limitations of these vehicles.
Councillor Kelley 09/09/13 (O-17)
13-32. Report from the City Manager:
RE: report on potential locations where posting cycling laws and etiquette would be in the public interest.
Councillor Cheung 09/16/13 (O-1)
13-33. Report from the City Manager:
RE: report on solutions that will remedy the extreme temperatures at the King Open School.
Councillor vanBeuzekom 09/16/13 (O-6)
13-34. Report from the City Manager: See Mgr #18
RE: report on appointing a task force to further examine the Connolly Petition.
Councillor Decker 09/16/13 (O-7)
13-35. Report from the City Manager: See Mgr #11
RE: report on feasibility of installing a speed bump or other mechanism to reduce vehicle speeds on Aberdeen Avenue.
Councillor Cheung 09/30/13 (O-2)
13-36. Report from the City Manager:
RE: report on traffic count on Roberts Road to assess truck traffic.
Councillor Cheung 09/30/13 (O-3)
13-37. Report from the City Manager: See Mgr #3
RE: report on information explaining what best practices, procedures and training is provided to firefighters for handling fire incidents in buildings equipped with solar power systems.
Councillor vanBeuzekom 09/30/13 (O-4)
13-38. Report from the City Manager: See Mgr #10
RE: report on what measures can be taken to calm traffic on Sherman Street, particularly near Walden Street.
Vice Mayor Simmons 09/30/13 (O-6)
13-39. Report from the City Manager:
RE: report on appointing a task force to recommend an approach to four year old education in Cambridge.
Mayor Davis 09/30/13 (O-7)
13-40. Report from the City Manager:
RE: report on style, quality and long term care of all Inclusionary Units.
Vice Mayor Simmons 09/30/13 (O-10)
13-41. Report from the City Manager:
RE: report on evaluating new methods of communicating street sweeping to resident with a specific request that an "opt-in" text alert be send to residents who own parking passes by linking geo-coded phone numbers with locations to be swept.
Councillor vanBeuzekom 09/30/13 (O-13)
13-42. Report from the City Manager: See Mgr #16
RE: report on ways to improve the cleanliness of Central Square.
Councillor vanBeuzekom 09/30/13 (O-14)
13-43. Report from the City Manager:
RE: report on the feasibility of bringing free wireless internet access to Central Square.
Vice Mayor Simmons 10/07/13 (O-1)
13-44. Report from the City Manager:
RE: report on long-term solution for safe pedestrian crossings along Route 16 (the Alewife Brook Parkway).
Councillor vanBeuzekom 10/07/13 (O-2)
13-45. Report from the City Manager:
RE: report on short and long-term use for the newly acquired lot at the corner of School and Cherry Streets.
Councillor Reeves 10/07/13 (O-3)
13-46. Report from the City Manager:
RE: report on the feasibility of new zoning language for stormwater separation.
Councillor vanBeuzekom 10/07/13 (O-7)
13-47. Report from the City Manager:
RE: report on the feasibility of granting small commercial properties a modest exemption on their real estate property taxes.
Councillor vanBeuzekom 10/07/13 (O-8)
13-48. Report from the City Manager:
RE: report on how the City planning team supports and encourages safe bicycle lane travel citywide, including best design practices; enforcement; informational pamphlets; and promoting safe bicycling in schools.
Councillor vanBeuzekom 10/07/13 (O-9)
13-49. Report from the City Manager:
RE: report that the City Manager, the Police Commissioner and their designees shall not activate or cause to be activated any security cameras, surveillance cameras, or any other video or audio recording, watching or listening devices or implement any policy relating to such cameras unless in either case there shall be held a prior affirmative vote of the majority of the City Council specifically authorizing the contemplated activation or implementation.
Councillor Decker 10/07/13 (O-10)
13-50. Report from the City Manager:
RE: That the City Manager be and hereby is requested to provide a formal report that addresses the issues of temperature at the King Open School as well as the concerns and general input of parents and teachers, and propose a short-term plan.
Councillor Decker 09/16/13 (O-9)
13-51. Report from the City Manager:
RE: report on a review of permitting process, any zoning and building code barriers to greater adoption of solar energy.
Councillor vanBeuzekom 09/30/13 (O-15)