Cambridge City Council meeting - June 17, 2013 - AGENDA
CITY MANAGER’S AGENDA
1. Transmitting communication from Robert W. Healy, City Manager, relative to the transfer between School Department statutory accounts for the FY14 Budget to include $61,075 from the General Fund School Other Ordinary Maintenance account to the Salary & Wages account ($11,075) and the Travel & Training account ($50,000) related to various revisions made within the School Department after the printing of the submitted budget.
2. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of a grant from U. S. Department of Housing and Urban Development for $62,621 to the Grant Fund Community Development Salaries and Wages account which will be used to cover a portion of the salaries of existing housing planners and support staff related to the administration of the HOME Program.
3. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of a grant from U. S. Department of Housing and Urban Development through the HOME Program for $617,245 to the Public Investment Fund Community Development Extraordinary Expenditures account to provide funds to create new affordable housing and to provide funding to local Community Housing Development Organizations for program delivery costs required under HOME regulations.
Adopted & Referred to Roundtable meeting on housing - vanBeuzekom
4. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Cambridge Prevention Coalition Mass Department of Public Health Bureau of Substance Abuse Services grant received from the U.S. Department of Public Health and Human Services in the amount of $80,000 to the Grant Fund Human Service Programs Salary and Wages account ($69,925), the Other Ordinary Maintenance account ($9,575), and the Travel and Training account for ($500) and will be used to support the Cambridge Prevention Coalition's work to continue addressing the issue of underage drinking through its programs such as its 21 Proof server/seller training, as well as to supports a portion of the Director's time, Project Coordinator, Youth Organizer, supplies, and travel and training expenses.
5. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of $40,000 from the Cambridge Community Foundation to the Department of Human Service Programs Salary and Wages account and will support the ongoing programming for families who have participated in the Baby University program.
To the Honorable, the City Council:
I am hereby requesting the appropriation of $40,000.00 from the Cambridge Community Foundation to the Department of Human Service Programs Salary and Wages account.
The grant will support the ongoing programming for families who have participated in the Baby University program. The funding will be used to staff regular home visits, family support programming, family networking events, and workshops, all of which are designed to help parents make and sustain changes in their parenting practices, build their capacity to advocate on behalf of their families and support their connection to the rich array of services in the community. This funding supplements the city funding which supports the core Baby U program.
Very truly yours, Robert W. Healy, City Manager
6. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Cambridge Healthcare Worker Education Partnership (CHWEP) Workplace Education grant from the Cambridge Health Alliance and Spaulding Hospital, in the amount of $14,158 to the grant fund Human Service Programs Salary and Wages account and will support two ESOL classes located at Spaulding Hospital Cambridge and one College Preparation class located at the Cambridge Hospital.
7. Transmitting communication from Robert W. Healy, City Manager, relative the appropriation of various donations to the Council on Aging in the amount of $35,000 to the Grant Fund Human Service Programs Salary and Wages account ($20,000) and to the Other Ordinary Maintenance account ($15,000) and will be used to support a variety of services for Cambridge Seniors, including food and entertainment for senior parties, the purchase of fans for low-income seniors, provision of minor home adaptation equipment, support for the food pantry, transportation for special senior center events and trips, and part time salaries.
8. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Center for Families Children's Trust Fund grant through the Department of Education in the amount of $1,000 to the Grant Fund Human Service Programs Other Ordinary Maintenance account and will be used by the Center for Families to support family programs targeting parents of children up to six years, which include a variety of family support and parent education programs and resources.
9. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Cambridge Food Pantry grant received from the Cambridge Health Alliance for $15,000 to the Grant Fund Human Services Other Ordinary Maintenance account and will be used to support the Cambridge Food Pantry Network.
10. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Friends of the Community Learning Center (CLC) grant funded by Friends of the Community Learning Center in the amount of $11,000 to the Grant Fund Human Service Programs Salary and Wages account ($10,295) and to the Other Ordinary Maintenance account ($705) and will support a class for immigrant elders in need of learning English and to partially support the time of a career counselor to work with ESOL and ABE students on career awareness and career planning.
11. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of donations to the Multi Service Center in the amount of $1,000 to the Grant Fund Human Service Programs Other Ordinary Maintenance account which are used in support of homeless clients of the Multi Service Center to maintain at-risk households by paying either part of their rental arrearage, helping a previously homeless individual or family being placed in housing with a security deposit, paying one month's rent, or assisting with other related relocation costs.
12. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of user reimbursements received from Cambridge Homeless Service Provider Agencies to support the Cambridge Homeless Management Information System in the amount of $8,055 to the Grant Fund Human Service Programs Other Ordinary Maintenance account and will be used to support associated program costs.
13. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Let's Move donation from the Cambridge Public Health Department in the amount of $500 to the Grant Fund Human Service Programs Other Ordinary Maintenance account and will allow the King Open Preschool to purchase tricycles for children to use on the playground and books on nutrition for families and children to read together.
14. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of funds for the Cambridge Employment Program (CEP) from the Cambridge Housing Authority for $66,950 to the Grant Fund Human Service Department Programs Salary and Wages account and will be used to maintain the capacity of the Cambridge Employment Program (CEP) by continuing to fund a Vocational Case Manager to provide career counseling and case management services to Cambridge residents seeking employment, particularly those residing in public housing.
15. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the City Run Road Race grant received from corporate donations in the amount of $28,920.35 to the Grant Fund Human Services Other Ordinary Maintenance account which will primarily benefit the Friends of Cambridge Athletics and limited race expenses; a portion of the funds will also benefit DHSP's Special Olympics Program and the Andrea Harvey Memorial Fund.
16. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Sandock Estate donation in the amount of $3,000 to the Grant Fund Human Service Programs Other Ordinary Maintenance account and will be used by the Youth Centers to support scholarships for summer camp.
17. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of donations for the Cambridge Individuals with Special Needs Program for $5,600 to the Grant Fund Human Service Programs Department Other Ordinary Maintenance account and will be used for uniforms, trophies, equipment, food and supplies.
18. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Summer Food Program grant funded by the U.S. Department of Agriculture through the Massachusetts Department of Education for $195,741 to the Grant Fund Human Service Programs Other Ordinary Maintenance account and will be used to provide nutritious meals to Cambridge youth at 26 confirmed sites throughout the City during the summer months when schools are closed.
19. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-70, regarding a report on the status of park renovation process for Cambridgeport parks.
20. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-68, regarding a report on the feasibility of installing solar-powered LED bus arrival time displays on all bus shelter in the City.
21. Transmitting communication from Robert W. Healy, City Manager, relative to an appropriation of $250,000 from Free Cash to the Public Investment Fund Finance Department (Information Technology) Extraordinary Expenditures Account which will provide funds to address recommendations of the Gartner Strategic Planning Report over the next 6-12 months.
To the Honorable, the City Council:
Based upon the recommendations of the Gartner Strategic Planning Report I am hereby requesting an appropriation of $250,000 from Free Cash to the Public Investment Fund Finance Department (Information Technology) Extraordinary Expenditures Account. This appropriation will address the following recommendations with the assistance of outside consulting services over the next 6-12 months.
Implement Citywide Governance Model
The E-Gov Executive and Project Management teams met on June 4, 2013 and commissioned a proposal from Gartner to assist in establishing a Citywide Governance Model. Gartner has proposed a phased approach. Phase I is a three month project that would focus on defining roles and governance processes among key stakeholders and defining processes, deliverables, meetings and other tangible elements of the governance model.Maximize Value of Current IT Assets
At the June 4, 2013 meeting, the E-Gov Project Management Committee was commissioned to use the Gartner report findings in this area. The Project Management Committee will explore ways to accelerate the effort to document current assets, better understand Department business needs and service delivery goals that are impacted by IT, and to articulate ways in which these needs and goals might be met.In order to support the Executive Committee in upcoming decisions related to priorities, short-term needs, and longer-term financial plans, the Project Management Committee will be conducting an intensive information gathering process during the next several months. This process will engage a wide variety of stakeholders, and will be structured around the following major program areas: Policies and Procedures; Internal City Systems; Public Information and Community Engagement; Work Order, Permit, and Customer Relationship Management Systems; and Hardware and Network Needs. While this process will be primarily conducted using staff resources, some consultant services may be required.
Realign Information Technology Organization
The City will require consulting services, yet to be determined, to assist it in determining the appropriate level and structure for the IT Department. This will include a review of staff functions, personnel and equipment.Public Input to Governance Model
The City will develop a communications plan that involves the Public to receive input as well as give regular updates to the planning process.The City Manager and the IT Department, along with the E-Gov Committees, will continue to work collaboratively to formulate a strategy that provides the City with a strong platform to assess current and future technology needs.
Very truly yours, Robert W. Healy, City Manager
22. Transmitting communication from Robert W. Healy, City Manager, relative to the transfer of $38,000 from the Employee Benefits Salary and Wages account (Insurance) to the General Fund Police Travel and Training (Judgments & Damages) account to cover medical services for personnel injured on the job and is based on costs for the remainder of the fiscal year.
23. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of a Hazardous Materials Emergency Preparedness Grant from the Massachusetts Emergency Management Agency in the amount of $2,724 to the Grant Fund Fire Department Other Ordinary Maintenance account and will be used to purchase equipment that will enable the Fire Department to retrieve internal data and print information more efficiently.
24. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of Community Development Block Grant (CDBG) Program Income of $202,161.14 to the Public Investment Fund Community Development Extraordinary Expenditures account and will be used to support the development of affordable housing activities.
Adopted & Referred to Roundtable meeting on housing - vanBeuzekom
25. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of $250,000 from Free Cash to the Public Investment Fund Library Extraordinary Expenditures account to replace the Central Square Branch elevator, repair the handicap accessible door and upgrade the curtains in the Lewis Room.
26. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of HOME Grant Program Income of $1,774.40 to the Public Investment Fund Community Development Extraordinary Expenditures account and is available to support the development of affordable housing activities.
Adopted & Referred to Roundtable meeting on housing - vanBeuzekom
27. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-53, regarding a report on the Massachusetts Electric Vehicle Incentive program.
28. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-69, regarding a report on making an application so that Cambridge may become one of the 100 Resilient Cities.
Adopted & Referred to Public Safety Committee - Kelley
29. Transmitting communication from Robert W. Healy, City Manager, relative to a motion to amend a previously adopted order to strike out the sum of $92,715,930 in the Public Investment appropriation and request the adoption of the substituted appropriation order for the Public Investment Fund in the amount of $34,407,930.
Agenda Item No. 29A June 17, 2013
WHEREAS: At the meeting of May 20, 2013, the City Council was in receipt of a report from the Finance Committee together with an appropriation order for the Public Investment Fund Budget in the amount of $92,715,930; and
WHEREAS: In the appropriation order, there was an error that included an amount of $58,308,000 for bond proceeds; now therefore be it
ORDERED: That the City Council go on record by amending the Public Investment Fund Budget adopted on May 20, 2013 by striking out the sum of $92,715,930; now therefore be it
ORDERED: That the Finance Committee Report for the Public Investment Fund Budget be amended by striking out the amount of $92,715,930 and substituting in place thereof the amount of $34,407,930; and be it further
ORDERED: That the Public Investment Fund Budget be amended to list the amount as $34,407,930; and be it further
ORDERED: That the action taken on May 20, 2013 be amended by substituting the proposed appropriation in the sum of $34,407,930 as the total for the Public Investment Fund Budget appropriation order as well as the Finance Committee Report for the Public Investment Fund Budget.
CHARTER RIGHT
1. That the City Manager is requested to confer with the State Auditor's Office to determine if the state of Massachusetts will fund the costs incurred by the city when it assesses and establishes full and fair cash value for tax-exempt properties within the City of Cambridge even though the city cannot collect taxes from said properties. [Charter Right exercised by Councillor Decker on Order Number Five of June 3, 2013.]
Place on file under Rule 19 - no action taken
ON THE TABLE
2. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-09, regarding a report on the use of coal and on Cambridge becoming coal-free. [City Manager Agenda Number One of Mar 5, 2012 Placed on Table on motion of Vice Mayor Simmons on Mar 5, 2012.]
3. Urge greater cooperation from the Cambridge Housing Authority to better serve the people of Cambridge. [Order Number Two of Apr 9, 2012 Placed on Table on motion of Vice Mayor Simmons on Apr 9, 2012.]
4. That the City Manager is requested to confer with the Community Development Department and other relevant departments in order to present to the City Council a map of Cambridge that shows, by location and by date, all of the areas where construction is and will be taking place over the coming decade. [Order Number Four of Apr 9, 2012 Placed on Table on motion of Councillor Toomey on Apr 9, 2012.]
5. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item No. 12-28, regarding temporary ramps and obstructions in construction zones. [City Manager Agenda Number Eight of Apr 23, 2012 Placed on Table on motion of Councillor Kelley on Apr 23, 2012.]
6. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-35, which requests a report on whether there were any public safety officers that falsified their emergency medical training re-certification while employed by the City of Cambridge. [Charter Right exercised by Councillor Toomey on City Manager Agenda Number Two of May 21, 2012. Placed on Table on motion of Councillor Toomey on June 4, 2012.]
7. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-63 regarding a report on safety issues at the intersection of Massachusetts Avenue and Vassar Street. [City Manager Number Twenty-three of July 30, 2012 Placed on Table on motion of Councillor Kelley on July 30, 2012.]
8. That the City Manager is requested to confer with relevant City staff and report back to the City Council on whether a tagging program could be implemented to notify owners of bicycles that have been removed from sign posts by the Department of Public Works and contact information for retrieval of said bicycle. [Order Number Fourteen of July 30, 2012 Placed on Table on motion of Councillor vanBeuzekom on July 30, 2012. Councillor Toomey recorded in the negative on Tabling.]
Failed 4-5 (Kelley, Reeves, vanBeuzekom, Davis - YES; Cheung, Decker, Maher, Simmons, Toomey - NO)
9. That the Cambridge City Council go on record urging the members of the Massachusetts Committee on House Steering, Policy and Scheduling to pass MA House Bill 4165, "An Act Relative to Speed Limits." [Charter Right exercised by Councillor Decker on Order Number Eleven of Nov 19, 2012. Order Number Eleven of Nov 19, 2012 Placed on Table on motion of Councillor Toomey on Dec 3, 2012.]
Placed on File - vanBeuzekom
10. That the City Manager is requested to work together with the appropriate city officials including the City Solicitor and report back to the City Council regarding modification of the ordinance (10.12.030) that links the awarding of a one yearlong Visitor Parking Permit per household to the purchase of a $25 Cambridge Resident Parking Permit. [Charter Right exercised by Councillor Decker on Order Number Eight of Jan 28, 2013. Order Number Eight of Jan 28, 2013 Placed on Table on motion of Councillor vanBeuzekom on Feb 11, 2013.]
11. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-90, regarding a report on Executive Session to discuss lawsuits. [City Manager Agenda Number Seven of Feb 25, 2013 Placed on Table on motion of Councillor Kelley on Feb 25, 2013. June 3, 2013 motion to take from the table carried 5-3-1. Motion to go into Executive Session failed 3-5-1. Motion to place back on the table carried 7-1-1.]
12. That the City Manager is requested to confer with the Director of Traffic, Parking and Transportation to determine the feasibility of implementing a pay-by-phone parking meter program in Cambridge, and report back to the City Council with recommendations as soon as possible. [Order Number Two of Mar 18, 2013 Placed on Table on motion of Councillor Kelley on Mar 18, 2013.]
13. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 13-29, regarding a report on the feasibility of not allowing residents of new buildings to obtain on-street resident parking stickers. [City Manager Agenda Number Two of Apr 1, 2013 Placed on Table on motion of Councillor Kelley on Apr 1, 2013.]
14. An application was received from Muireann Glenmullen requesting permission for a curb cut at the premises numbered 93 Kirkland Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. May 7, 2013 neighborhood association response received. [Charter Right exercised by Councillor Kelley on Applications and Petitions Number Three of May 6, 2013. Placed on Table on motion of Councillor Maher on May 20, 2013.]
Adopted with conditions 8-1 (vanBeuzekom - NO); Reconsideration filed - vanBeuzekom
UNFINISHED BUSINESS
15. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Ordinance Committee, for a public hearing held on May 16, 2013 to discuss a zoning petition from Charles D. Teague, et al, requesting the City Council to amend the Zoning Ordinances to clarify the existing law so that said law can be enforced by inserting text after Section 7.20 Illumination, with the existing test to be retained and labeled as Section 7.23 Lighting Restrictions for Residential Districts. The question comes on passing to be ordained on or after June 17, 2013. Planning Board hearing held May 21, 2013. Petition expires Aug 19, 2013.
APPLICATIONS AND PETITIONS
1. An application was received from Eamon Fee requesting permission for a curb cut and the closure of an existing curb cut at the premises numbered 59 Cushing Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No neighborhood association for that area.
2. An application was received from Cambridge Housing Authority requesting permission for a new curb cut to replace the curb cut approved by the City Council on Apr 9, 2012 at the premises numbered 7 Temple Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association.
COMMUNICATIONS
1. A communication was received from Saul Tannenbaum, 16 Cottage Street regarding City Manager Agenda #8 of June 3, 2013 on making restaurant inspection data on the web.
2. A communication was received from Saul Tannenbaum, 16 Cottage Street regarding changing the Council rules on the deadline for electronic communications.
3. A communication was received from Saul Tannenbaum, 16 Cottage Street regarding City Manager Agenda #9 of June 3, 2013 on raising email storage limits for the Council.
4. A communication was received from Saul Tannenbaum, 16 Cottage Street regarding City Manager Agenda Item #10 of June 3, 2013 on RSS Feeds for the City website.
From: Saul Tannenbaum [saul@tannenbaum.org]
Sent: Monday, June 03, 2013 3:38 PM
To: City Council
Cc: Lopez, Donna
Subject: City Manager Agenda Item #10, RSS Feeds for the City websiteCouncilors,
I write in response to the Manager's report on adding RSS feeds to the City web site.
This response is a great improvement over his original response, one that you rightly rejected.
It does, however, suffer from one defect which should be remedied prior to its acceptance.
RSS feeds from the City should not be limited to "news stories". The Community Development Department, for example, issues documents, presentations, etc, which would not be considered news stories, but should be included in an RSS feed so that those of us who are following development issues could more easily track these events.
- Saul Tannenbaum
16 Cottage St.cc: Donna Lopez, Interim City Clerk, for inclusion in the Council record, as early as Council rules permit
Saul Tannenbaum saul@tannenbaum.org blog: saultannenbaum.org
Read CambridgeHappenings.org, a daily Cambridge news summary, curated from fresh, local sources.
5. A communication was received from Susan M. Carter, 41 Holden Street regarding 93 Kirkland Street curb cut application.
6. Sundry communications were received regarding public toilets on the Cambridge Common.
7. A communication was received from State Senator William N. Brownsberger transmitting thanks for forwarding the City Council resolution in support of H 757, which would result in more effective mosquito control.
8. A communication was received from Thomas A. Dewire, Jr. and James Michael Dewire, Trustees, Dewire Family Trust regarding the curb cut at 93 Kirkland Street.
9. A communication was received from Mark Boyes-Watson and Muireann Glenmullen transmitting a revised list of agreed items for the curb cut at 93 Kirkland Street.
10. A communication was received from Tom Stohlman, 19 Channing Street regarding the Open Meeting Law response from the Attorney General.
Referred to Communications & Reports from City Officers #1
RESOLUTIONS
1. Welcome BioOutsource to the City of Cambridge and congratulations on their success. Councillor Cheung
2. Thanks to Shauna Gordon-McKeon of Open Government Boston for her contributions in organizing Random Hacks of Kindness. Councillor Cheung
3. Thanks to Lyre Calliope of CrisisCamp Boston for his contributions in organizing Random Hacks of Kindness. Councillor Cheung
4. Thanks to Harlan Weber of Code for Boston for his contributions in organizing Random Hacks of Kindness. Councillor Cheung
5. Thanks to Dhairya Dalal of Harvard University for his contributions in organizing Random Hacks of Kindness. Councillor Cheung
6. Thanks to Seth Madison of Compete for his contributions in organizing Random Hacks of Kindness. Councillor Cheung
7. Condolences to the family of Ronald E. Penrose. Vice Mayor Simmons
8. Thanks to Dr. Karen Hacker and best wishes in her new position as Director of the Allegheny County Health Department. Mayor Davis
9. Congratulations to Claudia Schuett for her work as Deputy Consul General of the Federal Republic of Germany in New England and best wishes in her new endeavors. Mayor Davis
10. Thanks to Cheyenne McCarter and Catherine Tutter for their work with Cambridge seniors as it relates to their Spin A Yarn, Weave a Life collaboration. Councillor Toomey
11. Resolution on the death of John J. Hart. Councillor Maher
12. Resolution on the death of Lucille M. "Lou" (Ferolito) Inferrera. Councillor Maher
13. Resolution on the death of former Governor of Massachusetts Argeo Paul Cellucci. Councillor Maher
14. Resolution on the death of retired City of Cambridge Fire Chief Kevin J. Fitzgerald. Councillor Maher
15. Congratulations to James Ryan on being named Dean of the Harvard Graduate School of Education. Councillor Maher, Mayor Davis and Councillor Cheung
16. Congratulations to Workbar on the opening of its Cambridge offices. Councillor Cheung
17. Congratulations to Anne-Marie Aigner and the Food Truck Festivals of New England on the occasion of their Kendall Square Festival. Councillor Cheung
18. Congratulations to Megan Footit for receiving the 2013 Emmanuel Applied Research Award. Councillor Cheung
19. Congratulations to The Just Crust on their grand opening in Harvard Square. Councillor Cheung
20. Happy 71st Birthday wishes to Bob Marshall. Vice Mayor Simmons
21. Congratulations to Brick & Mortar for being named as one of the best bars in the nation by Esquire Magazine. Councillor Cheung
22. Congratulations to BitSight for being recognized as a Mass High Tech Company to follow by the Boston Business Journal. Councillor Cheung
23. Congratulations to CustomMade for their accomplishments thus far and best wishes for continued success. Councillor Cheung
24. Resolution on the death of Verina C. (Martell) Crowley. Councillor Maher and Mayor Davis
25. Retirement of Elizabeth Ahsanullah from the Election Commission. Mayor Davis
26. Retirement of Thomas Freiss from the Management Information Systems Department. Mayor Davis
27. Congratulations to Patricia Fae Ho on her election as the National President of the American Association of University Women. Councillor Cheung
28. Congratulations to BonChon for being recognized by Zagat as one of the best fried chicken establishments across the nation. Councillor Cheung
29. Congratulations to James DeFrancesco on his promotion to the rank of Deputy Superintendent in the Cambridge Police Department. Councillor Toomey and Mayor Davis
30. Thanks to The Middle East, Thelonious Monkfish, The Andela Cafe, Life Alive, Asgard, Yoki and Moska for their participation in the 20th Hoops 'N' Health. Councillor Reeves
31. Thanks to Dr. Edward Brown for his participation in the 20th Hoops 'N' Health. Councillor Reeves
32. Thanks to Dr. M. Hanif Butts for his participation in the 20th Hoops 'N' Health. Councillor Reeves
33. Thanks to Dr. Brian Swann for his participation in the 20th Hoops 'N' Health. Councillor Reeves
34. Happy 70th Birthday wishes to Bill Cavallini. Vice Mayor Simmons
35. Retirement of Mabel Karslian from the School Department. Mayor Davis
36. Retirement of Anne Hughes from the School Department. Councillor Maher
37. Retirement of Mary Rose from the School Department. Councillor Toomey and Councillor Maher
38. Retirement of Sharon Jones from the School Department. Councillor Maher
39. Thanks to the Men's Health League, the Men of Color Health Initiative, and the Cambridge Health Alliance/Public Health Department for its participation in the 20th Hoops 'N' Health. Councillor Reeves
40. Thanks to Harvard University for its participation in the 20th Hoops 'N' Health. Councillor Reeves
41. Thanks to the Margaret Fuller Neighborhood House for its participation in the 20th Hoops 'N' Health. Councillor Reeves
42. Thanks to MIT for its participation in the 20th Hoops 'N' Health. Councillor Reeves
43. Congratulations to Elijah Scott for being awarded a Posse Scholarship. Councillor Maher
44. Congratulations to David A. Link, MD on his retirement from the Cambridge Health Alliance. Mayor Davis
45. Congratulations to Gordon H. Boudrow, Jr. on his retirement from the Cambridge Health Alliance. Mayor Davis
46. Congratulations to the 2012-2013 Cambridge Youth Involvement 2012-2013 members. Mayor Davis
47. Best wishes to Lee Swislow as she retires from her position as Executive Director of Gay & lesbian Advocates & Defenders (GLAD). Vice Mayor Simmons
48. Congratulations to the American Repertory Theater's Artistic Director Diane Paulus on receiving the 2013 Tony Award for Direction of a Musical. Mayor Davis
49. Thanks to the Central Square Business Association for organizing the 11th Annual Taste of Cambridge on June 18, 2013. Councillor Reeves
50. Resolution on the death of Anthony "Buzzy" Boczenowski. Councillor Toomey
51. Resolution on the death of Beverly A. (Dunn) DeAngelo. Councillor Maher
52. Resolution on the death of Rick "Biggie" Weinberg. Councillor Cheung
53. Resolution on the death of Keith W. Rawlins Jr. Councillor Reeves
54. Resolution on the death of Joan H. Parker. Mayor Davis
55. Condolences to Mary Eich on the death of her mother. Vice Mayor Simmons
ORDERS
1. That the Executive Assistant to the City Council confer with the Dedication Committee to consider the request from Matt Arsenault for an appropriate dedication site in honor of the late Sean Collier. Councillor Maher
2. That the City Manager is requested to confer with the Traffic, Parking and Transportation Department as to the feasibility of using standard pedestrian warning signs in lieu of large barrels on Western Avenue and report back to the City Council on this matter. Councillor Cheung
Charter Right - Reeves
3. That the City Manager is requested to confer with the appropriate departments as to the feasibility of extending the 15 percent discount to condominium accounts where a meter serves one or more units and where all owners are seniors who pay their own water bills into the water and sewer discount program. Councillor Cheung
Amended
4. That the City Manager is requested to work with all relevant City departments to explore the feasibility of using City funds to subsidize the cost of installing and removing air conditioning units from Cambridge Housing Authority-owned apartments Vice Mayor Simmons
Amended
5. That the City Manager is requested to confer with the necessary departments as to appropriate ways for residents to be involved throughout the development of the Watertown-Cambridge Greenway and publicize such a means to members of the community. Councillor Cheung
6. That the City Manager is requested to confer with the appropriate departments as to the possibility of installing a sign on Peabody Terrace Street that indicates that bicyclists' use of the roadway is always permitted. Councillor Cheung
7. That the City Manager is requested to develop a response to the Department of Transportation (DOT) proposal to site digital billboards in municipalities without local oversight. Mayor Davis
8. That the City Manager is requested to direct Police Commissioner to ensure that no license plate readers become operational for any reason whatsoever, including testing and training, until after the Cambridge Police Department has formulated and publicly posted a policy on their use and management of relevant data Councillor Cheung and Councillor Kelley
9. That the City Manager is requested to confer with the appropriate parties and report back to the City Council with an update on the Constellation Center. Councillor Toomey
10. That Her Honor, the Mayor be and hereby is requested to schedule a roundtable with the Affordable Housing Trust to update the City Council on their work and efforts. Councillor Toomey
11. That Her Honor, the Mayor be and hereby is requested to convene a roundtable working meeting with the School Committee on the issue of Pre-K and Early Childhood Education. Councillor Cheung
12. That the City Manager is requested to confer with the Department of Public Work regarding how continued sewer separation and storm water management efforts will address flooding in the aforementioned area [near Homer Avenue] and report back to the City Council. Councillor Cheung
13. That the City Manager is requested to confer with the appropriate departments as to potential means through which to limit truck traffic on Roberts Road, including banning trucks on the street, and report back to the City Council. Councillor Cheung
14. That the City Manager is requested to work with the Superintendent of Schools and all other appropriate City staff to determine how to best distribute all information about proposed changes to the length of the school day to all parents, out-of-school-time administrators, and any other invested stakeholders who will be impacted by said changes. Vice Mayor Simmons
Charter Right - Maher
15. That the City Manager is requested to consult with the DPW and other relevant City departments to determine the feasibility of installing an additional catch-basin in front of 98-100 Erie Street, and of initiating adjustments to the paving so that water does not pool in front of the building. Vice Mayor Simmons
16. That the Executive Assistant to the City Council confer with the Dedication Committee to consider the request for a street dedication in honor of Joseph J. Carceo. Councillor Maher
17. That the City Manager is requested to confer with relevant City staff and, as appropriate, Cambridge Public School staff, and report back to the City Council on the potential impacts on City Out-Of-School efforts, including financial, staffing and the range of activities offered, should the Cambridge Public School district implement a longer school day. Councillor Kelley
Charter Right - Maher
18. That the City Manager is requested to direct the Traffic, Parking and Transportation Department to meet with residents of Sullivan Road to solicit feedback to see if there is an adequate desire for residential parking. Councillor Maher
19. That the Cambridge City Council go on record to urge the members of the Massachusetts Joint Committee on Revenue to report favorably MA Senate Bill 1308 and MA House Bill 2642 regarding payments in lieu of taxation of organizations exempt from property tax. Councillor vanBeuzekom, Councillor Cheung and Councillor Kelley
20. That the Executive Assistant to the City Council confer with the Dedication Committee to consider a request from Jeanne Sullivan on behalf of the Marino Center for Integrative Health for a street corner dedication in honor of Lelio Marino. Mayor Davis
21. That the City Manager is requested to work with all relevant City personnel to document the mission, composition, operational structure, and contact information of the Community Response Network in a document to be presented to the City Council. Vice Mayor Simmons
COMMITTEE REPORTS
1. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Councillor Leland Cheung, Chair of the Cable TV Telecommunications and Public Utilities Committee for a public meeting held on May 14, 2013 to discuss how technology can be used to connect arts and culture to broader community goals.
2. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Councillor Leland Cheung, Chair of the Cable TV Telecommunications and Public Utilities Committee for a public meeting held on May 23, 2013 to assess the findings and recommendations of the Gartner Report on the City of Cambridge's Information Technology Strategic Plan.
3. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Councillor Leland Cheung, Chair of the Cable TV Telecommunications and Public Utilities Committee for a public meeting held on May 29, 2013 to develop measures through which Cambridge's youth population and immigrant population can have improved access to computers and the internet.
4. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor Leland Cheung, Chair of the Neighborhood and Long Term Planning Committee, for a public meeting held on Apr 17, 2013 to conduct a joint public meeting with the Cambridge Redevelopment Authority (CRA) to review the powers and potential of the Cambridge Redevelopment Authority as it pertains to future development plans throughout the City of Cambridge.
5. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Vice Mayor E. Denise Simmons, Chair of the Civic Unity Committee for a public meeting held on June 5, 2013 to examine the aftermath of the Boston Marathon bombing through the lens of class and culture.
6. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor Craig Kelley, Chair of the Public Safety Committee, for a public meeting held on June 5, 2013 to continue to discuss the proposed City of Cambridge Security Camera Policy, Draft 2.
7. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Minka vanBeuzekom, Chair of the Transportation, Traffic and Parking Committee for a public meeting held on Apr 11, 2013 to discuss using the following strategies: "Don't Block the Box", and increased enforcement, and modified street layout/light cycles to improve pedestrian safety at the junction of Rindge and Massachusetts Avenues.
COMMUNICATIONS AND REPORTS FROM CITY OFFICERS
1. A communication was received from Mayor Henrietta Davis transmitting a letter from Hanne Rush, Assistant Attorney General to Nancy Glowa, City Solicitor regarding the Open Meeting Law Complaint.
Referred to Government Operations & Rules Committee
2. A communication was received from Vice Mayor E. Denise Simmons transmitting a copy of a letter sent to Councillor David Maher, Chair Government Operations and Rules Committee seeking an update on Community Mitigation.
Referred to Government Operations & Rules Committee
3. A communication was received from Mayor Henrietta Davis transmitting a letter from United States Senator Elizabeth Warren regarding Global Partners' proposal to transport ethanol through several Massachusetts communities via rail.
HEARING SCHEDULE
Mon, June 17
5:30pm City Council Meeting (Sullivan Chamber)
Tues, June 18
8:30am The Civic Unity Committee will conduct a public meeting to discuss the Monteiro case only as it pertains to any lessons learned. (Sullivan Chamber)
11:00am The Economic Development, Training and Employment Committee will conduct a public meeting to discuss the economic benefits of the Arts in Cambridge. (Sullivan Chamber)
Wed, June 19
4:30pm The Ordinance Committee will conduct a public hearing to discuss a zoning petition from Jenny Popper-Keizer, et al., requesting the City Council amend the Zoning Ordinance and Map from SD-8A to Residence C-1 in the area bounded by Allston Street to the north, Putnam Avenue to the south, Sidney Street to the west and Waverly Street to the east. This hearing to be televised. (Sullivan Chamber)
Mon, June 24
5:30pm City Council Meeting (Sullivan Chamber)
Wed, June 26
7:15am The Public Facilities, Arts and Celebrations Committee has scheduled a trip to New York on June 26-28 to study partnerships between public parks and private corporations. (New York)
4:30pm The Ordinance Committee will conduct a public hearing to discuss proposed changes to the Cambridge Zoning Ordinance relating to rainwater separation in residential buildings. This hearing to be televised. (Sullivan Chamber)
Mon, July 29
5:30pm Special City Council Meeting (Sullivan Chamber)
Tues, July 30
5:00pm The Neighborhood and Long Term Planning Committee will conduct a public meeting to discuss assessing the current status of Central Square following the Central Square Advisory Committee's non-zoning recommendations and exploring potential options to make the neighborhood a safer and more family-friendly area. (Sullivan Chamber)
Mon, Sept 9
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Sept 16
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Sept 23
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Sept 30
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Oct 7
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Oct 21
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Oct 28
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Nov 4
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Nov 18
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Nov 25
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 2
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 9
5:30pm City Council Meeting (Sullivan Chamber)
Mon, Dec 16
5:30pm City Council Meeting (Sullivan Chamber)
TEXT OF ORDERS
O-1 June 17, 2013
COUNCILLOR MAHER
ORDERED: That the Executive Assistant to the City Council confer with the Dedication Committee to consider the request from Matt Arsenault for an appropriate dedication site in honor of the late Sean Collier; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward this order to the Dedication Committee for their review and approval.
O-2 June 17, 2013
COUNCILLOR CHEUNG
WHEREAS: It has come to the attention of the Cambridge City Council that many residents have expressed concern about current pedestrian safety measures on Western Avenue; and
WHEREAS: At present, barrels with signs affixed to them are used to alert drivers about pedestrian crossing points that are commonly knocked over and damaged; and
WHEREAS: Furthermore, throughout construction, the barrels are often moved between locations and are not replaced; and
WHEREAS: Many residents have advocated for the use of standard regulation pedestrian warning signs that are similar to those used in Harvard Square and East Cambridge; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Traffic, Parking and Transportation Department regarding the feasibility of using standard pedestrian warning signs in lieu of large barrels and report back to the City Council on this matter.
O-3 June 17, 2013 Amended
COUNCILLOR CHEUNG
WHEREAS: The City of Cambridge has long recognized the importance of mitigating the effects of water and sewer increases on local residents; and
WHEREAS: At present, the City offers a 15 percent discount, not to exceed $90, of water and sewer costs to residents 65 years of age or older who own and occupy one, two, or three family homes; and
WHEREAS: However, such a discount does not extend to seniors who own condominium units and directly pay their water bills; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments as to the feasibility of extending the 15 percent discount to condominium accounts where a meter serves one or more units and where all owners are seniors who pay their own water bills into the water and sewer discount program and report back to the City Council; and be it further
ORDERED: That the City Manager be and hereby is requested to consider any other scenario as they may pertain to seniors in other situations.
O-4 June 17, 2013 Amended
VICE MAYOR SIMMONS
WHEREAS: On Sept 12, 2011, the City Council passed a Council Order asking the City Manager to explore the possibility of using City funds to subsidize the cost of installing and removing air conditioner units from Cambridge Housing Authority-owned apartments, especially those occupied by seniors; and
WHEREAS: Those who live in these apartments are charged approximately $240 for the installation and removal of air conditioning units. This constitutes a great deal of money to those living on a fixed income, and it can pose a significant financial hardship to those who already are struggling to make ends meet on a monthly basis; and
WHEREAS: The financial burden presented by the installation and removal of the air conditioning units is as great an issue in 2013 as it was in 2011, and it continues to negatively impact too many low-income people in the community; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with all relevant City departments to explore the feasibility of using City funds to subsidize the cost of installing and removing air conditioning units from Cambridge Housing Authority-owned apartments and any senior buildings; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council with his findings and proposals in a timely manner.
O-5 June 17, 2013
COUNCILLOR CHEUNG
WHEREAS: The City of Cambridge and the Department of Conservation and Recreation (DCR) recently announced the exciting acquisition of a key land parcel that will establish the final link in the Watertown-Cambridge Greenway; and
WHEREAS: The development of this multi-use path will provide cyclists and pedestrians with a vital means through which to traverse the region in addition to providing a beautiful open space for residents and visitors alike; and
WHEREAS: Many members of the Cambridge community have expressed their desire to get involved throughout the planning process; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the necessary departments as to appropriate ways for residents to be involved throughout the development of the Watertown-Cambridge Greenway and publicize such a means to members of the community; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on the aforementioned process.
O-6 June 17, 2013
COUNCILLOR CHEUNG
WHEREAS: Many residents of the City of Cambridge have expressed concern about the safety of bicyclists utilizing Peabody Terrace Street; and
WHEREAS: Adding a bikeway on Peabody Terrace Street is unfeasible as it would lead to structural changes in the road resulting in unsafe roadway conditions; and
WHEREAS: Although the development of an alternative route at the west side of Flagstaff Park will provide individuals with an additional, safer way through which to traverse the City, many members of the community are unsure as to whether or not bikers will become aware of the option or choose to make use of the minimally slower route; and
WHEREAS: Putting up a sign on Peabody Terrace Street that indicates that bicyclists' use of the roadway is always permitted will alert drivers to the presence of bikers and make them more aware of their surroundings; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments as to the possibility of installing a sign of the aforementioned nature on Peabody Terrace Street and report back to the City Council.
O-7 June 17, 2013
MAYOR DAVIS
ORDERED: That the City Manager be and hereby is requested to develop a response to the Department of Transportation (DOT) proposal to site digital billboards in municipalities without local oversight; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter.
O-8 June 17, 2013
COUNCILLOR CHEUNG
COUNCILLOR KELLEY
WHEREAS: It has recently come to the attention of the Cambridge City Council that license plate reading equipment was recently installed on some Cambridge Police Department vehicles; and
WHEREAS: The City Manager did not inform the City Council about the aforementioned installations; and
WHEREAS: Past installation of similar security equipment without Council notice has proven problematic; and
WHEREAS: License Plate readers reflect a significant shift in public safety capabilities and pose specific data collection and management challenges; now therefore be it
ORDERED: That the City Manager be and hereby is requested to direct Police Commissioner to ensure that no license plate readers become operational for any reason whatsoever, including testing and training, until after the Cambridge Police Department has formulated and publicly posted a policy on their use and management of relevant data; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council as to the purpose of the aforementioned readers, how the data will be collected and management, what logistical arrangements resulted in the Cambridge Police Department's obtaining and installing the readers, and what other new, non-standard surveillance equipment has been received by the Cambridge Police Department.
O-9 June 17, 2013
COUNCILLOR TOOMEY
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate parties and report back to the City Council with an update on the Constellation Center.
O-10 June 17, 2013
COUNCILLOR TOOMEY
ORDERED: That Her Honor, the Mayor be and hereby is requested to schedule a roundtable with the Affordable Housing Trust to update the City Council on their work and efforts.
O-11 June 17, 2013
COUNCILLOR CHEUNG
ORDERED: That Her Honor, the Mayor be and hereby is requested to convene a roundtable working meeting with the School Committee on the issue of Pre-K and Early Childhood Education.
O-12 June 17, 2013
COUNCILLOR CHEUNG
WHEREAS: Throughout the past twenty years, the City of Cambridge has made strides in increasing its sewer separation and storm water management efforts; and
WHEREAS: According to the Department of Public Work website, approximately 40 percent of the collection system owned and maintained by Cambridge has been separated; and
WHEREAS: However, residents located "at the end of the line", including Homer Avenue, face significant water problems during heavy downpours when sewage and rain water back up onto the street, flooding the surrounding buildings; and
WHEREAS: Such a living condition is unacceptable for the homeowners in the surrounding area; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Department of Public Work regarding how continued sewer separation and storm water management efforts will address flooding in the aforementioned area and report back to the City Council.
O-13 June 17, 2013
COUNCILLOR CHEUNG
WHEREAS: In an effort to reduce the adverse effects of truck noise and vibrations on residents, the City of Cambridge has encouraged all trucks to use the system of Posted Truck Routes for the majority of every street; and
WHEREAS: Furthermore, the City has received permission to ban trucks on a number of streets to all commercially plated trucks over 2.5 tons gross vehicle weight 24-hours a day; and
WHEREAS: Residents of Roberts Road in Cambridge have reported that an increasing number of non-construction trucks have made use of the road in recent months, including during the late evening and early morning hours as well as on weekends; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments as to potential means through which to limit truck traffic on Roberts Road, including banning trucks on the street, and report back to the City Council.
O-14 June 17, 2013
VICE MAYOR SIMMONS
WHEREAS: It has come to the City Council's attention that there are some parents in the community, as well as some community based organizations that provide out-of-school-time programs, that have expressed concern over the lack of solid information over the proposals to lengthen the school day in the Cambridge public schools; and
WHEREAS: Some parents have expressed concern over how a lengthened school day might impact childcare planning, while some community based organizations have expressed concern over how an extended school day might impact operational times, programming requirements, and staffing and budget needs. Both groups have expressed a desire to receive definitive information as to when any proposed changes might take place, and what those changes will entail; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with the Superintendent of Schools and all other appropriate City staff to determine how to best distribute all information about proposed changes to the length of the school day to all parents, out-of-school-time administrators, and any other invested stakeholders who will be impacted by said changes.
O-15 June 17, 2013
VICE MAYOR SIMMONS
WHEREAS: It has come to the City Council's attention that residents of 98-100 Erie Street have been dealing with frequent flooding in front of their building after each rainfall and snowfall, and that this problem appears to be an outgrowth of repairs that were made to Erie Street in the recent past; and
WHEREAS: Residents of the building report that passing cars and trucks routinely splash the pooled water onto the sidewalk and onto pedestrians, as well as onto the stucco surface and windows of the building. Residents also report that it is nearly impossible to use the sidewalk without getting soaked by the passing cars in post-rainy weather. These residents have suggested that installing an additional catch-basin in front of the building, as well as adjustments to the paving so that water does not pool in front of the building, would likely resolve these issues; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the DPW and other relevant City departments to determine the feasibility of installing an additional catch-basin in front of 98-100 Erie Street, and of initiating adjustments to the paving so that water does not pool in front of the building, and to report back to the City Council.
O-16 June 17, 2013
COUNCILLOR MAHER
ORDERED: That the Executive Assistant to the City Council confer with the Dedication Committee to consider the request for a street dedication in honor of Joseph J. Carceo; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward this order to the Dedication Committee for review and approval.
O-17 June 17, 2013
COUNCILLOR KELLEY
WHEREAS: The Cambridge Public School District, pending a vote by the CEA, may add an additional hour to the school day; and
WHEREAS: The additional time may fall on either end of the school day, with no school starting before 7:25am or lasting beyond 3:30pm; and
WHEREAS: The City has a variety of existing after-school programs that serve Cambridge youth at numerous locations; and
WHEREAS: Changes to the school day, both in overall length and starting and ending times, may have an impact on existing or proposed City Out-Of-School efforts and the ability of OST staff to provide quality programs because children may be overly tired from the longer day, have less time in the program or encounter new transportation challenges that impact participation; and
WHEREAS: The Cambridge Police Department and the Cambridge Health Alliance provide direct support to CPS facilities and any impact in when those facilities are operational may have an impact on City or CHA employees besides those employed in OST programs, now be it therefore
ORDERED: That the City Manager be and hereby is requested to confer with relevant City staff and, as appropriate, CPS staff, and report back to the City Council on the potential impacts on City OST efforts, including financial, staffing and the range of activities offered, should CPSD implement a longer school day; and be it further
ORDERED: That the City Manager be and hereby is requested to confer with relevant City staff and, as appropriate, CPS staff, and report back to the City Council on the potential impacts on CPD, CHA and any other City or City-affiliate employees should CPSD implement a longer school day.
O-18 June 17, 2013
COUNCILLOR MAHER
WHEREAS: Several residents of Sullivan Road have expressed an interest in having "Permit Parking" signs installed on their street; now therefore be it
ORDERED: That the City Manager be and hereby is requested to direct the Traffic, Parking and Transportation Department to meet with residents of Sullivan Road to solicit feedback to see if there is an adequate desire for residential parking.
O-19 June 17, 2013
COUNCILLOR VANBEUZEKOM
COUNCILLOR CHEUNG
COUNCILLOR KELLEY
WHEREAS: MA Senate Bill 1308 and MA House Bill 2642, An Act Relative to Payments in Lieu of Taxation of Organizations Exempt from the Property Tax is currently under review with the Massachusetts Joint Committee on Revenue; and
WHEREAS: These two bills, identical in content, will allow a municipality, upon acceptance at the local level, to implement a program through which nonprofits will make an annual PILOT payment to the municipality equivalent to 25 percent of the amount that the organization would have been assessed on real and personal property if it were not exempt from taxation; and
WHEREAS: Municipalities that adopt this section will craft local ordinances or bylaws to allow for PILOT agreements between the municipality and nonprofits, and may allow for exemptions or consideration of community benefits that reduce the amount of the required PILOT payment by the nonprofit; and
WHEREAS: This legislation offers a timely opportunity to ensure that a municipality may receive a payment from a nonprofit that is approximately equal to the costs of the public services that the municipality expends on the nonprofit's behalf. (The most recent Census of Governments, indicates that on average, 27.3 percent of local government general expenditures are police and fire protection and road maintenance and construction.); and
WHEREAS: This legislation offers an important mechanism to close a loophole created by the property tax exemption of nonprofits, in that those nonprofits with the highest-value property receive significant benefits from the municipality regardless of whether the organizations are providing the services that benefit the host community. Yet, under this legislation, municipalities can exempt nonprofits that offer crucial social services to members of the community, or reduce from 25 percent the PILOT required, based upon the degree of community benefit; and
WHEREAS: Passing these bills will support the goals of both the state and city by insuring fiscal vitality and sustainability of local communities, as well as their long-term prosperity; therefore be it
ORDERED: That the Cambridge City Council go on record to urge the members of the Massachusetts Joint Committee on Revenue to report favorably MA Senate Bill 1308 and MA House Bill 2642; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward suitably engrossed copies of this order to members of the Massachusetts Joint Committee on Revenue and the Cambridge Legislative Delegation on behalf of the entire Cambridge City Council.
O-20 June 17, 2013
MAYOR DAVIS
ORDERED: That the Executive Assistant to the City Council confer with the Dedication Committee to consider a request from Jeanne Sullivan on behalf of the Marino Center for Integrative Health for a street corner dedication in honor of Lelio Marino; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward this order to the Dedication Committee for their review and approval.
O-21 June 17, 2013
VICE MAYOR SIMMONS
WHEREAS: In an effort to pull together the City resources most needed in the immediate aftermath of a crisis, such as after a shooting or an event like the Boston Marathon bombings, representatives from the Police Department, the Peace Commission, the Department of Public Health, the School Department, and the Human Services Department have been developing a Community Response Network that is focused upon community healing. This network has been established to determine what City services are needed, and to determine how to deploy these services in a collaborative and cohesive manner; and
WHEREAS: A meeting of the Community Response Network can be called to order by any of its members at any time, and it meets regularly to plan for the various types of situations that might arise within Cambridge that would require a multi-department response; and
WHEREAS: A consensus was reached by attendees at the Civic Unity Committee meeting held on June 5, 2013, that it would be beneficial to place the mission, composition, and contact information of the members of the Community Response Network in writing, so as to increase the effectiveness of this entity, and to ensure that the Community Response Network can remain operational even after the departure of those who have established it; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with all relevant City personnel to document the mission, composition, operational structure, and contact information of the Community Response Network in a document to be presented to the City Council.
TEXT OF COMMITTEE REPORTS
Committee Report #1
The Cable TV, Telecommunications and Public Utilities Committee conducted a public meeting on May 14, 2013, beginning at 4:07pm in the Sullivan Chamber.
The purpose of the meeting was to discuss how technology can be used to connect arts and culture to broader community goals.
Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Councillor Minka vanBeuzekom; Councillor Craig Kelley; Councillor Kenneth Reeves; Brian Murphy, Assistant City Manager for Community Development; Mary Hart, Director, Information Technology Department; Jason Weeks, Executive Director, Cambridge Arts Council; Ginny Berkowitz, Media Arts Manager, Cambridge Public Schools; Becca Rutenberg; and Paula M. Crane, Administrative Assistant, City Clerk's Office.
Also present were Helena Fruscio, Creative Economy Industry Director, Commonwealth of Massachusetts; Scott Stedman, Northside Media Group; Susan Fleischman, Chris Lawn, CCTV; Maureen McNamara, Kendall Productions; Mimi Graney, Union Square Main Streets; Janneke House, Alexandra Lee, Kendall Square Association; Robin Lapidus, Executive Director, Central Square Business Association (CSBA); Jose Mateo, Jose Mateo Ballet Theatre; and Steve Sillari.
Councillor Cheung introduced Helena Fruscio, Creative Economy Industry Director, Commonwealth of Massachusetts, and invited her to present her PowerPoint presentation (Attachment A). She also submitted an informational document entitled Creative Industries of Massachusetts (Attachment B). Ms. Fruscio stated that she and Councillor Cheung have had discussions about the creative economy, both locally and statewide, and noted that her presentation is from the statewide perspective. She stated that creative economy is a specific economic cluster in communities consisting of three groups: non-profit organizations which include museums, theatres and performance venues; for-profit businesses and sole proprietors; and individuals such as freelance designers, writers, musicians, artists and entrepreneurs. She stated that there are over 100,000 jobs in the creative economy providing many opportunities from an employment standpoint. The creative economy infiltrates into and enhances other economic sectors such as technology, manufacturing, hospitality, tourism and construction. She stated that when you have a creative economy it makes it easier to attract and maintain talent and businesses in any field.
Ms. Fruscio noted that throughout the summer of 2012, she met with 580 creative economy businesses, organizations and individuals, including many in the City of Cambridge. She stated that twenty events that were held surrounding the topic of creative economy with themes including: business development, access to capital, marketing, industry visibility, talent, mentorship, training, value, business model and space. These themes turned into action areas of business development, industry visibility, talent, expertise and training and space. She has worked to provide members of the creative economy with the necessary resources to succeed in these action areas, including tailor fitting some of the work of the Accelerator Program towards creative economy companies, developing internship and talent partnerships, providing physical and online resource lists, and having hour-long working session forms.
Ms. Fruscio stated that businesses can utilize the creative economy as a tool to bolster economic development. For example, she stated that Pittsfield, MA created a program that filled empty storefronts with the work of community artists. She stated that this program is so successful that there are no more vacant store fronts in downtown Pittsfield. In North Adams, MA, Down Street Art opened up galleries in empty storefronts. In New Haven, CT, Project Storefront offered a $500 stipend with a 90-day lease to promote activity.
Ms. Fruscio then spoke of the Creative Economy Network. She stated that the purpose of this network is to make the support system of the creative industries in Massachusetts more visible and coordinated in order to support the growth of key industries. She stated that partnering with community and regions will roll out later in the spring.
Councillor Kelley stated that he was fascinated by Ms. Fruscio's presentation. Regarding the creative economy, he stated that although there are several creative economy members in Cambridge, many cannot afford space in Cambridge. He noted that Cambridge is seeing community-based arts without available space. He questioned if there are specific programs or thoughts to address this issue. Ms. Fruscio stated that the creative economy prefers to works towards co-working space. She noted that members of the creative economy often opt to work out of their homes or virtually. She stated that there are no programs geared towards this specific issue. She stated that the problem in Cambridge regarding available space is a different conversation than what would take place in a gateway city.
Jason Weeks stated that there is a Cultural Facilities Fund at the state level which was launched by Mass Development with close to six million dollars. Should these funds be received by Cambridge, it would help organizations that are identified as cultural facilities. Ms. Fruscio stated that program does not work towards work space issues. Mr. Weeks stated that this is not a solution but it is something that has brought support to the existing creative economy.
Councillor Cheung asked if the Foundry Building could be the recipient of some of these funds. Ms. Fruscio stated that there are qualifications that must be met such as more audience related and less participatory.
Councillor Reeves questioned how much money would be available for a facilities grant. Ms. Fruscio stated that the amount varies but it is a matching grant. Mr. Weeks stated that the figure could be between $20,000 and$400,000.
Councillor Reeves stated that the First Baptist Church is an incredible building. He stated that the congregation has a small membership but the sanctuary fits 1200 people. He noted that once adapted for wheelchair access, this could be a wonderful venue. The sanctuary is not utilized because it is too expensive to heat and cool. Ms. Fruscio spoke about Artists Link and offered to research if there is a model that exists that may be helpful in this regard.
Councillor Cheung asked if Cambridge is considered to be part of the creative economy network. Ms. Fruscio stated that criteria are presently being developed. Cambridge could be part of regional network in which there would be collaboration among municipalities and regional entities to support the economy. She explained that each network member would work within their region to coordinate efforts relating to the creative economy. She stated that the Arts Council could apply to be part of that network.
Councillor Cheung then asked for input from members of the creative community.
Maureen McNamara stated that she had to close her office and is working out of her home. She is currently working on a series on the ethnic history of Boston's neighborhoods with some seed money. She is working with historical societies. She needs space but cannot afford the space in Cambridge.
Councillor Cheung asked about artists and co-working space. He questioned the flexibility and time limit for such spaces. Ms. Fruscio explained that there are people who have only night and weekend membership who use their own tools, use the work space and then leave. The demand is very high for these types of "raw" areas. She noted that people are moving to Somerville just to have access to those types of facilities. Jason Weeks stated that these types of spaces are very flexible which is what makes them popular. Ms. Mimi Graney stated that new members do not tend to leave these spaces. She stated that there has been an increase in prices for these spaces. She stated the importance of encouraging people to share spaces.
Susan Fleischmann stated that this is an opportunity to think about community benefits and cooperative work spaces. She stated that street level spaces would enliven Central Square.
Councillor Kelley stated the need for guidance in order to bring to Cambridge what is currently not available. He spoke of zoning code limits and what can and cannot be accomplished due to the Table of Uses. He stated that the creative economy cannot afford expensive spaces and noted the vast amount of capacity in garages but because of zoning limits this space cannot be utilized. He stated that the rules and policies need to be changed to make this work better.
Ms. Lapidus stated that pop-ups and food trucks and things on wheels change the dialogue about what Cambridge is doing regarding usage and zoning. She spoke of a popup market that wants to sell food and does not want to expand. When expansion occurs, it is called a Farmers Market and licensing becomes an important issue. Regarding the licensing process, Ms. Lapidus noted that as it relates to licensing, it is difficult to figure out the process if an organization is not working with the local business association. She stated that a greater understanding of the process is imperative.
Councillor Reeves stated that in the All Asia block, businesses closed one by one which created a dead area. He stated that it would have been beneficial if the foresight was to use these spaces as temporary spaces. He noted that Carl Barron Plaza has good raw space. Ms. Lapidus stated that the Central Square Business Association (CSBA) has been approached by many creative young people with brilliant ideas for mixed retail and co-op spaces who have a vision for empty space in Central Square. The problem is finding a lesser to negotiate a lease with the landlord. It is not really appropriate for the CSBA to take on a lease and become the master lesser and the person who runs the coop. She stated that the CSBA can aid in the utilization of space by putting the right people in touch with each other. She noted the benefits of an incentives or an "easy pass" to ensure things happen.
Councillor Cheung asked Brian Murphy if there are any zoning incentives relating to pop-up stores. Mr. Murphy stated that the Community Development Department has not specifically looked at this issue. He stated that the MIT and Forest City petition there has been a small piece that goes to that issue. He stated that there are provisions where there will be a push for community use if a space has been vacant for a certain amount of time. Councillor Kelley asked if this is a requirement incentive and if so, how is it done? Mr. Murphy stated that it is soft enough language but space limitations fall under the zoning requirement. Councillor Kelley asked if this incentive is used as part of a marketing plan, could it be challenged. Mr. Murphy stated that he was did not know the answer to this question.
Mr. Weeks stated that there will be more than a dozen spaces around the city that are currently vacant that will be activated through partnerships with arts-related events such as Cambridge Open Studios, Together Festival, Cambridge Science Festival and Central Square World's Fair. He noted that they are temporary spaces which are born out of good will. These common venues are not unique to Cambridge. He noted the importance of having a core group of property owners who are willing to participate.
Scott Stedman stated that he runs a media group in Brooklyn as well as a large festival in partnership with the City that celebrates the creative and art community that typically draws attendance of over 80,000 people. He stated that his group publishes magazines that articulate what is happening in spaces. These communities come on line in a moment. When the right pieces are put in place, the community comes on line.
Councillor Kelley stated that the zoning code is pre-internet. He noted the need to start understanding and utilizing the technology that is available and how it can be incorporated. He stated that huge opportunities are being missed.
Ms. Lapidus stated that the Mass Cultural Council has figured out how to move money around to bring the arts scene to life. She stated that exciting events are the glue that makes a community cohesive and bring an identity to an area. Regarding technology innovation, she noted that in the past it used to take a staff of people to book booths for the World Fair but it is now a fairly automated system. The zoning and the licensing could be better streamlined with more contemporary tools.
Ginny Berkowitz asked about the process and potential partnerships. Mimi Graney stated that in Union Square, the barrier was parking requirements. There was an Arts Overlay District put in place. She noted the importance of landlords being gatekeepers to the neighborhood. She spoke of the landlord of a property providing a lease on a handshake with the vision of bringing creative uses to the Ames Complex. He was willing to take a risk.
Councillor Cheung asked Mr. Murphy if the City has information that can be complied so that landlords can be shown case studies where this concept has succeeded. Mr. Murphy stated that this would not be difficult to do. Mimi Graney stated the benefit of being able to provide landlords with case studies where this concept has been successful and described a similar experience in Somerville.
Chris Lawn noted the importance in identifying city resources to figure out what the City offers and how to obtain information. He stated that streamlining and simplifying is important as connectivity can be a problem. He noted that less hoops to jump through makes it easier for artists to connect to a space.
Councillor Kelley stated that he likes the ideas that have been heard but we need to keep in mind that people have invested heavily into their businesses. He noted that as we look into how to use space differently, we need to ensure that we are doing our best to meet regulatory expectations of people in the market; for example, a food truck versus a restaurant.
Mr. Weeks then spoke of zoning and how it can be tweaked to benefit all involved. He spoke of the street performers and sidewalk use. He noted that the Arts Council oversees these performers to ensure that it works for the performers as well as the existing businesses. He stated that the Arts Council does receive calls from other communities to find out how they can implement similar programs. He noted that the street performer program is highly organized which allows performers to build audiences.
Robin Lapidus stated that the Street Performers Ordinance is a great model. She noted that Central Square businesses can use more business during lunch time. She stated the desire to put more tables in front of business which would invite people to spend more time in the businesses. She stated that to accomplish this, there is a required $75.00 fee and permit application. She noted that the steps are cumbersome. As it relates to food trucks, Ms. Lapidus stated that there is a requirement for a 300 foot buffer between the food truck and a restaurant. The alternative to that restriction is a sign-off from the abutter. She stated that there needs to be a delicate balance.
Scott Stedman asked if the city has a person in place to aid in navigating of the permitting process. He stated that in New York there is an advocate who is able to clarify any and all issues. Mr. Weeks stated that the City of Cambridge does have a Special Events Committee which meets monthly which brings together all departments that issue permits. A petitioner would meet with each representative and go through the process as it relates to that specific department. He noted that this has been very helpful in cutting through red tape. Councillor Reeves stated that this is a very effective model and suggested that the fee schedule be reviewed.
Jose Mateo stated that the streamlining process for special events has been very beneficial. He noted that Cambridge is an exceptional place. He asked Ms. Fruscio her suggestions as to what Cambridge should focus on as way to further vitalize and contribute to greater economy. She stated that the streamlining process for permitting seems to be very important. She noted that finding a master lesser is an important step before they approach spaces.
Councillor Cheung asked for suggestions on how to engage the creative economy in this discussion. Chris Lawn stated that more public forums is a good beginning point and suggested a guide or flow chart which outlines necessary steps for permitting and/or licensing issues.
Scott Stedman asked if a master lesser is affecting the barrier. Ms. Lapidus stated that landlords have reduced rent because of CSBA involvement but noted that someone needs to "write the check." She noted that the amount is not a lot of money and the role of the master lesser would be to guarantee the rent for a certain period of time. She stated that the CSBA was thinking about applying for a grant for funding so they could be a master lesser.
Mr. Weeks stated that he is a believer in networking different sectors. They have recently launched the Art Science Network in partnership with the Massachusetts Cultural Council, the Broad Institute and other. He noted that this will be a dynamic opportunity to connect new audiences. More information will be forthcoming regarding this endeavor.
Councillor Kelley stated that Cambridge is an expensive real estate market. He urged further research and action relating to zoning and license issues.
Mimi Graney suggested that Cambridge look at how to leverage existing entities.
Chris Lawn reiterated that reduction in "red tape" would be beneficial.
Councillor Cheung thanked all attendees for their participation.
The meeting adjourned at 5:43pm.
For the Committee,
Councillor Leland Cheung, Chair
Committee Report #2
The Cable TV, Telecommunications and Public Utilities Committee conducted a public meeting on May 23, 2013 beginning at 2:06pm in the Sullivan Chamber.
The purpose of the meeting was to assess the findings and recommendations of the Gartner Report on the City of Cambridge's Information Technology Strategic Plan.
Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Councillor Minka vanBeuzekom; Councillor Craig Kelley; Richard Rossi, Deputy City Manager; Louis DePasquale, Assistant City Manager for Fiscal Affairs; Mary Hart (Director), Mike Dugas (Deputy Director), Sylvia Barnes, Carol Cheung, Information Technology Department (ITD); Lisa Peterson (Commissioner), Rebecca Fuentes (Assistant Commissioner/Administration), Department of Public Works; Dan Riviello, Communications Specialist, Cambridge Police Department; Claire Spinner, Chief Financial Officer, Cambridge Public Schools; Michelle Kincaid, Director, Financial System and Operations, Finance Department; Jeana Franconi, Budget Director; Martha Flynn, Assistant Commissioner, Inspectional Services Department; Ini Tomeu, Public Information Officer; and Paula M. Crane, Administrative Assistant, City Clerk's Office.
Also present were Susan Fleishmann, CCTV; Saul Tannenbaum and John Hawkinson.
Councillor Cheung convened the meeting and stated that purpose of this meeting is to review the City of Cambridge IT Strategic Plan prepared by Gartner Consulting (Attachment A http://www2.cambridgema.gov/CityOfCambridge_Content/documents/Gartner%20IT%20Strategic%20Plan.pdf) and the timeline and implementation of recommendations.
Mr. Rossi stated that this report was comprehensive and has become the framework by which the city will move forward. He noted that this report is an important guide to the process that will be undertaken. He stated that the leadership team has been diligent in working together.
Councillor Cheung stated that found the report to be extremely comprehensive and constructive while not being overly polite. He questioned next steps moving forward.
Mary Hart gave a brief overview of Gartner Report Status (Attachment B). She noted that there were five recommendations that resulted from the report: the implementation of a citywide governance model, realignment of the ITD organization, management of innovation, addressing critical operations risks and maximization of the value of current IT assets. As background to the citywide governance component, Ms. Hart explained that the City commissioned the first E-Gov Executive team in June of 2011. There was a multi-faceted approach to discuss the priorities of the City and process for setting a strategy for IT. Three committees were formed: an executive committee which consisted of City leaders, department heads and members of the Capital Committee with the ability to prioritize and fund the IT strategy; project management which consisted of department staff that was responsible for researching, recommending and managing technology initiatives for departments; and community which consisted of members of the Cambridge community who are involved in technology and education. She noted that the project management team was the group that helped organize the IT World Café and the Online Survey in the spring of 2012 that highlighted the lack of a formal IT Strategic Plan. Ms. Hart stated that the City Manager appropriated the funds for the creation of the first formal IT Strategic Plan in the fall of 2012. Gartner Consulting was hired and approximately six months was spent on interviews with city councillors, city leaders, and focus groups, which translated into the Gartner Report in early 2013. She stated that after considerable review, the City chose to focus on establishing a Governance model.
Ms. Hart continued by stating that as it relates to governance strategy, it was necessary to have a more formal structure in place. Membership of the E-Gov Executive Committee was reviewed and members were added. She noted that there is representation from many City departments on this committee. There is now a regular meeting scheduled for this committee, with the next one scheduled for June 4, 2013.
Ms. Hart stated that governance is the set of processes and structures that enable effective decision- making. Funding will be clear and justified. The ITD will now move into the budget year knowing what is needed along with proper funding requirements. She stated the Gartner Report tied together the City's priorities, City imperatives and IT imperatives that will result in measurable goals and objectives for the ITD.
Ms. Hart then gave an overview of ITD accomplishments for FY13, including the expansion of iReport categories; streaming of City Council meetings on mobile and smart devices; mobile websites for City departments, currently scheduled to roll out in June 2013; "my Cambridge" website and mobile versions which will show information about buildings, tax record, permits, street cleaning, trash pick-up, and historical information; and a voter registration look-up site.
Ms. Hart then gave a brief summary of current ITD activities in progress. As it relates to public Wi-Fi, she stated that the City is working with Google who is out to bid for a third party vendor to implement and support potential sites for consideration such as Kendall Square and the T Station, Newtowne Court and Washington Elms. This vendor would also support the equipment for the potential site. Wi-Fi equipment in the library is currently being tested to balance capacity during peak and off-peak times. They are building a strategy for managing capacity citywide to ensure better quality of service. The goal is to have something implemented in the early summer.
Regarding public involvement, Ms. Hart stated that ITD is preparing a mechanism to allow the public to have input in the IT strategy and direction. She noted that an additional network engineer is being hired and that her department is currently in the process of determining ITD realignment and greatest needs.
Councillor vanBeuzekom asked about the vacant position in the ITD. Ms. Hart stated that they are currently in the process of hiring an additional network engineer and noted the importance of hiring the right person for this job.
Councillor vanBeuzekom then asked about proper titles within the ITD. Ms. Hart stated that they have not determined what the titles should be but noted that there is funding for expanded positions in the current budget.
Ms. Hart then explained that a project is currently underway to determine the feasibility of moving the City website to Cloud to ensure accessibility if there were to be a power outage in the City.
As to next steps, Ms. Hart stated that there is a lot of work to be done in the next few months. Teams will meet often and goals will be revised. She noted the importance of being prepared for FY15 while considering the other recommendations in the Gartner Report. She noted that ITD may not be able to address all of the issues in the Gartner Report but will incorporate systems that make sense and have value. There will be a mechanism for public input.
Councillor Cheung stated that this meeting is the opportunity to explore expectations going forward. He noted that the biggest take away from the report for him is that as it relates to IT personnel, the City of Cambridge is ranked above its peers in skills maturity. He stated that ITD personnel is great but the Gartner Report also affirms that there has been underfunding in the ITD which has led to the City not being as far along as it should be. The City of Cambridge spends more than the majority of other Massachusetts municipalities. He spoke of the top ranking of the Fire Department and the Police Department and noted the AAA Bond Rating. The City needs to invest appropriately. He asked about members of the E-Gov Committee and questioned what criteria were used when comprising this committee. Ms. Hart noted that the members of the E-Gov Committee are listed in the overview of the Gartner Report. She noted that the Executive Committee is a fluid committee structure but is still being revised. Councillor Cheung suggested the expansion of the community board. He questioned how the Executive Committee will work with the Community Committee. Mr. Rossi stated that there will be regular reports and updates provided by the E-Gov Executive Committee to the City Council with detailed information to keep all interested parties informed.
Mr. Rossi stated his view that people are working together and cooperating and it is working well. He noted that local expertise is welcome and that the E-Gov Committee is comprised of people who work and interface with members of the Executive Committee.
Councillor vanBeuzekom stated that the presentation by Ms. Hart was very impressive. She stated that she has researched various responses to City Council Policy Orders and she is optimistic. She asked about the E-Gov Committee. She stated that she feels that this committee should include people other than City staff. She noted the importance of seeking outside help for even basic decisions.
Regarding cost savings, Councillor vanBeuzekom stated that cost should not be the driving force when making decisions. Mr. Rossi explained that any cost in savings will be utilized in expansion and growth. This means that we are spending money wisely. He noted that all monetary decisions are approved by the City Council.
Councillor vanBeuzekom asked how the City of Cambridge represents itself to the public and how more data can be shared with the public. She stated that there must be creative uses for the information and data that the City controls. Anything that the City can do to allow the public to use our data is a good thing. She then asked about the website security audit. Ms. Hart stated that ITD did complete penetration tests to ensure that data is not leaking over the internet. The first test was for the internal network and then a website test was undertaken. Mr. Dugas stated that overall, the City got good grades but that there were areas of concern on the website. He noted that he is pleased with the results. Councillor vanBeuzekom asked if there were any weaknesses or threats that the City is not addressing. Ms. Hart stated that there are no weaknesses that the City is not addressing. They are aware of security issues in the programs.
Councillor vanBeuzekom asked about a data center compliance upgrade. Mr. Rossi stated that the City is currently looking at this issue but noted that the cost of an on-site generator to support this will cost well over one million dollars. Ms. Peterson stated that this project would take place in multiple phases due to ventilation and airflow issues.
Councillor Cheung asked about the Springfield Data Center. Ms. Hart stated that it would not be a possibility to outsource to the data center. Mr. Rossi explained that the issue of a data center compliance upgrade is a very complex problem. He noted that although it seems simple, there are issues such as location and noise that need to be vetted.
Councillor vanBeuzekom asked how Cloud computing integrates with data center needs. Ms. Hart stated that there are many different forms of Cloud computing. She stated that the City of Cambridge has invested in computer assets and it is best to use these assets when possible but that Cloud options are being considered.
Councillor Cheung stated that the most important piece to come out of the Gartner Report is the governance structure aspect.
Mr. Tannenbaum stated that when this issue was first discussed, he asked if there was a strategic plan in place. He stated that the Gartner Report is a good plan. He stated his belief that outsiders should not be on the Executive Committee as it is imperative for the ITD to have support and confidence from senior leadership. He stated that the community representative piece needs a lot of work. He asked if this is the playbook for the next six months. If not, is there going to be a modified project plan with other steps?
Mr. Rossi stated his intention to follow the plan. He noted that IT is a serious issue and he would like people to understand that there will be monetary decisions that the City Council will need to make. There are not endless funds. He noted that Ms. Peterson and Mr. DePasquale will be spending a lot of time on this project.
Mr. Tannenbaum stated he did not see much of a cultural change in Ms. Hart's presentation and that worries him. He questioned if the retrofitting of a datacenter is worth the price of over one million dollars. He urged City staff to consider going back to the consulting piece where someone can ask questions without being burdened by the responsibility for throwing away hardware.
Mr. Rossi stated that he would ask the team to look at outsourcing. He stated that he would like to advance IT as much as possible so that we can share better information, more open data and better business services without spending a lot of money on emergency generators. In terms of culture, the culture has changed. He asked that people have faith in the hard work and foresight as it relates to IT.
John Hawkinson stated that terminology wise, transparency is open data. In his opinion there is a transparency problem. He should not have to e-mail requests for information every couple of weeks. Mr. Rossi responded that if something is not on the City website and cannot be easily e-mailed, it is a problem that needs to be addressed. Mr. Hawkinson stated that the Wifi service in the Sullivan Chamber is not reliable. He has tried to look at the budget meeting on the City website. At first it didn't work. He stated that with the new video download system it is nearly impossible to download a video. He stated that there is no such thing as a one-time cost in IT.
Councillor Cheung asked about the tradeoff to moving City servers to Springfield. He stated that he was told that it would be more cost effective to do so. Ms. Hart stated that the E-Gov Executive Team would be evaluating the issue of a backup generator in the data center. Councillor Cheung asked if other options have been researched. Ms. Hart stated that they have not had a meeting but it is within the context of this committee that the topic should be addressed. She noted that every time there is an upgrade to the system, ITD will always look at other options. The E-Gov Executive Committee is where the big decisions will be made. Mr. Rossi stated that Ms. Hart has advocated for better facilities for ITD for the last 5-6 years and it is something that needs to be evaluated. For example, it is difficult when deciding if money should go to street repair or backup generators. These things are in competition and unfortunately IT has not gotten to the top of the list.
Ms. Hart then explained the difference between the old E-Gov Committee and the new E-Gov Committee. She stated that in past they did not have the Gartner Report to work with. She noted that it is imperative to have the first steps to a strategic plan in place. She stated that without the Gartner Report the individual team could not figure the best way to be structured. Ms. Peterson stated that in the past, the E-Gov Committee was used as a sounding board. There is now clarity.
Councillor vanBeuzekom noted that ITD reports to the Finance Department and asked if there was any thought to making ITD its own department. Mr. Rossi stated that the ITD is very important. He stated that Ms. Hart receives as much time and attention from the administration as she needs. Ms. Hart and Mr. DePasquale work as a team to discuss issues. He noted that while many departments have needs, equal treatment is given to all departments throughout the city. Ms. Hart added that leadership has given funding when possible.
Mr. DePasquale stated that all departments ask for more when looking at their budget. He stated that the needs are evaluated in relation to tax rates. He stated that it is important to note that tax bills have been kept down for the last nine years. He noted the City's tremendous commitment to the elementary school structure. All of these issues factor into the decision-making process. He stated that while the administration cannot say yes to everything, there have been efforts made to address IT concerns in the last few years.
Councillor Kelley stated that while he is not an IT person, it seems as if IT can be chased forever. He stated that security is an issue. He noted that he is pleased with city applications that allow citizens to use the City's website to report potholes, snow and ice removal, etc. Mr. Tannenbaum stated that his experience when reporting potholes is that they get filled quickly and an email is received in response to the report.
Rebecca Fuentes stated that more real-time data is a project that is currently being worked on.
Mr. Tannenbaum stated that as it relates to iReport, not every reported problem gets an e-mail response when fixed. That is where confidence comes into play. He suggested that one improvement to that system would be for every reported problem to receive a response.
Councillor Chueng stated that he would like the city to move toward the entrepreneur model listed in the Gartner Report. Ms. Peterson stated that it is the goal of the City to be at the entrepreneur level but there is not a clear pathway to that goal. Mr. Rossi stated that the City would need to know where the money will be spent and how much money is necessary. Mr. Rossi stated the importance of ensuring that steps in the short-term give the most benefit and in turn, place the City in the right direction. These are budget decisions that must take place with the City Council.
Mr. Hawkinson asked about the 180 day Action Plan in the Gartner Report. Ms. Hart responded that the Gartner Report is a guide. Councillor Cheung noted that the City Council received the Gartner Report after the start date listed in the report. Mr. Hawkinson inquired if once the process is started, all recommendations will be accomplished in the 180-day timeframe. Ms. Hart stated that the Gartner Report makes recommendations and it is up to the organization to make the decision whether or not to implement the plan. Mr. Rossi responded that what is important is to do the right thing and ensure that it is done correctly. He stated that the mentality of playing "gotcha" is not helpful and the most important aspect is the knowledge that the City is moving in the right direction.
Mr. Tannenbaum asked if there will be a formal project plan outlining activities. Ms. Hart stated that the Gartner Report is a template and that the E-Gov Committee would decide what steps in the template to follow.
Councillor Cheung requested that the Governance Committee prepare a report on how information will be forthcoming. Mr. Rossi reiterated that there will be regular reports and updates provided by the E-Gov Executive Committee to the City Council with detailed information to keep all interested parties informed.
Councillor Cheung noted that people recognize the need to invest in IT. The governance structure shows commitment in how to ensure that IT is pervasive and integrated into business functions. He stated that he is pleased. He spoke of open data and the fact that it is not a fad or trend. Other cities are doing a lot to make data more open. He stated that Cambridge has a high density of people that would benefit from this data. He asked Mr. Tannenbaum to speak about his communication to the committee (Attachment C) regarding the Federal Government Open Data policy. Mr. Tannenbaum stated that this has gone from fad to existing federal policy. He stated that he appreciates transparency on the agenda of the ITD. Open data standards should be City policy set by the City Council. Councillor Chueng asked if the administration has talked about open data. Ms. Hart stated that they have looked at this issue and there has been interest. She noted that the Project Management team is aware of what can be done and discussions are taking place.
Councillor Cheung questioned if it is appropriate to adopt Federal standards or some modification around open data by way of a motion within the committee. Mr. Rossi stated that this could be achieved via City Council Policy Order requesting comment and guidance from City administration.
A communication was received from Harlan Weber, Brigade Captain/Code for Boston, regarding recommendations of the Gartner Report (Attachment D).
Councillor Cheung thanked all attendees for their participation.
The meeting adjourned at 3:56pm.
For the Committee,
Councillor Leland Cheung, Chair
Committee Report #3
The Cable TV, Telecommunications and Public Utilities Committee conducted a public meeting on May 29, 2013, beginning at 6:06pm in the Sullivan Chamber.
The purpose of the meeting was to develop measures through which Cambridge's youth population and immigrant population can have improved access to computers and the internet.
Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Councillor Craig Kelley; Councillor Kenneth E. Reeves; Vice Mayor E. Denise Simmons; Mary Hart (Director), Linda Turner (Project Manager), Information Technology Department; Ginny Berkowitz, Media Arts Manager, Cambridge Public Schools; Michelle Farnum, Division Head/Youth Programs; Ellen Semonoff, Assistant City Manager for Human Services; Becca Rutenberg; and Paula Crane, Administrative Assistant, City Clerk's Office.
Also present was Susan Fleischmann, CCTV.
Councillor Cheung convened the meeting and explained the purpose. He stated that this meeting is in follow-up to the STEM initiative and the tech inclusion meeting at CRLS. He noted Mayor Davis asked him to research available digital access to the youth and immigrant population in the City. He stated that any ideas can feed into the broader goals regarding the digital divide. He stated that recent Cambridge Housing Authority (CHA) information shows that 30 percent of children in public housing do not have access to home computers. He stated that more information is needed as it relates to the immigrant population.
Ms. Berkowitz noted an upcoming survey of all students in grades 9 - 11 that will include a short set of questions regarding internet access at home. The survey was initially postponed due to the Boston Marathon bombing, but is still planned to go forward. She stated that the idea is for the students to complete this survey during English classes to ensure that all students can respond to the survey. Councillor Cheung asked if demographic information will be included in the survey. Ms. Berkowitz responded in the negative.
Councillor Chueng stated that the immigrant population is clustered in different parts of the City and asked Ms. Semonoff to speak to this. Ms. Semonoff stated that she does not have specific information for the immigrant population but noted that there are approximately 600 students a year at any given time that are participating at the Community Learning Center. She noted that all Community Learning Center students have internet access through their participation at the center. She noted that only some of these participants have internet access in their homes. She stated that many students do have access to the internet via their smart phones.
Susan Fleischmann stated that the CHA survey is looking for help with data analysis. She stated that the CHA does know the demographics of the residents.
Councillor Cheung stated that the City Council recently passed a policy order regarding the desire to look at any restrictions on internet usage at the main library. He asked Ms. Hart to describe what the City does with laptops when they reach their end of life and stated that he would like to look at how these computers can be put to the best possible use. Ms. Hart stated that IT is working within the guidelines of procurement laws to donate equipment. There is some surplus equipment. She stated that she has submitted a request to donate surplus equipment to Solutions at Work, which is a local non-profit agency. She stated that approval from the Purchasing Agent is needed. She stated that there is not a lot of rollover with equipment but currently there are approximately ten PCs and twenty monitors. She stated that it looks as if this surplus equipment will be donated to Solutions at Work.
Councillor Kelley stated that computer access is an issue at all of the libraries, not only the main library. He stated that there are also issues with the databases the libraries use versus the databases used in the Cambridge Public Schools. He noted that a teacher may tell a student about a resource to use but that the library may not have this database. Ms. Hart explained that the school library would have the same databases available to the students but the main library or youth centers may not have purchased the same license. She noted that it is important to have a better understanding of the systems that are currently in use. She stated that there are children who have computers and internet access at home but do not have a printer. She noted that it is important to think about support equipment that goes hand-in-hand with internet access.
Councillor Reeves then asked for clarification about the databases in the library. Ms. Fleischmann stated that the library does not have all databases available. Ms. Hart stated that there are over 500 computers that are currently being supported by the Information Technology Department (ITD). She noted that to maintain these computers there needs to be a standard set of software. She noted that the IT Department for the school makes decisions regarding databases for the schools and sets their own standards. She noted that the School Department gets a discount on licensing costs. Councillor Cheung asked if there is coordination between the ITD and the IT Department in the schools. Ms. Hart explained that academic applications are very different from business computing applications.
Councillor Cheung asked if the City could request non-profits in the city to re-deploy computers to the immigrant population. Ms. Hart stated that donations of equipment stay local to the area.
Councillor Reeves stated that many people do not know that there is a community lab at the Windsor Street Clinic that is utilized by immigrants and members of the community. He noted that the staff is very supportive with one-on-one assistance. The Margaret Fuller House and CCTV also maintain their own labs. He noted that the Community Arts Center no longer has a lab for community use. He stated that it would be beneficial to have these sites assessed.
Ms. Semonoff stated that it would be beneficial to have the Cambridge Housing Authority involved in the conversations. She noted that the CHA has labs in a number of their family developments. She stated that the Cambridge Learning Center teaches in those labs and is contracted to provide service in the labs. Some of the funding for the management of those labs is ending. They will continue to have some staffed lab hours but classes being taught in those labs will not be continuing. She stated that the underlying question is whether the goal is to have access to computers in general or access to computers within student homes.
Councillor Kelley stated that generally, student work is undertaken via some type of Google platform. He stated that a fair amount of work that he sees his children undertake has to do with web-related research. He does not understand how many students can succeed without the opportunity without internet access or computer sharing. He stated that when a student is not given these tools, it can create challenges for the student that becomes difficult to overcome.
Councillor Cheung stated that it is his goal to ensure that every child has access to internet in their home. He asked about the funding for the labs. Ms. Semonoff stated that the funding for the labs was some sort of urban development funding. She could not confirm definitively but stated that she was relatively sure that the money was from HUD and stated that they do not have funding for the upcoming fiscal year. Councillor Cheung questioned the scale of the funding. Ms. Fleischmann estimated approximately half a million dollars.
Councillor Cheung asked how to ensure at-home internet access. Ms. Semonoff stated that 80 percent of the children in Cambridge attend Cambridge Public Schools. She noted that this would be the best starting place for this discussion. She noted that the other 20 percent of children attend charter, parochial and independent schools. Councillor Chueng stated that there are approximately 6,000 children in public schools. When including the fact that some of these are multi-sibling homes, this number could potentially be approximately 5,000. He questioned how difficult it would be to speak to these families. Ms. Berkowitz stated that this premise is being considered. She stated that there are now discussions regarding the one-to-one computer model that would enable every student to have a device. If this model takes place, internet and computer access will become less of an issue. She noted that it is true that schools are moving to web-based teaching.
Councillor Cheung asked about the proposed cost to have a social worker contact each of the 5,000 families to ask questions about access and then tabulate the results. Ms. Semonoff stated that access to this information would be a problem. The schools are not able to provide information to DHSP staff without permission from the families due to privacy issues. She also noted language-related issues may then be difficult to address. She stated that a face-to-face format with a diverse group of staff would be necessary.
Ms. Semonoff stated that approximately five years ago a survey was given to students in grades 6-8. She believed that 87 percent of the participants indicated that they had a working computer at home. She added that this was a snapshot at that moment. Councillor Chueng asked if this survey was anonymous. Ms. Semonoff answered in the affirmative.
Councillor Cheung asked for suggestions as to how to get information from schools regarding computer access. Ms. Fleischmann stated that the classroom teachers have a good sense of students that may not have access. She stated that this information could be funneled down. Councillor Cheung asked Ms. Semonoff is DHSP could put someone in the schools to work on this. Ms. Berkowitz stated that the guidance counselors are the best people to check in with students. Vice Mayor Simmons then stated that the Teen Health Survey is done every other year. She noted that this survey is always given via the homeroom teacher. The homeroom period is a coveted time where information can be dispersed. She stated that it is important to have more representation by the School Department when discussing this issue.
Councillor Kelley stated that at some point the schools are not going to be using textbooks. Students are going to be taking the next version of the MCAS online. Ensuring that all students are comfortable using a computer is necessary. He noted that this is a vast issue and that the changes need to be planned for.
Ms. Fleischmann stated that the Digital Access Committee has identified some issues and noted that there are resources along the spectrum.
Councillor Cheung then spoke about a meeting that Mayor Davis held at CRLS. He stated that the estimated cost to provide every student with a computer was in the range of two million dollars. Councillor Reeves stated that a similar program in North Carolina allowed the laptops to be rented and the family only contributed to the insurance on the computer. He noted that this model made a positive impact on student achievement. Vice Mayor Simmons stated that laptops become obsolete very quickly. She stated that she is in favor of the rental aspect.
Vice Mayor Simmons stated that computers and access to computers are two different issues. She questioned if a parent's view towards and familiarity with technology may be an issue.
Councillor Cheung stated that he feels that a caseworker may be the best avenue to getting necessary information. He stated that he is not pleased with the numbers that he has seen in his work with the Digital Access Committee. He stated that he is looking at the DHSP to help solve this problem. Vice Mayor Simmons stated that obtaining information is a problem due to privacy issues. She noted the importance of collaborating with the School Department.
Ms. Berkowitz stated that since it is a known fact that family involvement is the single biggest predictor of success, it is imperative for families to get up to speed. In that vein, the DHSP may be better equipped to spearhead this information gathering. On the school side there will be a survey for students in grades 9-11 that will glean information regarding devices and access. This survey will be anonymous. Councillor Cheung questioned if this survey could be done without anonymity. Ms. Berkowitz answered in the negative.
Councillor Reeves stated that KIPP School in Lynn whose students are predominantly Dominican. He stated that teachers are hands-on and go to homes in the evenings and conduct ESL classes. They know the home situations of their students. The City of Cambridge does not do this. Vice Mayor Simmons stated that Cambridge needs to look at a new model. She spoke of the Harlem Children's Zone which affirms that if there is not extensive outreach, there will not be success. Vice Mayor Simmons stated that the family liaisons are an integral piece to this project.
Ms. Semonoff then spoke about sending information home to families indicating that the City is aware that there are students that do not have computer access. Outreach can be done to affected families. Councillor Cheung stated that this seems labor intensive. Ms. Berkowitz stated that she will look at this option. Councillor Cheung questioned the cost of putting someone in place for a one-year time period. He stated that lack of information is the main problem. Ms. Semonoff stated that it is not impossible to imagine that a person who had access to a community engagement team could perform this kind of outreach as long as they had access and support from a multilingual team of people.
Susan Fleischmann questioned how many families are currently engaged with other non-profits in the community. She stated that it is important to know what would be offered as a motivation. It is important not to raise expectations without having a concrete direction. Councillor Cheung stated his opinion that at some point the only solution is municipal broadband. Ms. Hart stated there was a very good presentation made to the Digital Access Committee recently that researched the status of Municipal Broadband nationwide. Basically the research shows that there are a couple of approaches that worked for municipal broadband: Cities that owned municipal electric utilities or utility vendors that offered to collaborate with a municipality and provided the infrastructure and support similar to what Google is doing. In either case, conduit and cable would need to be laid down, and possibly streets dug up in order to accomplish this goal. Cities that have done this have had to create or expand entire operational departments in order to manage a broadband network as well as compete against local cable utilities. Costs to subscribers in the cases that were presented were close to what the private providers offer.
Ms. Semonoff stated that there is no simple solution. She stated that children and families that live in public housing are most impacted. She stated that thinking could be geared to these developments and there would be a large group who would be positively impacted. She stated that the opportunity for access in public housing developments is an avenue that should be pursued.
Councillor Cheung stated that the problem is that there is not itemized data available. He asked who made the decision to have the surveys be anonymous. Ms. Berkowitz stated that she did not know who made that decision. Ms. Semonoff stated that in general, when an anonymous survey is conducted, people tend to answer more honestly as well as the fact that parent permission is not necessary when conducting anonymous surveys that would not include personal information. Councillor Cheung asked Ms. Semonoff to have someone from DHSP work with the School Department to ensure data protection and then work with community outreach team to get better data. Ms. Fleischmann noted the importance of reaching younger students.
Ms. Hart stated that areas of target should be libraries, schools and low-income housing. She stated that it is important to ensure access in these three areas. She stated that it is important to work on better access in all areas of the city.
Ms. Semonoff stated that it would make sense to schedule a meeting around the schedule of the CHA, as this is an important issue to the CHA. It would be useful and beneficial to engage Mr. Russ. Councillor Chueng agreed that the input of the CHA is extremely important.
Councillor Kelley stated that whatever is going to be done is going to be expensive. He noted that at the end of the day, there is no guarantee that anything will change. He stated that there needs to be a more complex system of support and encouragement.
Councillor Cheung thanked all attendees for their participation.
The meeting adjourned at 7:15pm.
For the Committee,
Councillor Leland Cheung, Chair
Committee Report #4
The Neighborhood and Long Term Planning Committee held a public meeting on Wed, Apr 17, 2013 at 6:55pm in the Community Room of the Robert W. Healy Public Safety Facility at 125 Sixth Street.
The purpose of the meeting was to conduct a joint public meeting with the Cambridge Redevelopment Authority (CRA) to review the powers and potential of the Cambridge Redevelopment Authority as it pertains to future development plans throughout the City of Cambridge.
Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Councillor vanBeuzekom; Richard Rossi, Deputy City Manager; Nancy Glowa, City Solicitor; Iram Farooq, Zoning and Land Use Project Planner, Community Development Department (CDD); Rebecca Rutenberg; and Interim City Clerk Donna P. Lopez.
Also present at the meeting were CRA board members: Kathy Born, Chair; Margaret Drury; Barry Zevin; Christopher Bator; Conrad Crawford; and Jeffrey B. Mullan, Legal Counsel, CRA board; Susan Glazer, Acting Executive Director of the CRA; Heather Hoffman, 213 Hurley Street; Tom Stohlman,18 Channing Street; Steve Kaiser, 191 Hamilton Street; Charlie Teague, 23 Edmunds Street; Mark Levy, Cambridge Day; John Hawkinson, independent journalist; Gary Dmytryk, 2440 Mass. Avenue; and Carolyn Shipley, 15 Laurel Street.
Councillor Cheung opened the meeting and stated the purpose. There is a vigil tonight at City Hall for the tragedy that took place at the Boston Marathon. He asked for a moment of silence.
Councillor Cheung stated that his desired outcome of this meeting was an examination of how the Cambridge Redevelopment Authority worked, the scope of the CRA's powers and how they can be used as a tool or an entity to help the City. This discussion was prompted by the K2C2 studies, and he hopes to better understand how the CRA can be used as a vehicle to help the City to realize changes throughout Kendall and Central Squares.
Jeff Mullan, General Counsel for CRA, stated that Foley Hoag has represented CRA since 1956. In his experience, he has found that redevelopment authorities in general function best when they work cooperatively with the city and do not operate in a vacuum. Most redevelopment authorities are primarily concerned with implementation, not planning. Although redevelopment authorities are granted funding through the City appropriation process, they have tremendous powers that are separate and distinct from the municipality that enable them to clean up decadent, substandard or blighted open areas in the city. Although redevelopment authorities primarily deal with large-scale urban renewal projects, they also have the power to construct demonstration projects outside of urban renewal areas. Property can be taken by eminent domain within an urban renewal area and for the purpose of conducting a demonstration project. The redevelopment authority will create a plan. Christopher Bator asked Mr. Mullan to explain whether the CRA and redevelopment authorities in general have the authority to incur debt. Mr. Mullan noted that traditionally, redevelopment authorities had raised 50 percent of the funds needed to implement projects through local sources and had obtained 50 percent funding from the state. He noted that state funding is generally not available for these purposes any longer. Mr. Mullan also noted that although redevelopment authorities have the power to incur debt, it is not often practiced.
Ms. Born asked for an example of demonstration project. Mr. Mullan responded that Fenway Triangle in Boston is a demonstration project. The Boston Redevelopment Authority (BRA) selected the streets it sought to use for a demonstration project and conveyed the land to a redeveloper that is responsible for completing the project.
Councillor Cheung questioned the difference between the CRA and the BRA. Mr. Mullan stated that the BRA also has planning powers for the City of Boston. Should the CRA want to add this planning function, it would need to do so through a special act of the Legislature.
Mr. Rossi asked if on a demonstration project if the land would have to be declared blighted. Mr. Mullan responded in the affirmative, but noted that, in some cases, it has been argued that should a demonstration project should not occur to fix certain conditions, it would have created a blighted area. To be more specific, he noted that the law with respect to demonstration projects permits actions by redevelopment authorities to both eliminate a blighted condition and prevent it from occurring in the first instance.
Ms. Born asked if demonstration projects need to be applied for. Mr. Mullan remarked that there are no universal guidelines on how this process should be initiated.
Mr. Bator asked if it the CRA had the power to assess a property as blighted. Mr. Mullan responded that that to find a blighted condition, there must be supporting documentation consistent with the law and the regulations and a vote of the board to either eliminate the condition or (in the case of demonstration projects) to prevent the property from becoming blighted. Most powers to be excersized by the CRA would be confined to urban renewal areas.
Mr. Rossi asked if city approval is required for the CRA to initiate a demonstration project. Mr. Mullan responded in the negative. Ms. Born asked if when a redevelopment authority defines a demonstration project, is the next step eminent domain. Mr. Bator commented that such projects do not always require eminent domain.
Ms. Born asked what the typical size of demonstration projects and urban renewal projects are. Mr. Mullan remarked that typically none are smaller than a couple of city blocks. Every urban renewal plan has a clearance or spot clearance plan, together with areas marked for rehabilitation or other public improvements consistent with the goals of the plan. Ms. Farooq asked if the redevelopment area has to be contiguous or if parcels can be separate. Mr. Mullan responded that the area should be continuous. Demonstration projects are more surgical and do not require an urban renewal plan which is a large undertaking.
Councillor vanBeuzekom asked if there is a definition of "blight." Mr. Mullan responded that, per Chapter 121B in the state law, there are definitions for "substandard", "decadent" and "blighted open" areas. Often, these areas have high numbers of foreclosures, rapid turnover, and small lot sizes. Mr. James Williamson, 1000 Jackson Place, asked if there is an area in Central Square that would meet the definition. Mr. Mullan stated that he could not say.
Councillor Cheung spoke about parking lots in Central Square and asked what powers the CRA had to make use of the lots. Ms. Farooq stated throughout the planning study, the C2 advisory committee worked with Goody Clancy and CDD and that there was a lot of emphasis and interest in seeing surface parking lots transform into more positive space. There were ideas encompassing middle income to affordable housing, open space, and indoor or outdoor public gathering space. She stated that there are three parking lots on Bishop Allen Drive. Many are adjacent to private holdings that are significant in size, and she can imagine that there would be future private interest in developing there.
Tom Stohlman stated that Chapter121B specifically refers on remedying substandard or blighted private property when private owners are not doing their jobs; not public property. Mr. Mullan confirmed his statement, and commented that not all urban renewal plans are comprised of entirely private property. Larger areas can have public properties within them, and that the statutory phrase used when considering whether urban renewal is appropriate is whether the would be redeveloped by the ordinary operations of private enterprise.
Councillor vanBeuzekom asked about the parking lot under the Inn at Harvard. Mr. Rossi stated that it is still owned by city, but air rights were given to Harvard. The CRA was involved in the demolition of the city incinerator.
Councillor Cheung noted the Central Square Advisory Committee's recommendations, and asked how the CRA can help the City with the parking lots in Central Square. Mr. Mullan responded that the CRA would complete an initial review of the data to determine whether the area is substandard, blighted open or decadent. If that were the case, the CRA would develop an urban renewal plan. Ms. Born asked if the City has three parking lots and the City Council has the will to redevelop the lots, then what measures can be taken with the CRA's involvement or without the CRA's involvement. Mr. Rossi stated that a Request for Proposals (RFP) would be written outlining the objectives of the plan. If CRA is involved in the process, it would be a more comprehensive plan. Mr. Mullan stated that first data collection would be needed, then a survey and then action steps to meet the goals. A recommendation from the City Manager is required and then the City Council has to approve the urban renewal plan. Ms. Born asked what the advantage is for CRA involvement versus the City. Mr. Mullan stated that the CRA is the implementation arm. The City can do great planning.
Steve Kaiser stated that Constitution takes precedent over state law, and that taking property by eminent domain runs into problems with Article VII. Mr. Mullan stressed that safeguards are built into the statute so that nothing could be done without some form of approval from municipal officials. Mr. Bator added that if local governance approves the process, then it is unlikely to be challenged constitutionally. Mr. Stohlman stated that when one public entity transfers something to another public entity, it is not eminent domain.
Councillor Cheung commented on MIT giving the City the Cherry Street lot. Mr. Rossi stated that the City could have taken it as eminent domain, but that this would have been a very difficult process. Mr. Mullan stated that although this could technically happen through a very long process, and that there is no history or established pattern of this occurring in the City of Cambridge.
Heather Hoffman asked about disposition of city property. If property were given to the CRA, would it be subject to general ordinance 2.10. Mullan stated that he is not familiar with the municipal ordinance. Mr. Rossi added that the City would have to look at it. Mr. Mullan further stated that if the City's objective is to convey the property to the CRA it could be structured around financing. The CRA powers and the City objectives would need to be examined.
Councillor Cheung asked if demonstration projects can be done on city-owned buildings, like the Foundry Building, to have it more intensively used by the City. Mr. Mullan asked why the city would not do this. He noted that although the CRA has no record of doing demonstration projects, that it works the best when the board has a clear vision and something they want to do well. Mr. Bator stated that the CRA board has been focused on Kendall Square thus far, and that they have not yet concentrated on other areas. Mr. Zevin stated that there was one building taken by CRA many years ago. Ms. Born asked if an area such as Bishop Allen Drive between Prospect and Columbia would be most effective with an urban renewal area or by picking off smaller demonstration projects. Mr. Mullan stated that either could be done.
Councillor VanBeuzekom inquired about the use of smaller parcels for demonstration projects, and asked whether the First Street Garage and the restaurant could be used in this manner. Mr. Rossi stated that this property has different needs in the community. The First Street Garage is valuable to the city. Ms. Born questioned if the City looked at this parcel of land and determined that the parcel is not being used to its fullest potential and wanted to transfer it to the CRA, what would be the advantage to working with CRA or the City. There is more flexibility with the CRA responded Mr. Mullan. The CRA acquires property to dispose it to a third party. It would be determined which entity has the best skill set. Ms. Born stressed that this is a purely hypothetical situation.
Ms. Farooq asked if the CRA is able to use planning and data collection work that was completed by CDD. In Cambridge, having the City planning arm and CRA development arm seem very defined; how can they work jointly together? Mr. Mullan responded that it came down to how the city municipal officials opt to use it.
Councillor Cheung asked if there is a possibility that Volpe will convey the land back to the CRA. Mr. Mullan responded that he does not see the property coming back to CRA due to the limitations of government. Volpe has a priority of meeting its own base needs, and their objective is to ensure that what they have today will remain. If they were to give the site away, they would not be able to get it back because they would have to go through the federal appropriation process.
Councillor Cheung asked if the Foundry could be conveyed to the CRA as a demonstration project. John Hawkinson asked that if this were to happen, would the CRA still be required to find a blighted condition? Mr. Mullan stated that without a plan that was approved by the proper officials, they would need to comply with chapter 30B for disposition. Ms. Born asked what would the city get if the Foundry Building were conveyed to the CRA; how would this affect the outcome? Councillor Cheung stated that there has been concern about how the City will maintain ownership and manage the building to achieve its goals for the building. At present, the goal is unclear. Councillor vanBeuzekom stated that the City Council would need to figure out what the goal is prior to conveying property over. Councillor Cheung added that the First Street Garage is an example of why the city should not be in the business of property. Mr. Rossi stated that the City could put out an RFP prescribing the uses, lease the building, and hire a management company to manage the property. Ms. Born stated that redevelopment authorities are not in the business of being landlords.
Mr. Hawkinson asked what the CRA could do better than the City with the parking lots. Mr. Bator responded that once the CRA had the land, it is removed from the political process that it would undergo if it were done in a more conventional way through the City.
Carolyn Shipley noted that she admires the new CRA board for taking on such a process, but that she is concerned that the city wants to have them take property by eminent domain at such an early stage. Mr. Rossi cautioned that there are no discussions between CRA and City to take city property by eminent domain.
Catherine Madden, Strategic Planner for the CRA, stated that this is a beginning process and the CRA is looking to define their goals for the future.
Charlie Teague, 23 Edmunds Street, asked Mr. Mullan to explain small takings to complete a larger parcel. Mr. Mullan stated that urban renewal is many parcels to achieve the goal. He stated that Union Square in Somerville is a spot surgical approach. To complete land assemblage would involve the use of an urban renewal plan. In demonstration projects there are small takings. Mr. Rossi stated that Cambridge property has value and eminent domain taking is not free.
Councillor Cheung stated that this has been helpful to understand the powers. CRA is undertaking strategic planning and the CDD has its planning process. Ms. Born stated that all properties discussed were strictly hypothetical. Councillor vanBeuzekom stated that if the CRA is the development arm and CDD is the planning arm this discussion has helped.
Councillor Cheung thanked those present for their attendance.
The meeting adjourned at 8:28pm on motion of Councillor Cheung.
For the Committee,
Councillor Leland Cheung, Chair
Committee Report #5
The Civic Unity Committee held a public meeting on June 5, 2013 beginning at 3:05pm in the Sullivan Chamber.
The purpose of the meeting was to examine the aftermath of the Boston Marathon bombing through the lens of class and culture.
Present at the meeting were Vice Mayor E. Denise Simmons, Chair of the Committee; Councillor Craig Kelley; Councillor Minka vanBeuzekom; Councillor Leland Cheung; Jack Albert, Joe Wilson, Deputy Superintendents, Cambridge Police Department (CPD); Brian Corr, Executive Director, Peace Commission; Neal Alpert; and Paula M. Crane, Administrative Assistant, City Clerk's Office.
Also present was Lynda Detterman.
Vice Mayor Simmons convened the meeting and explained the purpose. She stated that based on her experience she wanted to put questions with solutions and recommendations to forward to the city administration. The meeting was convened in response to the recent Boston Marathon bombings, which were carried out by two men of Muslim faith. Vice Mayor Simmons stated that she wanted to determine how Cambridge could hold community-wide discussions after these kinds of events without them devolving into racial or religious stereotyping or feeding into a narrative that links Muslims with terrorist activities.
Vice Mayor Simmons asked if there is a point person on the Cambridge Police Department for answering questions from the community, or someone who distributes information to the community, in the time during and immediately after events like the Boston Marathon bombing. Deputy Superintendent Albert answered that in the aftermath of the Boston Marathon bombing, Dan Riviello, Communications Specialist, Cambridge Police Department, was the person who facilitated information that the Cambridge Police Department needed to get out to the community. He noted that Mr. Riviello worked closely with Commissioner Haas regarding information that was available to the community. Vice Mayor Simmons asked if Mr. Riviello's contact information is readily available on the CPS web page. Deputy Superintendent Albert answered in the affirmative.
Brian Corr noted that Ini Tomeu is the Public Information Officer for the City of Cambridge but Mr. Riviello has more to do with information as it pertains to distributing information following events such as the Boston Marathon bombing. Vice Mayor Simmons stated that she understood the role of Ms. Tomeu but noted that she feels that there are too many points of contact during fast-developing situations, and that is not always clear to her where the community should be looking for timely information. She stated that, while Mr. Riviello and Ms. Tomeu are undoubtedly proficient in their duties, even making two separate phone calls for different types of information could be difficult in times of crisis, and she would like to see one person having the responsibility to disseminate information. She then raised the notion of there being a public information telephone hotline that people could call during times of emergency, in which people could get all pertinent information with just one phone call.
Vice Mayor Simmons asked if Police Department information was on the city website as it related to the aftermath of the Boston Marathon bombing. Deputy Superintendent Wilson stated that the CPD website had updated tweets and information from Mr. Riviello. Vice Mayor Simmons stated that she did not believe there was any information from the Cambridge Public Schools or the Cambridge School Department on the city webpage, and she said it was frustrating that one would need to go to the School website for school information, the Fire Department's website for information about the Fire Department, the CPD website for information from the police. She said there needs to be one central place where all of that information can be viewed.
Councillor vanBeuzekom stated that this is a 21st century issue that is being grappled with. She noted that in the past, information was received via newspaper or phone tree. She noted that putting information on the city website with links to specific issues would be helpful. Vice Mayor Simmons stated that some people do not use social media, and that there are people who are more likely to verbally seek out information. She stated the need for a centralized and effective way for alerting people to what is going on in their community.
Councillor vanBeuzekom stated that she and Councillor Kelley recently visited the City of Cambridge's Emergency Communications Department. She stated that Director George Fosque stated that people should only utilize the 911 phone number in the event of an emergency. She noted that there is a business number at the Cambridge Police Department for regular business and non-emergency issues.
Councillor Kelley stated his belief that it becomes a dangerous situation when mistaking information for action. He noted that CPD can only do so much before their efforts are wasted, and he suggested that the CPD could potentially waste valuable time and resources in tracking down and doling out information to City Councillors and the public, rather than devoting that time and focus to dealing with the situation at hand. He stated that city departments cannot have all nine City Councillors calling about different issues. He stated that expectations about ongoing events may not be met in these cases. He noted that City staff needs to follow guidelines and that City Councillors should have certain expectations of what the lines of communication should be. Vice Mayor Simmons stated that she would like clarification as to who that one contact person should be. Vice Mayor Simmons suggested that she and Councillor Kelley had a difference of opinion on this matter, and she reaffirmed her statement that she would like clarification as to who that one contact person should be.
Councillor Cheung stated that he disagreed with Councillor Kelley, and that he believed information is action. He stated that it was action when he got the shelter-in-place request from City administration. He stated that he was able to pass along information to residents. He stated that information helps make action easier. He noted that if there were a centralized location where information could be accessed, there would not be the need to contact city staff. He stated that CPD tweets were helpful. He noted the importance of using different devices and means to receive and disseminate information. These mediums need to be utilized when it comes to public safety. The reality is that the population receives information in these ways. Vice Mayor Simmons stated that the City Council needs to figure out a centralized way to receive information and she agreed with Councillor Cheung's assessment that the City Councillors need to be better informed, as their constituents tend to look to them for information and guidance during times of crisis.
Ms. Detterman stated that she appreciates the various assets of the information. She stated that when one talks about a point person, she thinks about not only kinds of information but confidence in the knowledge that a person has support within the community. The next step is knowing where that support comes from. It is important to know a single phone number for guidance and assistance is available after a traumatic event. She stated that the point person must be skilled.
Vice Mayor Simmons asked if there is a strategic plan in place by the City administration or the CPD to diffuse any potential racial or religious tension within the community. She stated that if there is such a plan, she was not aware of it. Brian Corr stated that he is not aware of a strategic plan although there is the Community Response Network which is comprised of representatives from the Peace Commission, the Department of Public Health, the Police Department, the School Department, and Human Services Department who work together on a regular basis. It is a team that meets regularly. Vice Mayor Simmons asked who would be the person to call the team together. Mr. Corr stated that any member of the Community Response Network can call a meeting as necessary. He noted that this is how the Riverside Trauma Center came about. Vice Mayor Simmons stated that she was pleased to hear about the Community Response Network but noted that she would like to see more organization, and that she would like to have a more concrete idea about who comprises this team, what its organizational structure is like, and who to contact to initiate its meeting in times of crisis.
Councillor Kelley stated that when he thinks of immediate action to an immediate threat, he does not envision a group of people getting together to talk about racial tension within the community.
Councillor vanBeuzekom stated that she feels as if the long-term strategy is happening much more slowly than she expected. She stated that it is important to ensure that people feel that the City of Cambridge cares about the issues of potential racial or religious tension. She noted the diversity in the CPD and city staff, and she also likens this discussion to a prior Civic Unity Committee meeting that touched upon the City's and the CPD's desire to increase outreach to the LGBT community.
Vice Mayor Simmons stated that the Civic Unity Committee has always attempted to be proactive as opposed to reactive, and that this was one of the core missions of the Civic Unity Committee back when it was an independent department. She states that she is not suggesting that the City revert to having a Civic Unity Committee as a department, but that the Committee's mission has traditionally been focused upon being more proactive. She stated that the Boston Marathon bombing has brought these issues back to the forefront. She stated that she was surprised when attending vigils that some people have had "those people" attitudes, and she relayed the story of speaking with a member of the community who is Muslim who reported that she felt the stares of strangers on a local bus immediately following the Boston Marathon bombings, and that this woman had overheard some people saying vaguely prejudiced remarks about Muslims that she took as slightly threatening. This woman reported to Vice Mayor Simmons that she had no idea whom to report her concerns to, since it did not seem to rise to the level of calling 911.
Councillor Kelley stated his belief that this is not a discussion in which the CPD needs to be involved, , and that he was troubled by the inference that the CPD should be tasked with crafting a policy for how to ease racial or religious tensions within the community He stated his concern that the question is being mis-framed. Vice Mayor Simmons agreed that it is not up to the CPD to come up with a model but the CPD is always a beneficial tool when talking about issues that affect the community. Councillor Kelley stated the police play a valuable role in the aftermath of such an event but felt as if the committee needs to be careful when determining the role of the CPD in these discussions.
Councillor Cheung stated that the CPD has been very successful in "going outside the box." He noted the CPD proactive work with the homeless and community policing. These models have been successful and well-received by the community. He stated his belief that the CPD should be involved in the discussion. Councillor Kelley stated that the CPD is part of solution but it is not what they are in charge of or should be responsible for. He stated that he would not want the CPD to think that they are required to come up with a plan. The greater authority lies somewhere else.
Vice Mayor Simmons stated that as it relates to dealing with the events and aftermath of the Boston Marathon bombing, was there something that was seen, experienced, etc. that can be used to grow out a model that could be beneficial to Cambridge? She asked that if, when working with Watertown and other city/state agencies, any knowledge gained from this experience could be used in developing civic unity. Deputy Superintendent Albert stated that once everything transpired and law enforcement had an idea of who was involved, Commissioner Haas reached out to the mosque in Cambridge. He made it a point to assign resources to the mosque. The CPD assisted at vigils throughout the city. The goal is to ensure that the mosque community feels safe in Cambridge. He noted that the CPD works on building relationships within the community to ensure maximum impact when working with these groups.
Vice Mayor Simmons asked what steps can be taken to foster positive relationships within the Cambridge community. Deputy Superintendent Albert stated that great success comes from outreach. Interaction and mutual knowledge-sharing are important tools.
Councillor vanBeuzekom stated that an additional resource when thinking about outreach to different communities or organizations is via the Cambridge Public Schools. She noted the different clubs and organizations at CRLS and stated that this could be a thread to fostering relationships. She asked how the city has supported the gay and lesbian community? Vice Mayor Simmons stated that outreach has typically taken place in segments and has not been part of a citywide, organized process. She stated that it has been done is small pieces and this is part of the problem. Councillor vanBeuzekom stated that ultimately part of the solution is the thread that will link sectors together. Deputy Superintendent Albert stated that he has never seen the city stronger. He noted that it is an unwritten rule that all the agencies collaborate. Vice Mayor Simmons agreed that there has been some exemplary outreach work done throughout the City, but she also stated that predictability and organization are key.
Brian Corr stated that the City Council sets goals that speak to the underlying issues. He stated that there are a number of people and departments who work together to engage the community as a whole. These groups overlap with other structures. He stated that while it is not a formal "plan," there is a multi-dimensional framework. Vice Mayor Simmons agreed, but she also stated that unless she and the other City Councillors could see this plan as a written document, it was more of a conceptual idea held by various individuals, and that she feels this work would be bolstered by having it actually documented in some fashion. She stated her concern that, absent such documentation, some aspect of this framework and some of the ongoing community outreach could be lost by the departure of any individuals that are responsible for it.
Councillor Kelley noted that even as a City Councillor it is difficult to engage people. He stated that expectations may be unreasonable for a certain level of building community in a city of over 100,000 people, and that we may have reached a limit in what we can do. He stated that Cambridge has been pro-active when thinking of community-building.
Lynda Detterman stated the importance of not being too under-organized or too over-organized. You do not want to lose fluidity of creativity. She stated that documentation of available resources and networks would be very helpful in letting us know what already exists, and of what might be fine-tuned. She stated that the Civic Unity Committee may be the place to pull all of the threads together. It is important not to lose the quality of fluidity while capturing information. Vice Mayor Simmons stated that it would be informative and helpful to have a document compiling all resources readily available to the public on the city website. She believes this is a very good starting point to build on.
Vice Mayor Simmons made the following motion:
WHEREAS: In an effort to pull together the City resources most needed in the immediate aftermath of a crisis, such as after a shooting or an event like the Boston Marathon bombings, representatives from the Police Department, the Peace Commission, the Department of Public Health, the School Department, and the Human Services Department have been developing a Community Response Network that is focused upon community healing. This network has been established to determine what City services are needed, and to determine how to deploy these services in a collaborative and cohesive manner; and
WHEREAS: A meeting of the Community Response Network can be called to order by any of its members at any time, and it meets regularly to plan for the various types of situations that might arise within Cambridge that would require a multi-department response; and
WHEREAS: A consensus was reached by attendees at the Civic Unity Committee meeting held on June 5, 2013, that it would be beneficial to place the mission, composition, and contact information of the members of the Community Response Network in writing, so as to increase the effectiveness of this entity, and to ensure that the Community Response Network can remain operational even after the departure of those who have established it; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with all relevant City personnel to document the mission, composition, operational structure, and contact information of the Community Response Network in a document to be presented to the City Council.
The motion carried on a voice vote.
Vice Mayor Simmons thanked all those present for their participation.
The meeting adjourned at 4:05pm.
For the Committee,
Vice Mayor E. Denise Simmons, Chair
Committee Report #6
The Public Safety Committee held a public meeting on June 5, 2013 beginning at 5:34pm in the Sullivan Chamber.
The purpose of the meeting was to continue to discuss the proposed City of Cambridge Security Camera Policy, Draft 2 (ATTACHMENT A).
Present at the meeting were Councillor Craig Kelley, Chair of the Committee; Deputy Superintendent Paul Ames; Deputy Superintendent Stephen Ahern; James Mulcahy, Police Department Legal Counsel; Dan Riviello, Communication Specialist, Police Department; Lisa Peterson, Commissioner of Public Works; Richard Rossi, Deputy City Manager; and Interim City Clerk Donna P. Lopez.
Also present were John Hawkinson, Gary Mello, Erin Baldassari, Reporter.
Councillor Kelley convened the meeting and explained the purpose. He opened the meeting to public comment.
John Hawkinson asked if this policy will cover the license plate readers. He stated that it should be crystal clear whether the document is intended to cover license plate readers. There is at least one reference to automobile identification in the current draft. He would like the information on the location of the cameras and the policy kept up to date by the department (such as on its website) so that the public can at any time determined where the cameras are and what the operative policy is. It is a certainty that the location of the cameras and their disclosure policy will change, and it should be easy for the public to find the current information at any time. He asked where are the six cameras currently placed? Is it possible to request information on any camera disclosures that are made, as a practical matter, or does the Police Department intend to require the public to wait for the annual report process? On page five Section V(A)2 he questioned the camera operational hours. It is not at all clear why the default time is 10:00 PM to 6:00 AM. If the use of the cameras is so carefully restricted, why are the cameras not on all the time? What is the thinking or justification behind the 10:00 PM to 6:00 AM. The monitoring of the cameras will not occur unless authorized in writing by the Police Commissioner. He asked if the written authorizations would be made available to the public. In V(A) 8 it refers to the "QED system". What is the QED system; it is not defined anywhere. Could this be added to the definitions section? He stated that in Section VI(A) there appears to be a drafting error. It states recordings will only be released for legitimate law enforcement purposes, but in Section (D) public records request also apply. He commented on public records requests qualifying as legitimate law enforcement purposes, so there seems to be a drafting error. In Section VII entitled "Retention of Archival Footage" he commented that the technical detail of the recording system was clear in the prior draft, but it had been removed. It is not clear now whether there are backups. It would be very helpful to understand what the backup policy is and why that section was removed. Regarding license plate readers it is important to be clear. The license plate readers are incredibly useful but incredibly prone to abuse. He stated that there is a real need to have checks, balances and oversight so that all understand. He stated that the question was asked in January whether there was any intention to deploy license plate readers. The answer was in the negative. However apparently there are four license plate readers. The public wants to understand what is going on. He stated that the City Council needs to know when changes to the policy occur. He further stated that he hoped that the statement that something is not happening is not taken as a license to make it happen immediately after the statement is made that it is not currently happening to gain a maximum amount of time before anyone notices; this would be very disappointing.
Gary Mello, 324 Franklin Street, stated that he supported security cameras. He requested that cameras be installed at Libby's, the Pit and maybe footage shown on CCTV. He spoke about the license plate readers. There are lots of unlicensed cars in the city and they can flag unregistered tow trucks on the street. In the vein of the fear of civil liberties being abused, he stated that there are more cameras that are capturing info in the 21st. century. In the case of the Willow Street shooting, quick deployment of license scanner bearing cruisers may have helped locate the shooters.
Councillor Kelley closed public comment at 5:42pm.
Councillor Kelley stated that this is the sixth meeting he has held on this matter. He thanked the police and city staff for the policy. He stated that his comments will be made on Draft 2. He stated that it is his intention to submit the security camera policy at the June 17th City Council meeting.
Councillor Kelley asked if the issue of license plate readers was contained Draft 2. If license plate readers were not in the in new draft (Draft #3) he felt the issue should be tabled at this time. Deputy Superintendent Ames stated that there is no policy on license plate reader policy. He agreed that this should be tabled. Councillor Cheung asked if license plate readers are currently being used. Deputy Superintendent Ames responded that license plate readers are not in use. The City has the equipment, but there is no policy and will not be activated until a policy is established. Councillor Kelley stated this will be discussed at a later meeting.
At this time Councillor Kelley commented on Draft 2 of the Security Camera Policy.
On page one Councillor Kelley commented on signage that cameras are in use and the location of the six cameras that are traffic oriented cameras from Homeland security. He wanted to ensure that there is a clear explanation of the location of the cameras made available to the public but did not have an opinion on whether he liked signs, like in NYC, stating cameras were in use. Deputy Superintendent Ames responded that the policy does not state the locations of cameras. People will have access to feeds. The intention was not to have signage on the cameras. The new policy, submitted at the meeting, has the cameras running for twenty-four hours.
Councillor Kelley wanted it to be clear that the purpose of the cameras being used is for public safety and it only pertains to public safety camera under the jurisdiction of the Police Department. At some point other departments may use other cameras and they will need a separate camera policy(ies). He wanted the importance of transparency added as a policy statement.
On page three Councillor Kelley wanted "fixed cameras" defined as anything not moving, to include temporary installations of cameras which may be wireless, battery operated, easy to install items used for very specific events or concerns in addition to permanently placed cameras in specific areas. On page four in Section IV (N) titled Specific Event Recording he asked if this is handheld cameras or fixed cameras used to record City events. He requested examples spelled out in Section N.
On page five Section V (A) 4 Councillor Kelley asked about the zoom. Deputy Superintendent Ames did not know the magnification. Councillor Kelley stated that the camera capabilities discussion should include specifics for all cameras, not just CIMS, and updated as the capabilities change.
In Section V (A) 5. entitled "Privacy Enhancement Capabilities" he asked about the CIMS capability. Deputy Superintendent Ames responded that with the technology areas can be blocked out from viewing. Councillor Kelley asked if the cameras have this technology and, if not money needs to be spent to get this technology. Deputy Superintendent Ames responded in the affirmative to the technology.
In Section V (A) 7. entitled "No Sound Recordings" Councillor Kelley stated that it needs to be clear that some cameras such as handheld video cameras will record sound, within wiretapping regulations, and that it seems to be just the CIMS cameras that are being referred to as not recording sound. Attorney Mulcahy stated that no recordings will be done unless there is a court order. Councillor Kelley stated that at some event where hand held devices are used events are being taped. Attorney Mulcahy responded that this would violate the wire tape. Mr. Rossi stated that the police would not take video or sound unless for security. Attorney Mulcahy stated that it must be clear that person is recorded. Councillor Kelley stated that the police will not have cameras that pick up audio unless there is a court order. Deputy Superintendent Ahern stated that the Commissioner is referencing the 6 CIMS cameras - these cameras will not record audio unless there is a court order, Councillor Kelley stated that the proposed policy states that the CIMS policy will be followed for non-CIMS cameras. Deputy Superintendent Ames stated that this needs to be clearer in Section V (C).
In Section V (B) 3. these are not monitored CIMS cameras that are on fixed protocol but with proper approval, staff can access the cameras which can then be tilted and zoomed according to the approved request and, post access event, can be turned back regular protocol. Councillor Kelley stated that this needs to be clearer about what the fixed setting are.
In Section V (D) 6-2 entitled Civil liability - there is no need for dollar amount?
In Section VI (B) entitled Requests for Reproduction the second sentence ‘significant incident" needs to be defined. In Section VII Retention of Archival Footage Councillor Kelley recommended just stating that all requests must be made prior to 45 day override. Deputy Superintendent Ames duly noted recommendation.
On page 9 Councillor Kelley asked do we have any control over the footage once released. Attorney Mulcahy responded that there is no control after footage is released.
In Section V (D) Councillor Kelley recommended specifying what type of deletion. He asked what happens to current film. Deputy Superintendent Ames responded that reuse of storage format is to override the information. He stated the need to get language from the tech support on how deletion actually happens. Councillor Kelley asked is there only l back up. Deputy Superintendent Ames he will have to get details from the tech services.
In Section VIII (E) entitled Annual Review Councillor Kelley asked who gets to look at the annual review. He would like the annual reviews made available to the public and the annual review posted on line. Attorney Mulcahy commented that there may be a problem releasing this information based on the audit review. There could be an issue of disclosure on an investigation; this is exempt under the open meeting law. Councillor Kelley stated that he wants everything that can and will be made public in the policy. He wanted a list of information that can be made available on the audit. If any of the 9 communities noted in the policy as being able to watch Cambridge feeds live are, in fact, watching Cambridge cameras he wants to know this information. New policy talks about a live feed from the CIMS camera. He wants to know who is looking at the real time data.
Councillor Kelley submitted Draft No. xxx the record (ATTACHMENT B). This third draft was not available before the meeting.
Councillor Kelley explained that the next step will be that a report of the Public Safety Committee will be submitted to the City Council. He will discuss his comments on the CPD version II with the Deputy Superintendents after CPD staff has incorporated them into their version as CPD feels appropriate and then he will submit his comments on the Third Draft as a Communication and Reports from City Officers. Mr. Rossi stated that this could be presented that there were changes made by committee and supported, or not, by the Commissioner. He further stated that if Police Commissioner sent a memo to City Council from tech support staff on the storage issues this does not have to be in the policy. Councillor Kelley stated that he does not want to be asked by the public why we are doing various things with cameras and not have an answer.
Councillor Kelley again opened the meeting to public comment.
John Hawkinson asked as a matter of form and protocol when additional documents are made available, like a policy, they should be available in both a redline and a "clean" version. It should also be distributed in advance of the meeting. He wanted to know why the specifics of the backup information were removed from the prior draft. It was clear originally that there would be no backups, there would be redundant hard drives. Now the City Council is asked for more information on backups. He asked was this removed from the policy because it was wrong or because it was over-specified. He would love to see a redacted report and share this redacted report with public. If the Police Department is going to produce a report, produce a report that is designed to be easily redacted and share the redacted version with the public, without having to be asked. This would be transparency.
The following e-mails were received and made part of the record:
Communication from Nancy Murray, Education Director ACLU of Massachusetts, transmitting comments on the camera policy (ATTACHMENT C).
Communication from Gabriela Romanow requesting reconsideration on the security camera ban (ATTACHMENT D).
Councillor Kelley thanked all those present for their attendance.
The meeting adjourned at 6:22pm.
For the Committee,
Councillor Craig Kelley, Chair
Committee Report #7
The Transportation, Traffic and Parking Committee held a public meeting on Thurs, Apr 11, 2013 at 5:05pm in the Sullivan Chamber.
The purpose of the meeting was to discuss using the following strategies: "Don't Block the Box", and increased enforcement, and modified street layout/light cycles to improve pedestrian safety at the junction of Rindge and Massachusetts Avenues.
Present at the meeting were Councillor Minka vanBeuzekom, Chair of the Committee; Councillor Craig Kelley; Mayor Henrietta Davis; Sue Clippinger, Director, Traffic, Parking and Transportation Department; Jeff Parenti, Principal Traffic Engineer, Traffic, Parking and Transportation Department; Joe Wilson, Deputy Superintendent of Police, Police Department; Lieutenant Rick Riley, Police Department; Donna P. Lopez, Interim City Clerk; and Savitri Khalsa.
Also present were Young Kim, 17 Norris Street; Lisa Ravicz, 40 Pemberton Street; Lilla Johnson, 23 Rice Street; Casey Lugli, 10 West Street, Boston; Belinda Morse, 3 Warwick Park; Elizabeth Bierer, 5 Follen Street; Heather Hoffman, 213 Hurley Street; and Carolyn Shipley, 15 Laurel Street.
Councillor vanBeuzekom convened the meeting and explained the purpose. The topic of this meeting was referred to the Transportation, Traffic and Parking Committee from an order adopted by the City Council on Dec 10, 2012 (ATTACHMENT A). This order requested solutions to improve traffic flow through the intersection of Rindge Avenue & Massachusetts Avenue. Specifically, addressing concerns from residents that note that there is considerable confusion at this intersection which causes both safety concerns for pedestrians and honking in relation to a left-hand turn signal northbound on Massachusetts Avenue. Additionally, drivers ignore and speed through the northbound red light on Massachusetts Avenue.
Councillor vanBeuzekom took photographs from multiple perspectives of signage, street markings, pedestrian crossings, and signals at the Rindge Avenue and Massachusetts Avenue intersection and uploaded them together with a street map of the intersection into a power point presentation named "Study of Rindge & Massachusetts Avenue (ATTACHMENT B). Councillor vanBeuzekom reviewed her observations using the power point -- noting that this is a complex intersection with multiple issues/concerns, including multiple signages which may add to the challenges of this intersection.
A general discussion with many individuals contributing information relating to the layout and challenges of this intersection ensued.
It was noted that Rindge Avenue is two lanes wide when turning onto Massachusetts Avenue and that there are street marking arrows to indicate where a vehicle may turn. Rindge Avenue has street markings and a pedestrian bump out. The Mass Avenue pedestrian crossing is the longest and the painted crossing markings are faded. There is a second pedestrian crosswalk across Rindge Avenue. The pedestrian cross signal to cross Rindge Avenue is timed to allow individuals 44 seconds to cross. The pedestrian cross signal to cross Massachusetts Avenue is timed to allow individuals 25 seconds to cross. There are safety warning devices for pedestrians traveling north or south on Massachusetts Avenue.
On Massachusetts Avenue going toward Arlington when the traffic light is green, right lane traffic proceeds and in the left lane vehicles can make a left into Rindge when there is a safe gap in traffic. When the walk button to cross Mass Avenue is pushed, drivers do not know if they can proceed through the intersection or not. The northbound through traffic is stopped but there is a left turn arrow in the left lane for those turning left onto Rindge Avenue. The stopped through traffic in the left lane blocks the traffic wanting to turn left.
Ms. Lisa Ravicz, who brought the challenges of this intersection to the attention of the City Council both by letter and public testimony, spoke in detail about the intersection noting how the intersection is not working well for pedestrians. She crosses through the intersection 5 to 6 times daily either on foot or on bike with her children. The main challenges occur during the a.m. and p.m. rush hours. In the morning commute from 7:30 a.m. to 9:00 a.m., the volume of vehicles is so great and the movement of traffic so slow -- that the entire intersection fills with drivers hoping to squeeze through the intersection at the end of the light cycle, but who instead end up consistently blocking the box that defines the intersection.
Ms. Ravicz commented that often when vehicles run the red light during the commute -- pedestrians are still in the crosswalks. She also noted that when crosswalks across Mass Avenue are blocked by vehicles, pedestrians are forced to walk into the box area of the intersection - this is the same area in which cars are turning into or out of Rindge Avenue.
To avoid this situation she has attempted to cross further down from this intersection, but this same situation exists three blocks north at Dover Street and Massachusetts Avenue.
For vehicles traveling towards Arlington on Massachusetts Avenue there are two lanes through the intersection. The right-hand lane has one traffic light (red, yellow, green) while the left-hand lane has another different traffic light (red, yellow, green, green left-turn). For the left-hand lane, vehicles can either travel through the intersection or turn left when appropriate. Vehicles in the right-hand lane have only one option - to travel straight through the intersection. For the left-hand lane traffic light, at certain points in the cycle, a green left turn arrow appears together with a red signal for through traffic.
Many drivers are confused by the meaning of a green left-turn + red stop. In confusion they stop. At the same time, the traffic light in the right-hand lane may be green -- so the traffic light that contains the turn signal creates a block in the flow of the two-lane traffic.
Vehicles in the left-hand lane who intend to travel straight through the intersection - are often stopped behind the first position vehicle that is waiting for a green light + a green left turn arrow.
Drivers in vehicles who are familiar with the intersection often honk horns because they are stuck behind vehicles turning onto Rindge Avenue. Additionally, many drivers choose to quickly swerve from the left-hand lane into the right-hand lane in an attempt to pass through the intersection. Residents crossing as pedestrians are often not seen by vehicles making this motion in the traffic.
Councillor Kelley spoke about the running of the red lights on Massachusetts Avenue. He noted many individuals have observed northbound vehicles on Massachusetts Avenue running the red light in the right-hand lane. This action endangers pedestrians legally using the crosswalk on the north side of the intersection. Adding to the confusion is the observation that the left-hand turn light sequence noted above only occurs some of the time - and according to the Traffic Engineer Mr. Parenti is dependent on whether or not a pedestrian pushes the button to cross Massachusetts Avenue.
Councillor vanBeuzekom stated that during her half-hour observation of the intersection, she witnessed 13 cars and 2 busses run the red light.
Councillor vanBeuzekom asked if there were any other concerns from the public.
Mr. Young Kim stated that in North Cambridge, blocking the box and running red lights occurs down the length of Massachusetts Avenue. In the morning rush-hour particularly, the Massachusetts Avenue traffic from Porter Square to Norris Street is a solid line that routinely blocks side street traffic. He is concerned for both pedestrian safety and the flow of traffic in the area -- especially for those crossing streets as they attempt to get to the Nursery Daycare Center located at 2067 Massachusetts Avenue. He felt that the light timing cycle at intersections needs to be increased. He also noted that pedestrian crosswalks with no lights are consistently blocked by vehicles.
Ms. Lilla Johnson stated that her general travel pattern via vehicle is to drive down Rindge Avenue and make a right-hand turn onto Massachusetts Avenue. She noted she has witnessed considerable road rage by drivers on Massachusetts Avenue in relation to the lane that contains the left-hand turn traffic signal. She further noted because of the physical angles of the streets at this intersection, when she is in her vehicle on Rindge Avenue turning onto Massachusetts Avenue the visibility of pedestrians in the crosswalk is limited.
Ms. Belinda Morse, who lives very near the Rindge Avenue and Mass Avenue intersection stated that she works from home and experiences on a daily basis the constant honking of vehicles in relation to the left-hand turn traffic light. She finds it very difficult to work as horns honk every 5 minutes. Additionally, in the morning she has seen individuals who either run the red light or block the intersection.
One attendee asked whether Pemberton Street, a one-way street near the Rindge Avenue and Massachusetts Avenue intersection helps or hurts the flow of the main intersection. Ms. Ravicz, a Pemberton Street resident stated that the traffic on Pemberton Street is not a major concern. Instead she agreed that the greater issue on Pemberton Street is noise from the chronically honking vehicles. She suggested a dedicated left-hand lane on Massachusetts Avenue.
Next, Traffic, Parking and Transportation Director Ms. Sue Clippinger and Transportation Engineer Mr. Jeff Parenti contributed information on this intersection. Mr. Parenti explained the intersection using street maps and noted that the intersection has undergone design changes to accommodate the unique way multiple streets intersect. He further noted that the timing of the lights and how the pedestrian crossings function depend on whether or not the pedestrian walk button has been pressed.
Mr. Parenti gave an overview on how the light signals and pedestrian cross-walk signals are configured for traveling northbound on Mass Avenue at this intersection from a transportation planning/engineering point of view.
The green light signal without a left-turn arrow indicates that a vehicle may either travel through the intersection or turn left, but if turning the vehicle must look for both oncoming traffic and pedestrians in the crosswalk.
The green light + a green turn signal indicates that a vehicle is permitted to travel through the intersection or turn left. The turning vehicle must look for oncoming traffic. The pedestrian crossing button on the west side has not been pushed.
The red light + a green turn signal is called a "protected left turn" and indicates that a vehicle is permitted to turn left. The pedestrian crossing button on the west side has been pushed. All oncoming has been stopped to allow for the pedestrian to cross Mass Avenue. Vehicles heading northbound on Mass Avenue are also allowed to make a left-hand turn.
Ms. Clippinger confirmed this intersection has had some reconfigurations (in terms of sidewalk design for pedestrians) but it is one of the last intersections along Mass Avenue to have any reconfiguration for improved traffic flow. She noted that her department would like to make improvements to this intersection. Small changes such as painting traffic arrows on the street are possible now and greater changes, such as a dedicated left-hand turn, in time, are also a possibility.
Councillor Kelley asked if well in advance of the intersection, the street markings on Massachusetts Avenue northbound could be painted to indicate that the right-hand lane traffic moves straight through and that the left-hand lane traffic may be turning left. Director Clippinger acknowledged that painting these arrows is a possibility -- but noted that visibility for these types of arrows is often quite limited due to the volume of traffic obscuring the roadway.
Mr. Parenti noted that several blocks down from this intersection towards Porter Square and in front of the Elephant Walk restaurant is the intersection of Walden Street and Massachusetts Avenue. He explained that at this intersection the northbound traffic on Massachusetts Avenue has 2 straight lanes and a dedicated left-turn lane for turning left onto Walden Street. The street markings are 2 straight arrows and 1 turn arrow.
Mr. Parenti and Ms. Clippinger noted that there are many stakeholders in the neighborhood and that in order to create a similar configuration at Rindge Avenue and Massachusetts Avenue, parallel metered parking on Mass Avenue northbound would have to be removed. Parking space and bus stops located along Mass Avenue in advance of this intersection (from Russell Street and Mass Avenue to Rindge Street and Mass Avenue) have been surveyed. The funeral home located at 2175 Mass Avenue and opposite Rindge Avenue has historically used the right-hand travel lane on the northbound side of Mass Avenue to temporarily park vehicles assembling for funeral processionals.
Ms. Clippinger added that the funeral home location is an active area and is not interested in losing the ability to use the public street in front of their business. The Walden Street intersection with Mass Avenue is not as active in the right-hand travel lane and therefore street reconfiguration to incorporate a dedicated left-hand turn was possible. The Traffic, Parking and Transportation Department is looking for alternative ways to remedy traffic flow at the Rindge Avenue and Mass Avenue intersection.
Ms. Clippinger stated that at a minimum the City can paint the arrowed street markings noted, but ultimately is looking to see if there is something more that can be done. Councillor Kelley stated that he felt the median strip would also be an appropriate place to put above ground lane signage. Ms. Clippinger stated that changes to the median and the pavement markings would integrate the concerns stated.
Councillor vanBeuzekom commented on the state law that requires drivers to not "block the box." She asked whether there isn't a $100 fine for this offense. Ms. Ravicz stated that she has never seen the police enforce this law at this intersection. Ms. Clippinger stated that the City has placed "Do Not Block the Box" signage on intersections along Western Avenue (at Blackstone Street, at Putnam Avenue, at Fayette Street and at Churchill Streets) -- but the effectiveness of this signage has not been formally evaluated.
Ms. Ravicz asked if the box could be painted. Ms. Clippinger responded in the affirmative.
Cambridge Pedestrian Committee member Ms. Elizabeth Bierer suggested the use of video camera enforcement as a way to reduce drivers choosing to either block the box or run the red light. She also commented on any possible reconfiguration of the intersection that might include more vehicle lanes. As a member of the Pedestrian Committee, her experience is that research has shown that adding additional vehicle lanes to a street causes greater problems for pedestrians. She suggested that the City might consider managing traffic volume into the city center by instead - considering charging a "vehicle congestion fee" which is a charge drivers pay to drive into Cambridge.
Deputy Superintendent Joe Wilson acknowledged the frustration for residents who live near streets where vehicles block the box.
Ms. Carolyn Shipley asked how traffic flow and situations related to blocking the box at Western Avenue might be addressed. Lieutenant Riley noted that presently Western Avenue is in a construction phase and there is no place to pull violators over. Pulling violators over would add to the grid lock.
Lieutenant Riley stated that for the Rindge Avenue and Massachusetts Avenue intersection, he will add more enforcement, especially during the 7:00 a.m. to 9:00 a.m. rush-hour commute**See ATTACHMENT D at end of report) When a violation is seen, vehicles will be stopped.
Ms. Johnson asked if the inbound lane on Mass Avenue could be redesigned. Ms. Clippinger stated that within a five-year timeframe, reconstruction of the sewer system will be completed along this stretch of Mass Avenue. Paired with this construction she anticipates that a better traffic flow configuration for the Rindge and Massachusetts Avenues intersection can be designed. This intersection will get top priority when infrastructure work is done on Massachusetts Avenue.
Councillor Kelley commented on how the City can work to shift driving behavior at this intersection. He noted that when drivers see a police motorcycle or vehicle in the vicinity, the fear of a citation forces a temporarily change in behavior. He asked what can be done so that more long lasting driving behaviors can occur, especially when police are NOT in the area.
Councillor Kelley suggested mapping out this area with the sporadic placement of officers in order to keep drivers on their toes. Deputy Superintendent Wilson noted that, when a marked cruiser is on location, behavior changes. In his opinion a cruiser at Rindge Avenue and Massachusetts Avenue should be tried. Deputy Superintendent Wilson further noted that he understands people would like citations issued but the primary job of the police is to keep all safe. A police presence at the location will make the location safer. Councillor Kelley stated that he does not want citations issued per se; he wants a long term safe location. He realizes that the police cannot be in this area all the time, but he knows the thought of getting a ticket may change behavior.
Ms. Bierer commented that enforcement with ticketing by placing video cameras at an intersection works very well in getting individuals to change their behavior. Ms. Clippinger agreed but noted that historically getting approval from the Cambridge City Council for this type of enforcement has not proven fruitful.
Councillor vanBeuzekom and Councillor Kelley summarized some of the changes that the Traffic, Parking and Transportation Department can make immediately for this intersection.
For the northbound side of Mass Avenue approaching Rindge Avenue intersection, at a fair distance from the intersection -- paint street markings that show 1 turn arrow and 1 straight arrow.
Place above-ground signage on the median strip that shows that traffic in the left lane may either travel straight or turn left. Also show that traffic in the right lane travels straight through the intersection.
Ms. Clippinger stated that she felt her department could complete this work by the end of summer. Councillor vanBeuzekom stated that she would like feedback from the police department after a period of enforcement at the intersection.
Councillor vanBeuzekom thanked all attendees for their participation.
The meeting adjourned at 6:10pm.
For the Committee,
Councillor Minka vanBeuzekom, Chair
Subsequent to this meeting the Director of Traffic, Parking and Transportation reported that improvements were made to the traffic signal. The improvements are contained in (ATTACHMENT C1 and C-2) of this report.
ATTACHMENT D received subsequent to the meeting includes information regarding periodic enforcement for red light and pedestrian violations from the Police Department.
AWAITING REPORT LIST
12-29. Report from the City Manager:
RE: report on the no left turn on the Cambridge Common and to remove the bicycle prohibition on certain streets, such as Whittemore Avenue. Referred back for additional information on 3/5/2012.
Councillor Kelley 02/13/12 (O-17)
12-40. Report from the City Manager:
RE: report on improper leases and rental of owned affordable housing units. Reconsideration filed by Councillor Toomey on 6/11/2012. Report referred back to City Manager for more information on motion of Councillor Toomey on 6/18/12.
Councillor Reeves, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Vice Mayor Simmons & Councillor vanBeuzekom 03/19/12 (O-3)
12-51. Report from the City Manager:
RE: report on the feasibility of finding additional office space for the City Council.
Vice Mayor Simmons, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Reeves & Councillor vanBeuzekom 04/23/12 (O-5)
12-64. Report from the City Manager:
RE: report on current status of the Inlet Bridge and what steps the City can take to ensure that agreements with the Commonwealth are upheld.
Councillor Toomey and Full Membership 05/21/12 (O-1)
12-71. Report from the City Manager:
RE: report on the possibility of converting the vacant lots at the corner of Watson and Brookline Streets and at 35 Cherry Street to community gardens or open space.
Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 06/04/12 (O-10)
12-81. Report from the City Manager:
RE: report on meeting with No. Mass Avenue neighbors, businesses and neighborhood groups about whether additional alterations to the median strip would be appropriate.
Councillor Kelley and Full Membership 06/11/12 (O-9)
12-91. Report from the City Manager:
RE: report on the installation of lower and decorative lighting along Cardinal Medeiros Avenue.
Councillor Toomey and Full Membership 07/30/12 (O-6)
12-104. Report from the City Manager:
RE: report on data requested on the Andrews Petition during an Ordinance Committee hearing last term that has not yet been received.
Councillor Cheung and Full Membership 07/30/12 (O-34)
12-107. Report from the City Manager:
RE: report on the number of Cambridge residents that are working as part of organized labor on development projects along with the percentage of minority and women members and what sort of communication takes place with the Rindge School of Technical Arts and local Unions.
Councillor Toomey and Full Membership 09/10/12 (O-14)
12-109. Report from the City Manager:
RE: report on what strategies other cities have used to dissuade land-banking.
Councillor Cheung and Full Membership 09/10/12 (O-21)
12-115. Report from the City Manager:
RE: report on making accommodations for voters when elevators are not working or there are other barriers at polling locations on election days. Referred back for additional information by Councillor Decker on 10/22/2012. Further report provided and referred back by Councillor Decker on 11/5/2012.
Councillor Decker, Mayor Davis, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 09/24/12 (O-6)
12-123. Report from the City Manager:
RE: report on suggestions to control the rodent population.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 10/22/12 (O-3)
12-126. Report from the City Manager:
RE: report on the feasibility of ensuring all city sponsored committee hearings (such as the E-gov committee) are available online.
Councillor Cheung, Councillor vanBeuzekom and Full Membership 11/05/12 (O-6)
12-128. Report from the City Manager:
RE: report on creating a pilot program for installing mini exercise stations on major walking routes throughout the City.
Mayor Davis, Councillor Cheung, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 11/19/12 (O-1)
12-129. Report from the City Manager:
RE: report on installation of additional public drinking fountains working in conjunction with the Arts Council on interesting designs.
Mayor Davis, Councillor Cheung, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 11/19/12 (O-2)
12-130. Report from the City Manager:
RE: report on developing a process to promote universal design and visitability in all Cambridge Public buildings.
Mayor Davis and Full Membership 11/19/12 (O-3)
12-133. Report from the City Manager:
RE: report on preparing language to amendment the Municipal code banning polystyrene-based disposable food containers.
Councillor Cheung, Mayor Davis and Full Membership 11/19/12 (O-10)
12-136. Report from the City Manager:
RE: report on a plan of action to reinforce and secure restaurant bins in a way that separates food waste for composting.
Councillor Cheung and Full Membership 11/19/12 (O-14)
12-137. Report from the City Manager:
RE: report on an analysis of the entire past election of wait times and strategies for what would be necessary to reduce wait times to less than 10 minutes and on making information available on wait times at polling locations throughout the day. Referred back for more information by Councillor Decker on 12/17/2012.
Councillor Cheung, Councillor vanBeuzekom, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 11/19/12 (O-16)
12-140. Report from the City Manager:
RE: report on special permit process pursuant to MGL 40A as it relates to the impact of re-filing a zoning petition on pending special permits for special permits that have been granted.
Councillor Kelley and Full Membership 11/19/12 (O-9)
12-152. Report from the City Manager:
RE: report on establishing a reduced small business parking rate for local business owners at city garages.
Councillor Toomey and Full Membership 12/17/12 (O-1)
12-153. Report from the City Manager:
RE: report on ways to ban tandem tractor-trailers from entering the city with a view in mind of requiring large freight vehicles of a certain size to transfer freight to a smaller vehicle before entering the city.
Councillor vanBeuzekom and Full Membership 12/17/12 (O-4)
12-154. Report from the City Manager:
RE: report on the sale of the Sullivan Courthouse including what zoning changes will be needed and reasons for Leggat McCall being chosen as the developer.
Councillor Toomey 12/17/12 (O-9)
12-156. Report from the City Manager:
RE: report on preparing language to create a Pathway Overlay District.
Councillor Toomey 12/17/12 (O-12)
12-157. Report from the City Manager:
RE: report on the cost, user price, and payback period if Cambridge were to build its own broadband network
Councillor Cheung and Full Membership 06/04/12 (O-8)
13-04. Report from the City Manager:
RE: report on the City's plans for the property located at 205 Western Avenue.
Councillor vanBeuzekom and Full Membership 01/14/13 (O-6)
13-19. Report from the City Manager:
RE: report on refining procedures to uphold existing ordinances that prohibit the reservation of cleared on-street parking spaces by placing objects in the spots.
Councillor Cheung and Full Membership 02/25/13 (O-4)
13-32. Report from the City Manager:
RE: report on what flooding, drainage, sightline, maintenance and traffic flow issues exist at Linear Park and who is responsible for addressing them.
Councillor Kelley and Full Membership 03/04/13 (O-7)
13-34. Report from the City Manager:
RE: report on the current investigate of the murder of Charlene Holmes.
Vice Mayor Simmons and Full Membership 03/18/13 (O-1)
13-35. Report from the City Manager:
RE: report on plans to publicize the upcoming special election.
Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Councillor Reeves, Councillor Toomey & Councillor vanBeuzekom 03/18/13 (O-5)
13-37. Report from the City Manager:
RE: report on the feasibility of installing fiber-optic conduits when doing sewer reconstruction.
Councillor Cheung, Councillor vanBeuzekom, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves & Councillor Toomey 03/18/13 (O-7)
13-39. Report from the City Manager:
RE: report on feasibility of implementing a "Don't Block The Box" policy for Cambridge.
Vice Mayor Simmons and Full Membership 04/01/13 (O-4)
13-40. Report from the City Manager:
RE: report on ways in which the Cambridge Works Program might affiliate itself with Building Pathways, an intensive program sponsored by the Boston Building Trades Council.
Vice Mayor Simmons, Councillor Cheung and Full Membership 04/01/13 (O-5)
13-43. Report from the City Manager:
RE: report on how Cambridge can include a participatory budgeting portion in the 2014 budget.
Councillor Cheung and Full Membership 04/01/13 (O-12)
13-45. Report from the City Manager:
RE: report on how the taxi and livery industry can modernize its services, provide heightened customer service, and protect drivers.
Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor vanBeuzekom 04/08/13 (O-9)
13-47. Report from the City Manager:
RE: report on the feasibility of updating the Library's room usage policy to allow for an online calendar and request system.
Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor vanBeuzekom 04/22/13 (O-2)
13-50. Report from the City Manager:
RE: report on formally applying to the Federal Rail Administration for establishing Quiet Zones.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves & Vice Mayor Simmons 04/29/13 (O-3)
13-51. Report from the City Manager:
RE: report on clarifying the expiration date for zoning petitions filed in the City.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 04/29/13 (O-4)
13-53. Report from the City Manager: See Mgr #27
RE: report on applying to the Massachusetts Electric Vehicle Incentive program for grants that will fund publicly accessible electric vehicle charging stations; electric vehicles; and hybrid vehicles.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 04/29/13 (O-6)
13-58. Report from the City Manager:
RE: report on reason for multiple outages over the last year in the East Cambridge area and what steps are being taken to prevent future outages.
Councillor Toomey and Full Membership 05/06/13 (O-3)
13-59. Report from the City Manager:
RE: report on how the capacity of the Cambridge Works program can be increased.
Councillor vanBeuzekom, Councillor Reeves and Full Membership 05/06/13 (O-4)
13-61. Report from the City Manager:
RE: report on the feasibility of implementing a program to collect and rehabilitate abandoned bikes to distribute to low-income residents, similar to Boston's Roll it Forward program.
Councillor Cheung and Full Membership 05/06/13 (O-7)
13-63. Report from the City Manager:
RE: report on a progress report on all of the non-zoning recommendations submitted by the Central Square Advisory Committee.
Councillor Cheung, Councillor Reeves, Vice Mayor Simmons and Full Membership 05/20/13 (O-2)
13-64. Report from the City Manager:
RE: report on the maintenance program to ensure that the handles for the chutes of the BigBelly trash receptacles remain clean.
Councillor Cheung and Full Membership 05/20/13 (O-3)
13-65. Report from the City Manager:
RE: report on address the concerns of the utility pole on Fainwood Circle.
Vice Mayor Simmons and Full Membership 05/20/13 (O-4)
13-66. Report from the City Manager:
RE: report on removing the 2 hour time limits for all elementary, middle, and high school students using computers at the Library for academic purposes.
Councillor Cheung and Full Membership 05/20/13 (O-5)
13-67. Report from the City Manager:
RE: report on the status of completing the Alewife entrance to the Minuteman Bikeway.
Councillor Cheung and Full Membership 05/20/13 (O-6)
13-68. Report from the City Manager: See Mgr #20
RE: report on the feasibility of installing solar-powered LED bus arrival times displays on all bus shelters in the City.
Councillor vanBeuzekom and Full Membership 05/20/13 (O-7)
13-69. Report from the City Manager: See Mgr #28
RE: report on making an application so that Cambridge may become one of the 100 Resilient Cities.
Councillor vanBeuzekom and Full Membership 05/20/13 (O-11)
13-70. Report from the City Manager: See Mgr #19
RE: report on an update on the park renovation process for Cambridgeport parks.
Councillor Cheung and Full Membership 05/20/13 (O-12)
13-71. Report from the City Manager:
RE: report on how the structure of boards and commissions can be adjusted to make them project-based and have the appropriate levels of funding for projects.
Councillor Cheung and Full Membership 05/20/13 (O-13)
13-72. Report from the City Manager:
RE: report on a review of City Library policies to determine how the libraries may best support CRLS students.
Councillor Kelley and Full Membership 05/20/13 (O-14)
13-73. Report from the City Manager:
RE: report on providing a list of "major" road projects, including those that are not Cambridge projects such as the Longfellow Bridge project, that is available to the general public on a regular basis.
Councillor Kelley and Full Membership 05/20/13 (O-16)
13-76. Report from the City Manager:
RE: report on the possibility of pedicabs transferring passengers from the general MGH/Charles Street area of Boston to the general Kendall Square area of Cambridge and back again during the Longfellow Bridge construction project.
Councillor Kelley, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Vice Mayor Simmons & Councillor Toomey 06/03/13 (O-2)
13-77. Report from the City Manager:
RE: report on making the Foundry building available for a community gathering on June 22, 2013.
Councillor Toomey, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher & Vice Mayor Simmons 06/03/13 (O-3)
13-78. Report from the City Manager:
RE: report on the repeated sewer gas smell in the vicinity of 135 Inman Street as well as the one near the fire station.
Councillor Kelley, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Vice Mayor Simmons & Councillor Toomey 06/03/13 (O-4)