Cambridge City Council meeting - April 25, 2016

Cambridge City Council meeting - April 25, 2016 - AGENDA
[Councillor Carlone was ABSENT]

3. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of $1,000,000 from Free Cash to the Public Investment Fund School Department Extraordinary Expenditures account to replace flooring in several of the school buildings.
Adopted 8-0-1 (Carlone ABSENT)

4. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of $500,000 from Free Cash to the General Fund School Department Other Ordinary Maintenance account to fund the projected deficit for the district due to greater than anticipated costs across student transportation, out of district tuition, and student services contracts.
Adopted 8-0-1 (Carlone ABSENT)

5. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $17,350,000 to provide funds for various water pollution abatement projects, including construction of sewer separation, storm water management and combined sewer overflow reduction elimination improvements within the City’s Alewife Watershed, Cambridgeport Neighborhood, and areas in Harvard Square as well as the Sewer Capital Repairs Program.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $17,350,000 to provide funds for various water pollution abatement projects, including construction of sewer separation, storm water management and combined sewer overflow reduction elimination improvements within the City’s Alewife Watershed, Cambridgeport Neighborhood, and areas in Harvard Square as well as the Sewer Capital Repairs Program. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

6. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $5,000,000 to provide funds for a Comprehensive Facilities Improvement Plan.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $5,000,000 to provide funds for a Comprehensive Facilities Improvement Plan. The City has evaluated and prioritized more than 40 buildings for capital improvements in areas such as accessibility, climate resilience, energy and environment, building envelope, fire and life safety, historic preservation, HVAC, lighting, and mechanical systems. Funds will support consulting services and construction in accordance with the plan.

This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget.

Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on these projects. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

7. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $2,000,000 to provide funds for the reconstruction of various City streets and sidewalks.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $2,000,000 to provide funds for the reconstruction of various City streets and sidewalks. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

8. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $149,600,000 to provide funds for various School building infrastructure projects including construction for the King Open/Cambridge Street Schools & Community Complex, building envelope repairs at the Fletcher Maynard Academy, and a new boiler at the Amigos School.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $149,600,000 to provide funds for various School building infrastructure projects including construction for the King Open/Cambridge Street Schools & Community Complex, building envelope repairs at the Fletcher Maynard Academy, and a new boiler at the Amigos School. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

9. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $150,000 to provide funds for the purchase and installation of mechanical components to ensure the operational integrity of the elevator at the Robert W. Healy Public Safety Facility.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $150,000 to provide funds for the purchase and installation of mechanical components to ensure the operational integrity of the elevator at the Robert W. Healy Public Safety Facility. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

10. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow $4,000,000 to provide funds for the renovations of the Out of Town News Kiosk Building and adjacent plaza area in Harvard Square.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $4,000,000 to provide funds for the renovations of the Out of Town News Kiosk Building and adjacent plaza area in Harvard Square. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

11. A communication transmitted from Richard C. Rossi, City Manager, relative to an order requesting the appropriation and authorization to borrow to provide funds for the design and construction of a multi-use path/greenway along the eastern Grand Junction railroad right of way from Broadway to the city line.
Passed to 2nd Reading

Apr 25, 2016
To the Honorable, the City Council:

Please find attached an order requesting the appropriation and authorization to borrow $10,000,000 to provide funds for the design and construction of a multi-use path/greenway along the eastern Grand Junction railroad right of way from Broadway to the city line. This order is being submitted for the Apr 25, 2016 City Council meeting to allow the City Council to vote on this order on May 23, 2016 which is the projected date for City Council adoption of the FY17 Budget. Approval of loan orders on budget adoption night has been the practice for several years.

If passed to a second reading on Apr 25, 2016, the City will comply with all legal requirements so that the order may be adopted on May 23, 2016. Please see the Public Investment Section in the FY17 Submitted Budget for additional information on this project. The Finance Committee hearing on the FY17 Public Investment Budget is scheduled for May 12, 2016.

Very truly yours, Richard C. Rossi, City Manager

12. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of $650,000 from Free Cash to the General Fund Public Works Other Ordinary Maintenance account to cover winter 2015-2016 snowstorm expenses associated with snow plowing contracts, salt and other material, and repair costs.
Adopted 8-0-1 (Carlone ABSENT)

13. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of $25,000 from Free Cash to the General Fund Public Works Extraordinary Expenditures account to purchase a new street sweeping machine.
Adopted 8-0-1 (Carlone ABSENT)

14. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of $200,000 from Free Cash to the Public Investment Fund Public Works Extraordinary Expenditures account for contracted street repairs due to the impact the cold weather had on the streets this winter.
Adopted 8-0-1 (Carlone ABSENT)

15. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of a $2,000 donation from the Alexander W. Kemp Foundation received for the Alexander W. Kemp playground at the Cambridge Common to the Grant Fund Public Works Other Ordinary Maintenance account.
Adopted 8-0-1 (Carlone ABSENT)

16. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of grant from the Massachusetts Department of Environmental Protection (MASS DEP) in the amount of $62,000 to the Grant Fund Public Works Other Ordinary Maintenance account which will be used to cover costs associated with curbside organics collection and processing.
Adopted 8-0-1 (Carlone ABSENT)

17. Transmitting Communication from Richard C. Rossi, City Manager, relative to the appropriation of a grant from the Massachusetts Department of Environmental Protection (MASS DEP) in the amount of $105,000 to the Grant Fund Public Works Other Ordinary Maintenance account which will use the funds to offset the costs to purchase wheeled food waste carts for the curbside organics collection program.
Adopted 8-0-1 (Carlone ABSENT)

18. Transmitting Communication from Richard C. Rossi, City Manager, requesting the transfer of $650,000 from the General Fund Employee Benefits (Insurance) Salary and Wages account to the General Fund Public Works Travel and Training (Judgment and Damages) account to cover current and anticipated medical services and/or prescription reimbursement costs for the remainder of the fiscal year for personnel injured in the performance of their duties.
Adopted 8-0-1 (Carlone ABSENT)

CHARTER RIGHT
1. Resolution on the death of Dorothy Steele. [Charter Right exercised by Councillor Toomey on Apr 11, 2016.]
Placed on File under Rule 20 - No Action Taken

ON THE TABLE
2. An application was received from Capital One, requesting permission for a sandwich board sign in front of the premises numbered 24 JFK Street. [Placed On The Table on a motion of Councillor Cheung on Jan 25, 2016.]

3. That the City Manager be and hereby is requested to coordinate with the Clerk’s Office and the appropriate departments to implement within three months an electronic public comment display in the Sullivan Chamber, listing the speaker’s name and affiliation as well as a timer. [Placed On The Table As Amended by Councillor Mazen on Jan 25, 2016.]

UNFINISHED BUSINESS
4. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor Dennis J. Carlone and Councillor Leland Cheung, Co-Chairs of the Ordinance Committee, for a public hearing held on Mar 24, 2016 to discuss a zoning petition by the Sage Cannabis, Inc. to amend the Zoning Ordinance in Section 20.700 Medical Marijuana Overlay Districts by creating an additional Medical Marijuana Overlay District (MMD-3). Question comes of Passing To Be Ordained on or after Apr 18, 2016. Planning Board hearing held on Mar 15, 2016. Petition expires June 22, 2016.
Ordained 8-0-1 (Carlone ABSENT) Incorporating Signed Letter of Committment by Reference

5. That the City Manager is requested to write a letter to the Department of Public Health indicating the City of Cambridge's non-opposition for Sage Cannabis Inc., application to operate a RMD in the Business B-2 (MMD-3 Zoning) District within the City of Cambridge, Massachusetts. Councillor Cheung, Vice Mayor McGovern
Order Adopted

APPLICATIONS AND PETITIONS
1. An application was received from Cambridge Energy Alliance, requesting permission for a temporary banner across Massachusetts Avenue at City Hall announcing the Win It Campaign (Georgetown University Energy Prize.)
Order Adopted

2. An application was received from Cambridge Energy Alliance, requesting permission for a temporary banner across JFK Street at Mount Auburn Street announcing the Win It Campaign (Georgetown University Energy Prize).
Order Adopted

3. An application was received from Cambridge Energy Alliance requesting permission for a temporary banner across Massachusetts Avenue at Pearl and Norfolk Streets announcing the Sunny Cambridge Resident Solar Campaign.
Order Adopted

4. An application was received from Jose Mateo Ballet Theatre, 400 Harvard Street, requesting permission for a temporary banner across Massachusetts Avenue at City Hall announcing the 8th Annual Dance For World Community Festival in Harvard Square on June 11, 2016.
Order Adopted

5. An application was received from Cambridge Arts Council requesting permission for two temporary banners across Massachusetts Avenue at City Hall and across JFK Street at Mount Auburn Street announcing the Cambridge River Festival on June 4th.
Order Adopted

6. An application was received from Cambridge Arts Council requesting permission for two temporary banners across Massachusetts Avenue at Pearl and Norfolk Streets and across JFK Street at Mount Auburn Street announcing Cambridge Open Studios on May 14th and May 15th.
Order Adopted

7. An application was received from Cambridge Arts Council requesting permission for two temporary banners across Massachusetts Avenue at Pearl and Norfolk Streets and across JFK Street at Mount Auburn Street announcing the Dragon Boat Festival on June 12th.
Order Adopted

8. An application was received from Clover, requesting permission for twelve tables and twenty-four chairs for corral seating in front of the premises numbered 7 Holyoke Street.
Referred to City Manager with Power

9. An application was received from MexiCali Burrito, requesting permission for a sandwich board sign in front of the premises numbered 350 Kendall Street.
Charter Right - Kelley (pending more information)

10. An application was received from CareWell Urgent Care, requesting permission for a sandwich board sign in front of the premises numbered 601 Concord Avenue.
Tabled - Devereux

11. An application was received from Esmeralda, requesting permission for a sandwich board sign in front of the premises numbered 54 Church Street.
Tabled - Devereux

12. A zoning petition has been received from Peter B. Kroon/MAPOCO, to amend the Cambridge Zoning Ordinance by adding the Business A-2 zoning along Massachusetts Avenue between Porter Square and Cambridge Common ("MAPOCO") to the existing Northern Massachusetts Avenue Sub-District.
Referred to Planning Board & Ordinance Committee

2. A communication was received from Esther Hanig, 136 Pine Street, transmitting support for increasing inclusionary zoning percentage.

3. A communication was received from Kathy Watkins, 90 Fawcett Street, transmitting support for additional drop-off sites for prescription medication.

4. A communication was received from Carol O'Hare, 172 Magazine Street, transmitting support to explore the feasibility of hosting additional drop-off locations to provide for the safe disposal of unused prescription medications.

5. A communication was received from Franziska Amacher, Amacher & Associates Architects, 237 Mount Auburn Street, regarding the intersection at Sparks Street with Mount Auburn Street.

6. A communication was received from Peter Valentine, transmitting thanks for having a Clean Up Cambridge Day.

7. A communication was received from Francis Donovan, 42 Irving Street, in support of the Sage Cannabis zoning petition.

8. A communication was received from Carol O'Hare, 172 Magazine Street, requesting a moratorium on sandwich board signs.

9. A communication was received from Hasson J. Rashid, 820 Massachusetts Avenue, relating to the FY17 Budget and other related Agenda Items.

RESOLUTIONS
1. Resolution on the death of Joseph L. Ignazio. Councillor Maher

2. Retirement of Warren McManus from the Cambridge Housing Authority Board of Commissioners. Mayor Simmons, Councillor Toomey

3. Resolution on the death of Suzanne Schell Pearce. Mayor Simmons, Councillor Maher

4. Congratulations to Yuleska Ramirez-Tejeda for both her academic and athletic accomplishments while attending Cambridge Rindge and Latin High School. Vice Mayor McGovern

5. Sympathy and support to the people of Ecuador in the aftermath of a devastating earthquake. Councillor Carlone

6. Commending the work of the Surging Waves Symposium in bringing together descendants of the many waves of Chinese immigrants now living in the United States to discuss common concerns and important issues facing the Chinese-American community. Councillor Cheung

10. Congratulations to Patrick Downes on successfully completing the Boston Marathon. Councillor Maher

ORDERS
1. That the City Council go on record urging the National League of Cities to move the venue for the NLC City Summit scheduled to be held in Charlotte, North Carolina, in November 2017 to another state which does not have such discriminatory legislation on the books. Mayor Simmons
Adopted as Amended

2. That the City Manager is requested to report back to the City Council and the community with a response to the concerns and assessment of the Bring Your Own Bag ordinance. Mayor Simmons
Adopted

3. That the City Manager is requested to confer with the Police Commissioner and Postmaster to determine if there is a pattern that Inman Square, Wellington Harrington and Port residents should be cognizant of and to report back with procedures residents should follow if they feel their mail has been tampered with. Councillor Toomey
Adopted

4. That the City Manager is requested to confer with the Community Development Department, the Assistant City Manager for Fiscal Affairs, and other appropriate City departments to determine the feasibility of waiving the motor vehicle excise tax for electric vehicles. Councillor Devereux
Adopted as Amended

5. That the City Manager is requested to consult with the appropriate City personnel to determine whether additional signage around Market Street could be effective in encouraging pet owners to clean up after their pets. Mayor Simmons
Adopted

6. That the City Manager is requested to consult with the Community Development Department and the Department of Public Works to identify a suitable, temporary space to establish an enclosed dog park while the Pacific Street park is being re-done or to add temporary fences to Fort Washington. Vice Mayor McGovern
Adopted

7. That the City Manager is requested to report back to the City Council if any progress has been made on the willingness of the City of Cambridge to contribute to a successful Green Line Extension and if there has been conversations with local developers regarding the same. Councillor Toomey
Adopted

8. City Council opposition to any off-peak hour fare surcharges as a means of mitigation for continued off-peak hours T service and support for a fair and equitable solution to mitigating the loss of late night T service, specifically one that does not unduly burden those with the least flexibility in their reliance on an affordable means of off-hours transportation. Councillor Cheung
Adopted

9. That the City Manager is requested to confer with the appropriate departments to install ADA compliant sidewalks on Huron Avenue and consider additional features to guarantee the safety of all other users. Councillor Devereux, Councillor Mazen
Adopted

10. That the City Manager is requested to confer with the CEO of the Cambridge Health Alliance and request that they determine a location for a suitable remembrance to Dorothy Steele at the Cambridge Hospital where she visited daily and that the City of Cambridge contribute appropriately to the dedication. Councillor Toomey
Adopted

11. City Council support of the striking Verizon workers. Councillor Toomey, Councillor Cheung
Adopted as Amended

12. That the City Manager is requested to consult with the appropriate City personnel to determine what measures can be taken to address the inadequate cell reception of the residents living at 303 Third Street. Mayor Simmons
Adopted

13. That the City Manager is requested to consult with all relative City departments to increase the number of electric charging stations available in the City, to determine the feasibility of making these stations free and to recommend other incentives that may include, but not be limited to, free resident parking stickers and allowing electric cars to park at parking meters free of charge as ways to encourage the purchase and use of electric cars. Vice Mayor McGovern
Adopted as Amended and Referred to Health & Environment Committee

14. That the Regular City Council meeting scheduled for May 16th be changed to a Roundtable/Working Meeting to receive and update on Envision Cambridge. Mayor Simmons
Adopted

COMMITTEE REPORTS
1. A communication was received from Paula M. Crane, Deputy City Clerk, transmitting a report from Vice Mayor Marc C. McGovern, Chair of the Human Services and Veterans Committee, for a public hearing held on Mar 29, 2016 to discuss issues and City efforts surrounding veterans in Cambridge.
Report Accepted and Placed on File

2. A communication was received from Donna P. Lopez, City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Government Operations, Rules & Claims Committee, for a public hearing held on Apr 6, 2016 to continue to discuss the development of the process for the selection of a new City Manager.
Report Accepted and Placed on File

COMMUNICATIONS AND REPORTS FROM CITY OFFICERS
1. A communication was received from Judith T. Martin, Executive Secretary to the School Committee transmitting a copy of an order from the School Committee recommending the FY17 General Fund Budget of the Cambridge Public Schools be adopted in the sum of $172,793,980.00.
Referred to Finance Committee

2. A communication was received from Councillor Dennis Carlone, regarding an opportunity to travel through Israel, Palestine and Jordan to study key religious sites and meet leaders representing different cultures, faiths and desires.
Placed on File

3. A communication was received from Councillor Craig A. Kelley, regarding MDD-3 Special District Zoning Petition or the draft letter from the City Manager of non-opposition to the Department of Public Health for Sage Cannabis, Inc.
Placed on File

HEARING SCHEDULE
Mon, Apr 25
5:30pm City Council Meeting - Budget Overview (Sullivan Chamber)

Wed, Apr 27
3:00pm The Ordinance Committee will conduct a public hearing to discuss an amendment to the Municipal Code to add in Title 8 entitled “Health and Safety” a new Chapter 8.69 entitled “Running Bamboo Ordinance.” (Sullivan Chamber)

Thurs, Apr 28
5:30pm The Neighborhood and Long Term Planning, Public Facilities, Arts and Celebrations Committee will conduct a public hearing to discuss the formation of a special working group that will be tasked with developing a framework for the continued stewardship, curatorship and oversight of the Out of Town Kiosk in Harvard Square. (Sullivan Chamber)

Fri, Apr 29
10:30pm The Government Operations, Rules and Claims Committee will conduct a public hearing to discuss the recommendation of the City Manager regarding the reappointment of Conrad Crawford to the Cambridge Redevelopment Authority. (Sullivan Chamber)

Tues, May 3
4:30pm The Government Operations, Rules and Claims Committee will conduct a public hearing to continue to discuss the development of the process for the selection of a new City Manager. This hearing to be televised. (Sullivan Chamber)

Thurs, May 5
9:00am The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget. This hearing to be televised. (Sullivan Chamber)

Tues, May 10
6:00pm The Finance Committee will conduct a public hearing to discuss the FY2017 School Department Budget. This hearing to be televised. (Sullivan Chamber)

Wed, May 11
3:00pm The Ordinance Committee will conduct a public hearing on a zoning petition by the Richard Avenue Neighbors to amend Section 20.103.2 North Massachusetts Avenue Subdistrict and Section 20.110 Standards Applicable in the North Massachusetts Avenue Subdistrict on the north side of Massachusetts Avenue to extend from the centerline of Beech Street on the east to the centerline of Richard Avenue on the west and to amend the City of Cambridge Zoning Map by redrawing the North Massachusetts Avenue Subdistrict for the northerly side of Massachusetts Avenue to extend from the centerline of Beech Street on the east to the centerline of Richard Avenue on the west. The proposed change would remove properties in the Business A-2 district north and west of Richard Avenue from the North Massachusetts Avenue Subdistrict; however, those properties would remain within the Massachusetts Avenue Overlay District. This hearing to be televised. (Sullivan Chamber)

Thurs, May 12
9:00am The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget. This hearing to be televised. (Sullivan Chamber)
5:30pm Neighborhood and Long Term Planning, Public Facilities, Arts and Celebrations Committee and Civic Unity Committee (Sullivan Chamber)

Mon, May 16
4:00pm 2016 Scholarship Award Ceremony (Sullivan Chamber)
5:30pm City Council Meeting (Sullivan Chamber)

Tues, May 17
9:00am The Finance Committee will conduct a public hearing to discuss the FY2017 City Budget (if necessary). This hearing to be televised. (Sullivan Chamber)

Wed, May 18
4:00pm The Human Services and Veterans Committee will conduct a public hearing to discuss the opioid crisis in Cambridge with representatives from the Human Services Department and the Cambridge Police Department, as well as local providers. (Sullivan Chamber)

Mon, May 23
5:30pm City Council Meeting - Budget Adoption (Sullivan Chamber)

O-3 Apr 25, 2016
COUNCILLOR TOOMEY
WHEREAS: Residents in the Inman Square, Wellington Harrington and Port neighborhoods have expressed concern about mail tampering; and
WHEREAS: Residents have experienced an increase in stolen packages and are finding opened mail that is their own or belonging to neighbors in places other than the proper mail box; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Police Commissioner and Post Master to determine if there is a pattern that residents should be cognizant of and to report back with procedures residents should follow if they feel their mail has been tampered with.

O-5 Apr 25, 2016
MAYOR SIMMONS
WHEREAS: It has come to the attention of the City Council that dog owners in the area near Market Street have not been sufficiently vigilant in cleaning up after their pets; and
WHEREAS: The City has undertaken efforts to increase the cleanliness and vibrancy in the Port area of the community, with additional attention from the DPW and several community meetings being held throughout 2014-2015 to ensure that residents were able to bring their concerns directly to City representatives; and
WHEREAS: As part of this continuing effort, it would be prudent for the City to continue these practices in 2016, with particular attention being paid to working to ensure that pet owners clean up after their pets; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the appropriate City personnel to determine whether additional signage around Market Street could be effective in encouraging pet owners to clean up after their pets; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council and the residents of the Port in a timely manner on the specific efforts the City has taken, and continues to take, to make this area of the City cleaner, safer, and more livable.

O-6 Apr 25, 2016
VICE MAYOR MCGOVERN
WHEREAS: Since the closing of the Pacific Street dog park in Cambridgeport has left dog owners in both Cambridgeport and Riverside without a neighborhood, off-leash alternative; and
WHEREAS: The shared dog park located at Fort Washington is not enclosed, making it unsafe for many dogs; and
WHEREAS: Dog parks are important places for both dogs and their owners to enjoy time outside, to socialize and to get exercise; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the Community Development Department and the Department of Public Works to identify a suitable, temporary space to establish an enclosed dog park while the Pacific Street park is being re-done or to add temporary fences to Fort Washington; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council as soon as possible on this matter.

O-9 Apr 25, 2016
COUNCILLOR DEVEREUX
COUNCILLOR MAZEN
WHEREAS: Huron Avenue is a significantly traveled route for drivers, public transit, cyclists, and pedestrians; and
WHEREAS: Many residents, including senior citizens and young students, use Huron Avenue to get to and from Fresh Pond Reservation, the Fresh Pond Golf Course, Glacken Field & Playground, the Russell Youth & Community Center, the Collins Branch library, schools (including the Daniel Haggerty School), shopping, and recreational sporting events; and
WHEREAS: The safety of all road and sidewalk users is paramount to the City of Cambridge; and
WHEREAS: At present, several significant sections of Huron Avenue lack the necessary infrastructure to ensure safe travel for all users; and
WHEREAS: There is, specifically, no sidewalk on the north side of Huron Avenue between Fresh Pond Parkway and Aberdeen Avenue (679 ft. in length), between Aberdeen Avenue and Glacken Field (903 ft.), or between Glacken Field and the Russell Youth & Community Center (502 ft.); and
WHEREAS: Continuous concrete sidewalks are significantly easier to keep cleared of snow and ice, the lack of which often results in pedestrians at this location being forced to walk dangerously in the street during the winter; and
WHEREAS: ADA compliant sidewalks also ensure safe and equal access to persons with disabilities and greatly encourage sidewalk use by all residents; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments to install ADA compliant sidewalks and consider additional features to guarantee the safety of all other users; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter.

O-10 Apr 25, 2016
COUNCILLOR TOOMEY
WHEREAS: It has come to the attention of the City Council that Dorothy Steele made lasting impressions on the staff and people that frequented the Cambridge Hospital where Dorothy visited on a daily basis; and
WHEREAS: The Boston Globe article on Dorothy’s passing demonstrated the impact that daily interaction with Dorothy had on Cambridge residents; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the CEO of the Cambridge Health Alliance and request that they determine a location for a suitable remembrance to Dorothy Steele at the Cambridge Hospital where she visited daily and that the City of Cambridge contribute appropriately to the dedication.

O-11 Apr 25, 2016 Amended
COUNCILLOR TOOMEY
COUNCILLOR CHEUNG
WHEREAS: It has come to the attention of the City Council that approximately 35,000 Verizon workers in the company’s landline and FIOS and Broadband divisions are currently on strike; and
WHEREAS: Union representatives have indicated that the strike is in protest to the company’s decision to outsource 5,000 jobs outside of the United States, close call centers, and failure to sign a contract with the workers since August of 2015; and
WHEREAS: Workers have also been required to travel far distances on short notice for long-term jobs which take workers away from their families for extended stretches; and
WHEREAS: The Cambridge City Council is supportive of the rights of workers; now therefore be it
RESOLVED: That the City Council go on record in support of the striking Verizon workers.

O-12 Apr 25, 2016
MAYOR SIMMONS
WHEREAS: A number of residents living in 303 Third Street, with a variety of different cellular service providers, have notified the City Council that cell reception in this building has been inadequate; and
WHEREAS: A number of these residents report the inability to make or receive calls to their physicians while they are in their units, and that this constitutes a particular concern during times of emergency; now therefore be it
ORDERED: That the City Manager be and hereby is requested to consult with the appropriate City personnel to determine what measures can be taken to address these concerns by the City, what measures can be taken to report these concerns to the appropriate cellular service providers, and to report back to the City Council in a timely manner.

O-13 Apr 25, 2016
VICE MAYOR MCGOVERN
ORDERED: That the City Manager be and hereby is requested to consult with all relative City departments to increase the number of electric charging stations available in the City, to determine the feasibility of making these stations free and to recommend other incentives that may include, but not be limited to, free resident parking stickers and allowing electric cars to park at parking meters free of charge as ways to encourage the purchase and use of electric cars; and be it further
ORDERED: That the City Manager be and hereby is requested to consider adding electric cars to the City fleet as replacement cars are needed; and be it further
ORDERED: That this matter be referred to the Health and Environment Committee.

O-14 Apr 25, 2016
MAYOR SIMMONS
ORDERED: That the Regular City Council meeting scheduled for May 16th be changed to a Roundtable/Working Meeting to receive an update on Envision Cambridge.

TEXT OF COMMITTEE REPORTS
Committee Report #1
The Human Services and Veterans Committee held a public hearing on Tues, Mar 29, 2016 beginning at 4:05 in the Sullivan Chamber to discuss issues and City efforts surrounding veterans in Cambridge.

Present at the hearing were Vice Mayor McGovern, Chair; Jan Devereux; Richard C. Rossi, City Manager; Lisa Peterson, Deputy City Manager; Ellen Semonoff, Assistant City Manager for Human Services; Shelly Chevalier, Planning and Development Manager, Human Services Department; Neil MacInnes-Barker, Director; Jeremy Halsdorff, Manager of Benefits and Services; Siobhan Stoney, Administrative Assistant, Veterans’ Services Department; Steven DeMarco, Deputy Superintendent; Sergeant Frederick Cabral, Community Relations; Kathy Pemberton, LICSW, Cambridge Police Department; Annie Nagle; Neal Alpert; Dave Mattei; Nora Bent; and Paula M. Crane, Deputy City Clerk.

Also present were Robert Spencer, Gianna Stewart, K. Allan May, Gerard McLaughlin, Jim Roberts, Hasson Rashid, and Phil Anderson.

Vice Mayor McGovern convened the hearing and read the call of the hearing. He stated that the committee has spent a lot of time looking at issues of hunger, homelessness, and poverty. He stated that services for veterans intertwine with all of these conversations. He stated that when Mr. MacInnesBarker started in the position of Veterans’ Services Director they spoke about holding hearing to discuss the work of the Veterans’ Services Department in terms of services that are provided and the future direction of the department. He stated that too often people are unaware of the many services that are provided by the Veterans’ Services Department which is the impetus to convening this hearing.

Mr. Roberts stated that the Veterans’ Services Department has relieved him of stress and strain by helping him with his medications and different medical expenses. He stated that Cambridge is a wonderful place to live.

Vice Mayor McGovern thanked the present veterans for their service and pointed out that the veterans are what make this conversation so important. Vice Mayor McGovern introduced Mr. MacInnes-Barker and asked him to give an overview of the agenda (Attachment A) and summary of the important work that is being done by the Veterans’ Services Department.

Mr. MacInnes-Barker stated that this hearing is a wonderful opportunity to talk about the Veterans’ Services Department and its’ initiatives. He stated that the agencies around the city have been very welcoming to him and quick to assist with any gaps in his knowledge. He stated that Mr. Roberts talked about his first experience when coming to the Veterans’ Services Department which is indicative of the work that is done daily by his office. He introduced Mr. Jeremy Halsdorff and asked him to give a brief overview of the services that he provides to veterans.

Mr. Halsdorff stated that the main focus of the Veterans’ Services Department is to be an advocate for veterans which is done in a number of ways. He said that veterans below a certain income and asset deadline are given a cash benefit each month. He stated that another main component of the work that is done is acting as a liaison between a veteran and the federal government which is not an easy task. He noted that in order to file for a veteran’s disability there are 14 forms that are required. He stated that he assists the veterans in filling out this paperwork while holding vital personal vital documentation in safekeeping.

He stated that the office assists veterans in applying for Social Security, MassHealth and Medicare and aids them in these processes.

Mr. MacInnes-Barker stated that the challenges facing veterans are relative to the federal and state government. He stated the City of Cambridge helps with these challenges. He stated that one of his biggest priorities is Homelessness and Addiction. He noted that Mr. Halsdorff has created a database with some demographics on each veteran and added that since 2015, there are 10 homeless veterans with four being newly homeless.

Allan May, veteran, stated that he came to Cambridge approximately six years ago to a shelter located in the city. He said that he went through serious problems in his life and was going through alcohol addiction. He said that he was embarrassed that he needed assistance with housing and things of that nature. He stated that he met Mr. Halsdorff and Mr. Vesce of the Veterans’ Services Department who were gracious in helping him. He stated that this was a godsend because his experience in the shelters and VA Hospitals was that veterans were expected to do things for themselves without any knowledge or guidance. He stated that he now has an apartment. He stated that a recent article in the Boston Globe stated that there were only four homeless veterans in Boston which is not true. He asserted that there is a tremendous amount of homeless veterans on the streets who do not know where to get help or the proper channel to go through to seek services.

Robert Spencer, veteran, stated that he gets a small pension from the Air Force. He said that after paying child support he has to stand with a sign to make a couple of dollars to get through the day. He emphasized that this is an embarrassing and upsetting situation. He stated that a shelter is not a home and something must be done. He stated that he does not qualify for some benefits because of his pension. He added that he has brain damage and other issues which cause difficulty in focusing in certain areas. He stated that there needs to be change.

Gianna Stewart, veteran, stated that it is frustrating as a woman veteran. She stated that it is a lot to explain and handle, especially when dealing with the trauma that the veteran has experienced. She stated that you don’t really come “home.” She stated that it is embarrassing when you feel that you have nothing. She asserted that this is what everyone needs to hear. She asserted that veterans risk a lot for their country and when they return home, the need for services is great. She explained the lack of guidance and direction for veterans. She commented that servicemen and women are trained never to give up. She added that relief comes when a veteran finds a place such as the Veterans’ Services Department and its’ staff which makes you feel as though you are finally home and there are people that care and are willing to take the time and understand what they are going through. She thanked the staff of the Veterans’ Services Department for their dedicated work.

Gerard McLaughlin, veteran, stated that he has been housed with the Cambridge Housing Authority for several years but at one point he was homeless for a little over a year. He stated that the previous Director of Veterans’ Services Department was an invaluable asset to him with regard to transitional housing in Cambridge. He stated that he is very grateful.

Neil MacInnes-Barker stated that it takes a lot of courage for the veterans to share their experiences. He stated that a lot of the challenges for veterans are the same challenges for all homeless. He stated that his experience in advocating for veterans with the lack of state services has been appalling. He noted that the gaps and lack of services for veterans is great. He stated that when you put a veteran through detox it is challenging because there is no rehabilitation facility for aftercare. He noted that because there is no follow-up support, an addict will start using again. He stated that while there are many service gaps that he would like to see filled, he noted that these gaps are largely federal and state-based. He noted that there are bureaucratic delays.

Mr. Halsdorff stated that Chapter 115, which is the public assistance benefit, states that if you are homeless you are allowed $179 per month which is not a lot of money. He stated that if a veteran is housed that figure caps out at $1,310.00 which is a huge difference. Mr. MacInnes-Barker added that this is important because of the mobility and transient nature of the homeless. He stated that $179 is not a lot of money. He stated that this is a civil rights issue.

Mr. MacInnes-Barker stated that he does not believe that LGBT and women are reaching out for services. He stated that the Veterans’ Services Department has 134 current clients ranging in age from 19-98 years old with 68% of those clients over the age of 65. He stated that his department provides services to 40 surviving spouses of veterans. He stated that there are still veterans that they are not reaching.

Mr. MacInnes-Barker stated that there have been understandable challenges with data sharing which results in a bureaucratic delay. He stated that they are problem-solving in this area.

Mr. Halsdorff stated that the Veterans’ Services Department works to get grave markers for deceased veterans so the burden is taken off of grieving families. He explained that when a veteran passes away, the family goes to a funeral home where they have a wake and services. He stated that once that is done there is a handful of benefits eligible to the veterans. He stated that there is a lot of paperwork so the Veterans’ Services Department assists in the task of filling out necessary forms. He said that there is a Veterans section in the cemetery and the City of Cambridge requests the grave marker from the Veterans Administration. He noted that the problem is that there are four forms required for the grave marker which must be signed by the family. He stated that if there are any problems with the forms, the Veterans Administration will notify the family directly. He stated that the Veterans’ Services Department works as a liaison for the family and reach out to funeral directors to offer guidance and assistance to families of veterans.

Siobhan Stoney noted that an additional challenge for veterans is navigating the Social Security system so she will be SHINE trained. She added that she will also be attending training related to health insurance which will certify her in all the programs that Massachusetts administers which will be beneficial to veterans in Cambridge.

Mr. MacInnes-Barker explained the development of The Veterans’ Life and Recreation Center. He stated that by digitizing filing procedures and maximizing the efficiency of the existing space, this will be a Trauma Informed space complementing the department’s regular hours and services. He stated that a Trauma Informed directive means adapting services to respond empathetically to the needs of trauma survivors and ensuring the presence of a physically and emotionally safe environment. Ms. Stoney added that she did not expect the social work aspect of her position and stressed the need for the safe place for veterans to share their stories. Mr. MacInnes-Barker provided the committee with the letter that is being given to veterans explaining the details of this new initiative. (Attachment B)

Phil Anderson stated that he was homeless for 6 months. He said that in that period there was a gentleman who got him in touch with Steve Vesce and Jeremy Halsdorff. He stated that they worked together and helped him gain admittance into the Chelsea Soldiers Home which then made him eligible for senior housing. He stated that other veterans would state the same thing. He noted that he believes that the Life and Recreation Center would be an asset to the veterans who visit the Veterans’ Services Department.

Allan May stated that the schedules in homeless shelters are difficult for the homeless. He stated that there is a requirement to be out of the shelters by 7:00am and are not allowed to return until 5:00pm.

He stated that because of this, there is no place for veterans or the homeless to go during the daytime hours. He stated that classes during these hours would be a huge benefit to the homeless.

Neil MacInnes-Barker stated that much of what has already been achieved is because of partnerships. He stated that former Director Steve Vesce did a great job. He stated that a fact that is little-known is statistical data for LGBT veterans; Mr. Vesce advocated at the State for the spouses of same sex veterans.

He stated that they have digitized all the paperwork which has enabled the office more space for the Veterans Life & Recreation Center. He stated that when talking about the data sharing challenge, one avenue of improvement could be through outreach to other service point providers such as police and fire.

He stated that outreach efforts have been “boots on the ground” and some gaps are being filled.

Mr. MacInnes-Barker stated that the Veterans’ Services Department will begin to have a presence at all of the festivals and events that take place in the city. He stated that while parades are of vital importance to commemorate and honor the veterans who have served the country in the past, he personally thinks that we should serve the veterans that are living. He stated that he would like the respectful event in honor of deceased veterans followed by something more service-oriented for living veterans.

Vice Mayor McGovern thanked Mr. MacInnes-Barker for a presentation that was both informative and powerful.

Councillor Devereux thanked the staff of the Veterans’ Services Department for sharing such important information. She asked about the size of the area that will house the Veterans’ Life and Recreation Center. Ms. Peterson responded that it is approximately 200 sq. ft. Mr. Rossi stated that while there is an area that houses various commissions, they were designed at the request of the respective directors at the time. Mr. Rossi added that something can always be worked out if more space is needed for a particular event. Councillor Devereux stated that the current space is not set up for a Veterans’ Life and Recreation Center. Mr. Rossi stated that if a certain program continues to grow then there will be a need to look for additional space. Ms. Peterson explained that the space will accommodate up to six people at a time and Mr. MacInnes-Barker could schedule space to host a larger program.

Vice Mayor McGovern stated that the topic of homelessness came up in a recent conversation when Mayor Simmons hosted the clergy. He noted that some churches do have drop-in centers. He asked Mr. MacInnes-Barker if he is aware of other places that one can receive services. Ms. Ms. Stoney stated that the Salvation Army offers drop-in hours. Vice Mayor McGovern added that Christ Church offers Friday drop-ins. He stated that we need to better job in sharing of information as it relates to services.

Shelley Chevalier stated that there are dedicated hours at the Senior Center for SHINE counselors.

Vice Mayor McGovern asked Mr. MacInnes-Barker if it is suitable for the police or fire departments to ask if a person is a veteran and asked if there is any way to make the question, “Are you a veteran?” part of the routine as opposed to relying on someone to self-disclose. Sergeant Cabral responded that the police officers tasked working with the homeless do ask if they are a veteran. He noted that when responding to calls it is not something that is generally asked. Mr. MacInnes-Barker added that it is important to know where every veteran is in Cambridge in order to be able to provide services. Vice Mayor McGovern inquired about public records that could be accessed such as those of the Veterans Administration. Mr. MacInnes-Barker responded that the Veterans Administration does not supply detailed information. Mr. Rossi asked if the Veterans Administration would be amenable to sending a postage-paid letter on behalf of the City of Cambridge to veterans who list Cambridge as their city or town of residence. Councillor Devereux asked if veteran status of parents can be included in school forms. Mr. MacInnes-Barker responded that a check box for veteran status is relatively easy to put on forms. Mr. Rossi added that although it may seem like a simple thing to do, more discussion is required in this regard.

Vice Mayor McGovern stated that he chaired the Income Insecurity Commission that met to look at what it costs to live in the City of Cambridge. He noted that the federal guideline for individuals to be considered in poverty is $24,500 but in Cambridge it was $54,000 for an individual and $108,000 for a family of four.

Hasson Rashid stated that he is perplexed about the Homeless Trust issue. Vice Mayor McGovern explained that this topic will be discussed at a separate meeting.

Vice Mayor McGovern thanked the veterans in attendance for their service and sharing their stories. He thanked the Veterans’ Services Department for the important work that they undertake. He stated that it was a powerful and informative conversation. He noted that while Cambridge does better than other communities in this regard, there is always more work to be done. He stated that need for advocacy at the state and federal levels. He concluded by stating that the parades and festivities for the veterans are great for the city but what happens every other day of the year is what truly makes a difference.

Vice Mayor McGovern thanked all those present for their participation.

The hearing adjourned at 5:39pm on the motion of Councillor Devereux.

For the Committee,
Vice Mayor Marc C. McGovern, Chair

Committee Report #2
The Government Operations, Rules and Claims Committee held a public hearing on Wed, Apr 6, 2016 beginning at 10:03am in the Sullivan Chamber.

The purpose of the hearing was to continue to discuss the development of the process for the selection of a new City Manager.

Present at the hearing were Councillor Maher, Chair of the Committee; Councillor Cheung; Councillor Mazen; Vice Mayor McGovern; Councillor Toomey; Councillor Devereux; Councillor Carlone; Councillor Kelley; Lisa Peterson, Deputy City Manager; Lee Gianetti, Director of Communications and Community Relations; Maryellen Carvello, Office Manager, City Manager's Office; Amy Witts, Purchasing Agent; Nancy Glowa, City Solicitor; Sheila Keady Rawson, Personnel Director; Fran Cronin; Sandra Albano, Executive Assistant to the City Council; Paula Crane, Deputy City Clerk; and City Clerk Donna P. Lopez.

Also present were John Hawkinson, 2 Clinton Street; Peter Valentine, 37 Brookline Street; Nancy Ryan, 4 Ashburton Place; Kylie Obermeier, 5 Bushell Street, Boston; Robert Winters, 366 Broadway; Michael Brandon, 27 Seven Pines Avenue; and Gary Mello, 324 Franklin Street.

Councillor Maher convened the hearing and explained the purpose. He stated that the hearing was being privately recorded. He distributed an agenda for the hearing as follows:

AGENDA
Purpose: To approve the City Manager’s Search Process
1. Approve Proposed Timeline
2. Approve Proposed RFP
3. Approve Approved Composition of the RFP Evaluation Committee
4. Search Process Confidentiality
5. Next Steps

Councillor Maher began the discussion of the timeline that ends in September (ATTACHMENT A). Mr. Rossi is retiring in June and he has expressed a willingness to enter into a subsequent contract with the City from July 1 - Sept 30, 2016 and will work in a transition period if needed when there is new City Manager. There will be a three month contract with Mr. Rossi. Councillor Maher gave an overview of the timeline. The development and advertising for a search firm will be done now. An RFP Evaluation Committee will be formed. It is suggested that four City Councillors and three City staff members comprise the RFP Evaluation Committee in April and May to evaluate the proposals from the private search firms and make recommendations to the City Council, Purchasing Agent and the City Manager. In May, the search firm will be selected and this process will be facilitated by the Purchasing Agent. In June there will be 20-30 focus groups facilitated by the search firm as outlined in the RFP.

There will be citywide discussions and feedback. This will shape the leadership profile which will be developed by the search firm done in July. This will be a tool in the recruitment process. July and August will be the applicant recruitment period. A letter of interest from applicants will be received and then the applicant will complete the final application. A professional search firm will do background and cursory checks and will present the strongest applicants in August. A Preliminary Screening Committee will be formed that will consist of stakeholders and four City Councillors will be formed in August. A reasonable number of applications will be interviewed; between 8-9 candidates. The City Councillors will be asked if they want to nominate the committee members from all walks of life; a number of different stakeholders. There cannot be more than four City Councillors on any committee because of the Open Meeting Law. At the next meeting this will be discussed. The Preliminary Screening committee will narrow the candidates to three. Candidates need to agree that their names will be public. At this point the process will be public and town hall meetings will be held. This will occur before the City Council conducts public interviews which will be televised. This is an opportunity for the City Council to interview the candidates and the public will give feedback. Site visits will be done and no more than four City Councillors can participate. He stressed the importance of the OML being complied with. Step 13 is final step where the City Council will select and vote for the final candidate. It is anticipated that this will occur Sept 26, 2016. He further stated that much work has been done and more needs to be done.

Vice Mayor McGovern stated that the list for the screening committee will be far greater than the number of spots on the committee. He asked who will decide who will be on this committee. Councillor Maher responded that we are not there yet. There is a challenge to make the screening committee as representative of the city as we can. A non-profit partner who may represent many groups. He stated that the City Council will be an intricate part of this. Councillor Maher stated that the Preliminary screening committee role is to interview the selected group of candidates. The search firm will present a file on each of the 8-9 candidates. This screening committee can look at the other files and add candidates to the top candidates. He stated that the screening committee will require a day of training to review resumes and maybe two days of interviews. An additional day to narrow the field to 3 may be needed. Vice Mayor McGovern stated that this is limiting as to who can participate. Single parents and people who have a language barrier may find it difficult to participate. He suggested a stipend should be given.

Councillor Maher stated that this process has various opportunities for people to participate, either through focus groups or town meetings. Vice Mayor McGovern stated that he likes the timeline. He did not want an interim City Manager. This can be reevaluated if more time is needed. The sooner the focus groups are scheduled in June they can plan their time. He stated that he likes the screening committee idea. He wanted childcare, transportation, different times and locations for the focus groups. Councillor Maher stated that more public parts are being done before July and after August. He stated that recruitment will be in July and August.

Councillor Devereux stated that this is a great timeline. There is no room for slippage. She asked if there is a deadline for the applications. Councillor Maher responded that this is up to search firm. The last search firm discouraged establishing a deadline. Additional recruitment is available. Councillor Devereux asked in Step Two regarding the RFP Evaluation Committee will the City Manager determine who will be on the committee. Councillor Maher stated that the City Council will decide who it wants to be on the committee and the ultimate authority is the City Manager. An odd number is needed on the committee. Councillor Devereux asked who would negotiate an interim contract with Mr. Rossi.

Councillor Devereux noted that it is ambitious to hold 20-30 focus groups in June. She stated that she wanted the Preliminary Screening Committee to have hiring experience. Councillor Maher agreed. There is an advisory role here that is important.

Councillor Carlone stated that the schedule is aggressive. The two committees add up to only eight City Councillors so that one City Councillor is left out. He hopes that the four City Councillors on one committee are different than the four City Councillors on the other committee. This is well done.

Councillor Kelley stated that he wanted a School Committee Member part of the process.

Councillor Cheung asked if there is an opportunity have a discussion with the City Manager as to who will be on Preliminary Screening Committee. He asked about the cost of Search Firm and/or stipend given for participating. Councillor Maher stated that the City Manager will be forwarding an appropriation of $100,000 which is the anticipated cost, but it depends on the RFP received by the Purchasing Agent. It is anticipated that the search for a City Manager will be more expensive than for the Superintendent of Schools. Regarding site visits, Councillor Cheung wanted internal candidates encouraged.

Purchasing Agent, Ms. Witts explained the RFP (ATTACHMENT B). She stated that specifics to this RFP begin on page six. She stated that demographics and the city's organizational structure was included. The scope of services is what the search firm will be required to do. The timeline is included. She stated that page ten included the minimum quality requirements and all items must be answered in the positive.

The Purchasing Agent will reject any RFP where there are negative responses. Page eleven contained the criterion that will be reviewed by the RFP Evaluation Committee. Recruitment strategy focused on the firm's ability to attract candidates from racially and ethnically diverse background. Community engagement is a criteria. References will be checked by Personnel Director who will report back to the committee members. There is an interview presentation which is optional. The City Council must interview all or none of the candidates. Proposals will be reviewed to ensure that the minimum requirements are met and fill out a composite form which will be forwarded to Purchasing Agent and then bids are opened and City Manager will award the bid.

Councillor Toomey asked what if there are no firms that meet these requirements. He was concerned about the cost. The RFP is detailed and a small number of firms will be able to do this. Why only 1 firm applied for Superintendent of Schools. Ms. Witts stated that the minimum quality requirements are the only requirements that the firm must meet. This leaves the pool open but must meet the minimum threshold. If only one firm applies the RFP Evaluation Committee still does their work and if the requirements are not met the proposal will be rejected. The timing of the Superintendent of Schools search played a role in only one firm applying.

Councillor Carlone stated that this process is critical to help the City Council make this decision. He hopes that a number of applicants are received. He noted that the City Council cannot do this without the consultant.

Councillor Cheung stated he is concerned if there is a new firm which does not have the five year history and the community engagement process experience. He asked will there be multiple firms for the City Council to choose from. He asked if applications are sent to directly to the City Council and if posted at NLC how do these candidates get involved in the process. Councillor Maher responded that Councillors can provide link to the process. He encouraged recruitment. If no firm applies then the City Council would contact the Collins Center. He stated that the deadline may have to be adjusted.

Councillor Devereux asked about the Collins Center which is exempt. Ms. Witts stated that RFP will be sent to Collins Center and they can, but are not required to, fill out the RFP. She does not know if there is a barrier for the Collins Center from filling out the RFP. The Collins Center is on the vendor list. She cautioned that no one should reach out to vendors as they must go through Purchasing Department.

Councillor Cheung stated that in the minutes the cost is listed. Ms. Witts stated that the cost includes the cost that the city will absorb and there are separate costs. She stated that the final fee for Superintendent Search was $40,000.

Councillor Toomey stated that he wanted the search firm to do its due diligence. What recourse does the City have if the firm does not do its due diligence? Councillor Maher stated that the expectation is that all candidates will be pre-screened. He stated that the Personnel Director will work closely with the search firm to check references. Ms. Keady Rawson stated that references for the firms will be asked about the vendors due diligence.

Councillor Maher spoke about the importance for all on the issues of confidentiality and the Open Meeting Law. He added that to value this process confidentially must be strictly adhered to. He stated that as requesting approval of the first three items on the Agenda and that next steps will be to discuss the composition of the Preliminary Screening Committee. The Preliminary Screening Committee needs to be a reasonable number. He has been advised that the number should not be over 12; his proposal is 15-18 members.

Councillor Mazen stated that if there are two groups of four City Councillors on the different committees this is great. He stated that he hopes one City Councillor can have input into decision making capacity and not violate the Open Meeting Law. He wants this Councillor taken care of. Councillor Maher stated that he pledges to be fair. He added that some City Councillors may not be able to commit to the time needed. Councillor Mazen asked City Solicitor Glowa if there could be three groups of three City Councillors for the final round of interviews. City Solicitor Glowa stated that the Attorney General is strict about cross communication and if a complaint is made because of cross communication it would be a violation of Open Meeting Law. She added that public bodies cannot be in the screening process unless done in public. She stated that in order to have any privacy or confidentiality with respect to applicants that may not be finalists, the only way to do this to have only four City Councillors on the Preliminary screening committee. Councillor Mazen asked if the candidates’ credentials could anonymously be sent to the City Council and have this public. Councillor Maher asked if it could be possible that before the Preliminary Screening Committee the 8-9 recommended candidates could be presented to the entire City Council in Executive Session. City Solicitor Glowa responded in the negative. Councillor Mazen asked can this be in a public meeting where qualifications are screened. City Solicitor Glowa stated that this cannot be done to keep the confidentiality issue.

Councillor Maher stated that during the Superintendent of Schools process they were told that they could do one screening in Executive Session and the public would not be a part of this. City Solicitor Glowa stated that she would have to review this matter.

Councilor Mazen asked what happens before and after the group of nine. Councillor Maher responded that once the candidates are down to three, the process is public. He stated that there is a grey area just before and after the group of nine. Councillor Toomey cautioned about complaints to the Open Meeting Law. Councillor Kelley stated that he does not want to keep people from applying.

Councillor Maher stated that by involving stakeholders with representation from the City Council, a good group of candidates will be forwarded. Councillor Mazen stated that this process needs to be done where all nine City Councillors are involved. Councillor Maher stated that what he is hearing is that there is a way for all nine City Councillors to be involved in the 8-9 group of candidates that would be narrowed to 3.

Councillor Cheung commented that if any of the four City Councillors talks to one City Councillor is this serial violation of the Open Meeting Law. City Solicitor Glowa responded in the affirmative. Councillor Maher explained that in the Superintendent of Schools process, when the candidates were narrowed down to three, no one in the committee of eighteen were able to say who the three candidates were.

Councillor Maher stated that he would entertain a motion to approve draft timeline.

Councillor Toomey moved approval of the draft timeline. The motion carried on a voice vote of four members.

Councillor Toomey moved approval of the proposed RFP. The motion carried on a voice vote of four members.

Councillor Cheung moved approval of the approved composition of the RFP Evaluation Committee. The motion carried on a voice vote of four members.

Councillor Maher stated that at the next hearing the committee will discuss the makeup of the Preliminary Screening Committee composition. Councillor Toomey asked if the search firm were used can all City Councillors participate. City Solicitor Glowa stated that she will get back to the committee on this.

Councillor Devereux stated that she wanted the next hearing to be held when the public can attend.

At 11:31am Councillor Maher opened the hearing to public comment.

Gary Mello, 324 Franklin Street, commented on his experience with the Collins Center for the position of the Director of Traffic, Parking and Transportation and that it is imperative that the next City Manager come from outside of the City. He submitted his comments (ATTACHMENT C).

Robert Winters, 366 Broadway, stated that five votes out of nine is what is required to hire the City Manager. He stated that the voters elected the City Council to do this job.

Michael Brandon, 27 Seven Pines Avenue, commented on the times of the meeting so that the public can be involved. He questioned when the timeline and RFP materials was received by the City Council.

Councillor Maher responded that they were received at the same time as the public. Mr. Brandon stated that this process is not open and participatory. He wanted all hearings dealing with this topic to be televised and video streamed so that all can follow what has happened. He felt that this should be a committee of the whole to make these decisions. He expressed his concern about extending Mr. Rossi's contract for three months. He expressed concern about the cost and that an Interim City Manager may be employed for less money.

Peter Valentine, 37 Brookline Street, stated that when the new City Manager is appointed, it is important to give this person a copy of the department heads list.

At 11: 40am public comment was closed on a motion by Councillor Toomey.

Ms. Witts stated that the RFP will go out on Apr 14, 2016 with proposals due on May 5, 2016.

Councillor Mazen noted that the City Council is elected to choose a City Manager. He stated that he felt it is incumbent on the City Council to include the public with a speedy, exciting and collaborative process.

Councillor Maher thanked all present for their attendance.

The hearing was adjourned on a motion by Councillor Toomey at 11:42am.

For the Committee,
Councillor David P. Maher, Chair

AWAITING REPORT LIST
16-9. Report on organizing a Volpe Task Force made up of representatives from abutting neighborhood groups and Kendall Square residents and businesses.
Councillor Toomey (O-2) from 2/1/2016

16-10. Report on ways the City of Cambridge can implement such a service with the goal of notifying residents of city-wide and neighborhood events and meetings via automated calls or text messages.
Vice Mayor McGovern, Councillor Devereux (O-3) from 2/1/2016

16-13. Report on the study the benefits of a wellbeing index and plan for how it might be incorporated into various City planning processes, including the city wide Master Plan.
Councillor Carlone, Vice Mayor McGovern (O-6) from 2/22/2016

16-14. Report on the possibility of closing two lanes to cars (one in each direction) on Memorial Drive on Apr 29, 2016, in celebration of the 10th anniversary of Walk/Ride Days, and the kick-off of the 5th Annual Walk/Ride Day Corporate Challenge. See Mgr #2
Councillor Mazen, Councillor Devereux, Mayor Simmons (O-17) from 2/22/2016

16-16. Report on financial impacts and a plan to take Vail Court eminent domain.
Vice Mayor McGovern, Mayor Simmons (O-12) from 2/22/2016

16-17. Report on what new measures must be implemented in order to prevent school buses and other large vehicles from accessing Magee Street.
Mayor Simmons (O-2) from 2/29/2016

16-19. Report on hygiene products in public restrooms.
Councillor Cheung, Mayor Simmons (O-4) from 3/14/2016

16-20. Report on follow-up to swatting/school bomb threats.
Councillor Kelley (O-6) from 3/14/2016

16-21. Report on the use of shuttle buses to other pools during renovations of Gold Star Mother's Pool.
Councillor Toomey (O-7) from 3/14/2016

16-22. City Council opposition to investing funds from the Cambridge Retirement System in any entities that are involved in or support the production or upgrading of nuclear weapons systems.
Mayor Simmons (O-68) from 3/21/2016

16-24. Report on what additional measures can be taken to ensure that pedestrians are able to safely cross at the intersection of Cameron Avenue and Massachusetts Avenue.
Mayor Simmons (O-2) from 4/4/2016

16-25. Report on traffic-calming and safety improvements can be made at the intersection of Bristol Street and Webster Avenue.
Councillor Toomey (O-4) from 4/4/2016

16-26. Report on the possibility of the City Council implementing a zoning change, on the permitting of all new restaurants where a wood-fired oven is used as a significant method of food preparation.
Councillor Kelley, Councillor Devereux, Councillor Carlone (O-5) from 4/4/2016

16-27. Report on the feasibility of an education campaign that would be available to all property owners through tax bills and other sources to educate residents about watering street trees near their property, refilling Gator Bags, and other tips for caring for street trees and the possibility of implementing an "Adopt-a-Tree" program.
Councillor Devereux, Councillor Carlone (O-8) from 4/4/2016

16-28. Report on the possibility of allowing local businesses to voluntarily donate collected bag fees to non-profit organizations, the newly designed Community Benefits Fund, or the Cambridge Non-Profit Coalition.
Councillor Cheung (O-9) from 4/4/2016

16-29. Report on timeline for the implementation of the C2 non-zoning recommendations.
Vice Mayor McGovern, Mayor Simmons (O-16) from 4/4/2016

16-30. Report on traffic-calming solutions that could be implemented at the intersection of Lincoln and Windsor Streets.
Councillor Toomey (O-19) from 4/4/2016

16-31. Report on restoring the 4-way STOP sign at the intersection of Charles Street and Second Street.
Councillor Toomey (O-21) from 4/4/2016

16-32. Report on what measures can be taken to provide for a safer crossing for pedestrians and cyclists at the intersection of Sparks Street and Mount Auburn Street.
Councillor Devereux (O-104) from 4/11/2016

16-33. Report on the feasibility of hosting additional drop-off locations to provide for the safe disposal of unused prescription medications.
Councillor Devereux (O-106) from 4/11/2016

16-34. Report on the legality of the zoning proposal filed by Sage Cannabis, Inc. for a medical marijuana dispensary and whether it is spot zoning and report back with the opinion prior to the Apr 25, 2016 City Council meeting. See Mgr #21
Councillor Maher (O-109) from 4/11/2016