CITY MANAGER’S AGENDA
1. Transmitting communication from Robert W. Healy, City Manager, relative to the City's Credit Rating.

To the Honorable, the City Council:
     I am pleased to inform you that the City of Cambridge continues in the rare status of one of only nine cities in the United States with three Triple A ratings from the nation’s three credit rating agencies. I am enclosing the rating opinion of Moody’s Investor Service, Standard & Poor’s and Fitch. I am also enclosing a copy of an article from "The Bond Buyer" which featured Cambridge’s upcoming bond issuance.
     The City Council can be justly proud of its sound fiscal policies.
Very truly yours,
Robert W. Healy, City Manager

2. Transmitting communication from Robert W. Healy, City Manager, relative to the announcement that the City received an extremely favorable interest rate of 2.97% on its $35,165,000 bond sale on January 20, 2004.

To the Honorable, the City Council:
     I am pleased to announce that the City received an extremely favorable interest rate of 2.97% on its $35,165,000 bond sale on January 20, 2004. The City received eight bids ranging from a low of 2.97% to a high of 3.19%. The 2.97% is 13 basis points (a basis point is 1/100 of 1%) lower than the 3.1% rate that the City received on its January, 2003 sale. Favorable market conditions on the day of the sale, combined with the highest credit rating possible from all three major credit rating agencies, were the primary reasons for the lowest interest rate in many years.
     A detailed analysis of the sale as well as the final official statement showing interest rates and yields for the 20 year issue will be provided to the City Council at the January 26, 2004 City Council meeting. As I said previously, the low interest rate reflects the very favorable impression the municipal market has of the City and its financial condition.
Very truly yours,
Robert W. Healy, City Manager

3. Transmitting communication from Robert W. Healy, City Manager, relative to the City's FY2003 Comprehensive Annual Financial Report.

4. Transmitting communication from Robert W. Healy, City Manager, relative to the appointment of Louis Micciche, 44 Portsmouth St., Cambridge as a Constable With Power for a term of three years, effective the first day of January, 2004.

5. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of a FY04 Community Policing Grant from the Mass. Exec. Office of Public Safety for $403,750 to the Grant Fund Police Salary and Wages ($231,050), Other Ordinary Maintenance ($71,700), Travel and Training ($20,000) and Extraordinary Expenditures ($81,000) to enabling police departments to develop comprehensive community policing strategies tailored to address the particular needs of their communities.

6. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of $203,400 from a Urban Development Action Grant (UDAG-Program Income) to the Public Investment Fund Community Development Extraordinary Expenditures account to be used for neighborhood improvement activities.

7. Transmitting communication from Robert W. Healy, City Manager, relative to the appointment of the following Cambridge Police Officers as public weighers to operate portable truck scales citywide:
David Atherton, David Szeto, William Arthur, Jr., Brandon Woolkalis, Anthony Cacciola, and Michael Maffei

8. Transmitting communication from Robert W. Healy, City Manager, relative to the appointment of the following persons as public weighers while employeed at Boston Sand & Gravel Co., 500 Front Street for the year 2004:
David Thebearge, Jake Howe, Marc Ingram, Arthur Dulong, Joseph Olson, Donald Rabidou, Jody Staples, Greg Armpriester, Mike Roy, Tona Broderick, Pat Killern, and Joseph Ronan

9. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 04-02, regarding a report on enforcement of running red-lights at intersections and on "yield to pedestrians in crosswalks".

10. Transmitting communication from Robert W. Healy, City Manager, the transfer of $21,000 from the Reserve Other Ordinary Maintenance account to the Election Other Ordinary Maintenance account to cover unbudgeted costs related to the addition of the ballot question as part of the November 2003 Municipal Election including ballot printing costs, postage, supplies and the like.

To the Honorable, the City Council:
     I am hereby requesting the transfer of $21,000 from the Reserve Other Ordinary Maintenance account to the Election Other Ordinary Maintenance account.
     This supplement to the Election Commission budget is due to unbudgeted costs related to the addition of the ballot question as part of the November 2003 Municipal Election. Additional expenses include ballot printing costs, postage, supplies and the like.
Very truly yours,
Robert W. Healy, City Manager

11. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of and the authorization to borrow an additional $31,500,000 to the Public Investment Fund Library Extraordinary Expenditures account to provide funds for additional costs related to the construction of a new library as well as the amending of the original order approved by the City Council on January 22, 2001 since the amount included in the original order relating to the acquisition of open space is being used to enhance existing open space resulting in a net gain in usable open space on the site and allow the full amount of the order to be used for construction and other related purposes.

     I am hereby requesting the appropriation of and the authorization to borrow an additional $31,500,000 to the Public Investment Fund Library Extraordinary Expenditures account to provide funds for additional costs related to the construction of a new library as well as the amending of the original order approved by the City Council on January 22, 2001 since the amount included in the original order relating to the acquisition of open space is being used to enhance existing open space resulting in a net gain in usable open space on the site and allow the full amount of the order to be used for construction and other related purposes.
     The additional $31,500,000 will be used for several purposes including expanding the scope of the project to address CRLS and Mid-Cambridge Conservation District and neighborhood concerns, factoring in inflation costs that have occurred since the original estimate was done six years ago, design and construction cost premiums for a "green building", and other related additional costs including design contingency, hazardous material abatement, construction mitigation, and public art.
Very truly yours,
Robert W. Healy, City Manager

12. Transmitting communication from Robert W. Healy, City Manager, relative to the transfer of $80,000 from Police Salary and Wages account to the Travel and Training account to cover medical services and/or prescription reimbursement costs for police personnel injured in performance of their duties.

ON THE TABLE
1. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 03-137 of December 23, 2003, regarding a report on the number of investment managers for the pension fund with the list to reflect the number of women-owned and minority-owned investment managers.

2. Transmitting communication from Robert W. Healy, City Manager, relative to proposed Cambridgeport Zoning Modifications in the Office 3 and Business A Districts at Memorial Drive, in response to Calendar Item #1, dated November 4, 2002.

UNFINISHED BUSINESS
3. A communication was received from D. Margaret Drury, City Clerk, transmitting a report from Councillor Brian Murphy, Co-Chair of the Ordinance Committee, for a meeting held on November 6, 2003 for the purpose of considering a petition filed by John Roback et al. to amend the zoning in an area bounded by the centerlines of Green, Pearl, Franklin and Brookline Streets from the existing Residence C-2A to Residence C-1. The question comes on passing to be ordained on or after December 15, 2003. Petition expires February 4, 2004.

APPLICATIONS AND PETITIONS
1. Approval of constable bond surety received from Taylor Ford Massie.

2. An application was received from Judy Jetson Hair Inc., requesting a sandwich board sign at the premises numbered 1765 Massachusetts Avenue.

COMMUNICATIONS
1. A communication was received from Constance W. Holden, transmitting opposition to the plans for Duck Tours of Cambridge.

2. A communication was received from Jim Jones for George Crowley, transmitting thanks to the City Council.

3. A communication was received from Jill Shulman et al., transmitting a petition to preserve the Kennedy Lofts site.

4. A communication was received from Roy Bercaw, regarding police power.

RESOLUTIONS
1. Welcome Dr. Julianne Malveaux to Cambridge.   Councillor Reeves

2. Congratulations to Senator Jarrett Barrios on being selected as the Keynote Speaker for the annual Bayard Rustin Breakfast.   Councillor Simmons

3. Congratulations to jazz musician Ken Field on the release of his new CD which includes a new anthem for Cambridge: "Central Square."   Councillor Davis

4. Welcome new residents David Scondress and Robert Kreb to Cambridge.   Councillor Reeves

5. The Chinese New Year celebration will be held on January 29, 2004 at the Senior Center, 806 Massachusetts Avenue.   Mayor Sullivan

6. Congratulations to Ernest Sander and Leslie Day on their engagement.   Councillor Galluccio

7. Congratulations to Shawn Murphy and Emer Molloy on their recent engagement in Ireland.   Councillor Galluccio

8. Send get well wishes to Sandra Coppola.   Mayor Sullivan

9. Resolution on the death of Anna Jillson.   Councillor Galluccio, Mayor Sullivan, Councillor Reeves, Councillor Toomey

10. Resolution on the death of Marion Evelyn Ciseruli.   Councillor Galluccio

11. Resolution on the death of James E. Greenidge.   Councillor Galluccio

12. Resolution on the death of Assunta "Sally" Anderka.   Councillor Toomey

13. Resolution on the death of Joseph H. Cyr.   Councillor Galluccio, Councillor Maher, Mayor Sullivan

14. Resolution on the death of Reverend William D. Walsh.   Mayor Sullivan, Councillor Maher, Councillor Galluccio, Councillor Toomey

15. Resolution on the death of Elsie (Botelho) Follett.   Councillor Toomey

16. Resolution on the death of Anna (Donovan) Tevnan.   Councillor Toomey

17. St. Peter's School OPEN HOUSE will be held on Thursday, January 29, 2004 from 9:00am to 11:00am.   Mayor Sullivan

18. Resolution on the retirement of Elizabeth Kanode from the School Department.   Mayor Sullivan

19. Resolution on the retirement of Judith Higley from the School Department.   Mayor Sullivan

20. Resolution on the retirement of Warren Falter from the School Department.   Mayor Sullivan

21. Resolution on the retirement of Barbara Black from the School Department.   Mayor Sullivan

22. Resolution on the retirement of Armenia Rodrigues from the School Department.   Mayor Sullivan

23. Resolution on the retirement of Maria Silva from the School Department.   Mayor Sullivan

24. Resolution on the retirement of Joseph Silverio from the School Department.   Mayor Sullivan

25. Resolution on the retirement of Sandra Coppola from the Police Department.   Mayor Sullivan

26. Resolution on the retirement of Elizabeth Borghesani from the Cambridge Hospital.   Mayor Sullivan

27. Resolution on the retirement of Edward O'Callaghan from the Police Department.   Mayor Sullivan

28. Resolution on the retirement of Richard Daily from the Police Department.   Mayor Sullivan

29. Resolution on the retirement of Robert Boswell from the Community Development Department.   Mayor Sullivan

30. Resolution on the death of Robert C. Sweeney.   Councillor Galluccio, Mayor Sullivan, Councillor Maher, Councillor Simmons

31. The "Kickoff" reception for Cambridge Reads: Cover to Cover, will be held on Thursday, February 5, 2004 beginning at 6:00 p.m. at the Main Library to announce the book selection for 2004.   Mayor Sullivan

32. The Cambridge Center for Chinese Culture will be holding its annual Chinese New Year Celebration on Saturday, January 24, 2004 at Waltham High School beginning at 2:30 P.M.   Mayor Sullivan

33. Resolution on the death of Roland Hebert.   Councillor Galluccio

34. Resolution on the death of Barbara Corbin.   Councillor Galluccio, Councillor Maher, Councillor Reeves, Mayor Sullivan

35. Congratulations to Michele Babineau and Will McNeill on the April 25, 2004 wedding.   Councillor Toomey

36. Resolution on the death of Rodney C. Gnerre.   Mayor Sullivan

37. Resolution on the death of Lois Ann Galligani.   Mayor Sullivan

38. Resolution on the death of Margaret R. Ring.   Councillor Maher, Mayor Sullivan, Councillor Toomey

39. Happy 90th Birthday to Frederick Miceli and proclaim Friday, January 20, 2004 as FREDERICK MICELI DAY in the City of Cambridge.   Mayor Sullivan

40. Resolution on the retirement of William A. Medeiros from the Public Works Department.   Mayor Sullivan

41. Commend Dr. Felton Earls, professor of human behavior and development, Harvard School of Public Health for his extremely significant research and compelling findings on the importance of neighborhood cooperation and mutual caring on the fabric of the community.   Councillor Davis

42. Resolution on the death of Edward M. O'Brien.   Councillor Simmons, Councillor Toomey

43. Condolences to the family of Stanley Douyotas, Jr.   Councillor Toomey

44. The Cambridge-Cienfuegos Sister City project is sponsoring a book reading on January 29, 2004 at the Central Square Library and congratulations to Cambridge-Cienfuegos Cuba Sister City project, and along with the Cuban authors of Open Your Eyes and Soar and Mary Berg and Dick Cluster.   Vice Mayor Decker

45. Resolution on the retirement of John J. Riley, Jr. from the Public Works Department.   Mayor Sullivan

46. Resolution on the retirement of Gerald Rego from the Public Works Department.   Mayor Sullivan

47. Resolution on the retirement of Marjorie Jacobs from the Human Services Department.   Mayor Sullivan

48. Resolution on the retirement of Robert O'Loughlin from the Human Services Department.   Mayor Sullivan

49. Resolution on the retirement of John F. Reilly III from the Public Works Department.   Mayor Sullivan

50. Resolution on the retirement of Corey Bonfanti from the Water Department.   Mayor Sullivan

51. Resolution on the retirement of Anthony Ippolito from the Water Department.   Mayor Sullivan

52. Resolution on the retirement of Ruth Dillon from the Library.   Mayor Sullivan

53. Resolution on the death of Joseph S. Mitchell Jr.   Mayor Sullivan

54. Resolution on the retirement of Joan Collins from the Traffic, Parking and Transportation Department.   Mayor Sullivan

55. Resolution on the retirement of Linda Byington from the Traffic, Parking and Transportation Department.   Mayor Sullivan

56. Resolution on the retirement of Ronald Bentubo from the Inspectional Services Department.   Mayor Sullivan

57. Resolution on the death of Sophie H. (Eldent) Rochatka.   Councillor Maher, Councillor Toomey

58. Resolution on the death of Sebastian "Buster" Belloste.   Councillor Toomey

59. Resolution on the death of John J. O'Neil.   Councillor Galluccio

60. Resolution on the retirement of Marilyn Foley from the School Department.   Mayor Sullivan

61. Resolution on the retirement of Rita McCarthy from the Auditing Department.   Mayor Sullivan

62. Wish the Green Street Grill a happy twentieth anniversary celebration and concert featuring David Murray.   Councillor Reeves

63. Happy Sixtieth Birthday to John Clifford.   Councillor Reeves

64. Congratulations to Afterworks @ St. Peters on receiving a 2004 Local Cultural Grant.   Councillor Murphy

65. Congratulations to Agassiz Neighborhood Council on receiving a 2004 Local Cultural Grant.   Councillor Murphy

66. Congratulations to Ellen Brodsky on receiving a 2004 Local Cultural Grant.   Councillor Murphy

67. Congratulations to Cambridge Arts Council (CAC) on receiving a 2004 Local Cultural Grant.   Councillor Murphy

68. Congratulations to Cambridge Cares About AIDS/Youth On Fire on receiving a 2004 Local Cultural Grant.   Councillor Murphy

69. Congratulations to Cambridge Community Television (CCTV) on receiving a 2004 Local Cultural Grant.   Councillor Murphy

70. Congratulations to Cambridge Family and Youth Services on receiving a 2004 Local Cultural Grant.   Councillor Murphy

71. Congratulations to Cambridge Latino Film Festival on receiving a 2004 Local Cultural Grant.   Councillor Murphy

72. Congratulations to Cambridge Multicultural Arts Center on receiving a 2004 Local Cultural Grant.   Councillor Murphy

73. Congratulations to Cambridge Public Schools on receiving a 2004 Local Cultural Grant.   Councillor Murphy

74. Congratulations to Chinese Culture Connection on receiving a 2004 Local Cultural Grant.   Councillor Murphy

75. Congratulations to Cambridge Art Center on receiving a 2004 Local Cultural Grant.   Councillor Murphy

76. Congratulations to Dance Complex on receiving a 2004 Local Cultural Grant.   Councillor Murphy

77. Congratulations to Jorrit Dijkstra on receiving a 2004 Local Cultural Grant.   Councillor Murphy

78. Congratulations to Friends of Alewife on receiving a 2004 Local Cultural Grant.   Councillor Murphy

79. Congratulations to Jam'Nastics on receiving a 2004 Local Cultural Grant.   Councillor Murphy

80. Congratulations to Jazz Composers Alliance on receiving a 2004 Local Cultural Grant.   Councillor Murphy

81. Congratulations to King Community School on receiving a 2004 Local Cultural Grant.   Councillor Murphy

82. Congratulations to Susan Kranz on receiving a 2004 Local Cultural Grant.   Councillor Murphy

83. Congratulations to Pro Arte Chamber Orchestra on receiving a 2004 Local Cultural Grant.   Councillor Murphy

84. Congratulations to Prometheus Dance on receiving a 2004 Local Cultural Grant.   Councillor Murphy

85. Congratulations to Theater Offensive on receiving a 2004 Local Cultural Grant.   Councillor Murphy

86. Congratulations to Underground Railway Theater (URT) on receiving a 2004 Local Cultural Grant.   Councillor Murphy

87. Congratulations to Zeitgeist Gallery on receiving a 2004 Local Cultural Grant.   Councillor Murphy

88. Resolution on the death of Charles G. Breslin.   Mayor Sullivan

89. Congratulations to Dan Wuenschel on his retirement from the Cambridge Housing Authority.   Mayor Sullivan

90. Congratulations to the Regattabar at the Charles Hotel on its 20th Annual Jazz Festival on February 6, 2004.   Mayor Sullivan

91. Happy 50th Birthday to Tony Pini.   Mayor Sullivan

92. Resolution on the death of Richard C. Silva   Councillor Galluccio

93. Resolution on the death of Mildred L. Enright   Councillor Galluccio

94. Resolution on the death of Jennie Kathleen Carr   Councillor Galluccio

95. Resolution on the death of Guilherme A. Pinheiro.   Councillor Toomey

96. Thoughts and prayers expressed for the Albano family in this time of a serious illness of a family member   Councillor Simmons

97. Get well wishes extended to Harriet Solit   Councillor Davis

98. Best wishes to Emily Hoffman on her new adventure in the Peace Corp.   Councillor Davis

99. Happy Special Birthday to Penny Lueders-Booth.   Councillor Davis

ORDERS
1. City Manager to direct Public Works Commissioner to investigate the possibility of using a voucher program as an option for sidewalk snow clearance in conjunction with the "City's Snow Exemption Program."   Councillor Toomey

2. City Manager to review the renovation plan for the Green Street garage and determine if the Green Street garage facade could be improved by using either an awning, attractive signage or colorful banners.   Councillor Reeves

3. City Manager to update the City Council on the status of the appointment of new members, the search for the new Executive Director of the Police Review Advisory Board and will it continue to occupy its 1st floor space at 831 Massachusetts Avenue.   Councillor Reeves

4. City Manager to explore the feasibility of acquiring a vacant lot at the corner of Cambridge and Columbia Streets with a view in mind of providing a much needed city owned parking facility.   Councillor Toomey and Councillor Simmons

5. City Manager to confer with the Director of Traffic, Parking and Transportation and provide the City Council with a report on traffic and pedestrian safety issues and concerns of senior citizens at Burns and Miller's River Apartments, and 2050 Massachusetts Avenue.   Vice Mayor Decker

6. City Manager to confer with the License Commission to review the entertainment license fee schedule for non-profit organizations, particularly those non-profits involved in the arts and report back to the City Council.   Mayor Sullivan and Councillor Murphy

7. Dedicate an appropriate site in honor of Daniel and Katherine O'Brien.   Mayor Sullivan

8. Banner across Massachusetts Avenue for AN RAS MOR Annual Road Race on March 14, 2004.   Councillor Maher

9. City Manager to look into the reprinting of the Traffic Regulations and provide an update of when this reprinting will be available for the general public.   Councillor Simmons

10. City Manager to report back to the City Council on the matter of reports of a new Massachusetts Turnpike interchange from Harvard's Allston property.   Councillor Davis, Councillor Murphy, Councillor Simmons, Mayor Sullivan

11. City Manager to consult with the MBTA officials to appear before the City Council to explain why the Green Line will be shut down between Lechmere and North Station.   Councillor Toomey, Mayor Sullivan, Councillor Simmons

12. City Manager is requested to refrain from going forward with automatic public toilets (APT) because of the advertising issue.   Councillor Davis

13. City Manager to correspond with the General Manager of the MBTA to discuss the issue of public restrooms.   Councillor Davis

14. City Manager is requested to develop a policy that as public buildings are redesigned, a public restroom facility be located in the building.   Councillor Davis

15. City Manager is requested to develop guidelines, targets, monitoring and report for green purchases including paper, office products, lighting and toner fixtures and report back to the City Council.   Councillor Davis

COMMITTEE REPORTS
1. A communication was received from D. Margaret Drury, City Clerk, transmitting a report from Councillor Anthony D. Galluccio, Chair of the Housing Committee, for a meeting held on December 11, 2003 to discuss the current status of the Section 8 program and its effect on the programs on the MultiService Center, recent changes in the Cambridge housing market and how the City's affordable housing programs can take advantage of these changes and the Planning Board's perspective on proposals to amend the zoning to provide incentive for the creation of units affordable to middle income residents.

2. A communication was received from Donna P. Lopez, Deputy City Clerk, transmitting a report from Councillor E. Denise Simmons, Chair of the Economic Development, Training and Employment Committee, for a meeting held on December 17, 2003 to discuss the 2004 Democratic National Convention (DNC).

3. A communication was received from Donna P. Lopez, Deputy City Clerk, transmitting a report from Councillor Vice Mayor Henrietta Davis, Chair of the Health and Environment Committee, for a meeting held on December 18, 2003 to discuss green purchases and to receive an update on public toilets.

4. A communication was received from D. Margaret Drury, City Clerk, transmitting a report from Councillor Marjorie C. Decker, Chair of the Civic Unity Committee, for a meeting held on December 18, 2003 to discuss the functions and operations of the Riverside Oversight Committee.

COMMUNICATIONS AND REPORTS FROM CITY OFFICERS
1. A communication was received from Marilyn Y. Bradshaw, Executive Secretary to the School Committee, transmitting an order adopted by the School Committee informing the City Clerk of the new procedures on communications from the City Council.

HEARING SCHEDULE
Mon, Jan 26
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 2
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 9
5:30pm   Special Joint City Council/School Committee Meeting for the purpose of a roundtable discussion on school consolidation, school finance, and any other school related issues. No public comment. No votes will be taken. Meeting will not be televised.  (CRLS Culinary Conference Room, 459 Broadway)

Mon, Feb 23
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 1
5:30pm   Roundtable Meeting on the topic of economic development in Cambridge. Informal meeting with no public comment and no votes. Meeting will not be televised.   (Sullivan Chamber)

Mon, Mar 8
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 15
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 22
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 29
5:30pm   Roundtable Meeting. Informal meeting with no public comment and no votes. Meeting will not be televised.  (Sullivan Chamber)

Mon, Apr 5
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 12
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 26
5:30pm   City Council Meeting  (Sullivan Chamber)

TEXT OF ORDERS
O-1     January 26, 2004
COUNCILLOR TOOMEY
ORDERED: That the City Manager be and hereby is requested to direct the Public Works Commissioner to investigate the possibility of using a voucher program as an option for sidewalk snow clearance in conjunction with the "City's Snow Exemption Program."

O-2     January 26, 2004
COUNCILLOR REEVES
ORDERED: That the City Manager be and hereby is requested to review the renovation plan for the Green Street garage and determine if the Green Street facade could be improved by using either an awning, attractive signage or even colorful banners or any other helpful additions; such as a public project.

O-3     January 26, 2004
COUNCILLOR REEVES
ORDERED: That the City Manager be and hereby is requested to update the City Council on the status of the appointment of new members to the Police Review Advisory Board and the search for a new Executive Director; and be it further
ORDERED: That the City Manager also update the City Council on whether the Police Review Advisory Board will continue to occupy its 1st floor space at 831 Massachusetts Avenue or if location is contemplated.

O-4     January 26, 2004
COUNCILLOR TOOMEY
COUNCILLOR SIMMONS
ORDERED: That the City Manager be and hereby is requested to explore the feasibility of acquiring a vacant lot at the corner of Cambridge and Columbia Streets with a view in mind of providing a much needed city owned parking facility.

O-5     January 26, 2004
VICE MAYOR DECKER
WHEREAS: During the month of November, 2003, public officials and staff of the Traffic Parking and Transportation Department attended meetings on traffic and pedestrian safety issues and concerns of senior citizens at Burns Apartment, the 2050 Massachusetts Avenue and the Miller's River Apartments senior housing; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Director of Traffic, Parking and Transportation to provide the City Council with a report updating the Council on those meetings and resulting safety improvement actions, to include:
  • a list of all of the issues and concerns raised at the meetings by the residents
  • a description of how these issues have been addressed, with details of the safety improvements that have been implemented
  • for each item that has not yet been addressed, an action plan for addressing the item and improving the safety.

O-6     January 26, 2004
MAYOR SULLIVAN
COUNCILLOR MURPHY
ORDERED: That the City Manager be and hereby is requested to confer with the License Commission to review the entertainment license fee schedule for non-profit organizations, particularly those non-profits involved in the arts, to determine if exemption or a reduced fee is recommended; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter.

O-7     January 26, 2004
MAYOR SULLIVAN
ORDERED: That this City Council dedicate an appropriate site in honor of Daniel and Katherine O'Brien; and be it further
ORDERED: That the Chief of Staff to the Mayor be directed to confer with the family regarding a suitable dedication ceremony and communicate with the Department of Public Works to arrange for the sign.

O-8     January 26, 2004
COUNCILLOR MAHER
WHEREAS: AN RAS MOR will hold its Annual Road Race in Cambridge for the second time on March 14, 2004, beginning at 10 a.m.; now therefore be it
ORDERED: That so long as AN RAS MOR submits an application in proper form with all necessary sign offs and abutter approvals, the City Council will approve a request for a banner across Massachusetts Avenue at a time near the event as designated by the Department of Public Works; and be it further
ORDERED: That upon approval by the City Council the applicant will file the necessary bond with the City Clerk's Office.

O-9     January 26, 2004
COUNCILLOR SIMMONS
ORDERED: That the City Manager be and hereby is requested to look into the reprinting of the Traffic Regulations and provide an update of when this reprinting will be available for the general public.

O-10     January 26, 2004
COUNCILLOR DAVIS
COUNCILLOR MURPHY
COUNCILLOR SIMMONS
MAYOR SULLIVAN
ORDERED: That the City Manager be and hereby is requested to report back to the entire City Council on the matter of reports of a new Massachusetts Turnpike interchange from Harvard's Allston property.

O-11     January 26, 2004
COUNCILLOR TOOMEY
MAYOR SULLIVAN
COUNCILLOR SIMMONS
ORDERED: That the City Manager be and hereby is requested to consult with the MBTA officials to appear before the City Council to explain why the Green Line will be shut down, between Lechmere and North Station, the purpose, the timeframe for the shut down of rail service and to explain the alternative method proposed by the MBTA; and be it further
ORDERED: That the City Manager be and hereby is requested to provide the City Council with an update in the proposed relocation of Lechmere Station.

O-12     January 26, 2004
COUNCILLOR DAVIS
ORDERED: That the City Manager be and hereby is requested to refrain from going forward with automatic public toilets (APT) because of the advertising issue.

O-13     January 26, 2004
COUNCILLOR DAVIS
ORDERED: That the City Manager be and hereby is requested to correspond with the General Manager of the MBTA to discuss the issue of public restrooms on behalf of the City Council; and further to suggest the installation of an APT in Harvard Square.

O-14     January 26, 2004
COUNCILLOR DAVIS
ORDERED: That the City Manager be and hereby is requested to develop a policy that as public buildings are redesigned, a public restroom facility would be located in the building.

O-15     January 26, 2004
COUNCILLOR DAVIS
ORDERED: That the City Manger be and hereby is requested to develop guidelines, targets, monitoring and reporting for green purchases including paper, office products, lighting and toner fixtures; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter.

TEXT OF COMMITTEE REPORTS
Committee Report #1
The Housing Committee held a public hearing on December 11, 2003 beginning at ten o’clock and twelve minutes in the Sullivan Chamber to discuss the following issues:

The current status of the Section 8 program and its effect on the programs on the MultiService Center.

Recent changes in the Cambridge housing market and how the City’s affordable housing programs can take advantage of these changes.

The Planning Board’s perspective on proposals to amend the zoning to provide incentive for the creation of units affordable to middle income residents.

Present at the hearing were Councillor Anthony D. Galluccio, Chair of the Committee, Councillor E. Denise Simmons and D. Margaret Drury. Also present were Beth Rubenstein, Assistant City Manager for Community Development, Ellen Semonoff, Deputy Director of the Department of Human Services (DHS), Len Thomas, Director of the MultiService Center, DHS, Stephanie Ackert, Director of Planning and Research, DHS, Darcey Jameson, Director of Housing, Community Development Department (CDD), Chris Cutter, Housing Division, CDD, Mike Johnston, Cambridge Housing Authority (CHA), Jennifer Hrabcheck, Planning Board, Barbara Shaw, Planning Board and Just-A-Start, Jane Jones, Homeowners Rehab, Inc. and Bob Costa, Cambridge Neighborhood Apartment Housing Services.

Councillor Galluccio convened the hearing and explained the purpose. He began with the issue of the freeze on Section 8 vouchers and invited Mike Johnston to begin the discussion. Mr. Johnston said that Cambridge is still over-leased by ninety-three vouchers. There are 10,000 applicants on the waiting list, 3,000 are Cambridge residents (self-identified). Federal appropriations do not call for any increase in vouchers for the next fiscal year. The CHA is still covering emergencies and is keeping its commitments for project-based vouchers. By federal regulations, a housing authority can make 20% of its Section 8 vouchers project-based, but Cambridge is exempt from the 20% ceiling because of its Moving to Work Program. He added that the CHA now has a list of 20-25 names of tenants in project-based Section 8 units who have requested a mobile voucher, which they are entitled to after one year in a project-based Section 8 unit. Mr. Johnston said that Cambridge has a relatively large Section 8 program, larger than that of Somerville. When all Section 8 units are included, the total, including mod-rehab units, is around 2800.

Councillor Galluccio asked how many of the 3,000 self-identified Cambridge applicants live in Cambridge as opposed to those who work in Cambridge. Mr. Johnston said that he does not know and is not allowed by regulation to discriminate; the regulation says "living or working" status qualifies as a resident.

Mr. Johnston said that Cambridge is not the only community that is over-leased. The Metro Boston Housing Program is over-leased by 1,000 vouchers. HUD does not pay for over-leased units. The CHA has to pay the entire subsidy.

Mr. Johnston said that he expects the OK for President Bush administration’s proposal, the HANF (block grant) program to come back as a proposal to Congress this year. This is a block grant scheme and would be the downfall of the Section 8 program. He explained that under the block grant system, the state would get the same amount every year. The federal government would give a chunk of money to the state and recipients have to fight every year for adequate funds. Also, there would be an immediate increase in the administrative costs by adding another layer.

Councillor Galluccio asked if it is going to be a struggle just to maintain the current level of funding. Mr. Johnston answered in the affirmative. There is also the issue of tenants moving to and from cities. Mr. Johnston stated that he has had sixty families come into Cambridge with their mobile Section 8 vouchers.

Len Thomas noted the frustration of decreased asking rents but no Section 8.

Darcy Jameson noted the strength of Cambridge’s multifaceted approach to affordable housing.

Councillor Galluccio said that he has been amazed by how much the rents have fallen over the past few months. However, he still sees a disbelief among lower income tenants that they can find anything affordable. He asked whether Cambridge should be setting up some kind of database so that landlords who want to rent their apartments could list them and low/moderate income tenants would have easier access to information about available rentals that they can afford. He also asked whether Cambridge staff are working with tenants to make them aware of and able to deal with this new market.

Beth Rubenstein said that databases can be difficult to keep up-to-date. However, the idea of trying to get people to change their perceptions to correspond with the new reality is a good one. Perhaps staff could prepare written material. Also, she could see utilizing websites to disseminate this information.

Councillor Galluccio said that he does not think it would be as hard to maintain an up-to-date list in the current market, where movement is much slower than in previous times.

Ms. Jameson suggested sending a flyer or information piece to folks on their waiting list for affordable housing.

Ms. Semonoff noted two different categories – those who could afford those newly lowered rents and those who still cannot. The City needs two strategies.

Stephanie Ackert informed the committee that there is a database that DHS subscribes to – Housing Works.

Mr. Thomas agreed that two strategies are necessary. He said that the MultiService Center makes and maintains weekly listings of the more affordable apartments listed in the newspaper.

Councillor Galluccio said that the next step would be trying to talk to the landlord owners of a rental unit that has been listed in the paper for a few weeks to see if they would take less money.

Mr. Johnston noted the problems of the CHA being perceived as pushing for lower rents and then having landlords working to get out of their leases as soon as the market changes.

Barbara Shaw said that the affordable housing community does this kind of coaching that Councillor Galluccio is describing every day. Just-A-Start has a mediation program that is happy to do this for tenants.

Councillor Galluccio said that he does not believe that the mediation staff see that as their job and that one would not know from the name of the program that they provide such a service. He said that it is like job coaching.

Ms. Semonoff said this is the kind of coaching the MultiService Center staff does for low income people, but higher income people generally would not go there, because the MultiService Center’s mission is known to be that of serving low income individuals.

Councillor Galluccio said that he would like to get up-to-date information in the market to serve the residents who call him every day. It is important to get the leaders of the agencies to change their mindset by collecting this information and getting it out to where it will be useful.

Bob Costa said that lower income people know to come to the MultiService Center. The question is how do we get to the somewhat higher income people. One way would be by putting information in the paper, another would be running a workshop.

Mr. Thomas noted that the low income population in need of housing is growing as well. Cambridge now has twenty-six families in a motel in Cambridge. The attitude of the State Department of Transitional Assistance is that there are 500 apartments in other parts of the state and that’s where we should be sending people.

Councillor Galluccio emphasized that he would like to see listings provided. He added that the new housing booklet is excellent. He said that he believes that the market is going to get much better for tenants. A lot of new housing is going to come on line, thousands of units, not including those at North Point. He would like to see the listings provided along with a "coaching sheet" on how to negotiate with landlords. He urged staff to take a look at the market, provide information on average rates in different areas and develop some kind of listing. He also urged them to get staff to take proactive coaching roles when directing people to contact landlords.

Mr. Thomas said that he will ask staff to create a "cheat sheet" for all tenants.

Councillor Galluccio moved to the issue of the middle-income housing zoning amendment. He invited comments on the Planning Board’s perspectives on this issue.

Ms. Shaw said that the Planning Board was of a single mind. Inclusionary zoning is an excellent tool and it really works. It is not a good idea to tinker with something that works that well. Also, this is not the right time. The market is down and middle-income families can access and afford rental units. The City already has a good new middle income homeownership program. Ms. Rubenstein added that both CDD staff and members of the Planning Board had some reservations about the Planning Board’s role in evaluating proformas.

Councillor Galluccio said that if there comes a time when Cambridge is losing projects because the zoning needed to be changed to keep residential construction in Cambridge competitive, he wants the Planning Board to feel free to communicate with the City Council. He encouraged keeping communication going between the Planning Board and the City Council.

Steve Kaiser, Hamilton Street, spoke in opposition to giving dimensional relief ever to encourage affordable housing. He urged using tax relief instead.

Councillor Galluccio said that he would very much like to see a "cheat sheet" of advice, general rental listings and Section 8 listings as soon as possible, hopefully some time in January. He also asked Ms. Shaw to coordinate with the mediation staff with regard to coaching tenants.

Mr. Kaiser said that there are also things that landlords can do. He said that the Cambridge community needs to see examples of landlords who are not greedy, and who are charging reasonable rents. He believes there are many landlords we can find who will help to try to keep Cambridge affordable.

Councillor Galluccio said that he hopes that the lesson this new market teaches landlords is that it is much better to have a consistent tenant than to gouge the market and then have prolonged vacancies when the market comes back down, as it always does.

Councillor Galluccio thanked all those present for all their hard work in the affordable housing field.

The meeting was adjourned at eleven o’clock and twenty-five minutes a.m.

For the Committee,
Councillor Anthony D. Galluccio, Chair

Committee Report #2
The Economic Development, Training and Employment Committee conducted a public hearing on Thursday, December 17, 2003 at eight o’clock and forty minutes a. m. in the Ackermann Room.

The purpose of the public hearing was to discuss the 2004 Democratic National Convention (DNC).

Present at the hearing were Councillor E. Denise Simmons, Chair of the committee, Vice Mayor Davis, Estella Johnson, Economic Director, Community Development Department (CDD), Elaine Madden, Project Planner, CDD, Cynthia Griffin, Purchasing Agent, Ini Tomeu, Public Information Officer, James Monagle, City Auditor and Donna P. Lopez, Deputy City Clerk. Also present were Peter Wiley, Massachusetts Biotech Council, Alberta F. Donlan, 38 Cameron Avenue, Cambridge and Nicola Williams, 8 Brewer Street, Cambridge.

Councillor Simmons opened the hearing and stated that the purpose of the hearing was to discuss plans for the 2004 DNC. She explained that as of December 31, 2003 there would be no committees of the City Council. The new mayor would appoint the new committees. She was hopeful that she would continue to chair this committee in 2004 and 2005. She stated that a forum was held at the Marlowe Hotel on June 24, 2003 to get vendors involved in the 2004 DNC. Ms. Gail Jackson from the national DNC attended the Buy Cambridge Initiative (BCI). Cambridge, she stated plays an important role in the DNC because it is the closest city to the DNC location. A Cambridge DNC Committee and who should be on the committee should be established. The Biotech community should be highlighted and asked if there should be a technology tour. She wanted Cambridge to do another venue from Boston. There may be a series of things to plan. She informed the committee that $100,000 has been appropriated for a DNC event. She stated that she wanted to bring the universities back to the table.

Mr. Wylie stated that the proximity to the convention needed to be considered. Ms. Johnson stated that the green line would be closed from North Station to Lechmere for repair. Mr. Wylie stated that a shuttle might be used in its place.

Councillor Simmons stated that she would secure representation from Senator Kennedy and Congressman Capuano to appear at these hearings.

Vice Mayor Davis informed the committee that Delta Airline Magazine featured the Marlowe Hotel as a place to go in Cambridge. She commented on the proximity of the Museum of Science as a draw for the convention attendees.

Councillor Simmons asked where should Cambridge DNC event be held. Canal Park was temporarily chosen because of the access to the river, it is under the city’s control and it is close to the Fleet Center. The site for the Cambridge DNC event has not been confirmed.

Vice Mayor Davis suggested a progressive party. Canal Park and the Multi-Cultural Center are attractions in Cambridge. Mr. Wylie stated that the Green Gensym building is in this area. Ms. Williams stated that a green building tour is a good idea.

Ms. Madden stated that a hospitality booth would be located in Harvard Square. She stated that 5,000 volunteers are needed for the hospitality effort. Councillor Simmons estimated that there would be 374-400 delegates staying at hotels in Cambridge. Ms. Williams stated that this represented ten percent of the total delegate pool. She informed the committee that the delegates needed to stay at union hotels. She stated that other area in Cambridge should be designated as hospitality sites. Mr. Wylie stated that location is not the only issue. Harvard University and Massachusetts Institute of Technology are Cambridge attractions that draw people. Convention attendees seek music and a good time. Congressman Capuano suggested a comedy event, he said. Councillor Simmons stated that the demographics of who is coming to the DNC needed to be reviewed.

The committee heard from Ms. Donlan who explained that 38 Cameron Avenue is a nice location and this site has hosted various events. This space could be used as a breakout place for Cambridge DNC events.

Councillor Simmons stated that this is a one-time opportunity for the 2004 DNC. A National Police Association Convention is coming to Boston in the future. Cambridge might be able to get the convention audience. There are a large number of venues, such as the Cambridge Community Chorus. She suggested conducting two youth contests geared to the 13-18 and 18-24 age groups. Ms. Williams suggested an essay contest to choose a student to strike the gavel to start the convention.

Ms. Johnson informed the committee that businesses are still being certified. Currently there are 314 businesses certified and in the DNC directory; 700 businesses are in the process of being certified. Cambridge businesses need to know about the certification process. There is a volunteer core for the DNC. The city needed to find out who are the volunteers that are Cambridge residents. Ms. Madden suggested that large businesses could have hospitality captains.

Vice Mayor Davis asked if there is a trade fair. Ms. Williams stated that Harvard Square is the only location promoted as part of Boston. She suggested that home based local artists should be featured. The Harvard Square hospitality booth needed to disperse visitors throughout Cambridge stated Ms. Madden. Councillor Simmons commented that Cambridge needed to have its own volunteers. People needed to be plotted to go through Cambridge. Ms. Williams suggested giving the delegates a passport to Cambridge. The passport would enable Cambridge to track the visitors through the restaurants and businesses. The passport could be a memento of Cambridge, stated Ms. Williams. Vice Mayor Davis stated that Cambridge information needed to be included in the delegation bags. Ms. Madden suggested mailing information to the delegates beforehand; the addresses are online.

Councillor Simmons stated that a media master is needed. Vice Mayor Davis stated that the focus should be on the event or multiple opportunities to visit Cambridge. Councillor Simmons stated that initially this was one event, but has the possibility of being more than one event.

Ms. Williams commented that the $100,000 appropriation needed to be matched five times. It needed to be clear on what the event planner could do.

Vice Mayor Davis listed the areas of natural interest as:
The taste of Cambridge;
Joyful Noise Concert;
Biotech/environmental issues; and
Walking tours of Cambridge including historical sites, Harvard University and Massachusetts Institute of Technology.

Mr. Wylie stated that Senator Kennedy is a Biotech supporter and would be highlighting the Biotech industry. This would be a good place to bring in the life sciences. Councillor Simmons stated that she would send a letter to Senator Kennedy,

Vice Mayor Davis stated that conventioneers want pins. She suggested having four pins and one pin would be collected at each site visited. Ms. Williams suggested that the pin be recyclable. The four pins together make one final pin.

Councillor Simmons listed who should be included in planning the DNC event as:
Senator Kennedy
Congressman Capuano
Harvard University
Massachusetts Institute of Technology
Cambridge Health Alliance
Office of Tourism
Hotels: Marlowe, Sonesta, Hyatt, Holiday Inn Express, Inn at Harvard, Marriott, University Park and Indiana
Arts Council
Police
Fire
Chamber of Commerce
Harvard Square and East Cambridge Business Associations
Norvartis
Biogen
Gensym
Deputy Superintendent of Education.

Ms. Williams stated that there has been no conversation around the issue of security.

Ms. Williams stated that the plans for the event would work with subcommittees. Councillor Simmons expressed her concern with two weeks of dead time. Vice Mayor Davis suggested a time line. Councillor Simmons submitted a motion that the Deputy City Manager continue the conversation and planning about the DNC in the interim of the appointment of the City Council committees for 2004. (This motion was submitted and adopted at the December 22, 2003 City Council meeting. See Order Number 4,)

Councillor Simmons thanked all attendees.

The hearing adjourned at nine o’clock and forty minutes a. m.

For the Committee,
Councillor E. Denise Simmons, Chair

Committee Report #3
The Health and Environment Committee held a public hearing on December 18, 2003, beginning at two o’clock and fifteen minutes p.m. in the Sullivan Chamber.

The purpose of the meeting was to discuss green purchases and to receive an update on public toilets.

Present at the meeting were Vice Mayor Davis, Chair, Councillor Murphy, Richard Rossi, Deputy City Manager, Lisa Peterson, Commissioner of Public Works, Cynthia Griffin, Purchasing Agent, Susanne Rasmussen, Environmental Division, Community Development Department (CDD), Kathy Watkins, Transportation Planner, CDD, Harold Cox, Chief Public Health Officer, Cambridge Health Department, Suzy Feinberg, Cambridge Public Health Department, Kerry Dunnell, Cambridge Public Health, Department and Donna P. Lopez, Deputy City Clerk

Vice Mayor Davis opened the meeting and stated the purpose. She asked Mr. Cox to discuss the public toilets.

Mr. Cox stated that the public toilet issue has been reviewed for two years. This issue came up because the homeless population and tourists had a need for public toilets. Many different positions have been reviewed on this issue including the use of public buildings and access. He listed the issue of public toilets as space configuration and the advertising to bring the automatic public toilets (APT) to Cambridge. This issue has been clearly explored but needs more exploration, he said.

Vice Mayor Davis asked about the advertising. Ms. Rasmussen stated that there is a nine panel per toilet limit. Mr. Rossi stated that the advertising could be in opposition to other city policies. Ms. Rasmussen asked if there is a vendor who would be interested if Cambridge wanted only two toilets. Mr. Cox responded that if the vendor did not have a possible market, they were not interested in coming to Cambridge. This is a revenue neutral issue. In response to a question from Vice Mayor Davis Ms. Rasmussen stated that a space for an APT has been reserved in Harvard Square. A problem was encountered with the bus shelters containing advertising. Ms. Watkins informed the committee that there are easement issues with the placement of APT’s.

Vice Mayor made the following motion:
ORDERED: That the City Manager be and hereby is requested to refrain from going forward with automatic public toilets (APT) because of the advertising issue.

The motion carried.

Mr. Rossi stated that it is hard to find locations for APT facilities. Mr. Cox stated that the City does not want to let this issue go. Every city building has restrooms that are open to the general public, separate from employee restrooms, stated Mr. Rossi. He spoke about the solution being peaceful versus turmoil. The Senior Center directs people to City Hall. Mr. Rossi would converse with the Fire Chief about making the restrooms available to the general public.

Vice Mayor Davis stated that Harvard Square is more difficult. There are fewer public buildings in Harvard Square, stated Mr. Cox. Holyoke Center was willing to open, but were not agreeable to signage. Ms. Watkins informed the committee that changes are being made to the MBTA stations to include APT.

Vice Mayor Davis submitted the following motion:
ORDERED: That the City Manager be and hereby is requested to correspond with the General Manager of the MBTA to discuss the issue of public restrooms on behalf of the City Council; and further to suggest the installation of an APT in Harvard Square.

The motion carried.

Ms. Dunnell stated that MBTA felt that the footprint of the stations could not accommodate the APT.

Ms. Rasmussen stated that University Park and MIT are private businesses that do not want wanderers.

Vice Mayor Davis made the suggestion that more hotels and public buildings have restrooms for the general public use because Cambridge is a friendly city.

Vice Mayor Davis referred APT back to the City Manager and Public Health Officials with a recommendation that a letter be sent to the General Manager of the MBTA.

Ms. Rossi suggested that when a police station is built, a side lobby in the building could be carved out for a public restroom. This lobby could contain a camera and the solution for Central Square. Vice Mayor Davis raised the issue of maintaining the public restroom. Commissioner Peterson stated that the police station has custodial staff seven days a week. Mr. Rossi stated that the City would keep in mind the police station for an APT.

At this time Vice Mayor Davis and Councillor Murphy submitted the following motion:
ORDERED: That the City Manager be and hereby is requested to develop a policy that as public buildings are redesigned, a public restroom facility would be located in the building.

The motion carried.

This topic adjourned at two o’clock and forty-five minutes p.m. and the committee next discussed green purchases.

Vice Mayor Davis asked how the City can increase its green purchases activity. Ms. Griffin stated that departments are encouraged to use environmentally friendly products. The buyers in her department are reviewing the requisitions and are urging departments to purchase recycled products. If the product does not meet the standard, the product does not have to be used.

Would a baseline be taken from where the City is now and then within a year analyze the increase, asked Vice Mayor Davis? Mr. Rossi stated that a baseline has been established; a new baseline would be established in July 2004.

Ms. Griffin stated that purchasing goals would be to track the recycled and non-recycled products, energy-efficient bulbs and the outside printing jobs that are done on recycled stock.

Vice Mayor Davis asked about the efficiency of small motors. Commissioner Peterson responded that measurement would be put into the budget. Vice Mayor Davis asked how is biodiesel doing? Commissioner Peterson stated that biodiesel fuel is thirty percent more expensive per gallon. She needed to analyze the cost implication and the vendors to make sure that biodiesel fuel is feasible. Councillor Murphy stated that he was not concerned about the increased cost. In response to a question by Vice Mayor Davis, Commissioner Peterson stated that B-100 biodiesel fuel is not good in a cold climate. B-20 biodiesel fuel is better for a fuel system and cold weather. No difference has been noticed, but it lowers emissions, stated Commissioner Peterson.

Vice Mayor Davis asked what other items could be tracked other than paper and motors. Ms. Griffin responded that energy star rating products purchased. Mr. Rossi stated that the recycled construction material and the demolition material from 57 Inman Street could be put into the report. Green information should be put into the budget notebook. The purchase of environmentally friendly products is a cause that is believed in, stated Mr. Rossi. It is not always about the cost, but about doing the right thing.

Vice Mayor Davis asked what other items should be tracked. Commissioner Peterson responded. H2, Orange 2 cleaning products. She also added energy usage per building should be tracked.

Vice Mayor Davis spoke about an Energy Management position. Commissioner Peterson stated that the energy work group is doing a good job and there has been progress. Mr. Rossi stated that this program may require an energy manager in the future.

Commissioner Peterson stated that Mr. Fernandes, Mr. Bolduc and Ms. Katz are working to upgrade the lighting in City Hall.

Vice Mayor Davis inquired about the fleet. Ms. Rasmussen stated that the green fleet policy is under development. Vice Mayor Davis asked if the fleet could be included in the report. Ms. Rasmussen stated that the focus should be on the right vehicle to meet the need efficiently. Commissioner Peterson stated that she would like four-wheel drive vehicles to plow snow.

Vice Mayor Davis asked how many departments would participate in green purchases. All departments will participate, stated Mr. Rossi.

Commissioner Peterson suggested tracking by product versus the focus being on the percentage of environmentally friendly products purchased by departments. The goal needs to be realistic. Ms. Griffin stated that paper and office products are the largest volume items purchased. Ms. Rasmussen stated that she would like to increase percentage of energy efficient lighting. She also suggested that photocopiers be preset to make double-sided copies. Ms. Griffin stated that departments need to be encouraged to use environmentally friendly products and to report the increased purchasing volume.

Vice Mayor Davis and Councillor Murphy submitted the following motion:
ORDERED: That the City Manager be and hereby is requested to develop guidelines, targets, monitoring and reporting for green purchases including paper, office products, lighting and toner fixtures; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on this matter.

The motion carried.

Vice Mayor Davis thanked all attendees.

The meeting was adjourned at three o’clock and thirty-three minutes p.m.

For the Committee,
Vice Mayor Henrietta Davis, Chair

Committee Report #4
The Civic Unity Committee held a public meeting on December 18, 2003, beginning at 4:38 p.m. in the Sullivan Chamber. The meeting was held for the purpose of discussing the functions and operations of the Riverside Oversight Committee.

Present at the meeting were Councillor Marjorie C. Decker, Chair of the Committee, Vice Mayor Henrietta Davis, Councillor Kenneth E. Reeves and City Clerk Margaret Drury. Also present were City Manager Robert W. Healy, Assistant City Manager for Community Development Beth Rubenstein, Stuart Dash, Director of Community and Neighborhood Planning for the Community Development Department (CDD). The following residents attended: Alec Wysoker, 36 Jay Street, Phyllis Bauman, 19 Bay Street, and Lawrence Adkins, Hayes Street. Representing Harvard University were Mary Ann Jarvis and Tom Lucey, both from the Office of Community and Government Affairs.

Councillor Decker convened the hearing and explained the purpose. She began with a discussion of the function and structure of the new committee and noted that residents had expressed concern about who would represent Harvard on the committee as well as the small number of neighborhood residents proposed by City Manager in his December 8, 2003 communication to the City Council.

Attachment A.

Ms. Bauman said that residents do not really know what the committee will be doing, so it is very hard for them to know who are the right people for the committee.

Mr. Healy said that his perspective is that the committee’s function is to make sure that the agreement, as worked out after many hours of negotiations, would be implemented as agreed. He stated that the committee’s job is not to modify the agreement.

Mr. Wysoker said that there are many parts of the agreement that are not particularly specific.

Mr. Adkins said that it is too early to make the committee so small. Trust is very recent, and it would be an injustice to the neighborhood group that has worked together.

Councillor Decker said that she and Councillor Galluccio had discussed the issue and both agree that the committee should be expanded. She and Councillor Galluccio had discussed adding three more people, Ms. Bauman, Mr. Adkins and Alan Joslin. She asked whether those residents present would see their proposal as providing adequate neighborhood representation.

Mr. Adkins said that he would like to see the whole Riverside Neighborhood Study Committee involved.

Mr. Healy said that he apologizes for any anxiety or distrust occasioned by his appointments. He was trying to act quickly to be responsive to the request for an oversight committee.

Mr. Wysoker asked if the meetings would be public meetings so that other members of the community could come. Councillor Decker said that yes, the meetings will be public, and other members of the community can attend, but they cannot necessarily participate in the discussions. She added that she and Councillor Galluccio also intend to be a part of the committee process.

Councillor Decker then moved the discussion to the issue of the function of the committee. She noted that Mr. Healy sees the committee as overseeing implementation of the agreement and asked him for further explanation. Mr. Healy said that the agreement requires particular steps to be taken. He sees this group as monitoring those steps. He invited Ms. Rubenstein to comment.

Ms. Rubenstein said that she sees the committee as tracking the steps to make sure that they happen, actually, going through the agreement and tabbing it for all the points of which the committee will be keeping track. There are decision points within the agreement, for example, the amount of housing.

Ms. Bauman said that she sees the function of the committee the same way. However, there are lots of details, for example, the park. In addition, there is a great deal of neighborhood concern about the construction and construction mitigation. She also sees a big communication piece, keeping a tie with the neighborhood, improving relations between the neighborhood and the university, perhaps utilizing a web site, among other methods.

Mr. Healy said that the communications suggestion is an excellent idea, definitely part of the role he envisions the committee assuming.

Councillor Reeves said that he sees an issue with respect to how to get the input of the larger community.

Mr. Adkins noted distrust of the Planning Board.

Councillor Decker said that the oversight committee’s charge is to oversee the agreement, and there is some room for interpretation that has to be worked out before the project gets to the Planning Board.

Councillor Reeves said that this is a wonderful opportunity to begin again with the spirit of "we are all in the car together." He also noted the importance of building in institutional memory because there will always be turnover among participants representing the city, the university and the neighborhood. Councillor Reeves expressed his hope that this committee will be involved in the affordable housing issues.

Mr. Wysoker said that he is speculating that the City Manager has concerns that the committee will be having discussions about the color of the bricks, but the committee does have to look at the plans. The committee does have a veto power to take to the City Council. Mr. Healy said that he does not agree that the committee’s function is to pass on individual building design.

Councillor Decker cautioned those present not to be frightened of the future based on particular statements made at the table today. The committee will evolve organically. The questions and suspicions will not go away, but the committee is a place to hash them out. She added that she would like to know more about the structure.

Councillor Davis said that what seems to have created success in the Agassiz process is the intent of all parties to meet the needs of all of the others. The best way is for the parties to meet together to work out these details.

Mr. Lucey said that Harvard sees this committee as a great opportunity to work with the neighborhood.

Mr. Adkins said that he has been attending the joint Harvard/Neighborhood meetings. The whole point is to make sure that everyone gets the information. While email and web sites can be a good addition, there are many people who do not have these tools, and old-fashioned paper communication, such as a newsletter, cannot be overlooked.

Mr. Healy said that the committee needs to have an organizational meeting and to establish a good communication system. He suggested the second week in January and added that although he could appoint a chair, it might be more democratic for the committee to elect a chair.

Councillor Decker thanked all those present for their participation. The meeting was adjourned at 5:30 p.m.

For the Committee,
Councillor Marjorie C. Decker, Chair