Cambridge City Council meeting - Jan 14, 2013 - AGENDA

CITY MANAGERíS AGENDA
1. Transmitting communication from Robert W. Healy, City Manager, relative to the appointment of the following persons as Constable With Power for a term of three years effective Jan 1, 2013:  Ronald DiGiorgio (Burlington); Burton Malkofsky (South Boston); Douglas Moran (Cambridge)

2. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of 21 Proof Training donations in the amount of $25,000 to the Grant Fund Human Services Salary & Wages account ($24,750) and to the Other Ordinary Maintenance account ($250) and will be used to support staff salaries and supplies.

3. Transmitting communication from Robert W. Healy, City Manager, relative to the appropriation of the Community Health Network Area (CHNA) 17 Marijuana grant in the amount of $24,999 to the Grant Fund Human Service Programs Salary and Wages account ($12,540), and to the Other Ordinary Maintenance account ($12,459) which will be used to support the Cambridge Prevention Coalition's work to decrease marijuana use amongst teens in grades 9 through 12.

4. Transmitting communication from Robert W. Healy, City Manager, relative to an additional appropriation of the Low Income Heating Assistance Program grant in the amount of $163,840 funded by the Federal Department of Health and Human Services and administered in Massachusetts by the Commonwealth's Department of Housing and Community Dev. to the Grant Fund Human Service Programs Salary and Wages account ($22,686), to the Other Ordinary Maintenance account ($139,154) and to the Travel and Training account ($2,000) which will be used to operate the Low Income Heating Assistance Program serving Cambridge and Somerville.

5. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-155, regarding a report on implementing safety improvements to the intersection of First and Cambridge Streets

6. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-145, regarding a report on how the City might provide a reduced rate Hubway bike-share membership to its limited income residents.

From: Brian P. Murphy, Assistant City Manager for Community Development
Date: January 3, 2013
Re: Council Order #7 dated 12/10/12 regarding Hubway membership

As a municipal partner in the bike share system, the City of Cambridge deeply subsidizes the availability of Hubway through public investments in multiple ways, including direct public monies, in-kind city staff and labor, public property use, and outreach, education and publicity. Substantial City resources have been committed to support biking, walking and public transit in general, but the City does not provide direct income-based subsidies to users of these modes of transportation. For instance, while there are no City programs to offer free or discounted T passes to individual riders, Cambridge supports public transportation in myriad ways on a system-wide basis.

Hubway is a relatively inexpensive transportation opportunity that is available to anyone and is much less expensive than public transportation. An annual membership translates to $9.00/month and .31 cents per day for unlimited rides – well below the cost of a T pass or individual ride on a bus or subway. Hubway will introduce a monthly pass option in 2013 to add another inexpensive choice for those who do not wish to commit to an annual membership. This fee structure is consistent with the state of the practice in bike share systems worldwide; Boston's program – which is limited in time and numbers – is the only one that provides a direct, income-based subsidy and its effect is yet unproven.

In terms of broadening participation, City staff will continue to monitor best practices and review whether there have been ways that other systems have successfully engaged low income participants in bike share. Free helmets are already available to Cambridge residents if they sign up for CitySmart, which is a robust program, offered at no cost to residents, to help people with transportation choices. Those interested can sign up at http://www.cambridgema.gov/CDD/Transportation/CitySmart.aspx. Bike ridership in lower-income communities has been shown to be constrained by cultural and perceptual, as well as physical barriers that are generally unrelated to cost; we therefore continue to enhance City initiatives to create a bicycle-friendly environment for everyone.

7. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-54, regarding a report on how to establish a Community Choice Aggregation Network.
Referred to Environment Committee - vanBeuzekom

8. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-147, regarding a report on neighborhoods impacted by the Alewife Sewer Separation project now concerned with the bump-outs that will reduce parking options.
Referred to Unfinished Business - Cheung

9. Transmitting communication from Robert W. Healy, City Manager, relative to Council Order Number 7 of 9/10/12 and Council Order Number 3 of 1/7/2013, regarding funding for Upward Bound.

Jan 14, 2013
To the Honorable, the City Council:

In response to Council Order Number 7 of 9/10/12 and Council Order Number 3 of 1/7/2013, regarding funding for Upward Bound, please be advised of the following:

MIT/Wellesley Upward Bound is a federally sponsored program funded by MIT, Wellesley College and the U.S. Department of Education. The U.S. Department of Education grant, which runs in five-year cycles, was not achieved in a competitive process for this year, and thus the succeeding four-years. The amount of the federal support had been in the range of $400,000 for one-year of programming. There are no Cambridge School District funds or contractual agreements for this program.

I have been, and will continue to explore opportunities for continued federal or other appropriate potential sources to continue this program's existence. However, given the uncertainty of federal deficit reduction/sequestration impacts on multiple federal grant programs, I do not believe it appropriate to single this program out with a guaranteed $2.0 million dollar commitment for the next five-years. Especially, since the perceived "shortfall" in the FY2014 School Budget is currently stated at $2,500,000.

That being said, since the 2012-2013 Academic year is in mid-term, despite having only the MIT funding in place, I hereby recommend a one-time appropriation of $400,000 from Free Cash to the General Fund Executive Department Other Ordinary Maintenance account to allow this academic year's program to continue to its conclusion.

I will continue to strive to identify other funding sources for future years. However, unless, and until that goal is achieved, I would advise the program leaders to not commence enrollment for the 2013-2014 Academic term.

The logistics of this financial pass through are complicated, as it will involve the City entering into a contract with MIT for $400,000 in lieu of the monies flowing to the program from the U.S. Department of Education.

I believe that those logistical issues can be resolved, and hope alternative funding sources are available prior to any start of a 2013-2014 program.

Passage is recommended.

Very truly yours, Robert W. Healy, City Manager

ON THE TABLE
1. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-09, regarding a report on the use of coal and on Cambridge becoming coal-free. [City Manager Agenda Number One of Mar 5, 2012 Placed on Table on motion of Vice Mayor Simmons on Mar 5, 2012.]

2. Urge greater cooperation from the Cambridge Housing Authority to better serve the people of Cambridge. [Order Number Two of Apr 9, 2012 Placed on Table on motion of Vice Mayor Simmons on Apr 9, 2012.]

3. That the City Manager is requested to confer with the Community Development Department and other relevant departments in order to present to the City Council a map of Cambridge that shows, by location and by date, all of the areas where construction is and will be taking place over the coming decade. [Order Number Four of Apr 9, 2012 Placed on Table on motion of Councillor Toomey on Apr 9, 2012.]

4. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item No. 12-28, regarding temporary ramps and obstructions in construction zones. [City Manager Agenda Number Eight of Apr 23, 2012 Placed on Table on motion of Councillor Kelley on Apr 23, 2012.]

5. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-35, which requests a report on whether there were any public safety officers that falsified their emergency medical training re-certification while employed by the City of Cambridge. [Charter Right exercised by Councillor Toomey on City Manager Agenda Number Two of May 21, 2012. Placed on Table on motion of Councillor Toomey on June 4, 2012.]

6. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-63 regarding a report on safety issues at the intersection of Massachusetts Avenue and Vassar Street. [City Manager Number Twenty-three of July 30, 2012 Placed on Table on motion of Councillor Kelley on July 30, 2012.]

7. That the City Manager is requested to confer with relevant City staff and report back to the City Council on whether a tagging program could be implemented to notify owners of bicycles that have been removed from sign posts by the Department of Public Works and contact information for retrieval of said bicycle. [Order Number Fourteen of July 30, 2012 Placed on Table on motion of Councillor vanBeuzekom on July 30, 2012. Councillor Toomey recorded in the negative on Tabling.]

8. That the Cambridge City Council go on record urging the members of the Massachusetts Committee on House Steering, Policy and Scheduling to pass MA House Bill 4165, "An Act Relative to Speed Limits." [Charter Right exercised by Councillor Decker on Order Number Eleven of Nov 19, 2012. Order Number Eleven of Nov 19, 2012 Placed on Table on motion of Councillor Toomey on Dec 3, 2012.]

COMMUNICATIONS
1. A communication was received from State Senator William N. Brownsberger transmitting thanks for forwarding City Council resolution regarding reducing gun violence and improving mental health services.

2. A communication was received from Seth Teller regarding the Division of Capital Asset Management and Maintenance selection for Sullivan Courthouse redevelopment.


3. A communication was received from David Fichter, 20 Worcester Street, regarding preserving the mural at the Martin Luther King Jr. School.

4. A communication was received from Mark Jaquith, 213 Hurley Street, regarding the zoning amendment to delete in Section 13.59.33 condition to numbered (5).

5. A communication was submitted by James Williamson, 1000 Jackson Place, relating to Agenda Item Number Three, an appropriation to decrease marijuana use amongst teens.

6. A communication was received from Tom Stohlman, 19 Channing Street, relating to his open meeting law complaint to the Attorney General.


RESOLUTIONS
1. Resolution on the death of Francis M. "Frank" Toomey.   Councillor Toomey

2. Retirement of Daniel Murphy from the Department of Public Works.   Mayor Davis

3. Condolences to Carol Hill and the Hill family on the loss of Kevin Hill.   Vice Mayor Simmons, Mayor Davis

4. Congratulating Mr. Wayne F. Patenaude on his appointment as President and Chief Executive Officer of Cambridge Savings Bank.   Councillor Maher

5. Congratulating Testive for being recognized as a Mass High Tech Company to follow in the Boston Business Journal.   Councillor Cheung

6. Congratulating Moderna Therapeutics for being recognized as a Mass High Tech Company to follow in the Boston Business Journal.   Councillor Cheung

7. Congratulating Delightfully Inc. for being recognized as a Mass High Tech Company to follow in the Boston Business Journal.   Councillor Cheung

8. Congratulating Laury Hammel on being recognized at the Social Network Venture's Hall of Fame and commitment to social to entrepreneurship.   Councillor Cheung

9. Congratulating Nancy Glowa on her appointment as City Solicitor.   Mayor Davis


10. Resolution on the death of Helen L. (Silveira) Taylor.   Councillor Toomey, Councillor Maher

11. Resolution on the death of Mary B. (Gunning) Walsh.   Councillor Toomey

12. Resolution on the death of Francis L. Galligan.   Mayor Davis

13. Retirement of Anthony Jarosiewicz from the Cambridge Police Department.   Mayor Davis

14. Congratulations to Ben Affleck on winning Best Director and Best Motion Picture (Drama) for the film Argo.   Councillor Decker

15. Resolution on the death of Henry Pat "Patsy" "Putzie" Welch.   Councillor Toomey


ORDERS
1. That the City Council move to Executive Session at the City Council meeting of Jan 14, 2013 to obtain legal advice and to discuss strategy with the City Solicitor regarding threatened litigation with respect to the Open Meeting Law complaint filed with the Attorney General by Tom Stohlman.   Mayor Davis

2. That the City Council meeting scheduled for Feb 4, 2013 be a roundtable/working meeting with the School Committee to discuss out of school time.   Mayor Davis

3. That the City Manager is requested to convene, in conjunction with the Superintendent of Schools, the relevant parties to develop a process to preserve and protect art that was created for and installed in school buildings before those buildings are renovated or reconstructed.   Mayor Davis and Councillor vanBeuzekom

4. That the City Manager is requested to work with the Assistant City Manager for Community Development and any other appropriate City personnel, Renae Gray from the Area 4 neighborhood, and any other appropriate group or individuals from that neighborhood to initiate the process of renaming Area 4 to a more appropriate name.   Vice Mayor Simmons

5. That the City Manager is requested to investigate the possibility of a gun buy-back program in Cambridge.   Mayor Davis
Amended

6. That the City Manager is requested to work with the appropriate City staff to provide a report to the City Council detailing the City's plans for the property located at 205 Western Avenue, including an explanation of possible uses of this building given the zoning that is associated with this property.   Councillor vanBeuzekom

7. That the City Manager confer with the appropriate departments to look into the feasibility of participating in the International Open Data Hackathon and report back to the Cambridge City Council.   Councillor Cheung

8. That the City Manager is requested to confer with the appropriate departments to initiate a plan of action setting up a procedure for future projects and report back to the City Council.   Councillor Cheung

9. That the City Manager is requested to confer with the relevant departments on the feasibility of adding iReport categories, incorporate this request into the ongoing IT strategic planning process and report back to the City Council.   Councillor Cheung

10. That the City Manager is requested to report back to the City Council on the impact of the federal cuts on the continuum of care; said report to include which Cambridge organizations will experience the cuts and what is being done when these services are cut or eliminated.   Councillor Decker

11. That the City Manager confer with the License Commission, Community Development Department, Planning Board and Board of Zoning Appeals on the logistic of deliveries of trash removal from business issue and report back with relevant information and ideas for improvement to the Cambridge City Council.   Councillor Cheung

12. That the City Council go on record urging Harvard University to give serious consideration to Homeowner's Rehab's bid to purchase Putnam Square Apartments and to work closely and cooperatively with the City, Homeowner's Rehab, Inc., tenants and others to ensure a successful sale of the property to Homeowner's Rehab, Inc. so that Putnam Square Apartments may continue to provide affordable housing for current and future elderly and disabled tenants.   Councillor Decker


13. That the City Manager appoint a balanced working group to discuss issues related to dogs; said working group to advise city staff on all dog related issues, including but not limited to extending off-leash availability and interplay with the broader community, signage, gates, lighting, ground cover and dog drinking fountains in parks as well as enforcement of existing laws and regulations.   Councillor Cheung


COMMITTEE REPORTS
1. A communication was received from Paula Crane, Administrative Assistant, City Clerk's Office, transmitting a report from Councillor Minka vanBeuzekom, Chair of the Environment Committee for a public meeting held on Nov 15, 2012 to discuss the Cambridge Public Schools FY12 Sustainability Year-in-Review Report and the City of Cambridge's Green Purchasing Policies.

2. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor Leland Cheung, Chair of the Neighborhood and Long Term Planning Committee, for a public meeting held on Dec 13, 2012 to discuss matters relating to dogs including waste removal, off leash access and other recently raised concerns.

3. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Government Operations and Rules Committee, for a public meeting held on Jan 3, 2013 to continue discussion with Attorney Elizabeth Valerio, representing the City Council in negotiations with the next City Manager, Richard Rossi.

4. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Ordinance Committee, for a public meeting held on Jan 9, 2013 to amend the Zoning Ordinances of the City of Cambridge by amending Section 13.59.33 Building and Site Design Requirements for Active Uses and Open Spaces by deleting condition numbered (5) which reads: In order to promote pedestrian activity on adjacent public streets from tenants and employees within commercial buildings, any cafeteria serving such commercial space may be located only on the ground floor level of a building and must be opened to the public at lease twenty hours per week.
Passed to 2nd Reading

HEARING SCHEDULE
Mon, Jan 14
5:30pm   City Council Meeting  (Sullivan Chamber)

Wed, Jan 16
5:30pm   The Public Safety Committee will conduct a public meeting to discuss the home improvement program and safety concerns of alleged sub-standard work.  (Sullivan Chamber)

Thurs, Jan 17
8:30am   The Human Services Committee will conduct a public meeting to discuss internships and apprentice programs and a long-range plan for the programs.  (Sullivan Chamber)
4:30pm   The Ordinance Committee will conduct a public hearing on a zoning petition filed by Zevart M. Hollisian, Trustee of Garabed B. Hollisian Trust and L-Z Realty Trust and Seth D. Alexander, President, MIT Investment Management Company to amend the Zoning Ordinance and Map by extending the Cambridgeport Revitalization Development District from Green Street out to Massachusetts Avenue in the area adjacent to Blanche Street; said petition includes a map and a commitment letter. This hearing to be televised.  (Sullivan Chamber)

Wed, Jan 23
5:30pm   The Public Safety Committee will conduct a public meeting to continue discussion on security cameras in the city.  (Sullivan Chamber)

Thurs, Jan 24
4:30pm   The Ordinance Committee will conduct a public hearing on a zoning petition by the Massachusetts Institute of Technology, to amend the Zoning Ordinance and Map by creating a new Section 13.80 - Planned Unit Development 5 (PUD-5) District, which would include parcels totaling approximately 26-acres in the area north of Memorial Drive, east of Ames Street and south of Main Street and Broadway, and would also include a parcel at One Broadway. The new Section 13.80 PUD-5 is intended to allow mixed use developments with increased development densities and heights. This hearing to be televised.  (Sullivan Chamber)

Mon, Jan 28
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 4
5:30pm   Roundtable/Working Meeting with the School Committee to discuss out of school time. No public comment. No votes will be taken. Meeting will not be televised.  (Sullivan Chamber)

Wed, Feb 6
4:30pm   The Ordinance Committee will conduct a public hearing on a zoning petition by the City Council to amend the Zoning Ordinance by creating a new Section 11.700-Interim Regulations for Medical Marijuana Uses. This hearing to be televised.  (Sullivan Chamber)

Mon, Feb 11
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Feb 25
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 4
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 11
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Mar 18
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 1
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 8
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 22
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, Apr 29
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, May 6
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, May 13
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, May 20
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, June 3
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, June 10
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, June 17
5:30pm   City Council Meeting  (Sullivan Chamber)

Mon, June 24
5:30pm   City Council Meeting  (Sullivan Chamber)

TEXT OF ORDERS
O-1     Jan 14, 2013
MAYOR DAVIS
ORDERED: That the City Council move to Executive Session at the City Council meeting of Jan 14, 2013 to obtain legal advice and to discuss strategy with the City Solicitor regarding threatened litigation with respect to the Open Meeting Law complaint filed with the Attorney General by Tom Stohlman.

O-2     Jan 14, 2013
MAYOR DAVIS
ORDERED: That the City Council meeting scheduled for Feb 4, 2013 be a roundtable/working meeting with the School Committee to discuss out of school time.

O-3     Jan 14, 2013
MAYOR DAVIS
COUNCILLOR VANBEUZEKOM
WHEREAS: Over the years murals and other artwork have been created for and installed in Cambridge school buildings; and
WHEREAS: City has a timeline for renovating school buildings; now therefore be it
ORDERED: That the City Manager be and hereby is requested to convene, in conjunction with the Superintendent of Schools, the relevant parties to develop a process to preserve and protect art that was created for and installed in school buildings before those buildings are renovated or reconstructed.

O-4     Jan 14, 2013
VICE MAYOR SIMMONS
WHEREAS: Residents of the Area 4 neighborhood in Cambridge have been involved, over the past months and years, in a longstanding, ongoing conversation as to whether or not the neighborhood should come to be known by a different name, and this group has grown in number to such an extent that the majority of residents in the neighborhood seek a name change; and
WHEREAS: Many residents in this neighborhood have long felt that the "Area 4" moniker has held negative connotations both within the neighborhood itself, and throughout the whole of the City, and a majority of the residents in this neighborhood have expressed their desire to formally rename the neighborhood to something more fitting; and
WHEREAS: Area 4 is one of only two neighborhoods in the City of Cambridge that is known by its police district number, as opposed to a formal name; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with the Assistant City Manager for Community Development and any other appropriate City personnel, Renae Gray from the Area 4 neighborhood, and any other appropriate group or individuals from that neighborhood to initiate the process of renaming Area 4 to a more appropriate name.

O-5     Jan 14, 2013  Amended
MAYOR DAVIS
WHEREAS: Many municipalities in the United States have offered a gun buy-back program; now therefore be it
ORDERED: That the City Manager be and hereby is requested to investigate the possibility of a gun buy-back program in Cambridge and report back to the entire City Council; and be it further
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on what happens to the guns when offered to the buy-back program; and be it further
ORDERED: That this matter be referred to the Public Safety Committee for further discussion; said referral not to impede the report from the City Manager.

O-6     Jan 14, 2013
COUNCILLOR VANBEUZEKOM
WHEREAS: The (15 year-old) office building located at 205 Western Avenue was formerly used by the Cambridge Health Alliance as the Riverside Health Center and has been sitting vacant for several years; and
WHEREAS: A Massachusetts Land Records search suggests this property is owned by the City of Cambridge; and
WHEREAS: The future use of this building is unclear; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with the appropriate City staff to provide a report to the City Council detailing the city's plans for the property located at 205 Western Avenue, including an explanation of possible uses of this building given the zoning that is associated with this property.

O-7     Jan 14, 2013
COUNCILLOR CHEUNG
WHEREAS: The City of Cambridge is known as a hub of innovation, ideas and most importantly action; and
WHEREAS: Cambridge is always looking for new ways to showcase and build on its reputation as a national leader in innovation; and
WHEREAS: The International Open Data Hackathon brings citizens together from cities around the world to write applications, liberate data, create visualizations and publish analyses using public data to foster and encourage greater utilization of open data policies by the world's local, regional and national governments; and
WHEREAS: Organizing the scale, theme and schedule of the event falls under the responsibility of a designated city organizer with the goal of sharing an interactive demo of projects accomplished during the event with at least one other city participating in the International Open Data Hackathon; and
WHEREAS: Participating in the International Open Data Hackathon would give the City of Cambridge a great opportunity to put its immense amount of data, innovation and great minds to work to benefit other cities, as well as gather best practices of our own; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments to look into the feasibility of participating in the International Open Data Hackathon and report back to the Cambridge City Council.

O-8     Jan 14, 2013
COUNCILLOR CHEUNG
WHEREAS: Residents impacted by construction projects feel that the city should set up a procedure for future projects, especially for older buildings that contain hazardous materials, that clearly lays out the framework for debris removal, including but not limited to hazardous waste (lead paint, asbestos, oil tanks, etc); now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments to initiate a plan of action on the abovementioned matter and report back to the City Council.

O-9     Jan 14, 2013
COUNCILLOR CHEUNG
WHEREAS: iReport is a great use of technology to help us connect with and better address the needs of residents and monitor non-emergency community issues. It empowers citizens, community groups, media organizations and government to work together; and
WHEREAS: iReport has been an effective tool for the City of Cambridge, allowing residents to document neighborhood needs and concerns, such as potholes, graffiti, trash and overgrown vegetation; and
WHEREAS: As the iReport platform has become a widely utilized citizen reporting tool through the mobile web, iPhone, Android and Blackberry apps, users feel that the service can be even more effective by expanding the categories to include noise complaints, illegal parking and idling; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the relevant departments on the feasibility of adding these new categories, incorporate this request in to the ongoing IT strategic planning process and report back to the City Council.

O-10     Jan 14, 2013
COUNCILLOR DECKER
ORDERED: That the City Manager be and hereby is requested to report back to the City Council on the impact of the federal cuts on the continuum of care; said report to include which Cambridge organizations will experience the cuts and what is being done when these services are cut or eliminated.

O-11     Jan 14, 2013
COUNCILLOR CHEUNG
WHEREAS: The City of Cambridge has enjoyed recent success enlivening its streetscape and encouraging the increase of local retail desirable by nearby neighborhoods; and
WHEREAS: It is anticipated that one issue that the city's Community Development Department, License Commission, Planning Board and Board of Zoning Appeals will increasingly face involves the impact of the logistics of delivery and trash removal to and from these businesses of adjacent residents; and
WHEREAS: Residents feel that creating a thoughtful process that encompasses planning and enforcement on the site location and use of loading zones would be beneficial in solving logistical challenges before they become neighborhood disturbances; now therefore be it
ORDERED: That the City Manager be and hereby is requested confer with the License Commission, Community Development Department, Planning Board and Board of Zoning Appeals on the abovementioned issue and report back with relevant information and ideas for improvement to the City Council.

O-12     Jan 14, 2013
COUNCILLOR DECKER
WHEREAS: Harvard University has expressed its desire to sell Putnam Square Apartments, a apartment building located at 2 Mt. Auburn Street which provides affordable housing to 94 low-income elderly and disabled tenants; and
WHEREAS: Putnam Square Apartments has been an important affordable housing resource for low-income seniors which has been owned and operated by Harvard University for more than 40 years; and
WHEREAS: Harvard University has committed to selling Putnam Square Apartments to a buyer that will maintain the affordability of the building for at least an additional 30 years; and
WHEREAS: The City of Cambridge believes the affordability of this building is legally bound into perpetuity in exchange for the agreements and variances Harvard was granted prior to the development of 2 Mt. Auburn committing it as an affordable building to Cambridge seniors; and
WHEREAS: Under the requirements of M.G.L. Chapter 40T, Harvard University notified the city, the state and tenants of its intention to offer the building for sale, and the state designated Homeowner's Rehab, Inc. to make efforts on its behalf to purchase the building so that the affordability of these units can be preserved for the long-term; and
WHEREAS: The Council request that Harvard maintain its commitment to the affordability for seniors currently living in the building and into the unforeseeable future by donating a 100% of the profits from the sale of the building to the City's Affordable Housing Trust Fund; and
WHEREAS: Harvard's reasoning for selling the building is offered that the University is not in the business of managing affordable housing; and
WHEREAS: This was true when Harvard agreed to the deal that enable Harvard to further develop in exchange for the building of Putnam Square Apartments; and
WHEREAS: The Council requests that a portion of the sale profits be used to establish a fund that would be used to further enhance the quality of life of seniors who continue to age in Putnam Square Apartments; and
WHEREAS: The 2 Mount Auburn Street Tenants Association has prepared a Statement of Position, signed by over 90 tenants in the building, asking Harvard University to sell the property to Homeowner's Rehab, Inc.; and
WHEREAS: Putnam Square tenants have expressed the need for significant capital improvements at the property so that the needs of elderly and disabled tenants can continue to be met; and
WHEREAS: Homeowner's Rehab, Inc. has successfully preserved and renovated hundreds of affordable housing units in the city, most recently completing the preservation and rehab of the 116-unit Inman Square Apartments; and
WHEREAS: Homeowner's Rehab, Inc. has submitted to Harvard University an offer to purchase Putnam Square Apartments; and
WHEREAS: Harvard University has been a steadfast partner in the City's efforts to preserve affordable housing for residents, and has a successful track record in working with the City and Homeowner's Rehab, Inc. to preserve affordable housing for low-income residents; now therefore be it
ORDERED: That the City Council go on record urging Harvard University to give serious consideration to Homeowner's Rehab's bid to purchase Putnam Square Apartments; and be it further
ORDERED: That the City Council go on record urging Harvard University to work closely and cooperatively with the City, Homeowner's Rehab, Inc., tenants and others to ensure a successful sale of the property to Homeowner's Rehab, Inc. so that Putnam Square Apartments may continue to provide affordable housing for current and future elderly and disabled tenants; and be it further
ORDERED: That the City Clerk be and hereby is requested to forward a copy of this order to the 2 Mount Auburn Street Tenants Association, Homeowner's Rehab, Inc., and to Harvard University with the request that Harvard University share this order with buyers considering purchasing Putnam Square Apartments so they may be aware of the history of this community resource, the needs of current tenants, and the need for Putnam Square Apartments to continue to be available to meet the housing needs of low-income elderly and disabled residents.


O-13     Jan 14, 2013
COUNCILLOR CHEUNG
ORDERED: That the City Manager be and hereby is requested to appoint a balanced working group to discuss issues related to dogs; said working group to advise city staff on all dog related issues, including but not limited to extending off-leash availability and interplay with the broader community, signage, gates, lighting, ground cover and dog drinking fountains in parks as well as enforcement of existing laws and regulations as contained in the Neighborhood and Long Term Planning Report relating to a public meeting held on December 13, 2012.


TEXT OF COMMITTEE REPORTS
Committee Report #1
The Environment Committee held a public meeting on Nov 15, 2012 at 5:08pm in the Sullivan Chamber.

The purpose of the meeting was to discuss the Cambridge Public Schools FY12 Sustainability Year-in-Review Report and the City of Cambridge's Green Purchasing Policies.

Present at the meeting were Councillor Minka vanBeuzekom, Chair of the Committee; Councillor Craig Kelley; Mayor Henrietta Davis; Patty Nolan, School Committee Member; Robert W. Healy, City Manager; Cynthia Griffin, Purchasing Agent; Susanne Rasmussen, Director of Environment and Transportation Planning, Community Development Department; Alexandra Corwin (Energy Efficiency and Sustainability Manager) and Kristen von Hoffman (Sustainability Manager), Cambridge Public Schools; Matt Nelson, Chief of Staff to Mayor Davis; John Clifford; Savitri Khalsa; and Paula Crane, Administrative Assistant. Also present was Janie Katz-Christy, Director, Green Street Initiative.

Councillor vanBeuzekom convened the meeting and explained the purpose.

Kristen von Hoffman distributed a handout that provides a link to Cambridge Green Schools Office of Sustainability home page [http://www3.cpsd.us/sustainability/Sustainability]. (Attachment A). She stated that she has been the Sustainability Manager for the Cambridge Public Schools for the past for two years and she is very proud of the work that has been accomplished thus far. The primary goals of the school's initiative are to reduce energy use, provide a cost savings, and encourage ingrained sustainable practices.

She discussed her PowerPoint Presentation (Attachment B) that explains how the Cambridge Green School's Initiative or CGSI is conducted.

A complete report on the significant environmental progress that has been made by the Cambridge School Department is contained in the document named Cambridge Public Schools FY12 Sustainability Year-in-Review Report (Attachment C) which is also available online at the following location:
http://www3.cpsd.us/media/network/10516/media/CPSRedesign/documents/Sustainability/FY12_Sustainability_Year_in_Review.pdf

Kristen von Hoffman noted that the school district is utilizing the PFEWG model for systematic planning around sustainable practices in the areas of Products, Food, Energy, Waste, and Greenspace, which provides a holistic approach to achieving environmental sustainability.

She then reviewed some of the elements of the program. For example, in the category of products purchased and used by the schools, she noted that:

All office and school supplies that are purchased must contain at least 30% post consumer paper, and

All custodial cleaning supplies that are purchased must be green, non-toxic products.

She noted that these two requirements for purchasing are a major accomplishment. She stated that these actions stem from the Department of Public Works which has been working within the schools well before she took her position as Sustainability Manager. Since she has been on board, the Cambridge Public School Department has expanded its composting program to include six schools -- and noted that the next goal is to have all of the city schools participating in the composting program.

Ms. von Hoffman stated that a large component of supporting sustainable behaviors is to get individuals thinking and behaving in a sustainable way within the public school buildings. She noted techniques that she has implemented:
weekly e-news notifications which provide useful information regarding the environment, and
more than fifteen presentations on the topic of sustainability at various schools and classroom groups.

She stated that the Green Team Program has been implemented in several classrooms and spoke of the Tasty Choices Program, the Food to Flowers Composting Program and the Let's Move Campaign.

She stated that the City Sprouts Program has been integrated within the school's curriculum and that the content of school programs relating to sustainability that were already in place has been augmented. Ms. von Hoffman noted that to date, "transportation" has not been a big part of the Green School Initiative but there is now an effort to get programs in place promoting and encouraging the use of alternate modes of transportation. She noted that programs are being designed to help employees and students use modes other than cars to get to school.

Ms. von Hoffman then spoke on some of the highlights of the Green School Initiative. She stated that energy projects have an annual net projected cost savings of almost $300,000 as well as 620,000 kilowatt hours of electricity. Twelve energy projects are underway with four more in the pipeline. Over thirty tons of food waste has been collected. She commented that the City of Cambridge's mandate regarding reduction of waste is helpful in this regard as well as the sustainability website which is a large piece of what the schools are doing. She stated that the Green Hero Award spotlights people who are doing exceptional work in the area of sustainability. This award also gives important recognition to those people who are adopting the "Go Green" spirit and are actively working on going green. Weekly she sends out via email Green Tips. She noted that over five hundred recipients open (and presumably read) these weekly Green Tips e-mails. She also stressed the success of these programs is mainly because Cambridge Public Schools has built and maintained many important partnerships - especially with the Department of Public Works as well as other various organizations.

Councillor vanBeuzekom stated that that it is impressive to see what has been accomplished in Ms. von Hoffmann's two year tenure.

Ms. Nolan, Cambridge Public School Committee member, asked about the issue of reducing bus emissions and the fact that with help from the city, school buses have reduced emissions by 90%. Ms. von Hoffman stated that she does not have a lot to contribute to the transportation piece but noted that she would like to work more on this issue. Ms. Nolan affirmed that the practice of and education regarding the composting program is a very important program within the schools.

Ms. Rasmussen, Director of Environment and Transportation, stated that the Community Development Department has worked on creating a targeted transportation booklet for each school. She noted that at the King School, a Commute Manual with detailed information was provided to the school community. She noted that this was sent out in advance of the first day of school so that all teachers could be clear regarding the options that are available to them. This is something that was done due to the Innovation Agenda. Councillor vanBeuzekom asked this information be contained in this report (Attachment D).

Councillor vanBeuzekom then suggested the committee focus their attention to the two tables at the end of the Cambridge Public Schools FY12 Sustainability Year-in-Review Report (Attachment C). The first table labeled "Electricity Use" which shows the sum electricity usage at all the public school facilities (school buildings, administration buildings, and recreational centers) for FY11 and FY 12 (July - Dec only) and then notes net change in percentage. Councillor vanBeuzekom commented that the narrative and the charts are very interesting and suggested that in the future it would be most helpful to see the data presented using a full year's worth of data instead of a half-year's worth of data. In future reports she hopes the data on school building energy usage might also be displayed in the form of a multi-year, multi-line graph. This would allow one to see possible downward trends in energy usage for each building over time.

Councillor vanBeuzekom asked how many of the school buildings use electricity to heat the building? Ms. von Hoffmann stated that the Tobin School is the only building with electric heat and that there has been a decrease in energy consumption at this school because of the direct digital control that has been installed. Ms. von Hoffmann noted that this decrease can mainly be attributed to the weather but the new digital control did save energy as well. [Note: For the Tobin School, while there was a net decrease in electricity usage of 17%, this school building's decrease in usage was significantly greater (i.e. approximately 4 times) than that of many other school buildings. The King Open School dramatically reduced usage by 52%, but this outlier exists because the building is now closed.]

Councillor vanBeuzekom then inquired about the data relating to the Cambridge Rindge and Latin School (CRLS). This building unlike the other buildings showed the greatest usage change upwards; a 25% increase in kilowatt hours of electricity. Ms. von Hoffmann stated that the high school is one of the most talked about buildings in the city. She noted that a wonderful job was done in the renovation of the high school and noted that there are many energy efficiency mechanisms in place in this building. But with the completion of the renovation, came some new systems that use energy - for example, the high school originally did not have air conditioning but now it does. With air conditioning comes greater energy usage. She cautioned that usage is different than efficiency and that while the systems within the building are more efficient -- there is more usage. She also noted that with the renovation came opportunities to incorporate new technologies into each classroom. Smart Boards are now in use in most classrooms increasing plug load. Each Smart Board is powered by electricity, and again more usage of energy. Councillor vanBeuzekom inquired if the smart boards automatically enter sleep mode when not in use. Ms. von Hoffmann answered in the affirmative and she further noted that within the School Department, when purchasing equipment, it is always the goal to purchase the most energy-efficient product.

Councillor vanBeuzekom then moved to the topic of usage as it relates to future projects. Mr. Healy stated that all new school building projects are designed as LEED buildings. He noted that extra money has been spent to accomplish this goal, and so state of the art equipment is purchased for energy efficiency. He explained that the key element to energy efficiency is the mindset of all of the occupants and participants of the building. He noted that "human behavior" changes must be encouraged in order to reduce use of energy while increasing utilization of the building. He stated that regarding the city's commitment, the current effort is now on the King School renovation. He stated that the new building will be expensive but over time there will be payback to this investment. He stated that CRLS has been well-received as a facility and was designed to be energy efficient. He stressed that the newly installed equipment and systems are not simple. The system operations are extremely complicated. Ms. von Hoffmann stated that she was involved in discussions of the LEED credits and all options were researched for the heating and cooling systems of this building.

Councillor vanBeuzekom then returned the discussion to the table which shows the sum electricity usage at all the public school buildings - specifically, the War Memorial Recreation Center building. She asked why this building showed a 13% increase in electrical consumption. Ms. von Hoffmann noted that all the school department buildings are used by the general public -- so there are long hours of usage in many of the buildings. The War Memorial Recreation Center has the greatest number of hours of usage. Councillor vanBeuzekom asked for information regarding a connection between the CRLS building's steam heating system and the heating of the War Memorial Recreation Center's pool water. The manager explained that while the CRLS building's steam heat is designed to heat the pool water there was a malfunction in the system. He noted that he would investigate the status of this situation and report back.

City Manager Healy pointed out that while the table on building's electricity usage shows a comparison of energy use from FY11 to FY12 for various school buildings, due to many variables within buildings it is not generally appropriate to compare the reduction of energy usage across buildings. He noted, additionally, there are variables between FY usages of each building that make it difficult to assess energy usage. For example, at the CRLS building, there are now four grade levels that use the building. During FY11, there were only three grade levels. This alone helps explain the increase in usage for this particular building.

Councillor vanBeuzekom next pointed to the second table within the Cambridge Public Schools FY12 Sustainability Year-in-Review Report labeled "Energy & Cost Savings Summary - School Energy-Efficiency Projects 2010 to Present." This table lists as projects, the energy conservation measures performed on various school buildings. It then summarizes the status of each project, energy savings for each project, and the financial savings & costs for each project. Councillor vanBeuzekom noted that this is a very helpful table of information. She stated that it would be even more helpful to add another column to the table and asked if in future sustainability reports, if the "payback values" for each project be included. She commented that this further information would help to highlight and communicate data relating to how well investments in energy conservation measures are actually faring. Councillor vanBeuzekom asked why no cost values are listed within the table relating to Project #10 - the installation of a Photovoltaic system on the rooftop to the CRLS High School building. Ms. von Hoffmann stated that this project was funded by a Mass Renewable Energy Trust Grant awarded to the city - hence there were zero costs for the project. Councillor vanBeuzekom asked Ms. von Hoffmann if when she works on projects such as those listed in table, if she looks at what the payback will be. Ms. von Hoffmann stated that she always looks for a 5-7 year payback on these projects. Ms. von Hoffmann further noted the positive working relationship that the City has with NSTAR and the rebates that the city receives.

Janie Katz-Christy, Director, Green Street Initiative, asked Ms. von Hoffmann about the composition of the food service trays used for student lunches. Ms. von Hoffmann stated that these trays are made of polystyrene plastic and noted that the School Department does recycle these trays. She further noted that while the school district would like to use a tray that is not plastic, the extreme cost of other options is too great. These lunch trays are more cost-effective by a very wide margin. She noted that these trays make the most sense financially now -- but it is a school system goal to bring in ecoware that works within the school system's budget.

Next, Councillor vanBeuzekom asked where the composted material within the schools Food to Flowers Composting Program gets composted. Ms. von Hoffmann stated that it contracts with a company through the Department of Public Works and the material is trucked to a facility in Western Massachusetts.

At 5:46pm, Councillor vanBeuzekom moved the topic of the meeting to the city of Cambridge's Green Purchasing Policies. She noted that she understood that the city had a green purchasing policy, but that it is difficult to find what this policy entails, since it is not communicated for example, in one comprehensive city web page. She provided for attendees a document that she compiled that provides a written background of and proposals for green purchasing policy guidelines (Attachment E). This document compiles information published regarding the city's Green Purchasing Policy and performance measures attached to the city's goal for green purchasing. This information was extracted from various city documents (FY13 Budget - purchasing dept. goals/performance measures) and the city purchasing department website. This document further organizes in a table, the green products purchased by the city and makes suggestions for expanding the city's Green Purchasing Policies.

City Manager Healy submitted to the committee a document dated Jan 6, 2006 (Attachment F). This document illustrates how the City of Cambridge been actively working on green purchasing since 2006. The City of Cambridge was one of only three recipients to receive from the state of Massachusetts the Commonwealth of Massachusetts Environmental Purchasing and Sustainability Awards for FY 2006 and from the Environmental Protection Agency distinction as one of the Best Workplaces for Commuters.

Councillor vanBeuzekom noted the city's very active programs and questioned what other things the city can do to leverage its purchasing of green products. She noted that many people do not understand what green purchasing means and that publishing explicit information on the topic is important -- stating the policy more clearly on the city website would be a good start.

Councillor vanBeuzekom then asked about the city's Metro Pedal Power Program, which uses emissions-free pedal-trucks to collect public area recycling bins. Mr. Healy stated that the Metro Pedal Power Program is expensive. He noted that it is hard to put a "payback value" on Metro Pedal Power but noted that Commissioner Peterson of the Department of Public Works is an advocate for increasing utilization of this type of service. Ms. Rasmussen, Director of Environment and Transportation Planning, stated that Metro Pedal Power has also been used to deliver products and goods throughout the city.

Councillor vanBeuzekom noted that a paperless office environment has merit in terms of a citywide green strategy. Mr. Healy cited certain state regulations that require documentation with paper copies but noted that there are in fact many paperless transactions that now take place. Ms. Griffin, Purchasing Agent for the city of Cambridge, spoke of job specs being provided on-line. She noted that as it relates to the bidding process for the city, the bid cannot be paperless.

Councillor vanBeuzekom stated that she had recently followed the bid process for the purchase of paper in order to gain greater insight into the process. She wondered why two copies of the bid needed to be submitted to the Purchasing Department. Ms. Griffin noted that this is their procedure. One copy is for the Purchasing Department, while the second copy of the bid is provided to the "requesting department" so that that department can review aspects of the bid as it relates to their needs. Ms. Griffin noted that contracts are e-mailed which is paperless, but noted that original signatures are required on final contracts submitted and retained by the Purchasing Department. She noted that the state law currently requires the Purchasing Department to maintain the original document. Mr. Healy stated that the security aspect of a paper-free bidding process provides another layer of complication as well.

Ms. Nolan stated that the School Committee will be moving to a paperless meeting. She suggested this may provide a model to the City Council. Councillor vanBeuzekom expressed that there is interest for a paperless City Council agenda. Mr. Healy stated that the City Council agenda and all supporting documents is always posted on-line by 6:00 p.m. on the Thursday before the Monday evening City Council meeting -- so this meeting process is in fact already paperless. City Councillors who currently receive a City Council Agenda Book prior to city council meetings already have the option to go paperless for the weekly city council meetings.

Councillor vanBeuzekom stated that when looking through the bid process, it seemed that none of the paper had more than 30% recycled content. She questioned the possibility of purchasing paper that had a greater recycled content. She stated that she is aware of 30%, 50% and 100% recycled content. Ms. Griffin stated that she would have to conduct more research on this matter. She noted that the standard in the city is 30% recycled content. She noted that a higher recycled content can be included in the bid but that there would need to be a trial period in advance to confirm that a higher content paper works appropriately for all that need to use it. Councillor vanBeuzekom stated that she only uses 100% post consumer and does not have any problems with it. Ms. Griffin also noted that this product would be more costly.

Councillor vanBeuzekom then asked if the city considered the purchase of vehicles fueled with biodiesel as part of its green purchasing policies. Ms. Griffin stated that representatives of the city had recently attended a forum for fuel-efficient vehicles and was looking at all the pros and cons of various vehicles, including diesel. She further noted that the price of biodiesel fuel is extremely high when compared to gasoline used in traditional engine vehicles. Calculations figuring in the long-term cost of fuel needs to be weighed together with the cost of the vehicle. She noted that the towns of Cambridge, Newton, Brookline, and Lexington buy fuel together cooperatively. This collective purchasing power has benefited the city of Cambridge with a reduced cost for vehicle fuel.

Ms. Rasmussen confirmed that price volatility for fuel is a significant issue. She stated that there needs to be a way to somehow hedge or tolerate small swings in price for fuel. She noted that another factor to be taken into consideration regarding biodiesel vehicles is whether or not biodiesel fuel can be used in any vehicle -- one cannot just switch back and forth from traditional gasoline and biodiesel. If a vehicle if switched often between gasoline and biodiesel, cleaning of the tank would need to be performed and that would be an added challenge. She stated that strategies to overcome those two issues are a negative towards the purchase of biodiesel vehicles.

Mr. Healy stated that when a vehicle is purchased, it must be reviewed by the Green Fleet Committee. He agreed with the city purchaser, in that the advantage of increased mileage for biodiesel vehicles must be weighed with the disadvantage of long-term higher costs for biodiesel fuel.

He noted that he will take a serious look at the suggestions for expanding the goals of the cities Green Purchasing Policies (as noted on Attachment E). He added that using paper content of a higher recycled content can be reviewed. He noted again, that the city staff is a committed workforce and that they are very much on board with the greening of the city. Many departments have reduced their energy use. He also agreed that a clearer statement regarding the city's commitment to green purchasing and reduced energy use is a good thing.

Councillor vanBeuzekom then asked what process the city uses in its day-to-day purchases. She asked, "How does the city ensure that each department is actually purchasing green products?" Ms. Griffin stated that each department makes their own purchases. She further explained the purchasing procedures noting that the city always attempts to first purchase locally up to a value of $5,000. She stated that most departments buy online at New England Office Supply (NEOS). She stated that NEOS has a recycled products section and when a requisition is received from any city department, the Purchasing Department looks at all "non-recycled items" flags it, and questions the purchase. She stated that toner cartridges are part of a state contract and are re-manufactured. All cleaning supplies are green, and light bulbs are compact fluorescent. She stated that the cities street lights are in the process of being converted to LED as well. As it relates to electronics, Ms. Griffin stated that all electronics are purchased via state contract. She noted that the state has an EPP policy and all of the vendors that supply electronics via the state contract have to comply with this policy. Councillor vanBeuzekom inquired if that includes taking back phones. Ms. von Hoffmann stated that in the Cambridge Public School Department there is an electronics recycling program. Mr. Healy affirmed that the city has a contract that requires electronics processed through the Department of Public Works be recycled.

Councillor vanBeuzekom next asked about the cities policy for the purchasing of green energy. She hoped that the energy that the city uses come from 100% renewable sources. Mr. Healy stated that it is always the cities goal to improve what is currently being done. Ms. von Hoffmann stated that city staff person Alexandra Corwin is heading up the reinvigoration of the GreenSense efforts. They are looking at ways to reinvigorate this program throughout city departments.

Councillor Kelley stated the "greenest" thing the city and its residents can do is to reduce its net consumption. He stated that the city staff is doing what the people in Cambridge want to be done. He noted that it is important to talk and promote the ideas that encourage "consuming less." He noted, "That until we start having discussions at the public level, we cannot expect miracles from the city".

Regarding purchasing, Ms. Nolan stated that setting the temperature for city buildings makes a great difference in cost. She noted for example, setting temperatures so that they use three degrees less air conditioning and three degrees less heat significantly reduces consumption of energy. Ms. von Hoffmann stated that she is exploring how to city public school buildings can consistently set their temperature controls down by 1-2 degrees. Ms. Nolan stated that the goal is to establish an air temperature that provides a comfortable working environment.

Regarding purchasing power of the city and purchasing in bulk, Councillor vanBeuzekom noted that that LED light bulbs are now more competitive pricewise. She then asked if there is a way to make them, similar to rain barrel type programs, available to residents at a reduced cost. Mr. Healy stated that he would look into this suggestion.

Councillor vanBeuzekom thanked all those present for their attendance and contribution.

The meeting adjourned at 6:32pm.

For the Committee,
Councillor Minka vanBeuzekom, Chair


Committee Report #2
The Neighborhood and Long Term Planning Committee held a public meeting on Thurs, Dec 13, 2012 at 4:10pm in the Sullivan Chamber.

The purpose of the meeting was to discuss matters relating to dogs including waste removal, off leash access and other recently raised concerns.

Present at the meeting were Councillor Leland Cheung, Chair of the Committee; Councillor Craig Kelley; Councillor Minka vanBeuzekom; Megan Montgomery; Lisa Peterson, Commissioner of Public Works; John Nardone, Deputy Public Works Commissioner; Mark McCabe, Director, Animal Commission; Matt Nelson, Chief of Staff for Mayor Davis; and Interim City Clerk Donna P. Lopez.

Also present at the meeting were Vickey Bestor, Raffael Cavallaro, Jay Santos, Alex Rehding, Tim Corsi, Victoria Chess, Fenton Hollander, Mel Schorin, Quinton and Jahnovi Zondervan and Monica Strauss.

Councillor Cheung opened the meeting and stated the purpose. Over the past few years there have been issues related to dog that come up such as off leash dogs, dog parks and waste removal. The Department of Public Works will discuss the work that is ongoing related to dogs. Then the Director of Animal Control will address the committee. Introductions were made.

Lisa Peterson, Public Works Commissioner, stated that she and her staff are here to listen on how to improve things. There is a balance with the parks. There are off leash areas in parks. Improvements will be made to the Pacific Street Park. There have been meetings held to increase off leash areas.

John Nardone, Deputy Public Works Commissioner, spoke about the history of dog parks. A brochure entitled Off Leash Dog Guide and Shared Use Pilot Program Information was distributed (ATTACHMENT A). In 2005 there were discussions about dogs and open space. A dog committee was formed to talk about rules concerning the Fresh Pond Reservation. Fort Washington Park was also discussed. In 2006 Fort Washington Park was closed. Gates were removed at the Fort Washington Park. It is now a fully used dog park. Pacific Street Park and Danehy Park are dedicated off leash areas for dogs. There are two shared use off leash areas; they are Fresh Pond Reservation and Fort Washington Park. Community meetings were held to increase dog parks. There were five areas considered for dog parks. In 2009 a pilot program was established. Gore Street, Joan Lorentz and Longfellow Parks have also been requested to be dog parks. The working group is working on this and it has turned into the open space committee.

Councillor vanBeuzekom asked what shared use means. Mr. Nardone explained that shared use means that dogs can be off leash in parks. Fort Washington and Fresh Pond are the only fully shared space for all hours. Raymond Park and the Gold Star Mothers Park are the only two parks that are shared use parks from 6-9am. Mr. McCabe stated that he has no problem with shared use parks. He talks to dog owners. He inspects the grass for dog waste. The 6-9am shared parks are working well. The Mid-Cambridge area uses Library Park which is not an off leash dog park. Citations have been issued by the animal control officers. The core of the dog waste problem is peer pressure. Peer pressure is advantageous to dog waste being picked up. Some small areas where dog waste is not picked look like disasters.

Councillor Cheung commented that the problem is with the smaller parks. Mr. McCabe stated small parks are a problem because the dogs only have a small area to be in. Fresh Pond is so expansive you would not notice the dog waste. Councillor Cheung stated that dogs are a fact of life in the city; people chose to own dogs. The City needs to figure out how to give people reasonable accommodations for dogs.

Councillor Cheung began the discussions with dog waste.

Vicky Chess asked if there is an Ordinance requirement to clean up after dogs. Councillor Cheung asked what is enforceable. Mr. McCabe stated that the dog owner is responsible to pick up the dog waste. Dog waste bags are supplied in the parks. This regulation is listed on the dog license. There are 3,000 dog licenses in the city. "Scoop the poop, be a good neighbor flyer" is sent with the license applications. Rabies vaccination information is sent out also. Offenders are not licensing their dogs. Mr. Zondervan asked is there a fine if dog waste is not picked up. Mr. McCabe stated that the fines are $10 for the first offense; $25 for the second and $50 for the third offense. Commissioner Peterson commented that the City View goes to all residents and an article on dogs could be done and sent also.

Alex Rehding stated that dog waste is also a problem after dark in the parks. He uses Paine Park. He had previously submitted a communication which was referred to the Neighborhood and Long Term Planning Committee (ATTACHMENT B). He discussed the e-mailed communication submitted by Jane Myers (ATTACHMENT C). He stated that most dog owners are responsible. His children play in Paine Park and many times there are feces in the swing area. He would like to get out of this meeting that dog owners cannot do what they want and people can.

Quinton Zondervan stated that before he was a dog owner he challenged dog owners who let their dog poop in tree wells in front of his property. He spoke about the effectiveness of "no dog poop signs". He installed these signs and the problem decreased. Most dog owners are responsible and if alerted to problems they respond effectively. He would like the fee of the dog license to be higher.

Fenton Hollander spoke about peer pressure in Raymond Park regarding picking up dog waste. He told of subtle ways that dog owners encourage other dog owners to pick up the feces. Also people who use the park pick up the dog waste. Alex Rehding stated that the message needs to be reinforced. There was a threat made to analyze dog feces and this made people more effective in picking up dog waste. Councillor Cheung stated that social peer pressure seems to work.

Monica Strauss stated that most dog owners clean up all dog poop even if it is not their dog. Commissioner Peterson added that there are many diligent residents who do a great job, but it only takes a few to create ill will.

Councillor Cheung spoke about positive solutions such as good sign ideas and adding an article on dogs with the City View publications. He asked if there are any thought on increasing fines and/or license fees.

Councillor Kelley commented that in 20 years he has only seen two people not clean up after their dogs. He asked one to pick up the dog waste and she went home for a bag. It is important to figure out whether dogs are off leash when they are picking up feces. Monica Strauss stated there should be a fee for cleaning up poop by a "poop cleaner". Dog owners talked about voluntarily giving money for this purpose.

Vickey Bestor submitted a communication entitled "Dog Matters" (ATTACHMENT D). She stated that she thought it would improve if the parks are gated. At Raymond Park there are four separate entrances and exits. A swing gate would protect all who use the park, including dogs. Gates would also help at parks where you do not want dogs.

Alex Rehding stated that Brookline has a steep user fee. It would be a good idea to see what other communities do. He suggested blue or red rubber ground be installed at the swings or play areas. Commissioner Peterson stated that moving forward it can be a consideration to have a different colored ground cover for the swing areas. Gated areas encourage the use of off leash dogs. Fort Washington is a historic landfill. The gates encourage more use as a dog park; when removed it help the issue. Mr. Nardone stated that shared use is successful when dogs can interact with other uses in the park. If there is a good fenced in athletic field dogs are let in to run.

Councillor vanBeuzekom asked if there is any regulation on dog poop on private property. Dog feces are food for rats. Mr. McCabe stated that if a dog is defecating on private property the same regulations apply. It becomes a health condition. The Inspectional Services Department addresses this issue.

Quinton Zondervan spoke about enforcement. Dogs are dangerous and need to be controlled. The Ordinance needs to be enforced and more funding is needed. Jahnovi Zondervan commented that signs are needed that stated that dogs need to be on a leash.

Jason Santos stated enforcement is important; off leash in non-designated areas is a problem. Not having enough off leash areas is the issue. Mr. McCabe stated that a brochure is sent out to all licensed dog owners. Mr. Santos stated that he did not know that there was a 50% increase in dogs. There is no place for smaller dogs. A small space with more dogs can be dangerous. Mr. Nardone stated that Pacific Street Park will have design changes and there is a parcel next to the park that the city will own. There will be community meetings to receive public input.

Fenton Hollander spoke about the license fee. If the fee is raised this may encourage dog owners not to license their dogs. When there is a properly organized group of dog owners the poop condition goes down. Shared use at Raymond Park is soccer and soccer players are not friendly to dogs. Dog owners examined the park on the first day of soccer to make sure that the poop was cleaned up.

Councillor Cheung asked about the possibility of using the invisible fence. Is it possible that the City could install the fence then asked the dog owners to purchase collars? He was told that the collars are pricey. Mr. McCabe stated that the ordinance states that the dog must be under the owners control when in the park area. If there is an attack by dog there is a fee of up to $50. In any areas the dogs must be under the control of its owner. If a dog does not respond to voice command - it is not under control.

Councillor Kelley stated that we are hold dogs and their owners to a different standard than pedestrians or bicyclist etc. There is plus side to owning a dog. Councillor Cheung stated that the problem is that there are not enough off leash or areas for dogs.

Monica Strauss stated that dogs on leashes are more aggressive. It is important for dogs to meet other dogs to socialize in neutral settings. Gross generalization should not be made about dogs. Ms. Bestor stated the need for more dog parks. She stated that at Raymond Park the water fountain is hard for the dogs to reach. She suggested installing a well for the dogs. The receptacle for waste on Walden Street is no longer there and to discard the waste dog owners have to go to the children's area.

Councillor vanBeuzekom asked if dogs are off leash and not in control is the City responsible or liable if the City allows more dogs in an area. Mr. McCabe stated that when a dog has attacked another dog or a person the dog owner is responsible. If the City allows off leash areas he does not think that the City is responsible because the City has established regulations. Councillor vanBeuzekom asked if there have been many dog attacks. Mr. McCabe stated that under MGL a compliant can be made and investigation. The dog could be ordered to be destroyed or there could be restrictions placed on the dog. The dog could be banned from parks. The owner can appeal the decision to a clerk magistrate or a judge. The dog could be placed in a kennel and the owner is charged the fee per day. Quinton Zondervan informed the committee that the owner of the dog who attacked his dog did take responsibility for the incident. He stressed the need for enforcement of the law. Cambridge should do a better job with enforcement. If there were more dog parks he would like to see more animal control personnel. He would gladly pay more for a dog license.

Tim Corsi stated that he uses Danehy and Raymond Parks with his dogs. It gets dark at 5 PM and Raymond Park is very dark. Parks close at dusk. He suggested allowing shared use in the parks until 7pm and to light up the park. Councillor Cheung suggested the lights in the park be on a timer. Commissioner Peterson stated that Danehy Park is open from dawn to dusk and is managed by the Human Services Department. This is something to consider for Danehy and Pacific Street Parks. Councillor Kelley commented on Danehy Park; if the park is lit the city is saying it is safe. Mr. Corsi stated that after dusk there are lights at Danehy Park.

Mr. McCabe stated that there are 3200 dogs licensed in the City. He feels that about 60% of the dogs are licensed. Veterinarians send rabies certificates to the Animal Commission and the staff checks to see if the dog is licensed. Small dogs that do not leave the house are probably not licensed.

Quinton Zondervan noted that the dog that attacked his dog was from Boston. Mr. McCabe stated that per regulation for shared use or dog park use the user must be a licensed Cambridge dog. The signs about this regulation are continually being taken down. Puppies should not be off leashed and in the dog parks because they are not under control of their owner.

Jason Santos asked if there is a regular format where dog owners can bring their issues for resolution. Councillor Kelley stated that Councillor Cheung would submit an order to ask the City Manager to establish the dog working group to have ongoing discussions on dogs. This should include city staff. Quinton Zondervan stated that the climate action and rodent committees are effective and he suggested a dog committee. Councillor vanBeuzekom asked if concerns are being met. Mr. Santos felt that the Public Works Department would be able to address some of the concerns about the parks. Mr. Nardone stated Pacific Street Park is not going away.

Councillor Cheung opened the discussions for anything else relating to dogs. Mr. McCabe commented on putting a dog committee together and the fact that dog owners are a strong group - this committee needs to be balanced to have an unbiased approach. Ms. Strauss stated that people chosen for the dog working group should be made up of people who care about the issue to have it be collegial. Have people participate in a democratic way. Ms. Strauss questioned committees and if they have term limits and who selects members of the committees. Councillor Kelley stated this meeting has more members of the public in attendance than he has seen in a long time. Having people involved with one point of view does not work. It is carefully selected people who can work together to get things does.

Councillor Cheung highlighted the concerns expressed as signage, enforcement, gates and lighting. He would like a mapped out vision to see how dogs could fit into the park as the parks are redesigned.

Councillor vanBeuzekom added low or tiered water fountain for dogs. The new park on Third Street should have an area for a dog park. Odd shaped parcel on Binney Street is being considered for a dog park. She hoped the working group could work to increase the number of licensed dogs. Councillor Cheung stated that the issue of lights and hours should be reviewed. The educational piece could be made a part of the City View. Councillor Kelley stated that he did not know if a private closed door meeting or a public meeting is the best way to proceed on this matter. He felt that the City Manager should decide. Commissioner Peterson stated that public meetings are required to give people the opportunity to provide feedback, but small groups are needed to do effective work.

At this time Councillor Cheung made the following motion:
ORDERED: That the City Manager be and hereby is requested to appoint a balanced working group to

discuss issues related to dogs; said working group to advise city staff on all dog related issues, including but not limited to extending off-leash availability and interplay with the broader community, signage, gates, lighting, ground cover and dog drinking fountains in parks as well as enforcement of existing laws and regulations as contained in the Neighborhood and Long Term Planning Report relating to a public meeting held on Dec 13, 2012.

The motion carried on a voice vote.

Mr. McCabe stated that there have been no complaints about Paine Park. He outlined the steps he has taken to patrol Paine Park. Mr. Rehding stated that he likes dogs at park; but would like dog waste more visible in the play area. He does not think it would be good to ban dogs from the park. Councillor Cheung asked Commissioner Peterson if the ground material issue could be addressed. Commissioner Peterson stated that she would have to look at the area. Mr. Rehding suggested removing the swings and put them near the play area and then the area could be for dogs. Commissioner Peterson explained the standards required. Councillor vanBeuzekom stated that the task force can address this issue first.

An e-mail communication was received from Emily P. stating that she felt that off leash areas for dogs should not be in children's parks (ATTACHMENT E).

Councillor Cheung thanked those present for their attendance.

The meeting adjourned at 6:05pm.

For the Committee,
Councillor Leland Cheung, Chair

Subsequent to this meeting the following two e-mails were received:
E-mail from Ralph Cavallaro regarding a waste receptacle located near the Walden Street entrance of the Raymond Street Park (ATTACHMENT F).
E-mail from Victoria Bestor regarding creating more off leash options (ATTACHMENT G).


Committee Report #3
The Government Operations and Rules Committee held a public meeting Thurs, Jan 3, 2013 beginning at 9:15am in the Sullivan Chamber.

The purpose of the meeting was to continue discussion with Attorney Elizabeth Valerio, representing the City Council in negotiations with the next City Manager, Richard Rossi.

Present at the meeting were Councillor David P. Maher, Chair of the committee; Councillor Minka vanBeuzekom; Councillor Craig Kelley; Councillor Marjorie Decker; Mayor Henrietta Davis; Councillor Leland Cheung; Vice Mayor E. Denise Simmons; Sandra Albano, Executive Assistant to the City Council; Paula M. Crane, Administrative Assistant, City Clerk's Office; and Interim City Clerk Donna P. Lopez.

Also present were Attorney Elizabeth Valerio and Terrence Smith, Director of Government Affairs, Cambridge Chamber of Commerce.

Councillor Maher convened the meeting and explained the purpose. He announced that the meeting is being televised. He stated that the meeting will move into Executive Session and will not reconvene in open session.

Councillor Maher opened the meeting to public comment. No one appeared. On motion of Councillor Kelley public comment was closed.

At this time Councillor Decker made a motion to move to executive session to continue discussion to conduct a strategy session for contract negotiations with the next City Manager. The question now came on the motion to move to executive session and the roll was called and resulted as follows:
YEAS: Councillors Decker, Kelley, Maher, vanBeuzekom and Mayor Davis - 5
NAYS: None - 0
ABSENT: Councillors Cheung, Reeves, Toomey and Vice Mayor Simmons - 4
and the motion to move to executive session - Carried.

At 10:20am Councillor Cheung made a motion to adjourn - and on this motion the roll was called and resulted as follows:
YEAS: Councillors Cheung, Kelley and Maher, Vice Mayor Simmons and
Mayor Davis - 5
NAYS: Councillor vanBeuzekom - 1
ABSENT: Councillors Decker, Reeves and Toomey - 3
and the motion to adjourn - Carried.

For the Committee,
Councillor David P. Maher, Chair


Committee Report #4
The Ordinance Committee held a public hearing on Wed, Jan 9, 2013 beginning at 4:10pm in the Sullivan Chamber.

The purpose of the hearing was to amend the Zoning Ordinances of the City of Cambridge by amending Section 13.59.33 Building and Site Design Requirements for Active Uses and Open Spaces by deleting condition numbered (5) which reads: In order to promote pedestrian activity on adjacent public streets from tenants and employees within commercial buildings, any cafeteria serving such commercial space may be located only on the ground floor level of a building and must be opened to the public at lease twenty hours per week.

Present at the hearing were Councillor David Maher, Chair of the Committee; Mayor Henrietta Davis; Councillor Leland Cheung; Councillor Minka vanBeuzekom; Councillor Kenneth Reeves; Brian Murphy, Assistant City Manager for Community Development Department (CDD); Jeff Roberts, Neighborhood Planner, CDD; Matt Nelson, Chief of Staff for Mayor Davis; Neal Alpert; Jason Alves; and Interim City Clerk Donna P. Lopez.

Also present were Attorney James Rafferty, 130 Bishop Allen Drive; Ed Dondoro, 14 Cambridge Center; Joe Maguire, 700 Technology Square; and James Williamson, 1000 Jackson Place.

Councillor Maher convened the hearing explained the purpose. He announced that the hearing was being recorded and televised by audio and recording devices. Councillor Maher opened the hearing by asking Assistant City Manager for Community Development to explain to the Committee the desire of the Planning Board which held a meeting on this petition this week.

Assistant City Manager Murphy commented that this is a straight forward petition. This petition was the result of a City Council order that asked the Community Development Department to look at what would be helpful to bring Biogen back to Cambridge. The biggest issue for Biogen was being required to have a cafeteria on the first floor and having the cafeteria open to the public. The cafeteria being on the ground floor could compromise intellectual property. In the short time since the zoning was passed until today there has been a dynamic transformation in the Kendall Square area. A Boston Globe article recently stated that the best restaurants in Boston are located in Cambridge. Restaurateurs have raised their concerns about competing with the cafeteria. This is an amendment that deletes the requirement in the Zoning Ordinance that there is a cafeteria open to the public on the ground floor. The discussion at the Planning Board was brief. The Planning Board unanimously agreed that deleting the requirement for a cafeteria on the ground floor was not a problem. The Planning Board respected the confidentiality and collaboration issues amongst employees who use the cafeteria. There was a discussion that there is a number of ways to keep the ground floor active and to have ground floor uses. Mr. Murphy also stated that Biogen is going to use a historical building in the area to provide stem education to high school students which will achieve the desire for activation.

Councillor Maher opened the meeting for comments from the Committee.

Councillor Cheung stated this is a clause that the intention was a great idea but there is difficulty in the implementation. The City wants to encourage active ground floor activities, but there are times when companies need to enable their employees to have conversations over lunch which may be confidential and/or patented. The City needs to figure out how to achieve the intent for active ground floor, but he does see why this accommodation cannot be made.

Councillor vanBeuzekom asked Mr. Murphy to explain the history of Section 13.59.33 being in the Zoning Ordinance. This proposal went into place before Alexandria knew who their tenant would be. Councillor Maher commented that two City Councillors, who were the Ordinance Committee chairs at the time of the zoning ordination, had the language put into the ordinance originally. Mr. Murphy stated that Councillor Maher and he have grown in their observation. As meetings were held with the community about Alexandria one of the later negotiations this language was added. The purpose was to enliven and animate the ground floor and to ensure that these building did not have a feeling of an unwelcoming presence in the neighborhood and to also try encourage greater connection and collaboration. When this was passed it was before the renaissance of Third Street. It was less about cafeteria but rather more about making greater connections between tenants going into buildings and the community. This was to create a streetscape experience at the ground level. There are other ways to achieve these goals that make more sense. At the time the zoning was done it was a blank slate for Alexandria who did not know who would come into the buildings and what would be their concerns. This is a big concern for Biogen and this is why we are here. Councillor vanBeuzekom stated that she thinks it is a good idea to keep the cafeteria. There is no straight forward access for the public into the cafeteria. The passageway that is parallel to Binney Street (the connector from Fifth Street) is hard to see straight into the space. Cambridge has an openness which is set by MIT's open campus. MIT has a lot of confidential ongoing work. MIT has made a commitment to have an open campus. She views this as part of the open and welcoming aspects of these buildings. This is another amenity provided the residents of Cambridge. She commented that when the Foundry building has users they can use this space. She stated that the area will be kept vibrant with people with the residential space along Binney Street and the two Biogen buildings. She would like to keep the Zoning Ordinance as it is. What will replace this if this section is eliminated and keep this passageway open and welcome to the public. This area is undergoing such a change there will be plenty of people in the area. She would like a place for the people to hangout. Mr. Murphy stated that when the Zoning was done it was not contemplated to use the historic building for community engagement. As additional density is achieved in this area, in both commercial and residential tenants, you will see in this area a great need for restaurateurs as seen on Third Street.

At 4:24pm Councillor Maher opened the hearing to public comment.

Attorney James Rafferty, representing Alexandria Real Estate, stated that he drafted the language in the amendment. This was a brainstorming idea on how to active the ground floor. There was no biotech company in the room to think through all the issues. He stated that the language came about if there were cafeterias. In this case it is Biogen's intention in the plan approved to have the cafeteria located on the ground floor. We were not mindful of how cafeterias are used today. Today these areas are used as collaborative spaces. There are capacity issues. Meetings are held in the cafeteria. If the cafeteria is opened to the public they are in the business of running a public restaurant. He spoke about the CV license implications. The 20 hours are not defined and may not be consistent. It was a well-thought out idea at the time, but the characteristics of the street are changing. Biogen does not want to be in the business of running a restaurant. The Planning Board noted that this is uniquely prescriptive zoning for Cambridge. This requirement does not appear in any other zoning district; it only appears in this PUD district. This requirement only covers a three block area. This area has never been identified as a retail area. The flaws with the zoning and the implication have been revealed. Councillor Maher asked Mr. Rafferty how much retail space in the PUD requires. Mr. Rafferty stated that within the approved PUD plan there is a requirement of 20,000 square feet of retail in the area. First and second generation retail has been identified. Corners between First and Third Streets have been identified as areas most likely to succeed for retail. The 20,000 square foot requirement has been approved as part of the PUD special permit. The foot and pedestrian traffic is high. The cafeteria has become a de facto meeting space. He explained the requirements and/or licenses that would be needed to operate this as a cafeteria open to the public. For these reasons this is viewed as unduly burdensome. The block will be animated and the public will have access.

Ed Dondoro, Vice President, Biogen, stated that Biogen is excited to have their company back in Cambridge. Intellectual property is the core of their business. The conversations that employees have amongst themselves are and can be confidential. A change for Biogen in coming back to Cambridge is that office space is being redesigned and how employees will work. The buildings have floor plates that have no offices. Employees sit in an open environment. Areas need to be created where employees can collaborate. The cafeteria is now a main collaborative areas and an extension of the workplace. It will be used all day long by employees. Biogen wants to maintain the area as active space. There will be 3500 employees in this area soon. The lobby will be active and alive for people walking by. The community lab will be expanded and will be an extension of the outdoor seating area.

Joe Maguire, Alexandria, stated that there are concerns about the intellectual property. The designs along Fifth and Sixth Streets include landscaping and seating for the public. Other companies with cafeterias also have these issues. The plaza design will open Binney and Sixth Streets. The cycle tracks on Binney Street will change the character of the corner. This corner will not have the foot traffic in the first generation of space to support the amount of retail at this location. There is a place in the lobby were people can get coffee. The corner will be active due to employees and people going into the community lab space.

James Williamson, 1000 Jackson Street, stated that his concern is the diminution of public access especially in Kendall Square. It is important to keep this space an active vibrant area. It is disconcerting when a public amenity is taken away. It is not necessarily a bad thing to accommodate a business. He spoke about an article in New York Times (ATTACHMENT A) about biotech companies in Cambridge.

Mayor Davis moved that the petition be referred to the full City Council with a favorable recommendation. The motion carried on a voice vote. Councillor vanBeuzekom voted in the negative on the motion.

Councillor Maher thanked all those present for their attendance.

The hearing adjourned at 4:40pm on motion of Councillor Reeves.

For the Committee,
Councillor David P. Maher, Chair


AWAITING REPORT LIST
12-02. Report from the City Manager:
RE: report on the repair of all street lights that are not working in Cambridge.
Vice Mayor Simmons and Full Membership 01/23/12 (O-1)

12-08. Report from the City Manager:
RE: report on instituting a ban on plastic bags.
Councillor Decker, Councillor vanBeuzekom and Full Membership 01/23/12 (O-10)

12-20. Report from the City Manager:
RE: report on what steps the City will take to help the general public keep track of awaiting maintenance issues on things like park equipment, graffiti, sidewalks, etc.
Councillor Kelley, Councillor Decker, Councillor Cheung, Mayor Davis, Councillor Maher, Vice Mayor Simmons & Councillor Toomey 02/13/12 (O-4)

12-29. Report from the City Manager:
RE: report on the no left turn on the Cambridge Common and to remove the bicycle prohibition on certain streets, such as Whittemore Avenue. Referred back for additional information on 3/5/2012.
Councillor Kelley 02/13/12 (O-17)

12-40. Report from the City Manager:
RE: report on improper leases and rental of owned affordable housing units. Reconsideration filed by Councillor Toomey on 6/11/2012. Report referred back to City Manager for more information on motion of Councillor Toomey on 6/18/12.
Councillor Reeves, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Vice Mayor Simmons & Councillor vanBeuzekom 03/19/12 (O-3)

12-51. Report from the City Manager:
RE: report on the feasibility of finding additional office space for the City Council.
Vice Mayor Simmons, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Reeves & Councillor vanBeuzekom 04/23/12 (O-5)

12-54. Report from the City Manager:  See Mgr #7
RE: report on how to establish an Community Choice Aggregation Network which will engage in electricity procurement for the entire City of Cambridge.
Councillor vanBeuzekom and Full Membership 04/23/12 (O-9)

12-64. Report from the City Manager:
RE: report on current status of the Inlet Bridge and what steps the City can take to ensure that agreements with the Commonwealth are upheld.
Councillor Toomey and Full Membership 05/21/12 (O-1)

12-65. Report from the City Manager:
RE: report on an explanation as the when the main library will be open on Sundays.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 05/21/12 (O-2)

12-71. Report from the City Manager:
RE: report on the possibility of converting the vacant lots at the corner of Watson and Brookline Streets and at 35 Cherry Street to community gardens or open space.
Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 06/04/12 (O-10)

12-74. Report from the City Manager:
RE: report on the feasibility of expanding the barbeque pilot program in parks throughout Cambridge.
Councillor Cheung and Full Membership 06/04/12 (O-13)

12-75. Report from the City Manager:
RE: report on the feasibility of providing a map of long term parking spots for rent on the city website.
Councillor Cheung and Full Membership 06/04/12 (O-16)

12-78. Report from the City Manager:
RE: report on expanding the number of Cambridge parks/playing fields with public toilets. Referred back to the City Manager on 6/18/12 on motion of Councillor Kelley.
Councillor vanBeuzekom and Full Membership 06/11/12 (O-5)

12-81. Report from the City Manager:
RE: report on meeting with No. Mass Avenue neighbors, businesses and neighborhood groups about whether additional alterations to the median strip would be appropriate.
Councillor Kelley and Full Membership 06/11/12 (O-9)

12-85. Report from the City Manager:
RE: report on installing security cameras in the Donnelly Field area.
Councillor Toomey and Full Membership 06/11/12 (O-14)

12-87. Report from the City Manager:
RE: report on the potential uses of the Foundry Building.
Councillor Toomey 06/04/12 (O-19)

12-90. Report from the City Manager:
RE: report on Executive Session to discuss lawsuits.
Councillor Reeves and Full Membership 07/30/12 (O-5)

12-91. Report from the City Manager:
RE: report on the installation of lower and decorative lighting along Cardinal Medeiros Avenue.
Councillor Toomey and Full Membership 07/30/12 (O-6)

12-104. Report from the City Manager:
RE: report on data requested on the Andrews Petition during an Ordinance Committee hearing last term that has not yet been received.
Councillor Cheung and Full Membership 07/30/12 (O-34)

12-105. Report from the City Manager:
RE: report on answering questions regarding the Foundry Building in order to move the community process forward.
Councillor Cheung & Councillor Toomey 07/30/12 (O-35)

12-106. Report from the City Manager:
RE: report on facilitating affordable housing opportunities for middle class families.
Councillor Toomey and Full Membership 09/10/12 (O-13)

12-107. Report from the City Manager:
RE: report on the number of Cambridge residents that are working as part of organized labor on development projects along with the percentage of minority and women members and what sort of communication takes place with the Rindge School of Technical Arts and local Unions.
Councillor Toomey and Full Membership 09/10/12 (O-14)

12-108. Report from the City Manager:
RE: report on applying and participating in the Cities of Services program.
Councillor Cheung and Full Membership 09/10/12 (O-19)

12-109. Report from the City Manager:
RE: report on what strategies other cities have used to dissuade land-banking.
Councillor Cheung and Full Membership 09/10/12 (O-21)

12-111. Report from the City Manager:
RE: report on improving pedestrian safety on Western Avenue at Kinnaird and Pleasant Streets.
Councillor vanBeuzekom and Full Membership 09/10/12 (O-24)

12-115. Report from the City Manager:
RE: report on making accommodations for voters when elevators are not working or there are other barriers at polling locations on election days. Referred back for additional information by Councillor Decker on 10/22/2012. Further report provided and referred back by Councillor Decker on 11/5/2012.
Councillor Decker, Mayor Davis, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 09/24/12 (O-6)

12-120. Report from the City Manager:
RE: report on the possibility of creating a municipal exterminator and/or contracting exterminators to help eradicate rodent problems in the City.
Councillor Toomey, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor vanBeuzekom 10/01/12 (O-3)

12-123. Report from the City Manager:
RE: report on suggestions to control the rodent population.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 10/22/12 (O-3)

12-124. Report from the City Manager:
RE: report on feasibility of finding additional secure locations for the disposal of prescription drugs.
Councillor Cheung and Full Membership 11/05/12 (O-4)

12-125. Report from the City Manager:
RE: report on feasibility of installing recycling bins adjacent to trash bins.
Councillor Cheung, Councillor vanBeuzekom and Full Membership 11/05/12 (O-5)

12-126. Report from the City Manager:
RE: report on the feasibility of ensuring all city sponsored committee hearings (such as the E-gov committee) are available online.
Councillor Cheung, Councillor vanBeuzekom and Full Membership 11/05/12 (O-6)

12-128. Report from the City Manager:
RE: report on creating a pilot program for installing mini exercise stations on major walking routes throughout the City.
Mayor Davis, Councillor Cheung, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 11/19/12 (O-1)

12-129. Report from the City Manager:
RE: report on installation of additional public drinking fountains working in conjunction with the Arts Council on interesting designs.
Mayor Davis, Councillor Cheung, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 11/19/12 (O-2)

12-130. Report from the City Manager:
RE: report on developing a process to promote universal design and visitability in all Cambridge Public buildings.
Mayor Davis and Full Membership 11/19/12 (O-3)

12-132. Report from the City Manager:
RE: report on incorporating permanent bathroom facilities at the Cambridge Common; conduct a study for permanent bathroom facilities in all public squares; and provide a list of all locations where portable bathroom facilities are currently used.
Councillor Kelley, Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Councillor Reeves & Vice Mayor Simmons 11/19/12 (O-8)

12-133. Report from the City Manager:
RE: report on preparing language to amendment the Municipal code banning polystyrene-based disposable food containers.
Councillor Cheung, Mayor Davis and Full Membership 11/19/12 (O-10)

12-135. Report from the City Manager:
RE: report on preparing an ordinance regulating procedures that organizations would have to follow in the event of a concussion.
Councillor Cheung and Full Membership 11/19/12 (O-13)

12-136. Report from the City Manager:
RE: report on a plan of action to reinforce and secure restaurant bins in a way that separates food waste for composting.
Councillor Cheung and Full Membership 11/19/12 (O-14)

12-137. Report from the City Manager:
RE: report on an analysis of the entire past election of wait times and strategies for what would be necessary to reduce wait times to less than 10 minutes and on making information available on wait times at polling locations throughout the day. Referred back for more information by Councillor Decker on 12/17/2012.
Councillor Cheung, Councillor vanBeuzekom, Mayor Davis, Councillor Decker, Councillor Kelley, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 11/19/12 (O-16)

12-140. Report from the City Manager:
RE: report on special permit process pursuant to MGL 40A as it relates to the impact of refiling a zoning petition on pending special permits for special permits that have been granted.
Councillor Kelley and Full Membership 11/19/12 (O-9)

12-141. Report from the City Manager:
RE: report on improving safety concerns at the Kennedy-Longfellow School and the MLK School.
Vice Mayor Simmons and Full Membership 12/03/12 (O-1)

12-142. Report from the City Manager:
RE: report on audio and visual upgrades/equipment in the Sullivan Chamber and other meeting spaces.
Councillor Reeves and Full Membership 12/03/12 (O-7)

12-143. Report from the City Manager:
RE: report on the cause and other details of the Nov 29, 2012 power outage.
Mayor Davis and Full Membership 12/10/12 (O-4)

12-144. Report from the City Manager:
RE: report on implementing speed control measures at the intersection of Brookline and Erie Streets.
Vice Mayor Simmons and Full Membership 12/10/12 (O-6)

12-145. Report from the City Manager:  See Mgr #6
RE: report on how the city might provide a reduced rate Hubway bike-share membership to its limited income residents.
Councillor vanBeuzekom and Full Membership 12/10/12 (O-7)

12-147. Report from the City Manager:  See Mgr #8
RE: report on neighborhoods that are impacted by the Alewife Sewer Separation project now being concerned with bump-outs that will reduce parking options.
Councillor Cheung and Full Membership 12/10/12 (O-11)

12-148. Report from the City Manager:
RE: report on including information that donations to the Scholarship Fund are tax-deductible in the solicitation letters.
Councillor Cheung and Full Membership 12/10/12 (O-12)

12-150. Report from the City Manager:
RE: report on convening a task force to look into the creation of providing permanent public restrooms at high volume locations such as public parks and squares.
Mayor Davis 12/10/12 (O-16)

12-151. Report from the City Manager:
RE: report on installing pedestrian crossing traffic cones at the intersections of Windsor, Sciarappa and Fifth Streets at Cambridge Street.
Councillor Toomey 12/10/12 (O-17)

12-152. Report from the City Manager:
RE: report on establishing a reduced small business parking rate for local business owners at city garages.
Councillor Toomey and Full Membership 12/17/12 (O-1)

12-153. Report from the City Manager:
RE: report on ways to ban tandem tractor-trailers from entering the city with a view in mind of requiring large freight vehicles of a certain size to transfer freight to a smaller vehicle before entering the city.
Councillor vanBeuzekom and Full Membership 12/17/12 (O-4)

12-154. Report from the City Manager:
RE: report on the sale of the Sullivan Courthouse including what zoning changes will be needed and reasons for Leggat McCall being chosen as the developer.
Councillor Toomey 12/17/12 (O-9)

12-155. Report from the City Manager:  See Mgr #5
RE: report on implementing safety improvements to the intersection of First and Cambridge Streets.
Councillor Toomey 12/17/12 (O-11)

12-156. Report from the City Manager:
RE: report on preparing language to create a Pathway Overlay District.
Councillor Toomey 12/17/12 (O-12)

13-01. Report from the City Manager:
RE: report on the Single Occupancy Vehicle (SOV) target rate for the City; data explaining how the City is doing in meeting its SOV target rate and future plans for reducing the actual SOV rate.
Councillor vanBeuzekom and Full Membership 01/07/13 (O-1)

13-02. Report from the City Manager:
RE: report on the first phase of the Hubway Bike-Share program.
Councillor vanBeuzekom and Full Membership 01/07/13 (O-2)